437-23-105 100 CD Specs - Fargo-Replace Fire Alarm System.pdf

Specification Manual

Architect/Engineer Contract No: 36C26319D0045/36C2632N0465 Project Number: 437-23-105 Design Phase: Construction Documents 100% Due Date: 12 June 2025

Fargo - Replace Fire Alarm System Fargo VA Healthcare System VA Healthcare System

FARGO VA MEDICAL CENTER

DEPARTMENT OF VETERANS AFFAIRS

FARGO, ND

REPLACE FIRE ALARM SYSTEM

June 12, 2025

ARCHITECT

FourFront Design, Inc.

517 Seventh Street

Rapid City, SD 57701

(605) 342-9470

ELECTRICAL ENGINEER

FourFront Design, Inc.

1211 Echelon Place, Suite B

Helena, MT 59602

(605) 342-9470

FIRE PROTECTION ENGINEER

Veritas Fire Engineering, Inc.

12365 W. Alameda Pkwy, Suite 135

Lakewood, CO 80228

(303)985-3300

VA Project # 437-23-105

04-01-24

Table of Contents

00 01 10-1

DEPARTMENT OF VETERANS AFFAIRS

VHA MASTER SPECIFICATIONS

TABLE OF CONTENTS

Section 00 01 10

SECTION NO DIVISION AND SECTION TITLES DATE

DIVISION 00 - SPECIAL SECTIONS

00 01 15 List of Drawing Sheets 05-20

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 General Requirements 11-21

01 32 16.15 Project Schedules 01-24

01 33 23 Shop Drawings, Product Data, and Samples 11-23

01 35 26 Safety Requirements for Major Projects 12-23

01 42 19 Reference Standards 11-20

01 45 00 Quality Control 02-21

01 57 19 Temporary Environmental Controls 01-21

01 58 16 Temporary Interior Signage 07-15

01 74 19 Construction Waste Management 04-22

01 91 00 General Commissioning Requirements 04-22

DIVISION 02 – EXISTING CONDITIONS

02 41 00 Demolition 08-17

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 84 00 Firestopping 01-21

07 92 00 Joint Sealants 04-22

DIVISION 09 – FINISHES

09 29 00 Gypsum Board 04-20

09 51 00 Acoustical Ceilings 12-18

09 91 00 Painting 01-21

DIVISION 26 – ELECTRICAL

26 05 11 Requirements for Electrical Installations 11-22

26 05 19 Low-Voltage Electrical Power Conductors and Cables 11-22

26 05 26 Grounding and Bonding for Electrical Systems 11-22

26 05 33 Raceway and Boxes for Electrical Systems 11-22

26 08 00 Commissioning of Electrical Systems 11-16

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY

28 05 00 Common Work Results for Electronic Safety and Security 04-18

28 05 13 Conductors and Cables for Electronic Safety and

Security

10-18

04-01-24

Table of Contents

00 01 10-2

SECTION NO DIVISION AND SECTION TITLES DATE

28 05 26 Grounding and Bonding for Electronic Safety and

Security

09-11

28 05 28.33 Conduits and Backboxes for Electronic Safety and

Security

09-11

28 05 41 Underground Construction 11-22

28 08 00 Commissioning of Electronic Safety and Security Systems 11-16

28 31 00 Fire Detection and Alarm 10-11

VA Project #437-23-105

05-01-20

List of Drawing Sheets

00 01 15 - 1

SECTION 00 01 15

LIST OF DRAWING SHEETS

The drawings listed below accompanying this specification form a part of the contract.

Drawing No. Title

GENERAL

G-000 COVER SHEET

G-001 ABREVIATIONS, LEGENDS, SYMBOLS AND SHEET INDEX

G-100 CAMPUS MAP

G-200 ICRA REQUIREMENTS

G-300 OVERALL SITE PHASING PLAN

G-301 MAIN HOSPITAL BUILDING PHASING PLANS

G-302 AREAS OF CEILING CONGESTION KEY PLANS

G-303 MAIN HOSPITAL ROOM LIST - BASEMENT AND 1ST FLOORS

G-304 MAIN HOSPITAL ROOM LIST - 2ND AND 3RD FLOORS

G-305 MAIN HOSPITAL ROOM LIST - 4TH FLOOR AND PENTHOUSE

ARCHITECTURAL

A-100 ARCHITECTURAL NOTES AND TYPICAL DETAILS

ELECTRICAL

E-000 ELECTRICAL LEGENDS AND ABBREVIATIONS

E-001 OVERALL SITE MAP

E-002 ELECTRICAL DETAILS

E-100 EXISTING ELECTRICAL PANEL LOCATIONS

E-101 EXISTING ELECTRICAL PANEL LOCATIONS

E-102 BUILDING 1/9/46 - ENLARGED ELECTRICAL FLOORPLANS

E-103 BUILDING 1/9/46 - ENLARGED ELECTRICAL FLOORPLANS

E-300 EXISTING SITE DATA AND COMMUNICATIONS PLAN

FIRE ALARM

FA-000 FIRE ALARM REQUIREMENTS, LEGENDS & SCHEDULES

FA-001 EXISTING FIRE ALARM RISER DIAGRAMS

FA-002 EXISTING FIRE ALARM RISER DIAGRAMS

FA-003 NEW FIRE ALARM RISER DIAGRAMS

05-01-20

00 01 15 - 2

FA-004 NEW FIRE ALARM RISER DIAGRAMS

FA-005 EXISTING FIRE SPRINKLER RISER SCHEMATIC - PART 1

FA-006 EXISTING FIRE SPRINKLER RISER SCHEMATIC - PART 2

FA-007 ENLARGED FIRE ALARM FLOORPLANS

FA-100 BASEMENT NEW FIRE ALARM PLAN - SECTION 0A

FA-101 BASEMENT NEW FIRE ALARM PLAN - SECTION 0B

FA-102 BASEMENT NEW FIRE ALARM PLAN - SECTION 0C

FA-103 BASEMENT NEW FIRE ALARM PLAN - SECTION 0D

FA-104 BASEMENT NEW FIRE ALARM PLAN - SECTION 0E

FA-105 FIRST FLOOR NEW FIRE ALARM PLAN - SECTION 1A

FA-106 FIRST FLOOR NEW FIRE ALARM PLAN - SECTION 1B

FA-107 FIRST FLOOR NEW FIRE ALARM PLAN - SECTION 1C

FA-108 FIRST FLOOR NEW FIRE ALARM PLAN - SECTION 1D

FA-109 FIRST FLOOR NEW FIRE ALARM PLAN - SECTION 1E

FA-110 SECOND FLOOR NEW FIRE ALARM PLAN - SECTION 2A

FA-111 SECOND FLOOR NEW FIRE ALARM PLAN - SECTION 2B

FA-112 SECOND FLOOR NEW FIRE ALARM PLAN - SECTION 2C

FA-113 SECOND FLOOR NEW FIRE ALARM PLAN - SECTION 2D

FA-114 SECOND FLOOR NEW FIRE ALARM PLAN - SECTION 2E

FA-115 THIRD FLOOR NEW FIRE ALARM PLAN - SECTION 3A

FA-116 THIRD FLOOR NEW FIRE ALARM PLAN - SECTION 3B

FA-117 THIRD FLOOR NEW FIRE ALARM PLAN - SECTION 3C

FA-118 THIRD FLOOR NEW FIRE ALARM PLAN - SECTION 3D

FA-119 THIRD FLOOR NEW FIRE ALARM PLAN - SECTION 3E

FA-120 FOURTH FLOOR NEW FIRE ALARM PLAN - SECTION 4A

FA-121 FOURTH FLOOR NEW FIRE ALARM PLAN - SECTION 4B/D

FA-122 FOURTH FLOOR NEW FIRE ALARM PLAN - SECTION 4C

FA-123 PENTHOUSE NEW FIRE ALARM PLAN - SECTION PA

FA-124 PENTHOUSE NEW FIRE ALARM PLAN - SECTION PC

FA-125 BUILDINGS 10, 11, & 12 NEW FIRE ALARM PLANS

FA-126 BUILDINGS 13, 51, 56 & 57 NEW FIRE ALARM PLANS

FA-127 BUILDING 40 FIRST FLOOR NEW FIRE ALARM PLAN

FA-128 BUILDING 40 SECOND FLOOR NEW FIRE ALARM PLAN

FA-129 BUILDINGS 3 & 52 NEW FIRE ALARM PLANS

FA-130 BUILDING 52 ADDITION NEW FIRE ALARM PLANS

05-01-20

00 01 15 - 3

FA-131 PRIMARY CARE ADDITION BSMT NEW FIRE ALARM PLAN

FA-132 PRIMARY CARE ADDITION 1ST FLOOR NEW FIRE ALARM

PLAN

VOLUME 2

FAD-100 BASEMENT FIRE ALARM DEMO PLAN - SECTION 0A

FAD-101 BASEMENT FIRE ALARM DEMO PLAN - SECTION 0B

FAD-102 BASEMENT FIRE ALARM DEMO PLAN - SECTION 0C

FAD-103 BASEMENT FIRE ALARM DEMO PLAN - SECTION 0D

FAD-104 BASEMENT FIRE ALARM DEMO PLAN - SECTION 0E

FAD-105 FIRST FLOOR FIRE ALARM DEMO PLAN - SECTION 1A

FAD-106 FIRST FLOOR FIRE ALARM DEMO PLAN - SECTION 1B

FAD-107 FIRST FLOOR FIRE ALARM DEMO PLAN - SECTION 1C

FAD-108 FIRST FLOOR FIRE ALARM DEMO PLAN - SECTION 1D

FAD-109 FIRST FLOOR FIRE ALARM DEMO PLAN - SECTION 1E

FAD-110 SECOND FLOOR FIRE ALARM DEMO PLAN - SECTION 2A

FAD-111 SECOND FLOOR FIRE ALARM DEMO PLAN - SECTION 2B

FAD-112 SECOND FLOOR FIRE ALARM DEMO PLAN - SECTION 2C

FAD-113 SECOND FLOOR FIRE ALARM DEMO PLAN - SECTION 2D

FAD-114 SECOND FLOOR FIRE ALARM DEMO PLAN - SECTION 2E

FAD-115 THIRD FLOOR FIRE ALARM DEMO PLAN - SECTION 3A

FAD-116 THIRD FLOOR FIRE ALARM DEMO PLAN - SECTION 3B

FAD-117 THIRD FLOOR FIRE ALARM DEMO PLAN - SECTION 3C

FAD-118 THIRD FLOOR FIRE ALARM DEMO PLAN - SECTION 3D

FAD-119 THIRD FLOOR FIRE ALARM DEMO PLAN - SECTION 3E

FAD-120 FOURTH FLOOR FIRE ALARM DEMO PLAN - SECTION 4A

FAD-121 FOURTH FLOOR FIRE ALARM DEMO PLAN - SECTION 4B/D

FAD-122 FOURTH FLOOR FIRE ALARM DEMO PLAN - SECTION 4C

FAD-123 PENTHOUSE FIRE ALARM DEMO PLAN - SECTION PA

FAD-124 PENTHOUSE FIRE ALARM DEMO PLAN - SECTION PC

FAD-125 BUILDINGS 10, 11, & 12 FIRE ALARM DEMO PLANS

FAD-126 BUILDINGS 13, 51, 56 & 57 FIRE ALARM DEMO PLANS

FAD-127 BUILDING 40 FIRST FLOOR FIRE ALARM DEMO PLAN

FAD-128 BUILDING 40 SECOND FLOOR FIRE ALARM DEMO PLAN

05-01-20

00 01 15 - 4

FAD-129 BUILDINGS 3 & 52 FIRE ALARM DEMO PLANS

FAD-130 BUILDING 52 ADDITION FIRE ALARM DEMO PLANS

- - - END - - -

11-01-21

GENERAL REQUIREMENTS

01 00 00 - 1

SECTION 01 00 00

GENERAL

1.1 SAFETY REQUIREMENTS

A. Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for upgrading fire alarm system as required by drawings and specifications.

B. Visits to the site by Bidders may be made only by appointment with the Medical Center Engineering Officer.

C. FourFront Design, Inc., 517 7th Street, Rapid City, SD 57701, as

Architect/Engineers, will render certain technical services during construction. Such services shall be considered as advisory to the Government and shall not be construed as expressing or implying a contractual act of the Government without affirmations by Contracting Officer or his duly authorized representative.

D. Before placement and installation of work subject to tests by testing laboratory retained by Department of Veterans

Affairs, the Contractor shall notify the COR in sufficient time to enable testing laboratory personnel to be present at the site in time for proper taking and testing of specimens and field inspection. Such prior notice shall be not less than three workdays unless otherwise designated by the COR.

E. All employees of general contractor and subcontractors shall comply with VA security management program and obtain

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01 00 00 - 2 permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

1.3 STATEMENT OF BID ITEM(S)

A. ITEM I, Electrical Work: Work includes all labor, material, equipment and supervision to perform the required electrical construction work on this project including additional notification devices and replacing the current coded tone alarm appliances with new addressable speakers and speaker/strobes. The upgraded voice system will be an extension of the existing system and is expected to require additional power supplies. In addition, new transponders will be installed on three new floors to upgrade the voice amplification.

B. ITEM II, Mechanical Work: Mechanical work is required by the prime contractor to obtain one or more Direct Digital

Control (DDC). Contractors are to integrate and test new duct/AHU mounted smoke detectors and apply them to the BAS graphics.

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings are produced by the AE in black and white formatting as well as color. The contractor will be required to print hardcopies in color for complete viewing.

1.5 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

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01 00 00 - 3

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. Before starting work the General Contractor shall give one week’s notice to the Contracting Officer so that security arrangement scan be provided for the employees.

This notice is separate from any notices required for utility shutdown described later in this section.

3. Physical Access: All Contractor and Sub-Contractor employees who will need after hour access to the Medical Center will need to be sponsored prior to beginning work to receive Non-

PIV badges. The process to obtain badges takes a minimum of

14-21 days. Contractor employee will need to be sponsored by a VA employee, have fingerprints taken, picture taken, prior to pick-up of badges. Badge is NOT transferable to anyone else. Should a contractor employee be found in the possession of an unauthorized non-PIV badge, that contractor employee is guilty of unlawful dissemination of federal identification.

The employee(s) could be fines, prosecuted, etc. depending on the circumstance of the possession. Lost badges need to be reported within 24 hours to the Medical Center Police. The cost of replacement of the badge will be actual cost identified later. Failure to turn in a badge is $500.00 – considered theft of federal property. Badges expire every 3 years and must be reissued – no additional cost if the badge is exchanged

4. No photography of VA premises is allowed without written permission of the Contracting officers representative

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01 00 00 - 4

(COR). Patients and staff are not to be photographed at any time.

5. VA reserves the right to close down or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The

General Contractor may return to the site only with the written approval of the Contracting Officer.

C. Document Control:

1. Before starting any work, the General Contractor/Sub

Contractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of “sensitive information”.

2. The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

3. Certain documents, sketches, videos or photographs and drawings may be marked “Law Enforcement Sensitive” or

“Sensitive Unclassified”. Secure such information in separate containers and limit the access to only those who will need it for the project. Return the information to the Contracting Officer upon request.

4. These security documents shall not be removed or transmitted from the project site without the written approval of Contracting Officer.

5. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the VA.

6. Notify Contracting Officer and Site Security Officer immediately when there is a loss or compromise of

“sensitive information”.

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01 00 00 - 5

7. All electronic information shall be stored in specified location following VA standards and procedures using an

Engineering Document Management Software (EDMS).

Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the EDMS system.

“Sensitive information” including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed.

D. Motor Vehicle Restrictions

1. Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted 24 hours before the date and time of access.

Access shall be restricted to picking up and dropping off materials and supplies.

2. A limited number of (2 to 5) permits shall be issued for

General Contractor and its employees for parking in designated areas only. Contractor to coordinate with VA

Medical Center Facility Manager.

1.6 OPERATIONS AND STORAGE AREAS (FAR 52.236-10)

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The

Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. The Contractor shall, under regulations prescribed by the

Contracting Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting Officer. When materials are transported in prosecuting the work, vehicles shall not

11-01-21

01 00 00 - 6 be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

C. Working space and space available for storing materials shall be as determined by the COR.

D. Workers are subject to rules of Medical Center applicable to their conduct.

E. Execute work in such a manner as to interfere as little as possible with work being done by others. Keep roads clear of construction materials, debris, standing construction equipment and vehicles at all times.

F. Execute work so as to interfere as little as possible with normal functioning of Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and

Contractor's personnel, except as permitted by COR where required by limited working space.

1. Do not store materials and equipment in other than assigned areas.

2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by

Department of Veterans Affairs in quantities sufficient for not more than two work days. Provide unobstructed access to Medical Center areas required to remain in operation.

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01 00 00 - 7

3. Where access by Medical Center personnel to vacated portions of buildings is not required, storage of

Contractor's materials and equipment will be permitted subject to fire and safety requirements.

G. Utilities Services: Where necessary to cut existing pipes, electrical wires, conduits, cables, etc., of utility services, or of fire protection systems or communications systems (except telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR. All such actions shall be coordinated with the COR or Utility Company involved:

1. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the Government and not the

Contractor.

H. Phasing:

1. The Medical Center must maintain its operation 24 hours a day 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur. It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks.

The work to be outlined shall include, but not be limited to:

a. The provided phasing plan and notes are general in nature but reflect the VA requirements for the project. The general contractor shall provide the final phasing plan, 11-01-21

01 00 00 - 8

CPM schedule and ICRA documents, procure the VA’s agreement of those plans, and be responsible for recognizing and scheduling all aspects of the work. All phases shall be approved by the VA/COR.

b. The general contractor shall maintain responsibility for the work, schedule, and phasing. If adjustments to the work, schedule and phasing described below are required for the work, the general contractor shall coordinate with the

COR for approval.

2. To ensure such executions, Contractor shall furnish the

COR with a schedule of approximate phasing dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the COR two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof.

Arrange such phasing dates to ensure accomplishment of this work in successive phases mutually agreeable to

Medical Center Director, COR and Contractor, as follows:

Upgrading Fire Alarms and Life Safety Systems – Phasing

Schedule

Standard work hours for the medical center are Monday–

Friday, 8:00 a.m. to 4:00 p.m. after hours work may be required by the contractor pending noise, vibration or other construction impacts that would limit care to patients.

Demolition work of existing concrete floors (any jack hammering or core drilling) shall be conducted in the evenings and/or weekends after VA normal business hours

(8am-4pm). After hours work must be coordinated with the

COR.

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01 00 00 - 9

Demolition work of occupied areas shall be conducted in the evenings and/or after VA normal business hours (8am-4pm).

After hours work must be coordinated with the COR.

The fire suppression system must remain active throughout the duration of construction. Should at any time the system be shut down the general contractor shall provide 24-hour fire watch to supervise the construction area.

The fire alarm shall always be functional during construction. Coordinate with COR to shut off fire alarm for construction activities, fire alarm must be activated prior to leaving the site.

Buildings will be occupied during performance of work.

3. Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used in the Medical Centers operations will not be hindered. Contractor shall permit access to Department of

Veterans Affairs personnel and patients through other construction areas which serve as routes of access to such affected areas and equipment. These routes whether access or egress shall be isolated from the construction area by temporary partitions and have walking surfaces, lighting etc. to facilitate patient and staff access.

Coordinate alteration work in areas occupied by

Department of Veterans Affairs so that Medical Center operations will continue during the construction period.

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01 00 00 - 10

I. When a building and/or construction site is turned over to

Contractor, Contractor shall accept entire responsibility including upkeep and maintenance therefore:

1. Contractor shall maintain in operating condition existing fire protection and alarm equipment. In connection with fire alarm equipment, Contractor shall make arrangements for preinspection of site with Fire Department or Company

(Department of Veterans Affairs or municipal) whichever will be required to respond to an alarm from Contractor's employee or watchman.

J. Utilities Services: Maintain existing utility services for

Medical Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services. Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems

(including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR.

1. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of COR . Electrical work shall be accomplished with all affected circuits or equipment de-energized.

When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without a detailed work plan, the Medical Center

Director’s prior knowledge and written approval. Refer to specification Sections 26 05 11, REQUIREMENTS FOR

ELECTRICAL INSTALLATIONS for additional requirements.

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01 00 00 - 11

2. Contractor shall submit a request to interrupt any such services to COR, in writing, 7 days in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption.

3. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of Medical Center. Interruption time approved by Medical

Center may occur at other than Contractor's normal working hours.

4. Major interruptions of any system must be requested, in writing, at least 15 calendar days prior to the desired time and shall be performed as directed by the COR.

5. In case of a contract construction emergency, service will be interrupted on approval of COR. Such approval will be confirmed in writing as soon as practical.

6. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the Government and not the

Contractor.

K. Abandoned Lines: All service lines such as wires, cables, conduits, ducts, pipes and the like, and their hangers or supports, shall be removed back to their source. Those which are indicated to be abandoned but are not required to be entirely removed, shall be sealed, capped or plugged at the main, branch or panel they originate from. The lines shall not be capped in finished areas, but shall be removed and sealed, capped or plugged in ceilings, within furred

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01 00 00 - 12 spaces, in unfinished areas, or within walls or partitions;

so that they are completely behind the finished surfaces.

L. To minimize interference of construction activities with flow of Medical Center traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles.

2. Method and scheduling of required cutting, altering and removal of existing roads, walks and entrances must be approved by the COR.

1.7 ALTERATIONS

A. Survey: Before any work is started, the Contractor shall make a thorough survey with the COR and a representative of

VA Supply Service, of areas of buildings in which alterations occur and areas which are anticipated routes of access, and furnish a report, signed by both the

Contracting Officer. This report shall list by rooms and spaces:

1. Existing condition and types of resilient flooring, doors, windows, walls and other surfaces not required to be altered throughout affected areas of building.

2. Existence and conditions of items such as plumbing fixtures and accessories, electrical fixtures, equipment, venetian blinds, shades, etc., required by drawings to be either reused or relocated, or both.

3. Shall note any discrepancies between drawings and existing conditions at site.

4. Shall designate areas for working space, materials storage and routes of access to areas within buildings

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01 00 00 - 13 where alterations occur and which have been agreed upon by Contractor and COR.

B. Any items required by drawings to be either reused or relocated or both, found during this survey to be nonexistent, or in opinion of the COR, to be in such condition that their use is impossible or impractical, shall be furnished and/or replaced by Contractor with new items in accordance with specifications which will be furnished by Government. Provided the contract work is changed by reason of this subparagraph B, the contract will be modified accordingly, under provisions of clause entitled "DIFFERING SITE CONDITIONS" (FAR 52.236-2) and

"CHANGES" (FAR 52.243-4).

C. Re-Survey: Thirty days before expected partial or final inspection date, the Contractor and COR together shall make a thorough re-survey of the areas of buildings involved.

They shall furnish a report on conditions then existing, of resilient flooring, doors, windows, walls and other surfaces as compared with conditions of same as noted in first condition survey report:

1. Re-survey report shall also list any damage caused by

Contractor to such flooring and other surfaces, despite protection measures; and will form basis for determining extent of repair work required of Contractor to restore damage caused by Contractor's workers in executing work of this contract.

D. Protection: Provide the following protective measures:

1. Wherever existing roof surfaces are disturbed they shall be protected against water infiltration. In case of leaks, they shall be repaired immediately upon discovery.

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01 00 00 - 14

2. Temporary protection against damage for portions of existing structures and grounds where work is to be done, materials handled and equipment moved and/or relocated.

3. Protection of interior of existing structures at all times, from damage, dust and weather inclemency. Wherever work is performed, floor surfaces that are to remain in place shall be adequately protected prior to starting work, and this protection shall be maintained intact until all work in the area is completed.

1.8 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

1. Reserved items which are to remain property of the

Government are identified by attached tags or noted on drawings or in specifications as items to be stored.

Items that remain property of the Government shall be removed or dislodged from present locations in such a manner as to prevent damage which would be detrimental to reinstallation and reuse. Store such items where directed by COR.

2. Items not reserved shall become property of the

Contractor and be removed by Contractor from Medical

Center .

3. Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract shall remain the property of the Government.

When rooms and spaces are vacated by the Department of

Veterans Affairs during the alteration period, such items which are NOT required by drawings and specifications to be either relocated or reused will be removed by the

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01 00 00 - 15

Government in advance of work to avoid interfering with

Contractor's operation.

1.10 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the COR. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged. Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

C. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by

Contractor's workers to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are not scheduled for discontinuance or abandonment.

D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be

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01 00 00 - 16 covered by adjustment to contract time and price in accordance with clause entitled "CHANGES" (FAR 52.243-4) and "DIFFERING SITE CONDITIONS" (FAR 52.236-2).

1.11 AS-BUILT DRAWINGS

A. The contractor shall maintain two full size sets of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications and clarifications.

B. All variations shall be shown in the same general detail as used in the contract drawings. To ensure compliance, as-built drawings shall be made available for the COR review, as often as requested.

C. Contractor shall deliver two approved completed sets of as-built drawings in the electronic version (scanned PDF) to the COR within 15 calendar days after each completed phase and after the acceptance of the project by the COR.

D. Paragraphs A, B, & C shall also apply to all shop drawings.

1.12 WARRANTY MANAGEMENT

A. Warranty Management Plan: Develop a warranty management plan which contains information relevant to FAR 52.246-21

Warranty of Construction in at least 30 days before the planned pre-warranty conference, submit four sets of the warranty management plan. Include within the warranty management plan all required actions and documents to assure that the Government receives all warranties to which it is entitled. The plan must be in narrative form and contain sufficient detail to render it suitable for use by future maintenance and repair personnel, whether tradesman, or of engineering background, not necessarily familiar with this contract. The term “status” as indicated below must include due date and whether item has been submitted or was

11-01-21

01 00 00 - 17 approved. Warranty information made available during the construction phase must be submitted to the Contracting

Officer for approval prior to each monthly invoice for payment. Assemble approved information in a binder and turn over to the Government upon acceptance of the work. The construction warranty period will begin on the date of the project acceptance and continue for the product warranty period. A joint 4 month and 9 month warranty inspection will be conducted, measured from time of acceptance, by the

Contactor and the Contracting Officer. Include in the warranty management plan, but not limited to, the following:

1. Roles and responsibilities of all personnel associated with the warranty process, including points of contact and telephone numbers within the company of the

Contractor, subcontractors, manufacturers or suppliers involved.

2. Furnish with each warranty the name, address and telephone number of each of the guarantor’s representatives nearest project location.

3. Listing and status of delivery of all Certificates of

Warranty for extended warranty items, to include roofs, HVAC balancing, pumps, motors, transformers and for all commissioned systems such as fire protection and alarm systems, sprinkler systems and lightning protection systems, etc.

4. A list for each warranted equipment item, feature of construction or system indicating:

a. Name of item.

b. Model and serial numbers.

c. Location where installed.

d. Name and phone numbers of manufacturers and suppliers.

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01 00 00 - 18

e. Name and phone numbers of manufacturers or suppliers.

f. Names, addresses and phone numbers of sources of spare parts.

g. Warranties and terms of warranty. Include one-year overall warranty of construction, including the starting date of warranty of construction. Items which have extended warranties must be indicated with separate warranty expiration dates.

h. Starting point and duration of warranty period.

i. Summary of maintenance procedures required to continue the warranty in force.

j. Cross-reference to specific pertinent Operation and

Maintenance manuals.

k. Organizations, names and phone numbers of persons to call for warranty service.

l. Typical response time and repair time expected for various warranted equipment.

5. The plans for attendance at the 4 and 9-month post construction warranty inspections conducted by the government.

6. Procedure and status of barcoding of all equipment covered by extended warranties.

7. Copies of instructions to be posted near selected pieces of equipment where operation is critical for warranty and/or safety reasons.

B. Performance & Payment Bonds: The Performance & Payment

Bonds must remain effective throughout the construction period.

1. In the event the Contractor fails to commence and diligently pursue any construction warranty work required, the Contracting Officer will have the work performed by others, and after completion of the work, 11-01-21

01 00 00 - 19 will charge the remaining construction warranty funds of expenses incurred by the Government while performing the work, including, but not limited to administrative expenses.

2. In the event sufficient funds are not available to cover the construction warranty work performed by the

Government at the contractor’s expenses, the Contracting

Officer will have the right to recoup expenses from the bonding company.

3. Following oral or written notification of required construction warranty repair work, the Contractor shall respond in a timely manner. Written verification will follow oral instructions. Failure to respond will be cause for the Contracting Officer to proceed against the

Contractor.

C. Pre-Warranty Conference: Prior to contract completion, and at a time designated by the Contracting Officer, the

Contractor shall meet with the Contracting Officer to develop a mutual understanding with respect to the requirements of this section. Communication procedures for

Contractor notification of construction warranty defects, priorities with respect to the type of defect, reasonable time required for Contractor response, and other details deemed necessary by the Contracting Officer for the execution of the construction warranty will be established/ reviewed at this meeting. In connection with these requirements and at the time of the Contractor’s quality control completion inspection, furnish the name, telephone number and address of a licensed and bonded company which is authorized to initiate and pursue construction warranty work action on behalf of the Contractor. This point of contract will be located within the local service area of

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01 00 00 - 20 the warranted construction, be continuously available and be responsive to Government inquiry on warranty work action and status. This requirement does not relieve the

Contractor of any of its responsibilities in conjunction with other portions of this provision.

D. Contractor’s Response to Construction Warranty Service

Requirements:

E. Following oral or written notification by the Contracting

Officer, the Contractor shall respond to construction warranty service requirements in accordance with the

“Construction Warranty Service Priority List” and the three categories of priorities listed below. Submit a report on any warranty item that has been repaired during the warranty period. Include within the report the cause of the problem, date reported, corrective action taken, and when the repair was completed. If the Contractor does not perform the construction warranty within the timeframe specified, the Government will perform the work and back charge the construction warranty payment item established.

1. First Priority Code 1. Perform onsite inspection to evaluate situation, and determine course of action within

4 hours, initiate work within 6 hours and work continuously to completion or relief.

2. Second Priority Code 2. Perform onsite inspection to evaluate situation, and determine course of action within

8 hours, initiate work within 24 hours and work continuously to completion or relief.

3. Third Priority Code 3. All other work to be initiated within 3 work days and work continuously to completion or relief.

4. The “Construction Warranty Service Priority List” is as follows:

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01 00 00 - 21

a) Code 1-Life Safety Systems

Fire suppression systems.

Fire alarm system(s).

b) Code 1-Electrical

Power failure (entire area or any building operational after 1600 hours).

c) Code 2-Electrical

Power failure (no power to a room or part of building). Receptacle and lights not operational (in a room or part of building).

d) Code 3

All work not listed above.

F. Warranty Barcode: At the time of installation, provide the warranty information for each warrantied item to the

Contracting Officer for inclusion in the VA shops provided equipment barcode information. The date of acceptance and the QC signature must remain blank until the project is accepted for beneficial occupancy. Show the following information in the barcode.

Warranty Barcode

Type of product/material

Model number

Serial number

Contract number

Warranty period from/to

Inspector’s signature

Construction Contractor

Address

Telephone number

Warranty Contact

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01 00 00 - 22

Warranty Barcode

Address

Telephone number

Warranty response time priority code

1.13 USE OF ROADWAYS

A. For hauling, use only established public roads and roads on

Medical Center property and, when authorized by the COR, such temporary roads which are necessary in the performance of contract work. Temporary roads shall be constructed and restoration performed by the Contractor at Contractor's expense. When necessary to cross curbing, sidewalks, or similar construction, they must be protected by well-constructed bridges.

1.14 TEMPORARY USE OF EXISTING ELEVATORS

A. Use of existing elevators for handling building materials and Contractor's personnel will be permitted subject to following provisions:

1. Contractor makes all arrangements with the COR for use of elevators. The COR will ascertain that elevators are in proper condition. Personnel for operating elevators will not be provided by the Department of Veterans Affairs.

2. Contractor covers and provides maximum protection of following elevator components:

a) Entrance jambs, heads soffits and threshold plates.

b) Entrance columns, canopy, return panels and inside surfaces of car enclosure walls.

c) Finish flooring.

1.15 TEMPORARY TOILETS

A. Provide where directed, (for use of all Contractor's workers) ample temporary sanitary toilet accommodations

11-01-21

01 00 00 - 23 with suitable sewer and water connections; or, when approved by COR, provide suitable dry closets where directed. Keep such places clean and free from flies and all connections and appliances connected therewith are to be removed prior to completion of contract, and premises left perfectly clean.

1. Contractor may have for use of Contractor's workers, such toilet accommodations as may be assigned to Contractor by

Medical Center. Contractor shall keep such places clean and be responsible for any damage done thereto by

Contractor's workers. Failure to maintain satisfactory condition in toilets will deprive Contractor of the privilege to use such toilets.

1.16 AVAILABILITY AND USE OF UTILITY SERVICES

A. The Government shall make all reasonably required amounts of utilities available to the Contractor from existing outlets and supplies, as specified in the contract. The amount to be paid by the Contractor for chargeable electrical services shall be the prevailing rates charged to the Government. The Contractor shall carefully conserve any utilities furnished without charge.

B. The Contractor, at Contractor's expense and in a workmanlike manner, in compliance with code and as satisfactory to the Contracting Officer, shall install and maintain all necessary temporary connections and distribution lines, and all meters required to measure the amount of electricity used for the purpose of determining charges. Before final acceptance of the work by the

Government, the Contractor shall remove all the temporary connections, distribution lines, meters, and associated

11-01-21

01 00 00 - 24 paraphernalia and repair restore the infrastructure as required.

C. Contractor shall install meters at Contractor's expense and furnish the Medical Center a monthly record of the

Contractor's usage of electricity as hereinafter specified.

D. Heat: Furnish temporary heat necessary to prevent injury to work and materials through dampness and cold. Use of open salamanders or any temporary heating devices which may be fire hazards or may smoke, and damage finished work, will not be permitted. Maintain minimum temperatures as specified for various materials:

1. Obtain heat by connecting to Medical Center heating distribution system.

a) Steam is available at no cost to Contractor.

E. Electricity (for Construction and Testing): Furnish all temporary electric services.

1. Obtain electricity by connecting to the Medical Center electrical distribution system. The Contractor shall meter and pay for electricity required for electric cranes and hoisting devices, electrical welding devices and any electrical heating devices providing temporary heat. Electricity for all other uses is available at no cost to the Contractor.

F. Water (for Construction and Testing): Furnish temporary water service.

1. Obtain water by connecting to the Medical Center /water distribution system. Provide reduced pressure backflow preventer at each connection as per code. Water is available at no cost to the Contractor.

2. Maintain connections, pipe, fittings and fixtures and conserve water-use so none is wasted. Failure to stop

11-01-21

01 00 00 - 25 leakage or other wastes will be cause for revocation (at

COR discretion) of use of water from Medical Center's system.

1.17 TESTS

A. As per specification sections 28 08 00 and 28 31 00, the contractor shall provide a written testing plan complete with component level, equipment level, sub-system level and system level breakdowns. The plan will provide a schedule and a written sequence of what will be tested, how and what the expected outcome will be. This document will be submitted for approval prior to commencing work. The contractor shall document the results of the approved plan and submit for approval with the as built documentation.

B. Pre-test mechanical and electrical equipment and systems and make corrections required for proper operation of such systems before requesting final tests. Final test will not be conducted unless pretested.

C. Conduct final tests required in various sections of specifications in presence of an authorized representative of the Contracting Officer. Contractor shall furnish all labor, materials, equipment, instruments, and forms, to conduct and record such tests.

D. Mechanical and electrical systems shall be balanced, controlled and coordinated. A system is defined as the entire system which must be coordinated to work together during normal operation to produce results for which the system is designed. For example,.

E. All related components as defined above shall be functioning when any system component is tested. Tests shall be completed within a reasonably period of time during which operating and environmental conditions remain

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01 00 00 - 26 reasonably constant and are typical of the design conditions.

F. Individual test result of any component, where required, will only be accepted when submitted with the test results of related components and of the entire system.

1.18 INSTRUCTIONS

A. Contractor shall furnish Maintenance and Operating manuals

(hard copies and electronic) and verbal instructions when required by the various sections of the specifications and as hereinafter specified.

B. Manuals: Maintenance and operating manuals and one compact disc (four hard copies and one electronic copy each) for each separate piece of equipment shall be delivered to the

COR coincidental with the delivery of the equipment to the job site. Manuals shall be complete, detailed guides for the maintenance and operation of equipment. They shall include complete information necessary for starting, adjusting, maintaining in continuous operation for long periods of time and dismantling and reassembling of the complete units and subassembly components. Manuals shall include an index covering all component parts clearly cross referenced to diagrams and illustrations. Illustrations shall include "exploded" views showing and identifying each separate item. Emphasis shall be placed on the use of special tools and instruments. The function of each piece of equipment, component, accessory and control shall be clearly and thoroughly explained. All necessary precautions for the operation of the equipment and the reason for each precaution shall be clearly set forth. Manuals must reference the exact model, style and size of the piece of equipment and system being furnished. Manuals referencing

11-01-21

01 00 00 - 27 equipment similar to but of a different model, style, and size than that furnished will not be accepted.

Instructions: Contractor shall provide qualified, factory trained manufacturers' representatives to give detailed training to assigned Department of Veterans Affairs personnel in the operation and complete maintenance for each piece of equipment. All such training will be at the job site. These requirements are more specifically detailed in the various technical sections. Instructions for different items of equipment that are component parts of a complete system, shall be given in an integrated, progressive manner. All instructors for every piece of component equipment in a system shall be available until instructions for all items included in the system have been completed. This is to assure proper instruction in the operation of inter-related systems. All instruction periods shall be at such times as scheduled by the COR and shall be considered concluded only when the COR is satisfied in regard to complete and thorough coverage. The contractor shall submit a course outline with associated material to the COR for review and approval prior to scheduling training to ensure the subject matter covers the expectations of the VA and the contractual requirements.

The Department of Veterans Affairs reserves the right to request the removal of, and substitution for, any instructor who, in the opinion of the COR, does not demonstrate sufficient qualifications in accordance with requirements for instructors above.

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01-01-24

Project Schedules

01 32 16.15 - 1

SECTION 01 32 16.15

PROJECT SCHEDULES

(SMALL PROJECTS – DESIGN/BID/BUILD)

PART 1- GENERAL

1.1 DESCRIPTION:

A. The Contractor shall develop a Critical Path Method (CPM) plan and schedule demonstrating fulfillment of the contract requirements

(Project Schedule), and shall keep the Project Schedule up-to-date in accordance with the requirements of this section and shall utilize the plan for scheduling, coordinating and monitoring work under this contract (including all activities of subcontractors, equipment vendors and suppliers). Conventional Critical Path Method (CPM) technique shall be utilized to satisfy both time and cost applications.

1.2 CONTRACTOR'S REPRESENTATIVE:

A. The Contractor shall designate an authorized representative responsible for the Project Schedule including preparation, review and progress reporting with and to the Contracting Officer's Representative (COTR).

B. The Contractor's representative shall have direct project control and complete authority to act on behalf of the Contractor in fulfilling the requirements of this specification section.

C. The Contractor’s representative…