432 60 08 Trailer Mounted Bituminous Heating Kettle October 2013.docx

Specification No. 432-60-08 Specification No. 432-60-08 Questionnaire for A Large Tubular Type Asphalt Kettle

State of Illinois Department of Transportation Bureau of Business Services

Specifications and Questionnaire for Trailer-Mounted, Bituminous Heating Kettle, 275 Gallon Capacity

October 2013

This specification and questionnaire covers a trailer-mounted, diesel-fired, tubular-style kettle for heating bituminous materials to be used by the Department of Transportation. The Department of Transportation is specifying acceptable units by required accessories as outlined below.

Each bidder shall submit with his their two sets of descriptive literature and specifications describing all the equipment proposed. This information shall be clearly marked to indicate the make, model, and accessories proposed to be furnished.

Bidders quoting on this equipment must submit with their bid written proof of the following:

1. The manufacturer of the equipment proposed has been actively involved in the manufacture of the equipment called for in the bid for a period of not less than 5 years and has produced and sold such equipment to the satisfaction of previous buyers.

2. Parts and service for the equipment proposed are readily available to the State of Illinois.

3. Provide a list of 3 end users with telephone numbers and contact names that are presently using the product quoted.

It is the responsibility of each bidder to complete and return this questionnaire with the bid.

Unless otherwise specified, the proposed equipment shall be complete in all parts and ready for immediate use upon delivery.

Proposed with this bid:

The unit shall include the following standard accessories and equipment:

Chassis:

Running gear: Axle rating as required by manufacturer for kettle capacity.

Hitch/tongue:

Adjustable pintle eye 22” to 32"above ground level.

Hitch or tongue shall be long enough to provide swing clearance for a dump truck with tailgate spreader installed.

Note: IDOT will attach the first unit delivered to a truck equipped with a tailgate spreader to verify proper swing clearance exists. The vendor will be expected to lengthen the tongue or correct any interference at no cost to the State of Illinois.

Screw post jack with center wheel - swing-away type.

Complies: |_| Yes |_| No Safety chains - 2, minimum 3/8" Grade 7 Complies: |_| Yes |_| No Lighting:

LED lighting and reflectors as required to meet DOT regulations.

Melting tank:

Minimum 275 gal capacity #14-gauge firebox steel with all electrically welded seams tested for leakage.

Splash plates shall be provided to prevent splashing of hot asphalt in transit. The loading openings shall be 26" x 38" minimum.

Diesel burner:

System shall include automatic control system that includes spark ignition system with electronic digital readout. The size of the burner shall be as recommended by the manufacturer for the capacity of the kettle.

Flues:

Shall be designed to efficiently heat materials in various parts of the kettle. Materials heated to 200oF shall be available within 30 minutes after burners have started heating. The flues shall be easily removed for cleaning. Metal shields shall prevent water from entering flues or burner and deflectors to keep heat from tires.

Complies: |_| Yes |_| No Access Lid:

Watertight metal to accommodate accumulated gases, prevent flash fires and open and close conveniently.

Complies: |_| Yes |_| No Barrel Hoist:

The unit shall have a Material type basket consisting of a minimum ¼” diameter chain forming a grid across opening of kettle to allow for barrels or cans of material to be placed on grid. The lid can be lowered over material and then material lowered into melting vat. A raising and lower axle to be attached to a 14” diameter hand wheel with safety lock.

Complies: |_| Yes |_| No The unit shall include a swinging hoist boom consisting of 2” schedule 40 pipe with brace, mounted in ball bearing or equal (for easy swinging) and will be equipped with ½ ton chain hoist and barrel clamp.

Thermometer:

Must extend into melted material, Temperature range from 0° - 500° F and include a metal protective guard or collar.

Complies: |_| Yes |_| No Draw off Valves:

Two draw-off valves one (1) located at bottom plug and one (1) at flue height for fast start up time and to prevent the possibility of exposing the flue. The draw off valve shall be extended to fill an 8" diameter pouring can without interference.

Complies: |_| Yes |_| No Paint/Finish:

All exterior surfaces normally painted shall be painted or powder coated manufacturer’s standard flat black.

Complies: |_| Yes |_| No General:

One copy of the operator's manual shall be included at delivery of each machine.

Complies: |_| Yes |_| No

Three copies of all operator's manuals, parts lists, and warranty information shall be provided at time of delivery to each district receiving one or more units.

Complies: |_| Yes |_| No Training:

Instruction by a qualified factory or dealer personnel covering operation and maintenance of the machine shall be provided for a minimum of two (2) IDOT representatives at the time of delivery. Training not meeting these requirements will be cause for a “Complaint to Vendor”.

Complies: |_| Yes |_| No Requirements Covering Items Detailed Above All equipment cataloged as standard shall be furnished and in place and shall be included in the purchase price of the unit. Any parts, tools, and/or accessories not specifically called for but required for proper operation shall be provided.

Complies: |_| Yes |_| No The component parts of the unit shall be of proper size and design to safely withstand maximum stresses imposed by a capacity load, and the manufacturer's rated loads for chains and bearings shall not be exceeded when the unit is loaded with such loads.

Complies: |_| Yes |_| No Standard tool kits if required shall be supplied.

Manufacturer shall warranty all parts and labor for a minimum of one (1) year from date of acceptance by the Department. A copy of the vendor’s warranty shall be attached to the bid.

Since the continuous operation of this equipment is of the utmost importance and sometimes of an emergency nature, it is necessary that the successful bidder be in a position to render prompt parts and service. The bidder's ability to provide prompt parts and service within the State of Illinois will be considered.

List locations for parts and service:

The vendor or manufacturer of the unit which is considered for award shall, at the request of the State of Illinois, demonstrate this equipment at a location chosen by the State and in the presence of authorized State personnel to prove out any features which may be in question.

Complies: |_| Yes |_| No

The vendor shall notify the delivery location 24 hours prior to delivery. Delivery shall be made by truck to the locations shown on the proposal. The type of truck or trailer used for delivery shall be such that unloading can be accomplished by tractor-loader or truck wreckers. Trucks loaded beyond this capability will be rejected, and it will be the bidder's responsibility to arrange the unloading.

Complies: |_| Yes |_| No

If No to any portion, explain:

Bid Package:

Bidders will need to send two copies of each of the following with their proposal.

a) Bid Document

b) Specification Questionnaire

c) Descriptive Literature

d) Board of Elections Certificate Complies: |_| Yes |_| No

IDOT Contact:

In regards to this specification only. Sales calls are prohibited.

Clint Faugust IL. Dept. of Transportation 2300 South Dirksen Parkway Springfield, IL. 62764 Room 303 Ph. 217-558-5074 E-mail: Clint.Faugust@illinois.gov