423 60 02 Trailer Mounted Asphalt Heating Unit October 2013.docx

Specification No. 423-60-02

Specification No. 423-60-02

Questionnaire for Trailer Mounted Asphalt Heating Unit

State of Illinois Department of Transportation Bureau of Business Services

Specifications and Questionnaire for Trailer Mounted, Asphalt Heating Unit

October 2013

This specification and questionnaire covers a trailer mounted, asphalt heating unit for use by the Department of Transportation. The Department of Transportation is specifying acceptable units by required accessories as outlined below.

Each bidder shall submit with their bid two sets of descriptive literature and specifications describing all equipment proposed. This information shall be clearly marked to indicate the make, model, and accessories proposed to be furnished.

Bidders quoting on equipment must submit with their bid written proof of the following:

1. The manufacturer of the equipment proposed has been actively involved in the manufacture of the equipment called for in the questionnaire for a period of not less than 5 years and has produced and sold such equipment to the satisfaction of previous buyers.

2. Provide a list of 3 end users with telephone numbers and contact names that are presently using the product quoted.

3. Parts and service for the equipment proposed are readily available within the State of Illinois

It is the responsibility of each bidder to complete and return this questionnaire with the bid.

Unless otherwise specified, the proposed equipment shall be complete in all parts and ready for immediate use upon delivery.

Proposed with this bid:

The unit shall include the following standard or optional accessories and equipment:

Heating System:

Diesel fuel burner 105,000 BTU minimum

The heating system shall be constructed with an air jacket design.

Complies: |_| Yes |_| No The air jacket shall be designed for an even transfer of heat and prevent scorching.

Complies: |_| Yes |_| No The burner system shall include a forced air burner, electronic spark ignition, and blower equipped with a flame out shutdown.

Complies: |_| Yes |_| No The burner shall be mounted on the front of the unit away from the operator and shall be easily accessible and removable.

Complies: |_| Yes |_| No The system shall use a center heat riser to evenly transfer the heat preventing the asphalt from bridging.

Complies: |_| Yes |_| No

Describe heating method:

Fuel tank capacity shall be 18 gallon minimum, lockable, and clearly labeled “ULTRA LOW SULFUR DIESEL FUEL”.

Controls:

The unit shall include controls for heating cold patch material.

The controls for the burner operations shall be controlled at the operator’s station.

Complies: |_| Yes |_| No The control box for all other functions shall be located at the rear of the unit closest to the curb and include the following:

· Automatic temperature controls

· Burner on/off

· Digital electronic temperature gauge

· Thermostat for hot box

· Thermostat for optional tack tank

· Controls for LED warning lights

Material Storage Bin:

The unit shall have a four (4)-ton material working capacity minimum.

Complies: |_| Yes |_| No Triple-wall construction with a minimum of 1 ½ # density hi-temperature fiberglass insulation.

The inner hopper walls shall be a minimum 12ga. steel.

Complies: |_| Yes |_| No The outer shell construction shall be a minimum 16ga. steel.

Complies: |_| Yes |_| No The top loading doors shall be constructed of 16 ga. minimum steel and have gas assist shocks with lockdowns.

Complies: |_| Yes |_| No The loading doors shall be insulated with closed cell polyurethane foam and be designed with a water lip to allow for water shedding.

Complies: |_| Yes |_| No Discharge Doors:

There shall be a minimum of two (2) shoveling doors and be constructed of stainless steel.

Complies: |_| Yes |_| No The doors shall include a gas assist opening system for easy open/close and shall not require latches or hooks to hold the doors in the open position.

Complies: |_| Yes |_| No The discharge opening shall be designed with sloped inner walls enabling the mix to move forward for easier shoveling.

Complies: |_| Yes |_| No Minimum 24” wide shoveling deck.

Undercarriage:

Tandem axles, 7,000 lbs.each, with leaf spring suspension.

Tires - Rated for the GVW of the unit.

Electrical:

Electric brake package including safety electric breakaway system.

Complies: |_| Yes |_| No LED 12 volt light package and reflectors, as needed to meet DOT regulations.

Complies: |_| Yes |_| No Additional lighting to include a minimum of two (2) 4” amber LED emergency lights mounted on the top portion of the machine and protected from the hot asphalt. An on/off switch near the control panel shall be included.

Complies: |_| Yes |_| No A heavy-duty 7-prong plug wired to ATA specifications shall be used for the trailer lighting and shall be protected in a corrugated loom or steel conduit.

Complies: |_| Yes |_| No Tongue:

Towing frame/tongue shall have and adjustable pintle eye with 21” to 34" above ground level.

Complies: |_| Yes |_| No The hitch and tongue shall be long enough to provide swing clearance when hitched to a department dump truck with a tailgate spreader installed.

Screw post jack with a minimum 5,000 lb. or as needed capacity to support the trailer when loaded to capacity. The handle shall be easily accessible to the operator from the outside of the trailer frame.

Complies: |_| Yes |_| No Safety chains – Two (2) with a minimum 3/8" Grade 70 chain Complies: |_| Yes |_| No Steel brackets shall be installed on the curbside of the machine to store two (2) standard long handle squared shovels.

Complies: |_| Yes |_| No

Options: (Shall be Bid separately if called for in the proposal)

· Tack tank system

· Pumping system for tack tank

· Compactor or roller carrier

· Electric overnight heater

· Shovel /tool cleaning compartment

· Tool box

· Hydraulic surge brakes

· Additional stainless steel tool holders

· Mounted spare tire

· Additional emergency LED lighting

· Arrow stick

· Single shoveling door in “lieu” of two shoveling doors

Paint/Finish:

All exterior surfaces normally painted shall be sandblasted or chemically etched, primed and painted two (2) coats of urethane or powder coated manufacturer’s standard color.

DOT conspicuous reflective tape shall be placed along the back and sides of the unit.

Complies: |_| Yes |_| No General:

One copy of the operator's manual shall be included at delivery of each machine.

Complies: |_| Yes |_| No Two (2) copies of all operator's manuals, parts lists, and warranty information shall be provided at time of delivery to each district receiving one or more units.

Complies: |_| Yes |_| No Training:

Instruction by a qualified factory or dealer personnel covering operation and maintenance of the machine shall be provided for a minimum of two (2) IDOT representatives at the time of delivery. Training not meeting these requirements will be cause for a “Complaint to Vendor”.

Complies: |_| Yes |_| No Requirements Covering Items Detailed Above All equipment cataloged as standard shall be furnished and in place and shall be included in the purchase price of the unit. Any parts, tools, and/or accessories not specifically called for but required for proper operation shall be provided.

Complies: |_| Yes |_| No The component parts of the unit shall be of proper size and design to safely withstand maximum stresses imposed by a capacity load, and the manufacturer's rated loads for chains and bearings shall not be exceeded when the unit is loaded with such loads.

Complies: |_| Yes |_| No Standard tool kits if required shall be supplied.

Manufacturer shall warranty all parts and labor for a minimum of one (1) year from date of acceptance by the Department. A copy of the vendor’s warranty shall be attached to the bid.

Since the continuous operation of this equipment is of the utmost importance and sometimes of an emergency nature, it is necessary that the successful bidder be in a position to render prompt parts and service. The bidder's ability to provide prompt parts and service within the State of Illinois will be considered.

List locations for parts and service:

The vendor or manufacturer of the unit which is considered for award shall, at the request of the State of Illinois, demonstrate this equipment at a location chosen by the State and in the presence of authorized State personnel to prove out any features which may be in question.

Complies: |_| Yes |_| No The vendor shall notify the delivery location 24 hours prior to delivery. Delivery shall be made by truck to the locations shown on the proposal. The type of truck or trailer used for delivery shall be such that unloading can be accomplished by tractor-loader or truck wreckers. Trucks loaded beyond this capability will be rejected, and it will be the bidder's responsibility to arrange the unloading.

Complies: |_| Yes |_| No If No to any portion, explain:

Bid Package:

Bidders will need to send two copies of each of the following with their proposal.

a) Bid Document

b) Specification Questionnaire

c) Descriptive Literature

d) Board of Elections Certificate Complies: |_| Yes |_| No IDOT Contact:

In regards to this specification only. Sales calls are prohibited.

Clint Faugust IL. Dept. of Transportation 2300 South Dirksen Parkway Springfield, IL. 62764 Room 303 Ph. 217-558-5074 E-mail: Clint.Faugust@illinois.gov