42464RFQ27 Herbicides and Adjuvants.pdf

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It is the responsibility of Respondents who receive this solicitation from sources other than the portals identified above or

St. Johns River Water Management District to contact the District’s Procurement staff prior to the due date to ensure any updates/addenda are received in order to submit a responsible and responsive offer. If you fail to submit a complete and accurate document, the District may deem the offer non-responsive and reject your submittal.

ADDENDA ACKNOWLEDGMENT: Prior to submitting my offer, I have verified that all addenda issued to date are considered as part of my offer:

Addendum No. Date Addendum No. Date Addendum No. Date

RESPONDENT NAME:

STREET ADDRESS:

MAILING ADDRESS (IF DIFFERENT):

PRIMARY E-MAIL ADDRESS (required)

SECONDARY E-MAIL ADDRESS (required)

TELEPHONE: ( ) YEAR COMPANY WAS ESTABLISHED

NAME/TITLE OF PERSON SUBMITTING QUALIFICATIONS:

SIGNATURE OF PERSON SUBMITTING QUALIFICATIONS:

This document must be completed and returned with your submittal

THE GOVERNING BOARD OF THE ST. JOHNS RIVER WATER MANAGEMENT DISTRICT

REQUEST FOR QUALIFICATIONS42464RFQ27

HERBICIDES AND ADJUVANTS FOR INVASIVE PLANT MANAGEMENT PROGRAM

The St. Johns River Water Management District (the “District”) is requesting submittals of qualifications from qualified vendors capable of supplying herbicides and related adjuvants for the District’s Invasive Plant Program. Respondents must provide all documentation necessary to demonstrate compliance with the minimum requirements set forth in this solicitation.

Submittals must address all elements of the Scope of Work and comply with the terms and conditions set forth herein.

The District will establish a pool of qualified vendors that will have the opportunity to submit quotes (at the District’s discretion) for the purchase and delivery of specific herbicides and related adjuvants on an as needed basis. Purchases will be made using a District Purchase Order. The purchase period for the agreements awarded pursuant to this solicitation will consist of one three-year term, followed by an option for two one-year renewals. The initial three-year contract term will be from

October 1, 2026, through September 30, 2029. The estimated budget for the initial three-year term is $6,000,000

($2,000,000/year).

Further information is available through DemandStar at demandstar.com, Central Bidding at centralbidding.com, the state of

Florida’s MyFloridaMarketPlace at myfloridamarketplace.com or the District’s website at sjrwmd.com. Solicitation packages may be obtained from the above portals. Respondents may also request the solicitation package directly from the District.

For all requests or questions relating to this solicitation, please contact:

Shari Chinevere, Procurement Manager

Phone: 386-643-1172 or E-Mail: schinev@sjrwmd.com

PRE-SUBMITTAL MEETING – No Pre-Submittal Scheduled

LAST DAY FOR QUESTIONS – July 24, 2026; 5:00 PM

SUBMITTAL DUE DATE

2:00 PM Wednesday, August 5, 2026

PLEASE NOTE! Respondent’s Submittal must include all required documents and forms requested in this solicitation or the submittal may be rejected and deemed non-responsive.

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REQUEST FOR QUALIFICATIONS

42464RFQ27: HERBICIDES AND ADJUVANTS FOR INVASIVE PLANT MANAGEMENT PROGRAM

TABLE OF CONTENTS

Cover Sheet ............................................................................................................................. Page 1

Table of Contents ..................................................................................................................... Page 2

PART 1 – Scope of Work ......................................................................................................... Pages 3 – 6

PART 2 – Submittal Requirements & General Information ..................................................... Pages 7 – 15

PART 3 – Forms ........................................................................................................................ Pages 16 – 20

(NOTE! Additional documents not included in this section may be required)

PART 4 – Draft Agreement ....................................................................................................... Pages 21 – 39

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42464RFQ27: HERBICIDES AND ADJUVANTS FOR INVASIVE PLANT MANAGEMENT PROGRAM

PART 1 — SCOPE OF WORK

I. Introduction/Background

The St. Johns River Water Management District (District) covers an area of approximately 12,283 square miles spanning 18 counties. The District is the lead manager of more than 434,845 acres of public land, while it manages another 201,633 acres through a variety of partnerships with numerous agencies and local governments. The District is charged with four core missions, including water quality protection, water resource conservation, flood protection and the stewardship of natural systems. Vital to achieving these core missions is the invasive plant management program, which is responsible for the control of nuisance upland and aquatic vegetation on all District-owned conservation areas/restoration areas, including multiple water management areas, 111 miles of federal levees, 100 miles of non-federal levees, 12 major water control structures and six pumping stations. As a contractor for the Florida Fish and Wildlife Conservation Commission, the District also maintains control of nuisance aquatic vegetation in eight public lakes and rivers. Properties located throughout the District’s eighteen counties require eradication of undesirable vegetation to prevent spreading and endangering native and desirable vegetation.

The District takes an integrated approach toward achieving invasive management goals to minimize non-target impacts and potentially reduce the amount of chemical usage. The variety of methods utilized to maximize efficacy of invasive vegetation control, in addition to chemical control include prescribed burning, biocontrol, mechanical, and water level manipulations where feasible.

II. Objective

The objective of this solicitation is to establish agreements with multiple qualified suppliers for the as-needed purchase and delivery of herbicides and related adjuvants identified in Exhibit 1- Products List during each fiscal year, for three years.

Any reference to a manufacturer, brand name, model number, catalog designation, or similar identification is intended solely to establish a minimum standard of quality, performance, durability, or design. Equivalent products meeting or exceeding the stated requirements may be provided, subject to approval by the District.

III. Scope

When requested by the District, Supplier shall provide quotes for herbicides, adjuvants, and related delivery costs based on the product list, quantities, delivery location, and any other requirements provided by the District.

If issued a District Purchase Order, Supplier shall furnish and deliver the requested products in accordance with the Purchase Order and this Agreement.

(a) The District reserves the right to issue Purchase Orders to the Supplier that best meets the District’s needs for each request.

(b) Selection for each purchase, including the choice of generic versus brand, may be based on price, product availability, delivery timeframe, and any other factors relevant to the District’s operational needs.

(c) Supplier shall not provide products or incur costs unless and until a Purchase Order has been issued by the District.

(d) The District makes no guarantee of any minimum purchase amount under any resulting Purchase Order.

(e) This Agreement is non-exclusive. Nothing in this Agreement shall be construed to limit the District’s right, in its sole discretion, to purchase herbicides, related adjuvants, or similar products from other vendors or under other contracts, whether now existing or later procured.

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IV. Supplier Responsibilities

Supplier shall:

(a) Provide quotes for requested herbicides and adjuvants using the District-provided quote spreadsheet or other format provided by the District. Qualified Suppliers will provide delivery of all materials purchased to location specified by the District.

(b) Include product pricing, delivery costs, availability, and estimated delivery timeframe with each quote.

(c) Furnish and deliver products only after issuance of a District Purchase Order.

(d) Deliver products to the location specified in the applicable Purchase Order within two weeks of issuance of a District Purchase Order.

(e) Comply with any special delivery instructions, schedule requirements, or other requirements identified by the District.

(f) Notify the District within ten calendar days of any action, lapse, change in status, or other condition that causes Supplier to no longer meet the minimum qualification requirements of the solicitation.

V. District Responsibilities

The District will:

(a) Provide the list of specific herbicides, adjuvants, quantities, delivery location, and any applicable delivery or schedule requirements for each quote request.

(b) Review quotes based on factors including price, product availability, ability to meet the required delivery timeframe, and the best interests of the District.

(c) Issue a Purchase Order for authorized purchases.

(d) Provide product specifications, receipt location, delivery details, and any special requirements in the applicable Purchase Order.

(e) Make payment in accordance with the Agreement and the District’s established payment procedures following delivery and acceptance of the products.

VI. Deliverables

Specific delivery timeframes, product quantities, delivery locations, and other deliverables will be established by the District with each quote request and authorized Purchase Order.

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42464RFQ27: HERBICIDES AND ADJUVANTS FOR INVASIVE PLANT MANAGEMENT

PROGRAM

EXHIBIT 1 – PRODUCTS LIST

Item

Herbicide

Brand Name*

Container

Size

Estimated Annual

Quantity

1 2,4-D Amine Weedar® 64 2.5 Gallon 200 Gallon

2 2,4-D Amine Weedar® 64 30 Gallon 200 Gallon

3 Aminocyclopyrachlor Method 240SL 2.5 Gallon 100 Gallon

4 Ammononium salt of imazamox Clearcast® 1 Gallon 500 Gallon

5 Ammononium salt of imazamox Clearcast® 15 Gallon 500 Gallon

6 Ammononium salt of imazamox IMOX 1 Gallon 500 Gallon

7 Ammononium salt of imazamox IMOX 15 Gallon 500 Gallon

8 Ammononium salt of imazapic Plateau® 1 Gallon 150 Gallon

9 Ammononium salt of imazapic Plateau® 15 Gallon 150 Gallon

10 Bark Oil with Dye Bark Oil 11.25 Gallon 500 Gallon

11 Bark Oil without Dye Bark Oil 11.25 Gallon 500 Gallon

12 Bispyribac Airstream 0.125 Pound 500 Pound

13 Defoaming Agent Alligare Anti-Foamer 1 Quart 100 Quart

14 Defoaming Agent Foam Buster 1 Quart 100 Quart

15 Dipotassium salt of endothall Aquathol® K 2.5 Gallon 4000 Gallon

16 Dipotassium salt of endothall Aquathol® K 250 Gallon 4000 Gallon

17 Dipotassium salt of endothall

(granular)

Aquathol® Super K

10 Pound

Pound

18 Dipotassium salt of endothall

(granular)

Aquathol® Super K

20 Pound

19 Diquat bromide Tribune 2.5 Gallon 1500 Gallon

20 Diquat bromide Tribune 30 Gallon 1500 Gallon

21 Diquat bromide Alligare Diquat 2.5 Gallon 1500 Gallon

22 Florpyrauxifen ProcellaCOR™ 1 PDU 10000 PDU

23 Flumioxazin Semera 2.5 Gallon 500 Gallon

24 Flumioxazin Clipper™ 5 Pound 1000 Pound

25 Flumioxazin Clipper SC 1 Gallon 500 Gallon

26 Flumioxazin Schooner 5 Pound 1000 Pound

27 Fluridone Alligar Fluridone 1 Gallon 150 Gallon

28 Fluridone Avast! SC 1 Gallon 150 Gallon

29 Fluridone Sonar® AS 1 Gallon 150 Gallon

30 Fluridone (Pellet) Alligar Fluridone 20 Pound 200 Pound

31 Fluridone (Pellet) Sonar One 20 Pound 200 Pound

Fluridone (Pellet)

Sonar® PR (Precision

Release)

20 Pound

33 Glyphosate (Aquatic) 53% AI Aquamaster 2.5 Gallon 1000 Gallon

34 Glyphosate (Aquatic) 53% AI Aquamaster 30 Gallon 1000 Gallon

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Item

Herbicide

Brand Name*

Container

Size

Estimated Annual

Quantity

35 Glyphosate (Aquatic) 53% AI Glyphosate 5.4 2.5 Gallon 1000 Gallon

36 Glyphosate (Aquatic) 53% AI Glyphosate 5.4 230 Gallon 1000 Gallon

37 Hexazinone Velpar® L 2.5 Gallon 150 Gallon

38 Hexazinone Velpar® L 15 Gallon 150 Gallon

39 Hexazinone Pronone Power Pellets 5.5 Pounds 500 Pounds

40 Hexazinone Velossa 2.5 Gallon 150 Gallon

41 Isopropylamine salt of imazapyr Arsenal AC 2.5 Gallon 1500 Gallon

42 Isopropylamine salt of imazapyr Arsenal AC 30 Gallon 1500 Gallon

43 Isopropylamine salt of imazapyr Ecomazapyr 2 SL 2.5 Gallon 1000 Gallon

44 Isopropylamine salt of imazapyr Ecomazapyr 2 SL 30 Gallon 1000 Gallon

45 Isopropylamine salt of imazapyr Imazapyr 4 SL 2.5 Gallon 1500 Gallon

46 Isopropylamine salt of imazapyr Imazapyr 4 SL 30 Gallon 1500 Gallon

Methylated Seed Oil

DLZ® Droplet Landing

Zone

2.5 Gallon

Gallon

48 Methylated Seed Oil DroplexXTRA 2.5 Gallon 100 Gallon

49 Metsulfuron Methyl Escort® XP 1 Pound 20,000 Ounce

50 Oil with Dye Impel™ (red) 2.5 Gallon 250 Gallon

51 Polymer Polycontrol2 1 Gallon 500 Gallon

52 Sodium salt of asulam Asulam 3.3 2.5 Gallon 500 Gallon

53 Spreader/Sticker MSO w LeciTech 1 Gallon 1000 Gallon

54 Spreader/Sticker MSO Concentrate 2.5 Gallon 1000 Gallon

55 Spreader/Sticker Atmos ATV 2.5 Gallon 1000 Gallon

56 Sulfometuron methyl Oust® Extra 64 Ounce 600 Ounce

57 Surfactant Silenergy 1 Gallon 300 Gallon

58 Surfactant StrikeLock® 2.5 Gallon 300 Gallon

59 Surfactant Liberate 1 Gallon 300 Gallon

60 Surfactant Cide-Kick 30 Gallon 1000 Gallon

61 Surfactant w/PH buffer L1700 w/LeciTech 1 Gallon 400 Gallon

62 Surfactant w/PH buffer L1700 w/LeciTech 2.5 Gallon 400 Gallon

Systemic acetolactate synthase inhibitor (ALS) (Aquatic)

Galleon ® SC

2.5 Gallon

Gallon

64 Triclopyr Vastlan™ 2.5 Gallon 500 Gallon

65 Triclopyr Garlon® 4 Ultra 2.5 Gallon 500 Gallon

66 Triclopyr Garlon® 4 Ultra 30 Gallon 500 Gallon

67 Triclopyr Trycera® 2.5 Gallon 500 Gallon

68 Triclopyr Trycera® 30 Gallon 500 Gallon

69 Triclopyr Triclopyr 3 2.5 Gallon 500 Gallon

70 Tri-isopropanolammonium Milestone® VM 2.5 Gallon 200 Gallon

71 Wetting Agent Big Wet™ 2.5 Gallon 50 Gallon

* Refer to Section Entitled BRAND NAME OR EQUAL / EQUIVALENT PRODUCTS

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42464RFQ27:

HERBICIDES AND ADJUVANTS FOR INVASIVE PLANT MANAGEMENT PROGRAM

PART 2 – GENERAL INFORMATION AND REQUIREMENTS

Thank you for your interest in working with the St. Johns River Water Management District. Please direct questions regarding the submittal documents and specifications to the District’s procurement staff member identified on the first page of this solicitation, in writing. We look forward to working with you. Pertinent information and required documents regarding this solicitation as part of a responsive submittal are listed below.

The District will publish notice of specifications and criteria, including addenda, intended agency decisions, or other matters pertinent to this solicitation on portals identified on the first page of this document.

2.1 MINIMUM QUALIFICATIONS

Respondent must satisfy the following minimum qualifications. Instructions for providing this documentation is provided herein. Failure to provide required documentation as instructed may result in a submittal being rejected as non-responsive.

(a) Experience: Respondent must have been in the herbicide and adjuvant supply business in the state of Florida for a minimum of three years from the date set for the receipt of Qualifications.

(b) Respondent’s List of Products: Respondent must include a list of the herbicides and related adjuvants they are authorized, qualified, and capable of providing from Exhibit 1 – Products List provided in the solicitation documents. If Respondent is proposing an alternative to the brand name product listed in Exhibit 1, refer to the section entitled BRAND NAME OR EQUAL / EQUIVALENT PRODUCTS.

(c) Manufacturer Letter: For any of the herbicides and adjuvants the Respondent can provide, Respondent must provide a letter from the manufacturer(s) stating that Respondent is currently an Authorized

Dealer/Distributor or Manufacturer within the state of Florida. Failure to provide required documentation may result in the submittal being deemed non-responsive. Respondent must provide the required information in digital format.

(d) License/Certifications: Provide a copy of all federal, state, and/or local licenses and certifications required to handle and transport herbicides and related adjuvants.

(e) Product Labels and SD Sheets: Provide one complete set of specimen labels, any supplemental labeling, and the latest Safety Data (SD) sheets covering the products offered must accompany submittal. Each label must carry the appropriate EPA registration number(s) for the material specified. Failure to provide specimen labels and SD sheets may result in the submittal being deemed non-responsive. Respondent must provide the required information in digital format.

Irrespective of the minimum qualifications stated above, the District may make such investigations as it deems necessary to determine the ability of the Respondent to perform the Work. The District reserves the right to reject any submittal if the evidence submitted by such Respondent and/or the District’s independent investigation of such

Respondent fails to satisfy the District that such Respondent is properly qualified to carry out the obligations of the

Agreement and complete the Work in a manner acceptable to the District within the time period specified.

2.2 BRAND NAME OR EQUAL / EQUIVALENT PRODUCTS

When a solicitation specification identifies a product by a manufacturer’s name, brand name, model number, or other proprietary designation, such identification is intended only to establish the level of quality, performance, and functional requirements desired and shall not be construed as limiting competition.

A Respondent may propose an “equal” or equivalent product, provided that:

(a) The proposed product meets or exceeds all material requirements of the specification, including, but not limited to, quality, performance, durability, compatibility, intended use. In addition, where applicable, the

Rev. 5.8.26 42464RFQ27 | Page 8 of 39 product satisfies all regulatory requirements and contains the same active ingredients / formulation, use pattern, and EPA-approved labeling, where required by the District.

(b) The Respondent clearly identifies any proposed equivalent product in its submittal and shall submit sufficient documentation (e.g., specifications, product labels/literature, EPA registration information, active ingredient/concentration, approved aquatic/upland use, performance data, compatibility, technical data, or certifications) to enable the District to evaluate equivalency.

(c) The determination of whether a proposed product is equivalent shall be solely within the discretion of the

District, and the Respondent bears the burden of demonstrating equivalency. The District may reject an equivalent product if the District determines that it does not meet the operational, regulatory, compatibility, performance or safety requirements.

(d) No substitution shall be deemed accepted unless approved in writing by the District.

(e) Respondent shall be responsible for any costs and risks associated with demonstrating equivalency, including testing, inspection, or analysis, if required by the District.

2.3 BUDGET ESTIMATE

The estimated budget for the initial three-year term is $6,000,000 ($2,000,000/year).

Respondents are cautioned not to make any assumptions from the District’s estimate about the total funds available for the Work. The District retains the right to adjust the estimate in awarding the Agreement. In addition, the District reserves the right to increase, decrease, or delete any class, item, or part of the Work in order to reduce costs for any reason. The District may discuss alternatives for reducing the cost of the Work with Respondents and make such modifications as it determines to be in its best interest.

2.4 SUBMITTAL LAYOUT/ORDER OF DOCUMENTS

Tab 1 — Respondent’s Company profile:

A. Qualifications

1. Describe past and current experience (minimum of three years immediately preceding the date set for receipt of submittals) in the herbicide and adjuvant supply business in the state of Florida.

2. Respondent’s list of herbicides and related adjuvants they are authorized, qualified and capable of providing, including manufacturer(s) letter(s).

3. Manufacturer(s) letter stating that Respondent is currently an Authorized Dealer/Distributor or

Manufacturer within the state of Florida.

4. Provide a copy of all federal, state, and/or local licenses and certifications required to handle and transport herbicides and related adjuvants.

5. One complete set of specimen labels, any supplemental labeling, and the latest Safety Data (SD) sheets covering the products offered.

6. Has Respondent (including any parent, subsidiary, affiliate, or predecessor) ever been debarred, suspended, or otherwise excluded from doing business with any federal, state, or local government entity in the United States of America? (Provide response on company letterhead)

• If “No”, state “No.”

• If “Yes,” please include a brief explanation.

7. Describe any prior or pending litigation or investigation, either civil or criminal, involving a governmental agency or which may affect the performance of the services to be rendered herein, in which Respondent has been involved within the last three years. (Provide response on company letterhead)

8. Has Respondent ever been adjudicated bankrupt, initiated bankruptcy, or been the subject of bankruptcy proceedings on behalf of the current entity submitting this Response or a prior entity that Respondent substantially operated or controlled? (Provide response on company letterhead)

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• If “No”, state “No.”

• If “Yes,” please describe the nature and result of those proceedings and the entity involved.

9. Insurance Requirements (Proof of Insurability)

The submittal shall contain proof of insurability issued by a company authorized to do business in the State of Florida and with an A.M. Best Company rating of at least A- or greater for the required insurance(s) as set forth in the Agreement.

NOTE! Successful Respondent will be required to obtain and provide a Certificate of Insurance that meets all requirements as stated, references the Agreement number and shows St. Johns River Water

Management District named as additional insured.

10. Submittal Acknowledgement Form

11. Addenda Acknowledgement/Cover Page

12. Certificate as to Respondent’s Ability to do Business in the State of Florida

13. Proof of Respondent’s active registration on www.sunbiz.com

14. Affidavit as to Non-Collusion and Certification of Material Conformance with Specifications

15. Proof of Respondent’s active registration with the U.S. Department of Homeland Security’s E-Verify system

2.5 SUBMITTAL SPECIFICATIONS, ASSEMBLY, AND SUBMITTAL

(a) Submittal requirements:

(1) One (1) Original Document – uploaded into DemandStar or Central Bidding as a single .pdf file.

(2) Page Limit – none, if not otherwise specified herein this document.

(3) Page Size – 8 ½ x 11; oversized pages must be scanned to print out to appropriate page sizes, if necessary.

(b) Assembly requirements:

Submitted in order of submittal layout as listed above – documents should be scanned as PDF or similar format as one complete package.

(c) Submittal requirements:

Complete submittal package – Complete package shall consist of all required information and documents as listed in the Section titled SUBMITTAL LAYOUT/ORDER OF DOCUMENTS. A submittal returned without these documents may deem the submittal non-responsive. The District reserves the right to request additional information from any Respondent prior to award.

2.6 SUBMITTAL EVALUATION

A District Evaluation Committee (Committee) will review the submittal information and research performed by

District staff to verify information submitted by Respondents. The Committee will evaluate the Respondent’s qualification submittals on a “Pass/Fail” basis using the following list from Section 2.4 above. Submittals must receive an “Acceptable” on all 15 items to be included in the pool of qualified vendors. Respondent must adhere to the organized structure for its submittal as described in section titled SUBMITTAL CONTENTS/ORDER OF

DOCUMENTS.

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2.7 HOW TO SUBMIT A RESPONSE TO THIS SOLICITATION

(a) Respondent’s submittal must be submitted in electronic format (no paper copies) either by uploading to

DemandStar directly at www.demandstar.com OR to Central Bidding directly at www.centralbidding.com (NOT BOTH); OR by delivering all files on a single pin/thumb/jump drive either by mail or hand delivery in a sealed envelope.

Label all sealed envelopes as follows:

SEALED SUBMITTAL – DO NOT OPEN

Respondent’s Name: ___________________________________________

Request for Qualifications: 42464RFQ27 HERBICIDES AND ADJUVANTS FOR INVASIVE

PLANT MANAGEMENT PROGRAM

Opening Time: 2:00 PM

Opening Date: August 5, 2026

Shari Chinevere, Procurement Manager

St. Johns River Water Management District

District Headquarters

4049 Reid Street

Palatka, FL 32177

**Please note that the U.S. Postal Service does not deliver regular mail or express mail to the above address. The District’s experience is that Federal Express and United Parcel Service will. The District is not responsible for and will not accept or consider late submittals due to delays caused by any mail, package or courier service, including the U.S. mail, or caused by any other occurrence.

DO NOT SUBMIT VIA EMAIL — THIS WILL RESULT IN THE SUBMITTAL BEING

REJECTED AS NON-RESPONSIVE.

(b) All blank spaces on the solicitation documents must be typewritten or legibly printed in ink. In the event you decline to submit a response, the District would appreciate submittal of the “No Response Form” provided in this solicitation to describe the reason for not submitting a response.

(c) Please do not password protect files saved to a pin/thumb/jump drive. The District recommends that

Respondents confirm their submittal documents will open correctly on a non-Respondent-owned computer. Any electronic submittal received by the District that does not open on a District-owned computer is subject to rejection as a defective response. The file naming conventions for the solicitation must clearly identify specific information such as the solicitation number and Respondent’s name

(Example: 12345RFP78, ABC Company).

NOTE! A Respondent’s submittal may be rejected as non-responsive for:

(1) Failing to complete all forms.

(2) Failure to provide all required materials; or

(3) Otherwise failing to comply with instructions for preparation and organization of submittal.

2.8 SIGNATURE AND CERTIFICATION REQUIREMENTS

An individual submitting a response to this solicitation must sign his/her name therein and state his/her address and the name and address of every other person interested in this solicitation as principal.

If a partnership submits a response to this solicitation, state the name and address of each member of the partnership.

If a corporation or limited liability company submits a response to this solicitation, an authorized agent or officer/member must sign the submittal, subscribing the name of the entity with the individual’s own name and affixing the corporate seal (if applicable). Such agent or officer/member must also provide the name of the state under which the entity is chartered/formed, and the names and business addresses of the officers/members.

All Respondents must submit evidence of registration with the Florida Secretary of State for doing business in the state of Florida.

http://www.demandstar.com/ http://www.centralbidding.com/

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All Respondents must certify that all persons or entities having an interest as principal in this solicitation or in substantial performance of the Work have been identified in the submittal forms.

2.9 PROHIBITED COMMUNICATION

To ensure a fair and impartial evaluation process, the District strictly prohibits any communication related to this solicitation with any District office, department, bureau, or employee during the submission and evaluation period, except as expressly authorized in this solicitation. Respondents are specifically prohibited from initiating any contact or communication with any District official or employee involved in the evaluation or consideration of submittals, including but not limited to the Executive Director and members of the Governing Board of the St. Johns River Water

Management District, prior to the issuance of an award decision. All communication regarding this solicitation shall be initiated by the District’s Procurement staff, and solely for the purpose of obtaining information or clarification necessary for the proper evaluation of submittals. Any attempt by a Respondent to engage in unauthorized communication may result in disqualification from consideration for award under this solicitation and may further result in exclusion from future procurement opportunities with the District.

2.10 PRE-SUBMITTAL MEETINGS, INQUIRIES AND ADDENDA

If scheduled, the pre-submittal meeting information will appear on the first page of this solicitation. If the pre-submittal meeting is not designated as mandatory, then attendance at the pre-submittal meeting is strongly recommended. If the pre-submittal meeting is designated as MANDATORY, each Respondent must attend or its submittal will not be accepted. During this meeting, the project scope, procedures, and specifications will be discussed. It is also the only opportunity during the open solicitation period for attendees to ask questions directly to the end user.

District staff are not authorized to provide oral interpretations or clarifications of the solicitation documents, including specifications or other agreement terms. All binding interpretations or corrections must be provided in writing, come only from Procurement staff, and be issued as part of an official addendum to this solicitation. The assigned

Procurement Specialist may provide general guidance on District procedures and assist in referencing applicable sections of the solicitation documents; however, Respondents remain fully responsible for understanding and following all written requirements and submit accordingly.

In order to be considered. all requests for a written interpretation or correction must be submitted via e-mail before the deadline for questions as stated in this solicitation. All official responses, including clarifications, corrections, or supplemental instructions, will be issued in writing via addenda and posted on the solicitation portals listed on Page

1 of this document, prior to the submittal due date.

By submitting on this solicitation, Respondent is bound by and must acknowledge receipt of all issued addenda.

Submittals will be interpreted as if all addenda were received, whether or not Respondent actually reviewed the addenda. Failure to receive or review an addendum does not relieve Respondent of any obligations under the solicitation or resulting Agreement. All addenda become an official part of the Contract Documents (defined in the

Agreement).

2.11 OPENING OF SUBMITTALS

Submittals will be opened on or as reasonably feasible after the due date, after which time a Respondents List will be identified and uploaded to DemandStar, Central Bidding, and MyFloridaMarketPlace; pricing (if applicable) is not part of this detail. The Florida Public Records Act, §119.071(1)(b), Fla. Stat., exempts sealed submittals from inspection and copying until such time as the District provides notice of an intended decision pursuant to

§120.57(3)(a), Fla. Stat., or until 30 days after opening of submittals or final replies, whichever is earlier. This exemption is not waived by the public opening of the submittals.

Unless otherwise exempt, Respondent’s submittal is a public record subject to disclosure upon expiration of the above exemption period. If any information included in the submittal is a trade secret as defined in §812.081, Fla. Stat., and exempt from disclosure pursuant to §815.04, Fla. Stat., Respondent must clearly identify any such material as

“CONFIDENTIAL TRADE SECRET” in its submittal and explain the basis for such exemption. The District reserves the right, in its sole judgment and discretion, to reject a submittal for excessive or unwarranted assertion of trade secret confidentiality and return the submittal to Respondent.

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2.12 DISQUALIFICATION OF RESPONDENTS

Any of the following causes will be considered as sufficient grounds for disqualification of a Respondent and rejection of the submittal:

(a) Contacting a District employee or officer other than the procurement employee named in this solicitation about any aspect of this solicitation before the notice of intended decision is posted.

(b) Submission of more than one submittal for the same subject matter by an individual, firm, partnership, or corporation under the same or different names.

(c) Evidence of collusion among Respondents.

(d) Submission of materially false information.

(e) Information gained through checking references or other sources which indicates that Respondent may not successfully perform the Work.

(f) Respondent is failing to adequately perform on any existing agreement with the District.

(g) Respondent has defaulted on a previous agreement with the District.

(h) The evidence submitted by Respondent, or the District’s investigation of Respondent, fails to satisfy the

District that Respondent is properly qualified to carry out the obligations of the Agreement in a manner acceptable to the District and within the time period specified.

(i) Any documented unsatisfactory past performance by Respondent on work performed on a District project.

(j) Any other cause that is sufficient to raise doubt regarding the ability of a Respondent to perform the Work in a manner that meets the District’s objectives for the Work.

2.13 REJECTION OF SUBMITTAL

Submittals must be delivered to the specified location and received before the designated due date and time in order to be considered. Untimely submittals will be returned to Respondent unopened. Submittals will be considered irregular and may be rejected if they show material omissions, alterations of form, additions not called for, conditions, limitations, or other material irregularities. The District may consider incomplete any submittal not prepared and submitted in accordance with the provisions specified herein and the District reserves the right to waive any minor deviations or irregularities in an otherwise valid submittal.

The District reserves the right to reject any and all submittals and cancel this solicitation when it determines, in its sole judgment and discretion, that it is not in its best interest to award the Agreement.

2.14 WITHDRAWAL OF SUBMITTALS

Respondent may withdraw its submittal if it submits such a written request to the District prior to the designated date and hour of opening. Respondent may be permitted to withdraw its submittal no later than 72 hours after the submittal opening for good cause, as determined by the District in its sole judgment and discretion.

2.15 EVALUATION OF SUBMITTALS AND AWARD PROCEDURES

Submittals will be reviewed and evaluated by a staff Evaluation Committee (“Committee”) based on the criteria outlined in the Section titled SUBMITTAL EVALUATION, herein.

A Committee meeting will be scheduled, and notice of the meeting, including the date, time, and location, will be posted at least five days in advance on DemandStar, Central Bidding, MyFloridaMarketPlace and Florida

Administrative Register. The Committee will meet at District headquarters or another suitable location to discuss and score the submittals. Each Committee member will complete an evaluation form during the meeting, and the compiled results will be used to determine the overall ranking.

(a) Evaluation Process

The Committee will evaluate the submittals based upon the established evaluation criteria on a

“Pass/Fail” basis to determine which respondents are qualified to be included in the pool of qualified vendors.

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(b) Confidentiality of Evaluation Meetings

Under §286.0113, Fla. Stat., certain portions of meetings related to the solicitation process are exempt from public attendance. These include any part of a meeting where (1) a negotiation with a Respondent is conducted pursuant to a competitive solicitation; (2) a Respondent answers questions as part of a competitive solicitation; or (3) negotiation strategies are discussed. Recordings and materials from exempt meetings are confidential and exempt from public disclosure under §119.07(1), Fla. Stat., and

§24(a), Article I of the Florida Constitution until the District issues a notice of intended decision or until

30 days after the submittal opening, whichever comes first. All exempt portions of meetings must be fully recorded. No portion of the exempt meeting may be held off the record.

(c) Rejection and Reissuance

Pursuant to §286.0113 Fla. Stat., if the District rejects all submittals and concurrently provides notice of its intent to reissue the competitive solicitation, the recording and any records presented at any exempt meeting shall remain exempt from §119.07(1) Fla. Stat., and §24(a), Art. I of the State Constitution

(Public Records) until such time as the District provides notice of an intended decision concerning the reissued competitive solicitation or until the District withdraws the reissued competitive solicitation. A recording and any records presented at an exempt meeting are not exempt for longer than 12 months after the initial District notice rejecting all submittals.

(d) Approval of Pool of Qualified Vendors

Once the evaluation process is complete, the Committee’s final pool of qualified vendors will be presented to the Governing Board for approval, unless the Governing Board has delegated authority to the Executive Director or designee to approve and execute the Agreement.

(e) Negotiations and Award

Following the determination of the qualified firms, the District may negotiate contracts with the qualified vendors. If the District is unable to successfully negotiate a contract with a firm, it may terminate negotiations with that firm. Agreements will be awarded to those Respondents that successfully complete negotiations with the District (“Successful Respondents”). The District may include in the Agreement any proposed alternatives determined to be in its best interest.

(f) Notice of Intent to Award

All Respondents will be notified of the District's intent to award or decision to award the Agreement.

For the purpose of filing a protest under §120.57(3), Fla. Stat., the time period will commence as provided in the Section titled PROTEST PROCEDURES, herein.

2.16 PROTEST PROCEDURES

Notices of Intended Decision will be posted for a minimum of 72 hours. The time period for filing a Notice of Protest pursuant to §120.57(3), Fla. Stat., and Rule 28-110.003, Fla. Admin. Code commences at the time notices are posted.

As a courtesy to Respondents, the District may send copies of the notices of intended agency decisions via email to

Respondent. These courtesy communications neither constitute official notice nor vary the times of receipt set forth above.

(a) Pursuant to §120.57(3), Fla. Stat., and Rule 28-110.003, Fla. Admin. Code, any person adversely affected by the terms, conditions, or specifications contained in a solicitation, including addenda, must file a Notice of Protest with the District Clerk within 72 hours after its posting.

(b) Pursuant to §120.57(3), Fla. Stat., and Rule 28-110.003, Fla. Admin. Code, any person adversely affected by a District decision or intended decision to award a contract, or to reject all submittals, proposals, or qualifications, must file a written Notice of Protest with the District Clerk within 72 hours after posting of the decision or intended decision.

(c) Pursuant to §120.57(3), Fla. Stat., and Rule 28-110.004, Fla. Admin. Code, a Formal Written Protest must be filed with the District Clerk within 10 days after the date the Notice of Protest is filed with the

District. The Formal Written Protest must state with particularity the facts and law upon which the protest is based. Pursuant to §287.042(2)(c), Fla. Stat., any person who files an action protesting the

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District in an amount equal to one percent (1%) of the District’s estimated Agreement amount.

(d) No additional time will be added for mailing. All filings must comply with Rule 28-106.104, Fla.

Admin. Code, and must be addressed to and received by the District Clerk at the District Headquarters in Palatka, Florida within the prescribed time periods. The District will not accept any electronically transmitted facsimile pleadings, petitions, Notice of Protest or other documents.

(e) The District’s acceptance of pleadings, petitions, Notice of Protest, Formal Written Protest, or other documents filed by email is subject to certain conditions set forth in the District’s Statement of Agency

Organization and Operation (issued pursuant to Rule 28-101.001, Fla. Admin. Code), which is available for viewing at sjrwmd.com. These conditions include, but are not limited to, the document being in the form of a PDF or TIFF file and being capable of being stored and printed by the District.

(f) Failure to file a protest within the time prescribed in §120.57(3), Fla. Stat., or failure to post the bond or other security required by law within the time allowed for filing a bond will constitute a waiver of proceedings under chapter 120, Fla. Stat. Mediation under §120.573, Fla. Stat., is not available.

2.17 EXAMINATION OF CONTRACT DOCUMENTS

Respondent is solely responsible for being fully informed of the conditions under which the Work is to be performed in relation to existing conditions. Respondent is responsible for carefully examining the general area of the Work, the requirements of the drawings and other contract documents related to the Work, the time in which the Work must be completed, and any other details of the Work. Respondent must satisfy itself from its own personal knowledge and experience or professional advice as to the character of the Work, the conditions and materials to be encountered, the character, quality, and quantities of the Work, and any other conditions affecting the Work, including surrounding land.

Failure to satisfy the obligations of this Section will not relieve a Successful Respondent of its obligation to furnish all material, equipment, and labor necessary to perform the Agreement and to complete the Work for the consideration set forth in its submittal. Any such failure will not be sufficient cause to submit a claim for additional compensation.

No verbal agreement or conversation with any District officer, agent or employee, either before or after the execution of the Agreement, will affect or modify any of its terms.

2.18 EXECUTION OF AGREEMENT

(a) By submitting a response to this solicitation, Respondent represents and warrants that its submittal is a firm offer. Upon the District’s issuance of a notice of award (or other written acceptance), the Successful

Respondent is bound to the terms, pricing, and commitments set forth in its submittal, as accepted by the

District, together with the District’s solicitation documents.

(b) The Successful Respondent shall execute the District’s Agreement in the form provided (with any District-approved changes) and shall not condition, qualify, or withdraw its submittal, or refuse to sign the

Agreement, after award. Failure to timely execute the Agreement and proceed with performance as required may be deemed a breach and may result in rejection of the submittal, cancellation of award, and any other remedies available to the District under the solicitation, the Agreement, or applicable law.

(c) Unless all submittals are rejected, the Successful Respondent must execute and return the Agreement to the District within 10 business days of receipt along with each of the following:

(1) A completed Internal Revenue Service Form W-9.

(2) Satisfactory evidence of all required insurance coverage.

(3) Proof satisfactory to the District of the authority of the person or persons accepting the terms and conditions of this Solicitation on behalf of Respondent.

(4) All other information and documentation required by the Agreement.

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(d) The District will not execute the Agreement until the above documents have been executed and delivered to the District. The Agreement will not be binding until executed by the District. A copy of the fully executed Agreement will be sent via e-mail to the Successful Respondent. The District reserves the right to cancel award of the Agreement without liability at any time before the Agreement has been fully executed by all parties and delivered to the Successful Respondent.

(e) Failure upon the part of the Successful Respondent to execute the Agreement or timely submit the required evidence of insurance coverage, or any other matter required by the Agreement, will be just cause, if the

District so elects, for the recommended award to be annulled.

2.19 FLORIDA SALES TAX

The District is exempt from payment of State of Florida sales tax pursuant to §212.08(6), Fla. Stat. Any tangible personal property that is the subject of this solicitation is intended to remain tangible personal property and not become part of a public work owned by the District.

2.20 PUBLIC ENTITY CRIMES/DISCRIMINATORY VENDORS

In accordance with §287.133 and §287.134, Fla. Stat., a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime or placed on the discriminatory vendor list may not submit a bid, proposal, or reply on an agreement to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on an agreement with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in §287.017 for CATEGORY

TWO ($35,000) for a period of 36 months following the date of being placed on the convicted or discriminatory vendor lists.

2.21 USE BY OTHER FLORIDA GOVERNMENTAL ENTITIES. This section does not apply to this solicitation.

2.22 PROHIBITION AGAINST CONSIDERING SOCIAL, POLITICAL, OR IDEOLOGICAL

INTERESTS IN GOVERNMENT CONTRACTING

Notice is hereby provided that pursuant to §287.05701, Fla. Stat., the District (1) will not request documentation of or consider a Respondent’s social, political, or ideological interests when determining if Respondent is a responsible

Respondent and (2) may not give preference to a Respondent based on Respondent's social, political, or ideological interests.

2.23 AMERICANS WITH DISABILITIES ACT (ADA)

The District does not discriminate on the basis of disability in its services, programs, or activities. Special accommodations for disabilities may be requested through Shari Chinevere, Procurement Manager, or by calling

(800) 955-8771 (TTY), at least five business days (Mon – Fri) before the date needed.

2.24 DEFINITIONS

The definitions of capitalized terms used in this solicitation that are not otherwise defined herein can be found in the draft Agreement below.

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PART 3 – REQUIRED DOCUMENTS AND FORMS

The following forms must be included in Respondent’s submittal:

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CERTIFICATE AS TO RESPONDENT’S AUTHORITY TO DO BUSINESS IN FLORIDA

Respondent is incorporated/organized/formed under the laws of the State of ; is authorized by law to respond to this solicitation and perform all Work and furnish materials and equipment required under the Agreement and is authorized to do business in the State of Florida.

Entity name:

Address:

Registration No:

Registered Agent:

By:

(Official title)

(Affix corporate seal, if utilized by Respondent)

Attest:

(Secretary)

The full names and business or residence addresses of persons or contractors interested in the foregoing submittal as principals or officers of Respondent are as follows (specifically include the President, Secretary, and Treasurer and state the corporate office held of all other individuals listed):

Identify any parent, subsidiary, or sister entities involving the same or substantially the same officers and directors that will or may be involved in performance of the Project, and provide the same information requested above on a photocopy of this form.

ATTACH a copy of Respondent’s active registration with the State of Florida Division of Corporations proving

Respondent’s authority to do business in the State of Florida, or a copy of the application for same that has been accepted by the State of Florida.

This document must be completed and returned with your submittal

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AFFIDAVIT AS TO NON-COLLUSION AND CERTIFICATION OF

MATERIAL CONFORMANCE WITH SPECIFICATIONS

STATE OF

COUNTY OF

I, the undersigned, being first duly sworn, depose and say that:

1. I am the owner or duly authorized officer, representative, or agent of:

the Respondent that has submitted the attached submittal package.

2. The attached submittal is genuine. It is not a collusive or sham submittal.

3. I am fully informed regarding the preparation and contents of the attached submittal and am knowledgeable of all pertinent circumstances related thereto.

4. Neither Respondent nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, including this affiant, has in any way colluded, conspired, connived, or agreed,…