423 60 05 Trailer Mounted Asphalt Heating Patching Machine October 2020.docx

Specification No. 423-60-05

Specification No. 423-60-05

Questionnaire for Trailer Mounted Asphalt Heating Unit State of Illinois Department of Transportation Bureau of Business Services Specifications and Questionnaire for Trailer Mounted Asphalt Heating/Patching Unit October 2020 This specification and questionnaire covers a trailer mounted, asphalt heating unit for use by the Department of Transportation for the patching of pavement surfaces. The Department of Transportation is specifying acceptable units by required accessories as outlined below.

This questionnaire shall be clearly marked to indicate the make, model, and accessories proposed to be furnished.

Bidders quoting on equipment must submit with their bid written proof of the following:

· The manufacturer of the equipment proposed has been actively involved in the manufacture of the equipment called for in the questionnaire for a period of not less than 5 years and has produced and sold such equipment to the satisfaction of previous buyers.

· Provide a list of 3 end users with telephone numbers and contact names that are presently using the product quoted.

· Parts and service for the equipment proposed are readily available within the State of Illinois It is the responsibility of each bidder to complete and return this questionnaire with the bid.

Unless otherwise specified, the proposed equipment shall be complete in all parts and ready for immediate use upon delivery.

Bidders are advised to carefully read these specifications as changes have been made since the last solicitation issue.

Proposed with this bid:

The Illinois Department of Transportation reserves the right to waive minor informalities, deficiencies or technical variances which by their nature are restrictive to a given manufacturer, if in its’ judgement, it would be in the best interest of the State to do so and it would not prejudice the rights of other bidders.

Serviceability will be a factor in award. Successful bidder shall either be able to provide service after purchase or shall indicate other qualified service facilities able to service equipment, within a reasonable period of time at agency locations. Bidder shall provide documentation and enumerating service locations. A Review of the bidder's ability to provide prompt parts and service to the State of Illinois and in particular to the delivery location, will be considered in determining award.

Bids will only be accepted from established manufacturers or their authorized dealers. Any dealer submitting a bid hereby guarantees that it is an authorized dealer of the manufacturer and that the manufacturer has agreed to supply the dealer with all quantities of products required by the dealer in fulfillment of its obligations under any resultant contract with the State. Bidder must submit authorized dealer letter upon request.

Warranty:

Unless otherwise specified, Manufacturers’ standard warranty shall be provided. Bidder shall attach copies of warranty with their bid. Warranty shall commence at the Illinois Department of Transportation in-service date. If any equipment fails to conform to the warranties during the applicable warranty period, the Vendor or Manufacturer will adjust, repair or replace the equipment at no charge to the Department as soon as possible upon notice from the Department. Equipment shall be repaired on-site and will be performed at no additional cost to the Department.

The Vendor may provide or perform warranty service at a dealer location within the Districts geographic region if on-site repair is not possible. Vendor shall facilitate pickup and delivery of equipment at Vendor's cost if warranty repair(s) are made off-site during the warranty period. The contract Vendor is responsible for any failure of their allied or sub-contractors’ fulfillment of said warranties. Failure to provide this service shall result in a “Complaint to Vendor” that could affect future bid awards.

Delivery:

It will be the responsibility of the successful vendor to guarantee delivery within the quoted time and to require allied manufacturers or suppliers to complete the installation of auxiliary equipment in accordance with the quoted delivery time.

Failure to comply with the quoted delivery time because of delays resulting from the inability of suppliers of allied equipment such as bodies, snowplows, spreaders, etc., may be reason to refuse to consider similar items from those suppliers on future bids.

All equipment provided by the Vendor and the sub-contractor(s) shall be fully operational when delivery is made. Any noted defects at the time of delivery shall be addressed by Vendor in the first 30 days of in-service.

Bidder/Vendor acknowledges the requirements above. Yes |_| No |_|

Note: If the equipment proposed exceeds the minimums called for in the specification please do not mark NO. Mark Yes and explain with a short comment on how it exceeds.

The unit shall include the following standard or optional accessories and equipment:

The trailer mounted patching heater shall be configured as follows. It shall consist of a rechargeable hopper for loading with cold or hot asphalt patching material, equipped with a diesel-fired heating unit. The hopper shall have a four (4) ton working capacity mounted on tandem axle running gear. These patch trailers shall be designed to be pulled by single and tandem axle Department dump trucks equipped with under-tailgate mounted salt spreaders. The units proposed shall comply with the following detailed requirements.

Material Storage Bin:

The unit shall have a minimum working capacity for four (4)-tons of material.

Complies: |_| Yes |_| No Triple-wall construction with a minimum of 1 ½ # density hi-temperature fiberglass insulation.

The inner hopper walls shall be a minimum 12-ga. steel.

Complies: |_| Yes |_| No The outer shell construction shall be a minimum 16-ga. steel.

Complies: |_| Yes |_| No The top loading doors shall be constructed of 16-ga. Minimum thick steel and have gas assist shocks with lockdowns.

Complies: |_| Yes |_| No The loading doors shall be insulated with closed cell polyurethane foam and be designed with a water lip to allow for water shedding.

Complies: |_| Yes |_| No Platform access to the material bin shall meet OSHA requirements for step height and handrails.

Complies: |_| Yes |_| No The hopper shall be equipped with twin electric/hydraulic cylinders or dual arm scissor lift with single cylinder to provide for the tilting or dumping of the hopper.

Complies: |_| Yes |_| No The trailer frame and hopper shall be equipped with 45º angled steel guides to keep the hopper centered during the raising and lowering operation.

Complies: |_| Yes |_| No

Undercarriage:

Axles shall be tandem, rated for maximum GVW when fully loaded. equipped with Torsion or Spring style leaf spring suspension.

Wheels – Steel, automotive modular disc type.

Tires – First run quality, Radial, ±16” Trailer type rated for the GVW of the unit.

Mounted spare tire: First run quality, radial, 16” trailer type rated for the GVW of the unit.

Tongue:

Towing frame/tongue shall have and adjustable pintle eye with 21” to 27" above ground level.

Complies: |_| Yes |_| No The hitch and tongue shall be long enough to provide swing clearance when hitched to a department dump truck with a tailgate spreader installed. This length shall also allow for the later addition of options mounted on the tongue.

Screw post jack with a minimum 5,000 lb. or as needed capacity to support the trailer when loaded to capacity. The handle shall be easily accessible to the operator from the outside of the trailer frame.

Complies: |_| Yes |_| No Safety chains – Two (2) with a minimum 3/8" Grade 70 chain Complies: |_| Yes |_| No Electrical:

Electric brake package meeting GVWR of unit including safety electric breakaway system.

Complies: |_| Yes |_| No LED 12-volt light package and reflectors, as needed to meet DOT and Illinois Vehicle Code regulations.

Complies: |_| Yes |_| No Additional lighting to include:

Two (2) 4” amber LED warning lights mounted on the top portion of the machine and protected from the hot asphalt. Two (2) LED work lights mounted near shovel deck. A weatherproof on/off switch near or in the control panel shall be included.

Complies: |_| Yes |_| No One (1) LED traffic advisor, minimum 34”, Whelen 500 series or equal with controller.

Complies: |_| Yes |_| No A heavy-duty 7-prong plug wired to ATA specifications shall be used for the trailer lighting and shall be protected in a corrugated loom or steel conduit.

Complies: |_| Yes |_| No A trickle charger shall be provided to maintain the battery charge level after being disconnected from the truck.

Complies: |_| Yes |_| No Heating System:

Diesel fuel burner shall carry a minimum 105,000 BTU rating. Capable of using multiple grades of diesel fuel without damage.

The heating system shall be constructed with an air jacket design.

Complies: |_| Yes |_| No The air jacket shall be designed for an even transfer of heat and prevent scorching the material even under prolonged use.

Complies: |_| Yes |_| No The burner system shall include a forced air burner, electronic spark ignition, and blower equipped with a flame-out automatic shutdown.

Complies: |_| Yes |_| No The burner shall be mounted on the front of the unit away from the operator and shall be easily accessible and removable for service or replacement.

Complies: |_| Yes |_| No The system shall use a heat riser method to evenly transfer the heat preventing the asphalt from bridging and staying suspended above the shoveling door.

The unit shall include a regulated 110-volt system to maintain safe material temperature overnight, or for prolonged time periods.

Complies: |_| Yes |_| No Fuel tank capacity shall be approximately 16-gallon. The tank shall be lockable, and clearly labeled “ULTRA LOW SULFUR DIESEL FUEL”.

Controls:

The unit shall include controls for heating cold patch material to a “crawling” state in a NEMA approved, sealed weather resistant enclosure.

The controls for the burner(s) operation shall be controlled at the operator’s station.

Complies: |_| Yes |_| No The control box for all other functions shall be located Curbside and include the following:

· Automatic temperature controls

· Burner on/off

· Digital electronic temperature gauge

· Thermostat for hot box

· A 7-day, 24-hour digital timer shall be provided to maintain material temperature and recharge the battery.

· Hour Meter(s)

· Emergency “All-Stop” Function

· Controls for additional LED lights Complies: |_| Yes |_| No

Discharge Door:

There shall be a single shoveling door to be constructed of stainless steel.

Complies: |_| Yes |_| No The door shall include a lever opening system for easy open/close and shall feature safety latch or other device to hold the doors in the open position and prevent a pinch point for operator.

Complies: |_| Yes |_| No The discharge opening shall be designed with sloped inner walls enabling the mix to move towards deck for easier shoveling.

Complies: |_| Yes |_| No Approximately 24” wide shoveling deck.

Tool box:

Approximately 2 cu.ft., weather resistant, locking and mounted to trailer frame.

Complies: |_| Yes |_| No Shovel / Tool cleaning compartment:

Shall allow for standard flat bottom scoop shovel or rake. Lid shall prevent sloshing and rainwater contamination.

Complies: |_| Yes |_| No

Tool Holders:

Spring loaded or similar shovel and rake holders shall be mounted on unit to hold tools in position to prevent cleaning solvent from running down grip portion of handle while stowed. Quantity of four (4).

Complies: |_| Yes |_| No Paint/Finish:

All exterior surfaces normally painted shall be sandblasted or chemically etched, sealed and painted two (2) coats of urethane or powder coated manufacturer’s standard high visibility color.

DOT conspicuous reflective tape shall be placed along the back and sides of the unit.

Complies: |_| Yes |_| No Options:

The following item(s) shall be provided only if called for in the bid proposal.

· Line item option discount for Manufacturer Modifications and replacement parts.

Shall be Bid separately

· Dual Burner Recycling Package with 7-day, 24-hour timer.

· Heated Tack/Rejuvenator tank system with Flush/Release agent tank.

· Spray/Pumping system for tack/rejuvenator tank system. Includes reel, 25’ of hose and wand.

· Compactor or roller storage tray approximately 24”X24” with tie down rings.

· Hoist/Crane with 12volt winch for storing compaction equipment. Includes mounting or weldments.

· Hoist/Crane with manual winch for storing compaction equipment. Includes mounting or weldments.

· Dual Shoveling doors in Lieu of Single door.

· Walk behind vibratory roller w/water tank, Vibco GR-1600 or IDOT approved equal.

· Walk behind plate compactor w/water tank, dolly wheels, Vibco TP-1220H or IDOT approved equal.

Complies: |_| Yes |_| No General:

One (1) copy of the operator's manual shall be included at delivery of each machine.

Complies: |_| Yes |_| No Two (2) copies of all operator's manuals, parts lists, and warranty information shall be provided at time of delivery to each district receiving one or more units.

Complies: |_| Yes |_| No Note: The manuals, parts lists, and service or shop manuals listed above may be furnished on flash drive in lieu of paper.

Training:

Instruction by qualified factory or dealer personnel covering operation and maintenance of the machine shall be provided for a minimum of two (2) IDOT representatives at the time of delivery. Training not meeting these requirements will be cause for a “Complaint to Vendor”.

Complies: |_| Yes |_| No Requirements Covering Items Detailed Above All equipment cataloged as standard or safety related shall be furnished and in place and shall be included in the purchase price of the unit. Any parts, tools, and/or accessories not specifically called for but required for proper operation shall be provided.

Complies: |_| Yes |_| No The component parts of the unit shall be of proper size and design to safely withstand maximum stresses imposed by a capacity load, and the manufacturer's rated loads for chains and bearings shall not be exceeded when the unit is loaded with such loads.

Complies: |_| Yes |_| No Standard tool kits if required shall be supplied.

A fire extinguisher with mount shall be mounted to the Curb side of unit. Extinguisher shall be rated for flammables carried or stored on unit.

Manufacturer shall warranty all parts and labor for a minimum of one (1) year from date of acceptance by the Department. A copy of the vendor’s warranty shall be attached to the bid.

Since the continuous operation of this equipment is of the utmost importance and sometimes of an emergency nature, it is necessary that for the successful bidder to render prompt parts and service within the State of Illinois.

List locations for parts and service:

The vendor or manufacturer of the unit which is considered for award shall, at the request of the State of Illinois, demonstrate this equipment within the receiving District in the State of Illinois in the presence of authorized State personnel to prove out any features which may be in question.

Complies: |_| Yes |_| No The vendor shall notify the delivery location 24 hours prior to delivery. Delivery shall be made by truck to the locations shown on the proposal. The type of truck or trailer used for delivery shall be such that unloading can be safely accomplished by tractor, loader or forklift with standard tines. Trucks loaded beyond this capability will be rejected, and it will be the bidder's responsibility to arrange the unloading.

Complies: |_| Yes |_| No If No to any portion, explain:

Bid Package:

If not quoting in BidBuy, bidders will need to send two copies of each of the following with their bid response.

a) Specification Questionnaire

b) Descriptive Literature