41542_IFB_Submersible Groundwater Pumps.pdf

IFB 41542

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THE GOVERNING BOARD OF THE

ST. JOHNS RIVER WATER MANAGEMENT DISTRICT

PURCHASE OF SUBMERSIBLE GROUNDWATER PUMPS

INVITATION FOR BIDS 41542

The Governing Board of the St. Johns River Water Management District (the “District”) requests that interested parties respond to the solicitation below by 2:00 p.m., September 2, 2025. Further information is available through DemandStar at Demandstar.com [(800) 711-1712], Vendor Registry at Vendorregistry.com, state of Florida’s MyFloridaMarketPlace at myfloridamarketplace.com, and Central Bidding at centralbidding.com. Solicitation packages may be obtained from DemandStar, Vendor Registry, MyFloridaMarketPlace, Central Bidding, or the District by contacting LaDonna Johnson, Procurement Specialist, at 386-329-4592 or ljohnson@sjrwmd.com. Responses will be opened at the District Headquarters, 4049 Reid Street, Palatka, Florida 32177

Project Description:

The objective is to award the purchase of submersible pumps meeting the District's minimum specifications to the lowest responsive and responsible respondent for purchases through September 30, 2026, on an as-needed basis. The District does not guarantee that a minimum amount will be purchased.

In the event the District purchases units and the units are deemed not to meet the District’s requirements when actually placed in service or corrode or malfunction due to design, material, or manufacturing defects, the District reserves the right to cancel the Cost Agreement and enter into a Cost Agreement with the firm offering the next lowest total cost that can provide the required equipment.

Americans With Disabilities Act (ADA) The District does not discriminate on the basis of disability in its services, programs, or activities.

Special accommodations for disabilities may be requested through LaDonna Johnson, Procurement Specialist, or by calling (800) 955-8771 (TTY), at least five business days before the date needed.

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TABLE OF CONTENTS

INSTRUCTIONS TO RESPONDENTS ................................................................................................. - 3 -

1. DEFINITIONS ........................................................................................................................ - 3 -

2. CONTRACT ADMINISTRATION ........................................................................................ - 3 -

3. WHERE TO SUBMIT BID ..................................................................................................... - 3 -

4. PREPARATION AND ORGANIZATION OF BID DOCUMENTS ..................................... - 4 -

5. OPENING OF BIDS ............................................................................................................... - 4 -

6. INQUIRIES AND ADDENDA ............................................................................................... - 5 -

7. MINIMUM QUALIFICATION .............................................................................................. - 5 -

8. SIGNATURE AND CERTIFICATION REQUIREMENTS .................................................. - 6 -

9. DISQUALIFICATION OF RESPONDENTS ........................................................................ - 6 -

10. REJECTION OF BID .............................................................................................................. - 6 -

11. WITHDRAWAL OF BIDS ..................................................................................................... - 7 -

12. AWARDING THE AGREEMENT......................................................................................... - 7 -

13. EXECUTION OF AGREEMENT........................................................................................... - 7 -

14. EXAMINATION OF AGREEMENT DOCUMENTS AND WORK AREA ......................... - 8 -

15. PROHIBITION AGAINST CONSIDERING SOCIAL, POLITICAL OR IDEALOGICAL

INTERESTS IN GOVERNMENT CONTRACTING - F.S.287.05701 .................................................. - 8 -

16. FLORIDA SALES TAX ......................................................................................................... - 8 -

17. PUBLIC ENTITY CRIMES; DISCRIMINATORY VENDORS ........................................... - 8 -

18. USE BY OTHER FLORIDA GOVERNMENTAL ENTITIES .............................................. - 9 -

19. NOTICES AND SERVICES THEREOF ................................................................................ - 9 -

20. PROTEST PROCEDURES ..................................................................................................... - 9 - BID FORM ........................................................................................................................................... - 11 -

AFFIDAVIT AS TO NON-COLLUSION AND CERTIFICATION OF MATERIAL CONFORMANCE

WITH SPECIFICATIONS .................................................................................................................... - 15 - QUALIFICATIONS — GENERAL ...................................................................................................... - 16 - DRUG-FREE WORKPLACE FORM ................................................................................................... - 17 - NO RESPONSE FORM ........................................................................................................................ - 18 - DRAFT AGREEMENT ....................................................................................................................... - 19 - ATTACHMENT A – PURCHASE ORDER TERMS AND CONDITIONS ....................................... - 22 - ATTACHMENT B – STATEMENT OF WORK ................................................................................. - 24 - ATTACHMENT C — COST SCHEDULE .......................................................................................... - 26 - ATTACHMENT D — COMMON CARRIER OR CONTRACTED CARRIER ................................. - 27 - ATTESTATION .................................................................................................................................... - 27 - ATTACHMENT E — HUMAN TRAFFICKING ATTESTATION .................................................... - 28 -

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INSTRUCTIONS TO RESPONDENTS

1. DEFINITIONS

The definitions of capitalized terms used in this solicitation that are not otherwise defined herein can be found in the sample contract document (the “Agreement”) that is at the end of these instructions.

2. CONTRACT ADMINISTRATION

All inquiries related to this solicitation may only be directed to the Procurement Specialist:

LaDonna Johnson, Procurement Specialist Phone: 386-329-4592 Email: ljohnson@sjrwmd.com

Between the release of this solicitation and the posting of the notice of intended decision, Respondents to this solicitation or persons acting on their behalf may not contact any employee or officer of the District concerning any aspect of this solicitation, except the procurement employee listed above. Violation of this provision is grounds for rejecting a response.

3. WHERE TO SUBMIT BID

Respondent must submit its Bid in electronic format (no paper copies) either by:

(1) uploading to Demandstar portal directly at www.demandstar OR to Central Bidding portal directly at www.centralbidding.com (NOT BOTH); or

(2) delivering all files on a single pin/thumb/jump drive either by mail or hand-delivery in a sealed envelope labeled as follows:

SEALED BID – DO NOT OPEN

Respondent’s Name: ______________________ Invitation for Bids: 41542 Opening Time: 2:00 p.m.

Opening Date: September 2, 2025

LaDonna Johnson, Procurement Specialist St. Johns River Water Management District 4049 Reid Street Palatka FL 32177

DO NOT SUBMIT YOUR BID BY EMAIL — THIS WILL RESULT IN THE BID BEING

REJECTED AS NONRESPONSIVE.

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4. PREPARATION AND ORGANIZATION OF BID DOCUMENTS

Respondent must submit its Bid in an electronic format as directed in Paragraph 3, above, or the Bid may be deemed as non-responsive.

1. Respondents must submit the following fully executed documents on reproduced copies of the attached forms provided in FORMS:

a. Bid Form

b. Cost Schedule

c. Certificate as to Entity’s Authority to do Business in Florida

d. Affidavit as to Non-collusion and Certification of Material Conformance with Specifications

e. Qualifications (General)

f. Proof of Business Registration in Florida

g. Proof of Respondents active business registration with E-Verify

h. Drug-Free Workplace Form (not required unless there is a tie bid)

2. Respondents must submit the original bid package in the form and manner specified herein. All blank spaces on the bid documents must be typewritten or legibly printed in ink. In the event you decline to submit a bid, the District would appreciate submittal of the “No Response Form” provided at the end of the “FORMS” section to describe the reason for not submitting a bid.

3. Respondent must follow all procedures for digital submission or the Respondent's Bid may be determined as "non-responsive" and rejected.

4. Unless directed otherwise, all information required by the solicitation, including the forms and questionnaires listed under “1” above, must be completed (typed or handwritten) and included in the submission in electronic format (forms must be completed and converted/scanned to PDF format (Adobe).

5. The file-naming conventions for the bid shall include:

a. Bid: IFB # Respondent’s name (abbreviated) Due Date

(Example: IFB 12345 ABC Company 01-15-16)

6. Please do NOT password protect your files. The District recommends that Respondents confirm their Submittal will open correctly on a non-company owned computer. Any electronic submittal received by the District that does not open on a District-owned computer is subject to rejection as a defective response.

All of the forms and questionnaires in the Invitation for Bids package are available upon request in Microsoft® Word to aid the Respondent in submitting its Bid.

A RESPONDENT’S BID MAY BE REJECTED AS NON-RESPONSIVE FOR (1) FAILING

TO COMPLETE ALL FORMS AND QUESTIONNAIRES; (2) FAILING TO PROVIDE ALL

REQUIRED MATERIALS; OR (3) OTHERWISE FAILING TO COMPLY WITH

INSTRUCTIONS FOR PREPARATION AND ORGANIZATION OF BID.

5. OPENING OF BIDS

Respondents or their authorized agents are invited to attend the opening of the Bids at the following time and place:

2:00 p.m., September 2, 2025 St. Johns River Water Management District Headquarters 4049 Reid Street, Palatka, Florida 32177-2571

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The Florida Public Records Act, §119.071(1)(b), Fla. Stat., exempts sealed Bids from inspection and copying until such time as the District provides notice of an intended decision pursuant to §120.57(3)(a), Fla. Stat., or until 30 days after opening of bids, proposals, submittals, or final replies, whichever is earlier. This exemption is not waived by the public opening of the Bids.

Unless otherwise exempt, Respondent’s Bid is a public record subject to disclosure upon expiration of the above exemption period. If any information submitted with the Bid is a trade secret as defined in §812.081, Fla. Stat., and exempt from disclosure pursuant to §815.04, Fla. Stat., Respondent must clearly identify any such material as “CONFIDENTIAL TRADE SECRET” in its Bid and explain the basis for such exemption. The District reserves the right, in its sole judgment and discretion, to reject a Bid for excessive or unwarranted assertion of trade secret confidentiality and return the Bid to Respondent.

6. INQUIRIES AND ADDENDA

District staff are not authorized to orally interpret the meaning of the specifications or other Agreement documents, or correct any apparent ambiguity, inconsistency, or error therein. In order to be binding upon the District, the interpretation or correction must be given by the Procurement Specialist and must be in writing. The Procurement Specialist may orally explain the District’s procedures and assist Respondents in referring to any applicable provision in the Invitation for Bids documents, but the Respondent is ultimately responsible for submitting the Bid in the appropriate form and in accordance with written procedures.

Every request for a written interpretation or correction must be received at least nine days prior to opening of Bids in order to be considered. Requests must be submitted by email to ljohnson@sjrwmd.com. Interpretations, corrections, and supplemental instructions will be communicated by written addenda to this solicitation posted by the solicitation advertising portals identified on Page 1 to all prospective Respondents (at the respective addresses furnished for such purposes) no later than five days before the opening of Bids.

Submission of a Bid constitutes acknowledgment of receipt of all addenda. Bids will be construed as though all addenda had been received. Failure of the Respondent to receive any addenda does not relieve Respondent from any and all obligations under the Bid, as submitted. All addenda become part of the Agreement.

7. MINIMUM QUALIFICATION

Respondent must use the “Qualification” form (General) provided in these documents to document the minimum qualifications listed below. Failure to include these forms with the Bid may be considered non-responsive. NOTE: Do not alter or revise any of the District’s forms other than to add the information requested. Altering or revising District forms may result in the Bid being deemed non-responsive.

a) Respondent must complete and submit the District-provided Qualification – General Form.

b) Business Registration: Respondent must submit evidence of Respondent's qualification to do business in Florida. (Respondent-provided documentation must be included with its Bid)

c) Proof of Respondent’s active business registration with E-Verify. Answers to questions regarding E- Verify, as well as instructions on enrollment may be found on the E-Verify website: www.e-verify.gov. (Respondent-provided documentation must be included with its Bid

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8. SIGNATURE AND CERTIFICATION REQUIREMENTS

In the form “Certificate as to Entity’s Authority to do Business in Florida” an individual submitting a Bid must sign his/her name therein and state his/her address and the name and address of every other person interested in the Bid as principal.

If a firm or partnership submits the Bid, state the name and address of each member of the firm or partnership in the form “Certificate as to Entity’s Authority to do Business in Florida.”

If a corporation submits the Bid, an authorized officer or agent must sign the form “Certificate as to Entity’s Authority to do Business in Florida,” subscribing the name of the corporation with his or her own name and affixing the corporate seal if said seal is used by the corporation. Such officer or agent must also provide the name of the state under which the corporation is chartered, and the names and business addresses of the President, Secretary, and Treasurer. Corporations chartered in states other than Florida must submit evidence of registration with the Florida Secretary of State for doing business in the State of Florida.

In the form “Certificate as to Entity’s Authority to do Business in Florida,” Respondent must certify that all persons or entities having an interest as principal in the Bid or in substantial performance of the Work have been identified in the Bid forms.

9. DISQUALIFICATION OF RESPONDENTS

Any of the following causes will be considered as sufficient grounds for disqualification of a Respondent and rejection of the Bid:

a. Contacting a District employee or officer other than the procurement employee named in this solicitation about any aspect of this solicitation before the notice of intended decision is posted;

b. Submission of more than one Bid for the same subject matter by an individual, firm, partnership, or corporation under the same or different names;

c. Evidence of collusion among Respondents;

d. Submission of materially false information with the Bid;

e. Information gained through checking references or other sources which indicates that Respondent may not successfully perform the Work;

f. Respondent is failing to adequately perform on any existing contract with the District;

g. Respondent has failed to adequately perform or defaulted on a previous contract with the District;

h. The evidence submitted by Respondent, or the District’s investigation of Respondent, fails to satisfy the District that Respondent is properly qualified to carry out the obligations of the Agreement in a manner acceptable to the District and within the time period specified;

i. Any other cause that is sufficient to raise doubt regarding the ability of a Respondent to perform the Work in a manner that meets the District’s objectives for the Work.

10. REJECTION OF BID

Bids must be delivered to the specified location and received before the Bid opening in order to be considered. Untimely Bids will be returned to the Respondent unopened. Bids will be considered irregular and may be rejected if they show material omissions, alterations of form, additions not called for, conditions, limitations, or other material irregularities. The District may consider incomplete any Bid not prepared and submitted in accordance with the provisions specified herein and reserves the right to waive any minor deviations or irregularities in an otherwise valid Bid.

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The District reserves the right to reject any and all Bids and cancel this solicitation when it determines, in its sole judgment and discretion, that it is not in its best interest to award the agreement.

11. WITHDRAWAL OF BIDS

Respondent may withdraw its Bid if it submits such a written request to the District prior to the designated date and hour of opening of Bids. Respondent may be permitted to withdraw its Bid no later than 72 hours after the Bid opening for good cause, as determined by the District in its sole judgment and discretion.

12. AWARDING THE AGREEMENT

a. The Agreement will be awarded to the lowest responsive, responsible Respondent, being the Respondent with the lowest Total Bid Cost who demonstrates, in accordance with the requirements listed in the minimum qualifications of the bid documents, a verifiable history of the skill, ability, integrity, and reliability necessary for the faithful performance of the Agreement (the “Successful Respondent”). The Agreement may be modified based on the District’s acceptance of any alternatives listed in the bid that the District deems in its best interest.

b. Section 286.0113, Fla. Stat., exempts from being open to the public, any portion of a meeting at which: (1) a negotiation with a Respondent is conducted pursuant to a competitive solicitation; (2) a Respondent makes an oral presentation as part of a competitive solicitation; (3) a Respondent answers questions as part of a competitive solicitation; or (4) negotiation strategies are discussed.

Also, recordings of, and any records presented at, the exempt meeting are exempt from §119.07(1) and §24(a), Art. I of the State Constitution (Public Records) until such time as the District provides notice of an intended decision or until 30 days after opening the bids, proposals, submittals, or final replies, whichever occurs earlier. A complete recording shall be made of any portion of an exempt meeting. No portion of the exempt meeting may be held off the record.

c. Pursuant to §286.0113 Fla. Stat., if the District rejects all bids and concurrently provides notice of its intent to reissue the competitive solicitation, any recordings or records presented at any exempt meeting relating to the solicitation shall remain exempt from §119.07(1) and §24(a), Art. I of the State Constitution (Public Records) until such time as the District provides notice of an intended decision concerning the reissued competitive solicitation or until the District withdraws the reissued competitive solicitation. A recording and any records presented at an exempt meeting are not exempt for longer than 12 months after the initial District notice rejecting all bids.

d. If two or more bids are equal in all respects, the Agreement will be awarded as follows: (1) to the Respondent that certifies compliance with §287.087, Fla. Stat., via the Drug-Free Workplace Form;

(2) to a Respondent university in the State University System pursuant to §373.63, Fla. Stat.; (3) to a Respondent whose bid contains commodities manufactured, grown, or produced within the State of Florida pursuant to §287.082 Fla. Stat.; or (4) by lot.

e. The District reserves the right to award the Agreement to the next lowest available bidder in the event the Successful Respondent fails to enter into the Agreement, or the Agreement with said Respondent is terminated within 90 days of the effective date.

f. All Respondents will be notified of the District's intent to award or decision to award the Agreement.

For the purpose of filing a bid protest under §120.57(3), Fla. Stat., the time period will commence as provided in “NOTICES AND SERVICES THEREOF.”

13. EXECUTION OF AGREEMENT

Submittal of a Bid binds the Successful Respondent to perform the Work upon acceptance of the Bid and execution of the Agreement by the District.

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Unless all Bids are rejected, a contract substantially in the form included in these documents will be provided to the Successful Respondent, who must execute and return the Agreement to the District within ten days of the date of receipt, along with the following:

a. A completed Internal Revenue Service Form W-9 (do not submit with response to this solicitation);

b. Proof satisfactory to the District of the authority of the person or persons executing the Agreement on behalf of Respondent;

c. All other information and documentation required by the Agreement.

The District will not execute the Agreement until the above documents have been executed and delivered to the District. The Agreement will not be binding until executed by the District. A copy of the fully executed Agreement will be delivered to the Successful Respondent. The District reserves the right to cancel award of the Agreement without liability at any time before the Agreement has been fully executed by all parties and delivered to the Successful Respondent.

Failure upon the part of the Successful Respondent to execute the Agreement or timely submit any other matter required by the Agreement, will be just cause, if the District so elects, for the recommended award to be annulled.

14. EXAMINATION OF AGREEMENT DOCUMENTS AND WORK AREA

Respondent is solely responsible for being fully informed of the conditions under which the Work is to be performed in relation to existing conditions. Respondent is responsible for carefully examining the general area of the Work, the requirements of the drawings and other contract documents related to the Work, the time in which the Work must be completed, and any other details of the Work. Respondent must satisfy itself from its own personal knowledge and experience or professional advice as to the character of the Work, the conditions and materials to be encountered, the character, quality, and quantities of the Work, and any other conditions affecting the Work, including surrounding land.

Failure to satisfy the obligations of this paragraph will not relieve a Successful Respondent of its obligation to furnish all material, equipment, and labor necessary to perform the Agreement and to complete the Work for the consideration set forth in its Bid. Any such failure will not be sufficient cause to submit a claim for additional compensation.

No verbal agreement or conversation with any District officer, agent, or employee, either before or after the execution of the Agreement, will affect or modify any of its terms.

15. PROHIBITION AGAINST CONSIDERING SOCIAL, POLITICAL OR IDEALOGICAL

INTERESTS IN GOVERNMENT CONTRACTING - F.S.287.05701

Notice is hereby provided that pursuant to Section 287.05701, Florida Statutes, the District (1) will not request documentation of or consider a Respondent’s social, political, or ideological interests when determining if the Bidder is a responsible Bidder and (2) may not give preference to a Bidder based on the Bidder’s social, political, or ideological interests.

16. FLORIDA SALES TAX

The District is exempt from payment of State of Florida sales tax pursuant to §212.08(6), Fla. Stat. Any tangible personal property that is the subject of this Invitation for Bids is intended to remain tangible personal property and not become part of a public work owned by the District.

17. PUBLIC ENTITY CRIMES; DISCRIMINATORY VENDORS

In accordance with §287.133, Fla. Stat., a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a

- 9 -contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in §287.017 for CATEGORY TWO ($35,000) for a period of 36 months following the date of being placed on the convicted vendor list. In accordance with §287.134, Fla. Stat., an entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity

18. USE BY OTHER FLORIDA GOVERNMENTAL ENTITIES

Respondent may provide services to other State of Florida governmental entities pursuant to the terms and conditions of the Agreement. These governmental entities include other water management districts, state of Florida agencies (including members of the state university system and community college system), counties, school boards, municipalities, special districts, and other local public agencies or authorities. References to the St. Johns River Water Management District in the Agreement will be replaced with the purchasing entity and the District will not be a party to any other governmental entity’s agreement to purchase. Nor will the District be responsible for payment for any goods or services delivered or performed for any other governmental entity that utilizes Respondent pursuant to this paragraph.

19. NOTICES AND SERVICES THEREOF

The District will publish notice of specifications and criteria, including addenda, intended agency decisions, or other matters pertinent to this solicitation on Onvia DemandStar at DemandStar.com and Vendor Registry at vendorregistry.com. Onvia DemandStar and Vendor Registry may also be accessed through the District’s web site at sjrwmd.com.

Notices will be posted for a minimum of 72 hours. The time period for filing a Notice of Protest pursuant to §120.57(3), Fla. Stat., and Rule 28-110.003, Fla. Admin. Code, commences at the time notices are posted.

20. PROTEST PROCEDURES

Pursuant to §120.57(3), Fla. Stat., and Rule 28-110.003, Fla. Admin. Code, any person adversely affected by the terms, conditions, or specifications contained in a solicitation, including addenda, must file a Notice of Protest within 72 hours after its posting.

Pursuant to §120.57(3), Fla. Stat., and Rule 28-110.003, Fla. Admin. Code, any person adversely affected by a District decision or intended decision to award a contract, or to reject all bids, proposals, or qualifications, must file a written Notice of Protest within 72 hours after posting of the decision or intended decision.

Pursuant to §120.57(3), Fla. Stat., and Rule 28-110.004, Fla. Admin. Code, the protester must also file with the District Clerk a Formal Written Protest within ten days after the date the Notice of Protest is filed with the District. The Formal Written Protest must state with particularity the facts and law upon which the protest is based. Pursuant to §287.042(2)(c), Fla. Stat., any person who files an action protesting the decision or intended decision must post with the District Clerk at the time of filing the formal written protest a bond, cashier’s check, or money order made payable to the St. Johns River Water Management District in an amount equal to one percent (1%) of the District’s estimated contract amount.

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No additional time will be added for mailing. All filings must comply with Rule 28-106.104, Fla. Admin.

Code, and must be addressed to and received by the District Clerk at the District Headquarters in Palatka, Florida within the prescribed time periods. The District will not accept as filed any electronically transmitted facsimile pleadings, petitions, Notice of Protest, or other documents.

The District’s acceptance of pleadings, petitions, Notice of Protest, Formal Written Protest, or other documents filed by email is subject to certain conditions set forth in the District’s Statement of Agency Organization and Operation (issued pursuant to Rule 28-101.001, Florida Administrative Code), which is available for viewing at sjrwmd.com. These conditions include, but are not limited to, the document being in the form of a PDF or TIFF file and being capable of being stored and printed by the District.

Failure to file a protest within the time prescribed in §120.57(3), Fla. Stat., or failure to post the bond or other security required by law within the time allowed for filing a bond will constitute a waiver of proceedings under chapter 120, Fla. Stat. Mediation under §120.573, Fla. Stat., is not available.

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BID FORM

Include this form with bid response.

RESPONDENT:

The undersigned, as Respondent, hereby declares and certifies that the only person(s) or entities interested in this bid as principal(s), or as persons or entities who are not principal(s) of the Respondent but are substantially involved in performance of the Work, is or are named below, and that no person other than mentioned below has any interest in this bid or in the Agreement to be entered into; that this bid is made without connection with any other person, company, or parties making a bid; and that this bid is in all respects fair and in good faith without collusion or fraud.

Respondent represents to the District that, except as may be disclosed in an addendum hereto, no officer, employee, or agent of the District has any interest, either directly or indirectly, in the business of Respondent to be conducted under the Agreement, and that no such person shall have any such interest at any time during the term of the Agreement, should it be awarded to Respondent.

Respondent further declares that it has examined the Agreement and informed itself fully in regard to all conditions pertaining to this solicitation; it has examined the specifications for the Work and any other Agreement documents relative thereto; it has read all of the addenda furnished prior to the bid opening, as acknowledged below; and has otherwise satisfied itself that it is fully informed relative to the Work to be performed.

Respondent agrees that if its bid is accepted, Respondent shall contract with the District in the form of the attached Agreement and shall furnish everything necessary to complete the Work in accordance with the time for completion specified in the Agreement.

Acknowledgment is hereby made of the following addenda (identified by number) received:

Addendum No. Date Addendum No. Date

Respondent (firm name) Date

Address

Email address

Signature Telephone number

Typed name and title

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COST SCHEDULE

Include this form with bid response.

Bid to be opened at 2:00 p.m., September 2, 2025

To: ST. JOHNS RIVER WATER MANAGEMENT DISTRICT

In accordance with the advertisement requesting bids for the Purchase of Submersible Groundwater Pumps, subject to the terms and conditions of the Agreement, the undersigned proposes to perform the Work for the costs contained in the following schedule.

Respondents are reminded to refer to “PREPARATION AND ORGANIZATION OF BID DOCUMENTS” for information to be included with the bid package.

Please provide the Unit Cost for each item and multiply the unit cost by the quantity provided for the Total Cost per item. Add the total cost of Items 1 through 16 for a Grand Total Cost. Provide the cost of freight/shipping and provide the total price for the items plus the freight/shipping. The quantities listed and the freight/shipping amount are for award purposes only. The District does not guarantee the quantities specified below. The District reserves the right to purchase any quantity on an as-needed basis.

The award of this solicitation will be based on the lowest responsive and responsible Respondent providing the lowest Grand Total Cost (Total Cost of Items 1a through 16, including freight/shipping costs).

ITEM

DESCRIPTION QTY UOM UNIT

COST

TOTAL

COST

EST.

DELIVERY

TIME

1 Grundfos GEOFlo 3 Submersible pump and 25’

Jacketed Santoprene Motor lead (Installed)

7 EA

2 Grundfos GEOFlo 3 Submersible pump and 50’ Jacketed Santoprene Motor lead (Installed)

7 EA

3 Grundfos GEOFlo 3 Submersible pump and 75’ Jacketed Santoprene Motor lead (Installed)

2 EA

4 Grundfos GEOFlo 3 Submersible pump and 100’ Jacketed Santoprene Motor lead (Installed)

2 EA

5 Grundfos GEOFlo 3 Submersible pump and 125’ Jacketed Santoprene Motor lead (Installed)

2 EA

6 Grundfos GEOFlo 3 Submersible pump and 150’ Jacketed Santoprene Motor lead (Installed)

2 EA

7 Grundfos GEOFlo 3 Submersible pump and 175’ Jacketed Santoprene Motor lead (Installed)

1 EA

8 Low Density Polyethylene (LDPE) tubing for Grundfos GEOFlo 3

100 FT

9 Grundfos Redi-Flo2 Submersible pump with 25’ Motor lead (Installed)

5 EA

10 Grundfos Redi-Flo2 Submersible pump with 50’ Motor lead (Installed)

5 EA

11 Grundfos Redi-Flo2 Submersible pump with 75’ Motor lead (Installed)

5 EA

12 Grundfos Redi-Flo2 Submersible pump with 100’ Motor lead (Installed)

3 EA

13 Grundfos Redi-Flo2 Submersible pump with 125’ Motor lead (Installed)

3 EA

14 Grundfos Redi-Flo2 Submersible pump with 150’ Motor lead (Installed)

3 EA

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15 Grundfos Redi-Flo2 Submersible pump with 175’ Motor lead (Installed)

1 EA

16 Low Density Polyethylene (LDPE) tubing for Grundfos Redi-Flo2 (installed)

100 FT

TOTAL COST OF ITEMS 1-16

COST OF FREIGHT/SHIPPING FOR ALL ITEMS 1-16

TOTAL BID

VERIFICATION

UNDER PENALTIES OF PERJURY, I HEREBY DECLARE, as Respondent’s authorized officer or representative, that I have fully read the Respondent’s Bid, of which this Cost Schedule is a part, all facts stated in the Bid are true, I understand all terms and conditions as set forth therein, and upon award of such Bid, Respondent shall fully comply with such terms and conditions.

Signature Telephone number

Typed name and title ____________________________________________________________________

Respondent (firm name) Date

Address _______________________________

E-mail address _______________________________

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CERTIFICATE AS TO ENTITY’S AUTHORITY TO DO BUSINESS IN FLORIDA

Include this form in the bid response.

The below entity is organized under the laws of the State of ; is authorized by law to respond to this Invitation for Bids and perform all work and furnish materials and equipment required under the Agreement; and is authorized to do business in the state of Florida.

Entity Name:

Address:

Registration No.:

Registered Agent:

By:

(Official title) (Affix corporate seal, if utilized by Respondent)

Attest:

(Secretary)

The full names and business or residence addresses of persons or firms interested in the foregoing bid as principals or officers of Respondent are as follows (specifically include the President, Secretary, and Treasurer or Manager and Member, and state the title held of all other individuals listed):

Identify any parent, subsidiary, or sister corporations involving the same or substantially the same officers and directors that will or may be involved in performance of the project, and provide the same information requested above on a photocopy of this form.

Attach a copy of Respondent’s active registration with the State of Florida Division of Corporations proving Respondent's authority to do business in the state of Florida, or a copy of the application that has been accepted by the state of Florida for same.

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AFFIDAVIT AS TO NON-COLLUSION AND CERTIFICATION OF

MATERIAL CONFORMANCE WITH SPECIFICATIONS

Include this form in the bid response.

STATE OF

COUNTY OF

I, the undersigned, being first duly sworn, depose and say that:

1. I am the owner or duly authorized officer, representative, or agent of:

the Respondent that has submitted the attached bid.

2. The attached bid is genuine. It is not a collusive or sham bid.

3. I am fully informed respecting the preparation and contents of, and knowledgeable of all pertinent circumstances respecting the attached bid.

4. Neither Respondent nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, including this affiant, has in any way colluded, conspired, connived, or agreed, directly or indirectly, with any other Respondent, firm, or person to submit a collusive or sham bid in connection with the Agreement for which the attached bid has been submitted, or to refrain from bidding in connection with such Agreement, or has in any manner, directly or indirectly, sought by agreement, collusion, communication, or conference with any other Respondent, firm, or person to fix the price or prices in the attached bid of any other Respondent , or to fix any overhead, profit, or cost element of the bid prices or the bid price of any other Respondent, or to secure through collusion, conspiracy, connivance, or unlawful agreement any advantage against the District or any other person interested in the proposed Agreement.

5. The price(s) quoted in the attached bid are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the Respondent or any of its agents, representatives, owners, employees, or parties in interest, including this affiant.

6. No official or other officer or employee of the District, whose salary or compensation is payable in whole or in part by the District, is directly or indirectly interested in this bid, or in the supplies, materials, equipment, work, or labor to which it relates, or in any of the profits therefrom.

7. Any materials and equipment proposed to be supplied in fulfillment of the Agreement to be awarded conform in all respects to the specifications thereof. Further, the proposed materials and equipment will perform the intended function in a manner acceptable and suitable for the intended purposes of the District.

Signature:

Title:

Subscribed and sworn to before me by means of ☐physical presence or ☐online notarization, this _______ day of _______________, 20 ___.

Notary Public, state of _________________ at Large My commission expires:

(SEAL)

☐ Personally known OR ☐ Produced identification, Type of Identification Produced: _________________

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QUALIFICATIONS — GENERAL

Include this form in the bid response.

As part of the bid, Respondent shall complete the following so that the District can determine Respondent’s ability, experience, and facilities for delivering products.

Name of Respondent:

Year company was organized/formed:

Number of years Respondent has been engaged in business under the present firm or trade name:

Total number of years Respondent has experience in providing products as described in the

INSTRUCTIONS TO RESPONDENTS:

Has Respondent previously been engaged in the same or similar business under another firm or trade name?

If so, please describe each such instance.

Has Respondent ever been adjudicated bankrupt, initiated bankruptcy, or been the subject of bankruptcy proceedings on behalf of the current entity submitting this bid or a prior entity that Respondent substantially operated or controlled? If yes, please describe the nature and result of those proceedings and the entity involved.

Describe the background/experience of the person or persons who will be primarily responsible for directing the Work that will be performed pursuant to this bid. This inquiry is intended to encompass the project manager and/or superintendent who will be engaged on a daily basis in directing performance of the Work.

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DRUG-FREE WORKPLACE FORM

This form required only in the event of a tie response.

The Respondent, (business name) , in accordance with §287.087, Fla. Stat., hereby certifies that Respondent does the following:

1. Informs employees about the dangers of drug abuse in the workplace, the business’s policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations

2. Publishes a statement notifying employees that

a. the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against its employees for violations of such prohibition.

b. as a condition of working on the contractual services that are the subject of this solicitation, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of chapter 893, Fla. Stat., or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five days after such conviction.

3. Gives each employee engaged in providing the contractual services that are the subject of this solicitation a copy of the statement specified in Paragraph 2, above.

4. Imposes a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee’s community, by any employee convicted of a violation listed in subparagraph 2.b., above.

5. Makes a good faith effort to continue to maintain a drug-free workplace through implementation of §287.087, Fla. Stat.

As the person authorized to sign this statement, I certify that this firm complies fully with the above requirements.

By:

Title:

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NO RESPONSE FORM

ST. JOHNS RIVER WATER MANAGEMENT DISTRICT

INVITATION FOR BIDS 41542

Your reasons for not responding to this Invitation for Bids are valuable to the St. Johns River Water Management District’s procurement process. Please complete this form and return it to the Office of Financial Services no later than the date set for receipt of bids. Thank you for your cooperation.

Please check (as applicable):

Specifications too “general” (explain below)

Insufficient time to respond to the solicitation

Do not provide this type of work for this project

Schedule would not permit us to perform

Unable to meet solicitation specifications

Specifications unclear (explain below)

Disagree with solicitation or Agreement terms and conditions (explain below)

Other (specify below)

Remarks:

Date

Respondent (Firm Name)

Address

E-Mail Address

Signature Typed Name And Title

Telephone Number

DRAFT AGREEMENT

BETWEEN THE ST. JOHNS RIVER WATER MANAGEMENT DISTRICT

AND _____________ FOR THE PURCHASE OF SUBMERSIBLE GROUNDWATER PUMPS

THIS AGREEMENT is entered into by and between the GOVERNING BOARD of the ST. JOHNS RIVER WATER MANAGEMENT DISTRICT (the “District”), whose mailing address is 4049 Reid Street, Palatka, Florida 32177, and ____________________________ (“Vendor”), whose address is _____________________________________, for 41542 PURCHASE OF SUBMERSIBLE GROUNDWATER PUMPS (the “Project”). The District and Vendor hereby agree to the following:

1. This Agreement shall be effective upon execution by both parties and shall expire on September 30, 2026, unless extended by mutual written consent of each party.

2. When issued a Purchase Order, Vendor agrees to furnish the requested submersible groundwater pumps (the “Work”).

3. A District Purchase Order will be let for each purchase. Actual payment may be made via District ACH Direct Deposit following product receipt and acceptance. Vendor shall sell the submersible groundwater pumps to the District as specified within the District Purchase Order unless otherwise agreed to by District staff.

4. The District’s Purchase Order will identify the number of submersible groundwater pumps and/or other requirements.

5. In addition to the terms and conditions contained herein, the terms and conditions of the Purchase Order – Attachment A, when issued, shall also apply.

6. Items purchased under this Agreement shall conform to the requirements of Attachment B - Statement of Work and Attachment C – Cost Schedule.

7. The District makes no guarantees as to any amount that will be purchased under the Agreement.

8. Vendor must notify the District within ten days of any action or lapse that results in Vendor no longer meeting the minimum qualifications criteria in the solicitation.

9. The District may terminate this Agreement without cause upon 30 days’ written notice.

Alternatively, the District may terminate this Agreement for cause on ten days’ written notice and opportunity to cure in the event of any material breach hereof.

10. This Agreement shall be construed according to the laws of Florida and shall not be construed more strictly against one party than against the other because it may have been drafted by one of the parties. As used herein, “shall” is always mandatory. In the event of any legal proceedings arising from or related to this Agreement: (1) venue for any state or federal legal proceedings shall be in Putnam County or federal legal proceedings shall be in Duval County; (2) each party shall bear its own attorney’s fees, including appeals; (3) for civil proceedings, the parties hereby consent to trial by the court and waive the right to jury trial.

11. Common Carrier. Pursuant to §908.111, Fla. Stat., the District may not execute, amend, or renew a contract with a common carrier or contracted carrier, if the carrier is willfully providing any service in furtherance of transporting a person into the State of Florida with knowledge that the person is an unauthorized alien, except to facilitate the detention, removal, or departure of a the person from the state or the U.S. Pursuant to §908.111, Fla. Stat., Contractor shall complete Attachment D, the Common Carrier or Contracted Carrier Attestation.

12. Force Majeure. Vendor shall not be liable for failure to carry out the terms of this Agreement to the extent such failure is due to a Force Majeure event, except for failures that could have been reasonably foreseen and guarded against so as to avoid or reduce the adverse impact thereof. A Force Majeure event is hereby defined as the failure to carry out any of the terms of this Agreement due to any one of the following circumstances beyond the control of Vendor: (a) the operation and effect of rules, regulations, or orders promulgated by any commission, county, municipality, or governmental agency of the State of Florida or the United States, (b) a restraining order, injunction, or similar decree of any court of competent jurisdiction, (c) war, (d) flood, (e) earthquake, (f) fire, (g) severe wind storm, (h) acts of public disturbance, (i) quarantine restrictions, (j) epidemics, (k) strikes, (l) freight embargoes, or (m) sabotage. The times specified herein for performances include delays that can ordinarily be anticipated due to adverse weather conditions. The District is not obligated to grant an extension of time due to adverse weather conditions unless such conditions rise to the level of Force Majeure.

13. Certification. Vendor certifies that it, its principals, and affiliates, are not now and during the term of this Agreement will not be (a) placed on the Scrutinized Companies (§287.135, Fla. Stat.), Discriminatory (§287.134, Fla. Stat.), or Convicted (§287.133, Fla. Stat.) lists, (b) engaged in a Boycott of Israel (§287.135, Fla. Stat.), or (c) engages in business operations in Cuba or Syria (§287.135, Fla. Stat.). Pursuant to the respective statues, the District may terminate this Agreement at its sole option if Vendor is found to have submitted a false certification or if the certification proves to be untrue during the term of the Agreement.

14. Civil Rights. Pursuant to chapter 760, Fla. Stat., Vendor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, pregnancy, or national origin, age, handicap, or marital status.

15. Employment Eligibility.

(a) Pursuant to §448.095, Fla. Stat., Vendor must be registered with and use the United States Department of Homeland Security’s E-Verify system (“E-Verify”) to verify the work authorization status of all newly hired employees during the term of this Agreement.

(b) Vendor shall include in related subcontracts, if authorized under this Agreement, a requirement that subcontractors performing work or providing services pursuant to this Agreement register and utilize the E-Verify system to verify employment eligibility of all employees used by the subcontractor for the performance of the Work. The subcontractor must provide Vendor with an affidavit stating that the subcontractor does not employ, contract with, or subcontract with an unauthorized alien. Vendor must maintain a copy of such affidavit for the duration of the Agreement. If the District has a good faith belief that a subcontractor knowingly violated section 448.095, Fla. Stat., and notifies Vendor of such, but Vendor otherwise complied with the statute, then Vendor shall immediately terminate the contract with the Subcontractor.

16. No Coercion for Labor Services. Vendor, a nongovernmental entity entering this Agreement with the District, certifies,…