41027.pdf

FLORIDA TAX EXEMPT

NO.: 858012621681C-8

FACSIMILE: 407-688-5021

VENDOR NO.:

TO: SHIP TO:

APPROVED BY: APPROVED BY:

PURCHASING AGENT CITY MANAGER

DELIVER BY TERMS

DATE:

F.O.B. DESTINATION

UNLESS OTHERWISE INDICATED

BID OR QUOTATION

NO.

PO NUMBER:

REQUISITION NO.

ACCOUNT NO.: PROJECT NO.:

NO DEVIATION FROM THIS PURCHASE ORDER WILL BE ALLOWED UNLESS AUTHORIZED BY THE PURCHASING MANAGER - CITY OF SANFORD

ITEM NO. DESCRIPTION QUANTITY UNIT OF

ISSUE

UNIT

COST

EXTENDED

COST

All packages and Invoices applicable to this P.O. must bear this P.O. Number. The Vendor shall comply with all specified and reference herein before and after.

Any attempts to insert language to change these terms and conditions are hereby rejected and will be resolved in favor of the City of Sanford. Standard terms and conditions hereby incorporated into this purchase order may be found at http://www.sanfordfl.gov/index.aspex?page=879

PURCHASE ORDER

SUBMIT INVOICES TO:

01/06/25 041027

13100

TYLER TECHNOLOGIES INC

PO BOX 203556

DALLAS, TX 75320

09/30/25 NET 72531

001-3002-522.46-00

1 MOBILE EYES INSPECTOR MOBILE 7367.21 NA 1.00 7367.21

4 USERS @ $1,841.80 annually

SS 24/25-107 SOFTWARE SERVICES

2 ON BOARD NFPA CODES 664.79 NA 1.00 664.79

MOBILE EYES ANNUAL SaaS Fees 10/01/2024 - 09/30/2025

SUB-TOTAL 8032.00

TOTAL 8032.00

INVOICE_FD@SANFORDFL.GOV

CITY OF SANFORD

1303 WILLIAM CLARK AVE

SANFORD, FL 32771

CITY OF

· SANFORD

FLORIDA

PURCHASE ORDER TERMS AND CONDITIONS

1. By accepting this Purchase Order (PO) the Vendor accepts all of the Terms and Conditions included herein. The Buyer is the City of Sanford, Florida, hereinafter referred to as the "City". The term "City" is used in a broad sense to include its employees, directors, officers, agents, volunteers, etc.

2. All information referenced is hereby incorporated into the PO. These Terms and Conditions may be varied only by written amendment signed by the parties. All modifications in performance, including but not limited to, extensions of time, renewal, or substitution are void absent dually signed amendment by the parties. Time is of the essence of the lawful performance of the duties and obligations contained in the Purchase Order. The Vendor agrees that Vendor shall diligently and expeditiously pursue Vendor's obligations.

3. Cancellation rights reserved by the City. The City may cancel this PO in whole or in part at any time for default by written notice to the Vendor. The City shall have no liability to the Vendor beyond payment of any balance owing for Material purchased hereunder and delivered to and accepted by the City prior to the Vendor's receipt of the notice of termination.

4. Terms of shipping are F.O.B. the City's delivery location unless otherwise noted within the terms of this PO. Regardless of the indicated F.O.B. point, the City does not accept title until the delivery is acknowledged by an authorized City representative.

5. Prices stated on this PO are firm, all inclusive and consistent with applicable negotiations, bid(s) and/or quotations. The City is exempt from the Florida Sales and Use Tax and will furnish the Vendor with proof of tax exemption upon request. Extra charges for any purpose will not be allowed unless explicitly indicated on the PO. This order is hereby cancelled, if pricing is omitted.

6. The Vendor warrants that any material or equipment supplied hereunder is new, unused condition and free from defects in title, workmanship, defects in design and in full compliance with the specifications defined by the City in the order. The goods or services furnished under this PO are covered by commercial warranties for such goods or services and that the rights and remedies provided therein are in addition to and do not limit those available to the City. A copy of these warranties and all applicable manufacturers warranties shall be furnished at the time of delivery.

7. The City reserves the right to conduct any inspection or investigation to verify compliance of the goods and/or services with the requirements of this purchase order and to reject any delivery not in compliance If any deficiency is not visible at the time of delivery the City reserves the right to take and/or require appropriate corrective action upon the discovery of any deficiency, non-compliance, or defect.

8. All tools or property furnished to the Vendor by the City shall remain the property of the City, be subject to removal upon the City's demand, be used only on behalf of the City, be maintained in good order, and be clearly identified as property of the City. The Vendor assumes any and all liability of whatsoever type or nature for loss or damage to such property.

9. The Vendor agrees to comply with all Federal, State of Florida, Seminole County, City laws, ordinances, regulations, authority and codes and authority having jurisdiction over the purchase.

10. To the fullest extent permitted by law, the Vendor shall indemnify, hold harmless and defend the City, its agents, servants, officers, officials and employees,or any of them, from and against any and all claims, damages, losses, and expenses including, but not limited to, attorney's fees and other legal costs such as those for paralegal, investigative, and legal support services, and the actual costs incurred for expert witness testimony, arising out of or resulting from the performance or provision of services required under this Agreement, provided that same is caused in whole or in part by the error, omission, act, failure to act, breach of contract obligation, malfeasance, officers, officials,employees, or agents.

Additionally, the Vendor accepts responsibilityfor all damages resulting in any way related to the procurement and delivery of goods or services contemplated in this purchase order. Nothing herein shall be deemed to affect the rights, privileges, and immunities of the City as set forth in Section 768.28, Florida Statutes.

11. The Vendor shall not assign this PO, any rights under this PO or any monies due or to become due hereunder nor delegate or subcontract any obligations or work hereunder without the prior written consent of the City.

12. The Vendor shall not disclose the existence of this PO without prior written consent of the City except as may be required to perform this PO.

13. All Material purchased hereunder must be packaged to ensure its security and delivery in accordance with the City's shipping and packaging specification and good commercial practice. Each package shall be labeled indicating the addressee of each package or shipment and the applicable PO number. All shipmentsshall comply with HAZMAT requirements including, but not limited to, (DOT) regulations published in 49CFR 1399, OSHA regulations 29 CFR 4999.

14. The Vendor shall perform the obligations of this PO as an independent contractor and under no circumstances shall it be considered as agent or employee of the City.

15. The Vendor ensures that its personnel shall comply with reasonable conduct guidelines and City policies and procedures.

16. After each delivery, the Vendor shall provide to the bill to address an original, proper invoice (single copy) which includes: a) Vendor's name(dba), telephone number, mailing address; b) City's P.O. Number; c) Date of invoice; d) Shipping date; e) Delivery date; f) Payment terms; g) Description of goods/services; h) quantity; i) Unit price; j) Extended price; k) Total. The City has the right to reconcile invoice with the PO and adjust payment accordingly to comply with the PO. Payment will be made only to the Vendor identified on the PO and for received and accepted goods/services. The City shall have right at any time to set-off any amounts due to the Vendor against any amounts owed to the City by the Vendor and shall in the case of Vendor default retain the right to further adjust payments as consistent with the best interests of the City.

17. Payment of invoices will be in compliance with Chapter 218, Part VII of Florida Statutes, City Ordinance No. 3029, Purchasing Policy of the City and the stipulations, terms and conditions of this PO. Any cash discount period will date from receipt of invoice, receipt of actual delivery or date of invoice, which ever is later.

18. If this PO involves the Vendor's performance on the City's premises or at any place where the City conducts operations, the Vendor shall request information from the Purchasing Manager regarding insurance coverage requirements. In circumstances where insurance is required, Vendor shall provide proofs of insurance required by the City, or City reserves the right to cancel this Purchase Order, immediately suspend performance by the Vendor atVendor's expense and prohibit access to City premises until such proofs of insurance is verified. Noncompliance with this item shall place the Vendor in default and subject to disbarment from the City's Vendor List.

19. The failure of the city to enforce any provision of this PO, exercise any right or privilege granted to the City hereunder shall not constitute or be construed as a waiver of any such provision or right and the same shall continue in force.

20. The Vendor shall notify the Purchasing Manager of any inherent hazard and applicable precautions, protective measures and provide any additional relevant information, including MSDS, related to the Material being purchased herein.

21. The City shall have the right at no additional charge to use all or portions of material found in the Vendor's applicable literature relevant to the purchase. The Vendor agrees to advise the City of any updated information relative to the foregoing literature and documentation with timely written notice.

22. A person or affiliate who has been removed from the City's Vendor List may not submit a bid or transact business with the City in excess of Category Two for a period of thirty-six (36) months from the date of being removed from the City's Vendor List.

23. In compliance with 8 U.S.C. Section 1324a(e) [Section 274A(e) of the Immigration and Nationality Act (INA)], the City will not intentionally make an award or upon discovery of a violation will unilaterally cancel this PO with any contractor who knowingly employs unauthorized alien workers.

24. This PO shall be governed by and interpreted in accordance with the laws of the State of Florida.

In any action or proceeding required to enforce or interpret the terms of this Agreement, venue shall be of the Eighteenth Judicial Circuit in and for Seminole County, Florida

Finance/Purchasing Division, Tel 407.688.5028 or 5030 (300 N Park Ave Sanford, FL 32771 Ste. 236)

Purchasing Division Requisition Form

Department

Contact Person

Vendor

Fire

FM Minnetto/SA Brinson

Tyler Technologies, Inc.

~ :SANFORD

\r;;;r;;;, FINANCE DEPARTMENT

Address P O Box 203556; Dallas, TX 75320-3556

City of Sanford PO Box 1788

Sanford, FL Seminole

32772 Phone: 407-688-5030

Fax: 407-688-5021 Email:

ourchasiniz(@sanfordfl.izov www.sanfordfl.gov

Contact Person !Bruce Wolgram

Tel 1800-966-6999 ext. 721009

Requisition# 172531

Line Item !Account Code

1 001-3002-522-46-00

2 001-3002-522-46-00

Delivery Instructions:

Finance Manager Budget Transfer

Override Accounts (initials)

Email \~ruce.Wolfgram@tylertech.com

PO# Date r 2/18/2024

Description Quantity Unit Extended Price

Mobile Eyes Inspector Mobile 4 users@ $1,841.80 $7,367.21

On Board NFPA Codes Annual Fee $664.79

Mobile Eyes Annual Saas

Fees (10/01/2024 - 09/30/2025)

Total= $8,032.00

Additional Comments:

COi attached.

Internal Use Only

! ...... ,.... !Ch

Remittance:

Tyler Technologies, Inc

(FEIN 75-2303920)

P.O. Box 203556 Dallas, TX 75320-3556 hrc ~~ Invoice (-J I I Invoice No

025-478802 Date

09/10/2024 Page

Questions:

Tyler Technologies- Local Government

U 111 111111111111111 I • RECEIVED NQ\j ~ 2024 Phone: 1-800-772-2260 Press 2, then 2 Email: ar@tylertech.com

Bill Ta CITY OF SANFORD

300 NORTH PARK AVENUE- ROOM 241

SANFORD, FL 32771-7899

Cust No.-Bil/To-ShipTo Ord No

55368 - MAIN - MAIN 168626

Description

PO Number 2021-293166-J8S5Q5

MobileEyes Annual Saas Fees - Year 3 (1,Q!Q.1 /2024-09/30/2-QZQ)

Milestone Details Description:

MobileEyes Inspector Mobile MobileEyes Inspector Mobile - Discount On-Board Codes - NFPA On-Board Codes - NFPA - Discount

**ATTENTION"*

Order your checks and forms from

Tyler Business Forms at877-749-2090 or tylerbusinessforms.com to guarantee 100% compliance with your software.

Ship Ta CITY OF SANFORD

300 NORTH PARK AVENUE- ROOM 241

SANFORD, FL 32771-7899

Currency

USD

Contract Amount:

24,336.00 (2,234.37) 2,196.00 (201.63)

Terms

NET45

Due Date 10/25/2024

Extended Price

Amount Invoiced:

8,112.00 (744.79) 732.00 (67.21)

8,032 .00

Subtotall .... 1~~~~~•-•_-_•8~,_0•3~2~.0~0~·

Sales Tax i._ -----•$-o .• o .. o.

Invoice Total 8,032.00 .

ACORD® CERTIFICATE OF LIABILITY INSURANCE I

DATE (MM/DD/YYYY)

L--- 06/2112024

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS Uf;'ON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED

REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION 15 WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

PRODUCER CONTACT

Finn Davis NAME: MARSH USA, LLC. PHONE

----- I-FAX -------

99 HIGH STREET ~...N.Q.fxt); ___ _ _(617) 999-7893 ---------~---' (AIC, No): ------- BOSTON. MA 02110 ~~o"J~ss: Finn.Davis@marsh.com

-- .. ___ INSU~ER(S) AfFClR_DING COI/ERA_GE NAIC#

CN102891976-TTI-GAWX +-24-25 INSURER A: Hartford Fire ln~urance_ Co 19682

INSURED INSURER B: T rumbullJns_urance Company 27120 Tyler Technologies, Inc. --·---·

5101 Tennyson Parkway INSURERC:_: HartfouLCasualtylnsurance Cornpany 29424

Plano, TX 75024 ~Ul!_ER_p: The Hartfo[CJ. 19682 -- - IN~URER E : QBE SP(lciaJty Insurance Company .. -· 11515

INSURER F:

COVERAGES CERTIFICATE NUMBER: NYC-011502180-14 REVISION NUMBER: 6

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

INSR-- -- -- ··--- --- - ADDLSUBR! ---· . POLICYEFF I POLICYEXP :

LTR : TYPE OF INSURANCE ,.,~n WVD • POLICY NUMBER ! (MM/DD/YYYYI fMM/DD/YVYYI LIMITS

A X COMMERCIAL GENERAL LIABILITY '. 10UENBA4DHY i 04/01/2024 [ 04/01/2025 EACH OCCURRENCE -DAMAGE TU REN l EclJ PREMISES !Ea occurrence)

1,000,000

:~ ! -1 CLAIMS-MADE 'x7 OCCUR I

II, i i -~ j

I i $

MED EXP (Any one person) I $

1,000,000 10,000 i ;--~--- I

~ 'L AGGREGATE LIMIT APPLIES PER·

PERSONAL & ADV INJURY

i$

'GENERALAGGREGATE l $

1,000,000

• X 1 □ PRO- L_j' f--'...'.---. POLICY JECT : LOC

I OTHER

8 ! AUTOMOBILE LIABILITY

C

[ X. ANYAUTO

i--- OWNED

, . AUTOS ONLY

~--- ' HIRED

AUTOS ONLY

X UMBRELLA LIAB

EXCESS LIAB

I·- SCHEDULED

• AUTOS Fi NON-OWNED

--j AUTOS ONLY

' I

X : OCCUR

ii

I • CLAIMS-MADE

OED X RETENTION S 10 noo

i) WORKERS COMPENSATION

, AND EMPLOYERS' LIABILITY

i ANYPRuPRIETORJPARTNER!EXECUTIVE

· OFFICERiMEMBEREXCLUDED,

· (Mandatory in NH) If yes, describe under l)ESCRIPTION OF OPERATIONS below

E Professional Liabili(y/Cyber

Y/N

0 NIA

10 UEN 019897 04/01/2024 04/0112025

10XHUBC1DGX 04101/2024 04/01/2025

I

. 1 OWNS88300 04/01/2024 04/01/2025

I

130001996 • 0611712024 06/17/2025

PRODUCTS - COMP/OP AGG i $

COMBINED SINGLE LIMIT

UEa accidentl

BODIL y INJURY (Per person) i $

BOOIL Y INJURY (Per accident) ! $

2,000,000

2,000,000

1,000,000

PROPERTY DAMAGE

j (Per acdden=tl~----+---$ ______ _ _, I

EACH OCCURRENCE 5,000,000

AGGREGATE 5,000,000

X L ~!/'tuJE l J ~J~--L E.L EACH A<:_(:_l[)_l:c_f"!_ i $ 1,000,000

,-I _E._L._D_IS_E_A_S_E_- _EA_ EM_ P_L_O_Y_E~E!_S ______ _!._00_0,~

I EL DISEASE - POLICY LIMIT ] $ 1,000,000

Limit 1,000,000

DESCRIPTION OF OPERATIONS/ LOCATIONS/ VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

City of Sanford is/are induded as additional insured iexcept workers· compensation) where required by wnllen contract. Umbrella is follow form of pnmary subject to policy terms, conditions and exdusions.

CERTIFICATE HOLDER

City of Sanford 300 N. Park Ave.

Sanford, FL 32771

ACORD 25 (2016/03)

CANCELLATION

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN

ACCORDANCE WITH THE POLICY PROVISIONS.

------------------------------i

AUTHORIZED REPRESENTATIVE

© 1988-2016 ACORD CORPORATION. All rights reserved.

The ACORD name and logo are registered marks of ACORD

AGENCY CUSTOMER ID: CN102891976 ---------------------

LO C #: Boston

ADDITIONAL REMARKS SCHEDULE Page 2 of 2

AGENCY NAI/IED INSURED

MARSH USA, LLC. Tyler Technologies, Inc.

5101 Tennyson Parkway

POLICY NUI/IBER Plano, TX 75024

CARRIER I NAIC CODE

EFFECTIVE DATE:

ADDITIONAL REMARKS

THIS ADDITIONAL REMARKS FORM 15 A SCHEDULE TO ACORD FORM,

FORM NUMBER: 25 FORM TITLE: Certificate of Liability Insurance

The Professional Liability/Cyber policies evidenced contain Self Insured Retentions lo vanous penis covered. If you would like additional information regarding these sublim1ts or deductibles, please contact the insured.

ACORD 101 (2008/01) © 2008 ACORD CORPORATION. All rights reserved.

The ACORD name and logo are registered marks of ACORD

City of Sanford I Finance Department I Procurement Division 300 N. Park Avenue, Sanford, Florida 32771

PROCEDURE es ""'" Phone: 407.688.5028, or 5030 I Fax: 407.688.5021 ,,,~.tJf.,Q~ 11.175

SINGLE/SOLE SOURCE JUSTIFICATION FORM

Date: 11/21/2024 Tracking Number: ss 24/25-107

Department: Fire Requestor: SBrinson/FM Minnetto

Project Title: Mobile Eyes mobile inspection software Contract Term: 10/0 I /2024 -09/30/2025

Requested Amount: $8,032.00 Revised Contract Total:

I RECOMMENDED SUPPLIER CONTACT INFORMATION

Name: Tyler Technologies Inc. i Contact: i Bruce Wolfgram

Address: 5101 Tennyson Parkway, Plano TX 75024

Phone#: 800-966-6999 ext.721009 i Fax#: i i Website:

I

I REQUESTED PRODUCTS I SERVICES INFORMATION

Please provide a description of the £OOds!serviccs being reQucsted and its function.

Products Name I Manufacturer Model Number I or Service: J MobileEyes mobile inspection software

Description I Function: I Integrated software solution that combines the capabilities of mobile device and web-based technologies to

Support life-safety, sprinkler, alarm and new construction inspection capabilities, as well as automated delivery of pre-incident

Planning information directly to first responders smartphones, command vehicles and other web enabled devices.

JUSTIFICATION

Please select all applicable of the following statements and provide additional information as required explaining why this purchase should be precluded from the competitive solicitation process.

Basis Single Source This is a unique or proprietary procurement. Please explain in detail the reasons below that the requested product or service is the only one able to meet the current need, and why no other source or product can do so (compatibility or standardization with other equipment; uniqueness of brand to meet needs). Include other brands that were evaluated and the reasons they did not meet your needs.

► Note that brand name goods or services may be available from several sources (resellers or distributors).

IMPORT ANT NOTICE

Basis Sole Source The identified vendor is the only vendor authorized to sell the requested good or service. Please attach the sole source letter from the vendor confirming that that manufacturer/vendor is the only one who can sell the requested service or product. This must be on vendor letterhead and signed by a vendor authorized signatory.

Box 1. D Competition is precluded because of the existence of patent rights, copyrights, confidential process, exclusive distribution rights, control of raw material, or other such conditions. Provide the oatent number: convrii!ht. or a descrintion of the conditions.

Supporting Information:

Box 2. D Item to be purchased is the only item compatible with existing piece of equipment owned by the City and is only available from this vendor. Attach documentation from manufacturer suooortini! no other sunnlier or distributor can (!rovide item.

Description, Make, Model and Serial Number of Existing Equipment:

Box 3. D Technical services in connection with the assembly, installation or servicing of equipment of a highly technical or specialized nature. Provide exolanation of services reguired and whv another sunnlier cannot be used.

Box 4. D Upgrade to existing software. Available only from the producer of this software who sells on a direct basis only. Attach documentation showini! this is the onll'. sunnlier that sells the software or can oerform the uograde.

Name, Version and End Users (Department, Division, Office) of Existing Software:

Box 5. D Repair/Maintenance service requires expertise in operations on unit. Necessary parts unavailable from any source except original equipment manufacturer or their designated servicing dealer. Provide exolanation of exoertise or attach documentation

Procedure 11 .175 I Rev.10/10/19 e~~.NfqRD 300 N. Park AHnue. Sanford, Florida 32771 PROCEDURE Phone: 407.688.5028. or 5030 I Fax: 407.688.5021

SINGLE/SOLE SOURCE JUSTIFICATION FORM

11.175 from manufacturer suooortim:! that this is the onlv desiimated dealer.

Supporting Information:

Box 6. □ Use of this supplier is required by contract I agreement or granting or other governing agency. Attach a coov of the award oae:e or reouirement oae:e referencine: this reauirement.

List Contract Number, Grantor, Agency:

Box 7. D Used or demonstration equipment available at a lower-than-new cost. Provide oricine: for eouioment if ourchased as new.

Attach or orovide information showine: no other used or demonstration eauioment is available or whv this is not be an ootion.

Supporting Information:

Box 8. D Standardization of a component on the basis of compatibility or maintenance reliability. Please exolain. Provide documentation on when standardization occurred and solicitation orocess. Provide comoarable documented reliabilitv.

Box 9. D Item or service is so unique there is no reasonable comparison. Exolain the rationale and the orocess used to determine this {orovide conies of website review. due dilie:ence conducted. analvsis. email(s) and/or documentation from supplier. etcetera).

Box 10. D Urgent need (safety hazard, necessity of keeping vital equipment operative, preventing further economic loss or interruption of a vital service). Please exolain the ur2ent circumstances and whv a com oetitive solicitation cannot be used.

Box 11. ~ Other. Please exolain and attach suooortinl! documentation.

Software that provides capabilities for all needs in one software. Renewal of software currently being used.

,D----AR,TMENT/DIVISION/OFFICE CER'f~ICA TION

The undersigned; on behalf of the requesting Department/Division/Office, hereby certify that the information contained herein is true, correct and agree to be bound by the commitments contained herein. Familiarity with particular brands or types of equipment, materials or service providers has not been a deciding influence on this request. The recommendation for single/sole source procurement is based upon an objective review of the product/service required with no known conflict of interest in the best interest of the City. It is understood the final determination of single/sole source determination designation shall be made by the Procurement Division.

Approval (as applicable) ! Print Name ! Signature Date

_ D_ e=--pa_rt_ m_e_n_t_/D_iv_is_i_o_n/_O_ffi_1c_e_M_ a_n_a~g~e_r: ____ ___,.l~, ll r f fu A. R ,:-U.:i,, l , ' I i

[ 11/25/24

D Notice of Intent for Single Source Purchase Notice Posting: i Posted Date: ! Expiration Date: I -'--__.,_----~-------~ --- ---- -------I

Procedure I I 175 2 Rev, 10/10/19

300 N. Park Avenue, Sanford, Florida 32771

/J::l S' '" °' Phone: 407.688.5028, or 5030 I Fax: 407.688.5021 VJ "'t\~fQ~ l-------------"-==~'--'-'-''-"-=-=--"--'--'-'--=--'---'--'---=~~~~----------1

SINGLE/SOLE SOURCE JUSTIFICATION FORM

PROCEDURE

11.175

Upon review of the documentation provided; this request is hereby:

~Approved-Meets designation requirements D Not Approved- Does not meet designation requirements

D Supporting documentation has been saved in the procurement file.

All single/sole source requests approval forms (Procurement Action Form or Agenda Request Form) must include the following language:

"This request is for approval of single/sole source procurement. All appropriate forms, procedures, and processes have been completed in accordance with the Florida Statutes and the Procurement Division has validated this request."

Print Name Signature Date Approval (as applicable)

Purchasing Manager

City Manager

IMPORTANT NOTICE

Before declaring a commodity or service as a single-source purchase, please read the following:

Pursuant to section 838.22, Florida Statutes, as amended, it is a felony of the second degree for a public servant to circumvent a competitive bidding process required by law or rule by using a single-source contract for commodities or services and is punishable as provided in sections 775.082, 775.083, or 775.084, Florida Statutes.

Procedure IL 175 3 Rev.10/10/19

November 26, 2024

City of Sanford Attn: Nydia Laureano 1303 William Clark Avenue Sanford, FL 32771

RE: Sole Source for Procurement

Dear Ms. Laureano:

One Tyi~r Dnve Yam1outh. ME 04096

P: 800.772.2260 F: 207.781.2459

Please accept this letter to confirm that Fire Prevention Mobile is a product of Tyler Technologies, which we develop and license to our customers. Tyler is the sole source of the development, implementation, maintenance and support of the Fire Prevention Mobile software.

Tyler appreciates the trust that the City of Sanford has placed in our company and products, and we will continue to work diligently to ensure your complete satisfaction with our software, service and support throughout the life of this partnership.

Please do not hesitate to contact me with any questions regarding the foregoing.

Regards, ~~{¼d Group General Counsel Sherrv.clark@tylertech .com

City of Sanford I Finance Department I Purchasing Division

SACITNY OFFORD ' -----------''----=-=-=-'--'--3.c..cOc..cO....cN-=--. P=---a=--crk-=--A=---v=e-'nu=e=, S=a=n-=-fo=rd=, -=--Fl~o'-'-rid=a~3~27~7=1~~----------1 ~ Phone: 407-688-5030 or extension 5028 Fax: 407-688-5021

-.a:..,,.. FINANCE DEPARTMENT PUBLIC NOTICE OF INTENT TO ENTER INTO A

SINGLE SOURCE PURCHASE

Date: 11/27/2024 Department: Fire

Tracking Number: ss 24/25-107 Requested Amount: $8,032.00

Project Title: Mobile Eyes Mobile Inspection Software Contract Term: 1 Year

Notice Posting Date: 11/27/2024 Notice Expiration Date: 12/18/2024

RECOMMENDED I INTENDED CONTRACTOR INFORMATION

Name: i Tyler Technologies, Inc. ______ __, Address: i 5101 Tennyson Parkway, Plano TX 75024

_P_h_o_n_e_#_: __ ~ i 800-966-6999 ext. 721009 !' •••• i i Email: i

................................ J .. contact: • Bruce Wolfgram

SINGLE SOURCE PURCHASE DESCRIPTION

This information is designed to inform the supplier community and the public that the City of Sanford, a municipal corporation existing under the laws of the State of Florida, intends to enter into a non-competitive Agreement to purchase a product and or service.

This description of commodities or contractual services intended for purchase from a single source is posted in accordance with sections 120.57(3) and 287.057(3), Florida Statutes and will remain posted for a period of at least seven (7) business days. Pursuant to Florida Statutes, notice is hereby given that the following product/service may be a single source.

Commodity Code of Requested Product/Service:

206 055, 920 091 Manufacturer. Model. and Descriotion. as aporopriate:

MobileEyes mobile inspection software Quantity:

$8,032.00

Requestor:

Shirley Brinson Performance and/or Desi1m Reauirements: (e.g .. intended use, function or application, compatibility, requirements; reference to policy, rule, statute or other act of the Legislature, etc., as appropriate) Integrated software solution that combines the capabilities of mobile device and web-based technologies to support life-safety, sprinkler, alarm and new construction inspection capabilities, as well as automated delivery of pre-incident planning information directly to first responders smartphones, command vehicles and other web enabled devices.

Justification for sin2:le source acauisition: (what is necessary and unique about the product, service or source; steps taken to confirm unavailability of competition, as appropriate) Tyler Technologies is the sole source of the development, implementation, maintenance and support of the Fire Prevention Mobile Software. This is a renewal of the software that is currently being used.

If you believe you are a qualified supplier capable of providing the same type of product/service, please submit a statement of qualifications, product information and or capabilities as applicable to the below listed Purchasing Division contact person. - - ~ - - -- . . -. I Procurement Contact Person: \ Chase Kaiser, Purchasing Coordinator Address: T3cio·ici>~~kA~~~~~:·z";;d·Fi~~~:·s~ite 243 Sanford, Fi;·~id~ 32771 Phone#: \ 407-688-5030 J Extension: i Fax#: i 407-688-5021 i Email: i chase.kaiser@sanford.fi .1rnv

Prospective contractors are requested to provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the City, after reviewing any information received from prospective contractors, that the commodities or contractual services are available only from a single source, the City shall publicly post a Notice of Intent to Award for its intended decision to enter a single-source purchase contract in the manner specified in the City's Purchasing Policy and Section 120.57(3) Florida Statutes, as applicable.

PUR-F-237 Rev. 02/2017

November 26, 2024

City of Sanford Attn: Nydia Laureano 1303 William Clark Avenue Sanford, FL 32771

RE: Sole Source for Procurement

Dear Ms. Laureano:

Ont T~I~ 011~ Yam,outh, ME ;)4096

P: 800.772.2260 F. 207.781.2459

Please accept this letter to confirm that Fire Prevention Mobile is a product of Tyler Technologies, which we develop and license to our customers. Tyler is the sole source of the development, implementation, maintenance and support of the Fire Prevention Mobile software.

Tyler appreciates the trust that the City of Sanford has placed in our company and products, and we will continue to work diligently to ensure your complete satisfaction with our software, service and support throughout the life of this partnership.

Please do not hesitate to contact me with any questions regarding the foregoing.

Regards, Group General Counsel Sherrv .cla rk@tvlertech.com

041027 Final Audit Report 2025-01-08

Created: 2025-01-06

By: Frank Mascola (frank.mascola@sanfordfl.gov)

Status: Signed

Transaction ID: CBJCHBCAABAAGn-vRM6hN1d4qrepq991wpKHTg6WRR2_

"041027" History Document created by Frank Mascola (frank.mascola@sanfordfl.gov)

2025-01-06 - 7:37:56 PM GMT

Document emailed to MARISOL ORDONEZ (marisol.ordonez@sanfordfl.gov) for signature

2025-01-06 - 7:38:02 PM GMT

Email viewed by MARISOL ORDONEZ (marisol.ordonez@sanfordfl.gov)

2025-01-08 - 9:02:26 PM GMT

Document e-signed by MARISOL ORDONEZ (marisol.ordonez@sanfordfl.gov) Signature Date: 2025-01-08 - 9:03:41 PM GMT - Time Source: server

Document emailed to Craig Radzak (craig.radzak@sanfordfl.gov) for signature

2025-01-08 - 9:03:43 PM GMT

Email viewed by Craig Radzak (craig.radzak@sanfordfl.gov)

2025-01-08 - 9:58:12 PM GMT

Document e-signed by Craig Radzak (craig.radzak@sanfordfl.gov) Signature Date: 2025-01-08 - 9:58:28 PM GMT - Time Source: server

Agreement completed.

2025-01-08 - 9:58:28 PM GMT