40DHHS-S4080-Division of Child and Family Services Fiscal Procedures.doc
DOC document 41 KB Posted
- Attached to
- Water Well Repair
- Solicitation number
- 40DHHS-S4080
- Issued by
- Nevada
About this file
This document is an attachment detailing fiscal procedures for vendors contracting with the Nevada Division of Child and Family Services (DCFS). The procedures establish requirements for vendor financial management, billing practices, and service authorization compliance. Vendors must maintain fiscal records supporting their contracted rates, submit cost information in prescribed formats, and use consistent billing names and addresses. Vendors are required to maintain adequate financial resources to operate for a minimum of 60 working days and must explore alternative funding sources, including Medicaid, prior to utilizing contract funds. Invoices must be submitted within 20 days of month-end and clearly identify services by program, service title, youth name, dates of service, billing unit, and quantity. All services require prior Service Authorization, and vendors will not receive payment for unauthorized services. The contract specifies billing to the Nevada Youth Training Facility in Elko, Nevada, with the Program Monitor identified as Candita Strong.
All services must not exceed approved and posted rates at the time of service delivery, and vendors must coordinate with the Contract Monitor to ensure they do not surpass the annual contracted amount. The DCFS fiscal unit will process invoices within 30 days of receipt. Vendors are responsible for ensuring compliance with Service Authorization requirements prior to rendering any services and must obtain specific Service Approvals accompanying all invoices. Prior authorization is required for any services not identified in the Scope of Work. The billing contact information is provided as Nevada Youth Training Facility, 100 Youth Center Road, Elko, Nevada 89801, with phone number 775-738-7182 and email nytc-apt@dcfs.nv.gov.
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| 40DHHS-S4080-PREA Acknowledgement.docx | DOCX document | |
| 40DHHS-S4080 Site Visit Registration.doc | DOC document | |
| 40DHHS-S4080-Terms-and-conditions-for-services.pdf | ||
| 40DHHS-S4080-cost-schedule.xlsx | XLSX spreadsheet | |
| 40DHHS-S4080-Standard-form-contract.docx | DOCX document | |
| 40DHHS-S4080-Vendor-Information-Response.pdf | ||
| 40DHHS-S4080-Certification-regarding-lobbying.pdf | ||
| 40DHHS-S4080-Federal Laws and Authorities.docx | DOCX document | |
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| 40DHHS-S4080-Insurance Schedule.docx | DOCX document | |
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Text version
ATTACHMENT FF - DIVISION OF CHILD AND FAMILY SERVICES (DCFS) FISCAL PROCEDURES
FISCAL INFORMATION
1. Vendor shall maintain fiscal records as necessary to correspond with the contractual rate when audited and how funds provided by this contract have been disbursed.
2. Vendor shall submit cost information in the prescribed format when requested by the DCFS.
3. Vendor agrees to use the same name and address on billings as is listed on the contract, to ensure timely payment.
4. Vendor agrees to notify the DCFS Contract Contact immediately, in writing, when a name and/or address change occurs.
5. Vendor must maintain adequate financial resources to operate all aspects of vendor’s respective services for a period of no less than sixty (60) working days.
6. All other funding options (including Medicaid) must be considered and determinations to use said funds documented prior to drawing upon the services of this contract and utilizing other legislatively approved funding.
BILLING INFORMATION
1. Prior authorization is required for all services not identified in the Scope of Work.
2. Vendor will submit an invoice within 20 days from the end of the month that the services were rendered.
3. All invoices shall be submitted to the corresponding address listed on the first page of the contract or as noted in the Bill To Section of this attachment.
4. Vendors will not be paid for services that are not properly invoiced in accordance with the rates outlined in the agreement.
5. All invoices will be processed within 30 days from receipt of invoice by the DCFS fiscal unit.
6. All services are to be clearly identified as applicable on the invoice by program (i.e. Youth Parole, Rural Child Welfare, Children’s Mental Health, Victim Services, etc.), service title, youth’s full and complete name, date(s) of service, billing unit and quantity.
VENDOR RESPONSIBLITIES
1. All services are not to exceed the approved and posted rates at the time services are rendered.
2. The vendor shall work with the Contract Monitor, or designee, to ensure they will not exceed the contracted amount for each fiscal year identified in Section 3 – Consideration of the contract.
3. Vendor shall receive Service Authorizations prior to any services rendered. All invoices must be accompanied by specific Service Approvals. Vendor will not be paid for any services that do not have an approved Service Authorization.
BILL TO INFORMATION:
BILLING INFORMATION
| Program/Facility Name |
| Nevada Youth Training Facility |
| Billing Address |
| 100 Youth Center Road |
| Billing City, State, Zip |
| Elko, NV 89801 |
| Billing Phone Number |
| 775-738-7182 |
| Billing Email |
| Nytc-apt@dcfs.nv.gov |
Program Monitor
(Name, Email) Candita Strong cstrong@dcfs.nv.gov
CETS # X, Vendor Name
File details come from the government source that posted it. Updated .