40976_Special_Provisions.pdf

[Revised October 3, 2018]

COUNTY OF SACRAMENTO

DEPARTMENT OF GENERAL SERVICES

NEGOTIATED CONTRACT

SPECIAL PROVISIONS

Carpeting for Airport Customs and Border Patrol Area

CONTRACT NO. 40976

September 2023

NOTE: The County of Sacramento Standard Construction Specifications dated September 2001, revised March 2004, January 2008, January 1, 2016, January 1, 2017 and February 1, 2017, are hereby made a part of these Specifications. A copy of the Standard Construction Specifications may be downloaded from the County website at www.saccountyspecs.net.

JEFFREY A. GASAWAY, DIRECTOR

DEPARTMENT OF GENERAL SERVICES

[Revised October 3, 2018]

SPECIAL PROVISIONS

6851 Lindbergh Dr

Sacramento, CA. 95837

PROJECT MANAGER

Kevin Wallace

County of Sacramento Department of General Services

Airport District 6741 Lindbergh Dr

Sacramento, CA. 95837 Email: wallacek@saccounty.gov mailto:wallacek@saccounty.gov

TOC - 1

TABLE OF CONTENTS FOR CONTRACT DOCUMENTS

DIVISION 1 - GENERAL REQUIREMENTS

MODIFICATIONS TO STANDARD CONSTRUCTION SPECIFICATIONS

1-1 GENERAL

2-8 SUBCONTRACTORS

3-7 EXECUTION OF CONTRACT

3-9.01 GENERAL LIABILITY

3-9.07 BUILDER’S RISK INSURANCE

3-9.08 CONTRACTOR’S POLLUTION LIABILITY INSURANCE

4-1 INTENT OF CONTRACT DOCUMENTS

4-1.01 CUTTING AND PATCHING

4-1.02 WORK AND LIMITATIONS

4-2 PLANS AND SPECIFICATIONS FURNISHED

4-6 DOCUMENT PRECEDENCE

5-1 AUTHORITY OF AGENCY

5-1.01 SPECIAL SECURITY REQUIREMENTS

5-8.01 SUBMITTALS – GENERAL

5-9.01 AGENCY-FURNISHED SURVEYS

6-1.02 PREVAILING WAGE

6-11 EXISTING UTILITIES

6-11.06 UTILITY SHUTDOWNS AND CONNECTIONS

7-1 BEGINNING OF WORK

7-3 PRECONSTRUCTION CONFERENCE AND PROGRESS MEETINGS

7-8.01 ALLOWABLE TIMES AND HOURS OF WORK

7-9 TEMPORARY FACILITIES

7-9.01 CONSTRUCTION SITE UTILITIES

7-10 PROTECTION OF WORK, PERSONS AND PROPERTY

7-15 TIME OF COMPLETION

8-7.01 RETENTION TO ENSURE PERFORMANCE

8-10 LIQUIDATED DAMAGES

10-7 CONTAMINATED OR HAZARDOUS MATERIALS

10.7.01 CONCRETE CHRYSTALLINE SILICA

10-9 SANITARY REGULATIONS

11-3 RECORD DRAWING SPECIFICATIONS

APPENDIX A – Sample Agreement APPENDIX B – Required Submittal List

DIVISION 1-1

DIVISION 1 - GENERAL REQUIREMENTS

Sections 1-1 through 12-6 of the County of Sacramento Standard Construction Specifications dated September 2001, revised March 2004, January 2008, January 1, 2016, January 1, 2017 and February 1, 2017, are hereby made part of these specifications. Modifications to the Standard Construction Specifications are noted below.

The Standard Construction Specifications along with these project specifications shall be considered as one body of specifications.

MODIFICATIONS TO STANDARD CONSTRUCTION SPECIFICATIONS

1-1 GENERAL

The following statement shall be added:

Pursuant to Section 22034 of the Public Contract Code and 2.61.058 of the Sacramento County Code, the CUPCCAA Contract will be awarded by the Director of General Services.

Section 2-1 Bid Proposal The following is added before the last sentence of the first paragraph:

Signatures scanned or transmitted electronically shall be deemed original signatures for purposes of the Bid, with such scanned signatures having the same legal effect as original signatures.

The first sentence of the second paragraph is deleted and replaced with the following:

The Bid must be made on the bid proposal form furnished by the Agency as follows:

Section 2-2 Preparation and Submission of Bids The fifth and sixth paragraphs of this section are deleted in their entirety and replaced as follows:

Bids must be submitted on the Agency's eProcurement system website as indicated in the Notice to Bidders.

All Bid pricing, forms, and attachments requested in the online Bid posting must be completed and submitted by the date and time indicated in the Notice to Bidders or subsequent Addendum in order for the Bid to be considered by the Agency. Bidders will receive a confirmation email from the Agency’s eProcurement system providing the date and time that the Bid was received by the Agency’s eProcurement system. Late Bids will not be accepted by the Agency. Bids delivered by hand, fax, telephone, e-mail, or any postal carrier will not be accepted by the Agency.

2-8 SUBCONTRACTORS

The following is added after the last sentence of the fourth paragraph in this section:

Bidders must complete all requested fields for each Subcontractor listed on the designation of subcontractors form provided in the Agency's eProcurement system and upload and submit a completed form with their Bid, failure to do so may be cause to reject the Bid.

Section 2-9 Addenda This section is deleted in its entirety and replaced with the following:

The correction of material discrepancies in, or material additions to/omissions from, the Plans, Specifications, or other Contract document, or an interpretation thereof, during the bidding period will be made only by an Addendum issued by the Agency. Addenda will be posted on the Agency's eProcurement system website and available for review by all Bidders. Bidders must acknowledge any and all Addenda before submitting a Bid.

Addenda become part of the Contract upon issuance. Interpretations or explanations not included in an Addenda will not be considered binding.

DIVISION 1-2

Section 2-11 Bid Guarantee The following is added as the third paragraph to this section:

Bidders must upload a copy of their Bid Guarantee and submit it with their Bid in the Agency's eProcurement system. After Bids are opened and the apparent low bidder is identified, the apparent low Bidder must deliver their original Bid Guarantee to the Agency by 4:00 PM the first Monday following Bid Opening, to: County of Sacramento, Contracts & Purchasing Division, 9660 Ecology Lane, Sacramento, CA 95827.

Section 2-12 Withdrawal of Bid This section is deleted in its entirety and replaced with the following:

A Bid can be withdrawn prior to the time for the submission of Bids in the Notice to Bidders by canceling or deleting the submitted Bid in the Agency's eProcurement system. The withdrawal of a Bid does not prejudice the right of a Bidder to file a new or revised Bid in accordance with the Notice to Bidders. Bids can be revised in the Agency's eProcurement system prior to the Bid due date and time.

Section 2-13 Public Opening of Bids This section is deleted in its entirety is replaced with the following:

Bids will be publicly opened by electronically unsealing the Bids on the Agency's eProcurement system website as indicated in the Notice to Bidders or a subsequent Addendum. Bidders and the public can view Bids received on the Agency's eProcurement system website after the Bid due date and time.

3-7 EXECUTION OF CONTRACT

Add the following:

Agreement forms shall be those shown in Appendix A of these Special Provisions.

3-9.01 GENERAL LIABILITY

Minimum Scope of Insurance

The Standard Construction Specifications insurance requirements are deleted and replaced as follows:

Coverage shall be at least as broad as:

GENERAL LIABILITY: Insurance Services Office’s Commercial General Liability occurrence coverage form CG

0001. Including, but not limited to Premises/Operations, Products/Completed Operations, and Personal & Advertising Injury, without additional exclusions or limitations unless approved by County Risk Management Office. (Property Damage due to operations of insured is not excluded.)

AUTOMOBILE LIABILITY: Insurance Services Office’s Commercial Automobile Liability coverage form CA 0001, auto coverage symbol “1” (any auto). If there are no owned or leased vehicles, symbols 8 and 9 for non-owned and hired autos shall apply. Personal automobile insurance shall apply if vehicles are privately owned (and used in the business).

WORKERS’ COMPENSATION: Statutory requirements of the State of California and Employer's Liability Insurance.

UMBRELLA or Excess Liability policies are acceptable where the need for higher liability limits is noted in the

Minimum Limits of Insurance and shall provide liability coverage that at least follows form over the underlying insurance requirements where necessary for Commercial General Liability, Automobile Liability, Employers’ Liability, and any other liability coverage designated under the Minimum Scope of Insurance.

DIVISION 1-3

Minimum Limits of Insurance

Contractor shall maintain limits no less than:

1. General Liability shall be on an Occurrence basis (as opposed to Claims Made basis). Minimum limits and structure shall be:

General Aggregate: $5,000,000 Products Comp/Op Aggregate: $5,000,000 Personal & Adv. Injury: $1,000,000 Each Occurrence: $5,000,000 Fire Damage: $100,000

2. Automobile Liability:

a. Corporate/business owned vehicles including non-owned and hired, $5,000,000 Combined Single Limit.

b. Privately owned vehicles, $250,000 per person, $500,000 each accident, $100,000 property damage.

3. Workers' Compensation: Statutory.

4. Employer's Liability: $1,000,000 per accident for bodily injury or disease.

3-9.07 BUILDER’S RISK INSURANCE

Not Required for this project

3-9.08 CONTRACTOR’S POLLUTION LIABILITY INSURANCE

Contractor’s Pollution Liability Insurance is not required.

4-1.02 WORK AND LIMITATIONS

1. During the progress of work, the existing facilities shall be maintained without interruption, except by specific arrangement with the Project Inspector and then only at such times as approved in writing by the Project Inspector.

2. The Contractor shall coordinate the work of this contract through the Project Inspector assigned by the Engineer.

4-1.02 WORK AND LIMITATIONS

3. During the progress of work, the existing facilities shall be maintained without interruption, except by specific arrangement with the Project Inspector and then only at such times as approved in writing by the Project Inspector.

4. The Contractor shall coordinate the work of this contract through the Project Inspector assigned by the Engineer.

4-2 PLANS AND SPECIFICATIONS FURNISHED

The first paragraph shall be deleted and replaced with the following:

The Agency will provide the fully executed contract, plans, project specifications and special provisions for the Contractor’s use in prosecuting the Work. The Agency will not provide copies of Standard Drawings or State Plans, Standard Construction Specifications or the State Specifications, and Special Provisions.

DIVISION 1-4

4-6 DOCUMENT PRECEDENCE

Delete and Add the following:

1. Field Instructions or other written directives or Notice to Contractors

3. Project Plans

a) Detail notes shall take precedence over General Notes

b) Larger scale drawings/details shall take precedence over small scale drawings

5-1 AUTHORITY OF AGENCY

Add the following:

5-1.01 SPECIAL SECURITY REQUIREMENTS

The Contractor’s workers and equipment shall be limited to the work areas as designated by this contract.

1. In the event the Contractor, his/her employees, or subcontractors fail to adhere to the County’s security provisions, the County has the right to deny access to the work site to that employee or subcontractor without an extension of time being granted to the Contractor.

5-8.01 SUBMITTALS – GENERAL

Sentence one of paragraph three shall be replaced by the following:

Copies of all submittals shall be furnished electronically, an electronic copy will be returned after review.

Add the following paragraph:

Appendix B lists the submittals required from the Contractor for this project. This submittal list is provided for the Contractor’s convenience and may not represent all submittals required by the contract documents.

The Contractor is ultimately responsible for identifying and providing all required submittals.

5-9.01 AGENCY-FURNISHED SURVEYS

The entire section shall be deleted and replaced with the following:

The contractor shall be responsible for and shall perform all surveys and measurements necessary for layout and control of work in accordance with Section 5-9.03 of the Standard Construction Specifications.

6-1.02 PREVAILING WAGE

Add the following sentence to the first paragraph:

All questions regarding labor compliance regulations, including job classifications and pay scales should be directed to the Agency Labor Compliance Program, telephone (916) 875-2700.

DIVISION 1-5

6-11.06 UTILITY SHUTDOWNS and CONNECTIONS

The Project Inspector shall be notified two (2) working days in advance of any contemplated shutdown of electricity or other utility. The Project Inspector’s approval shall be obtained prior to any shutdown activity.

The Contractor shall schedule and coordinate all connections and other work to be performed by public and private utility organizations necessary for the completion of the project.

7-3 PRECONSTRUCTION CONFERENCE AND PROGRESS MEETINGS

There will be a Kickoff meeting prior to work getting started Time and day TBD

7-8.01 ALLOWABLE TIMES AND HOURS OF WORK

Work will be daytime hours. TBD

7-9 TEMPORARY FACILITIES

Add the following paragraphs:

The Contractor shall obtain the prior approval of the Project Inspector for acceptable site access or before using any area or space for Contractor’s storage during construction operations. Materials, equipment, etc., shall not be piled or stored in any location which shall interfere with the conduct of normal functions of the building and/or facilities, and shall not constitute a hazard to persons or property. Any required safety precautions such as signs, danger signals, lanterns, barricades, etc., shall be installed by the Contractor during construction operations.

No advertising signs of any kind will be permitted except by written permission of the Engineer.

7-9.01 CONSTRUCTION SITE UTILITIES

1. ELECTRICAL POWER: The facility’s electrical power shall be made available for the Contractor’s use as long as the Contractor’s power requirements are below the available capacities in the immediate area of work. The Contractor shall be responsible to verify all existing conditions associated with an electrical connection. Connections to existing electrical services shall be coordinated with and accepted by the Project Inspector. The Contractor shall provide a portable generator for any power needs in excess of available electrical power.

7-10 PROTECTION OF WORK, PERSONS AND PROPERTY

The following paragraph shall be added to this section:

Provide temporary fencing, lock boxes etc., as required to protect material storage, equipment and building under construction from theft, vandalism and unauthorized entry.

The Contractor shall be responsible for the protection of all furniture, walls, doors, etc., from damage, cosmetic or real, during the Work. The Contractor shall be responsible for all damage in the area of Work, or any other area in the building or on the site, caused by Contractor, his employees or subcontractors.

DIVISION 1-6

7-15 TIME OF COMPLETION

The time for completion of this contract shall be 16 calendar days commencing as specified in Section 7-1 of the Standard Construction Specifications

8-7.01 RETENTION TO ENSURE PERFORMANCE

10 percent of each progress payment will be retained until the Work has been completed and Field Accepted.

10-9 SANITARY REGULATIONS

Add the following paragraph:

Designated existing restrooms will be available for use by all workers, subcontractors, consultants, and County personnel associated with the project. The restrooms shall not be used for project cleanup.

11-3. RECORD DRAWING SPECIFICATIONS

The entire Section 11-3 shall be replaced with the following:

A. Maintain on the construction site, one set of the following record documents, which record actual revisions to the work:

1. Drawings

2. Specifications

3. Addenda

4. Request for information

5. Field instructions

6. Change orders and other modifications to the contract

7. Reviewed shop drawings, product data and samples

8. Manufacturer’s instruction for assembly, installation, and operation

B. Ensure entries are complete and accurate, enabling future reference by the County.

C. Store record documents separate from documents used for construction.

D. Keep record information concurrent (within 7days) of construction progress.

E. Specifications: Legibly mark and record at each product section a description of the actual products installed, including the following:

1. Manufacturer’s name, product model, and number.

2. Product substitutions or alternates utilized.

3. Changes made by addenda and modifications.

F. Record drawings

1. Legibly mark each item to record actual construction including:

DIVISION 1-7

a. Measured depths of foundations in relation to finished first floor datum.

b. Measured horizontal and vertical locations of underground utilities and appurtenances referenced to permanent surface improvements. This shall include, but shall not be limited to piping, conduit, valves, stubouts, etc.

c. Measured locations of internal utilities and appurtenances concealed in construction, referenced to visible and accessible features of the work. This shall include, but shall not be limited to piping, conduit, valves, stubouts, etc.

d. Field changes of dimension and detail.

e. Details not on original contract drawings.

G. Progress Record Documents

Record Documents shall include all subcontractor changes and shall be kept current as the work progresses.

Progress documents shall be made available and subject to review and approval by the Project Inspector and the Project Manager at each progress payment.

H. Final Record Documents

The Contractor shall submit two completed set of Record Drawings and Specifications, to the Project Inspector a minimum of one week prior to the final inspection. These Record Documents shall include certification by the Contractor that the Record Drawings and Specifications are a true representation of the Work as actually constructed. The Work will not be formally accepted until the Record Documents are reviewed and accepted by the Project inspector and Project Manager.

In additions to the two completed sets Record Drawings and Specifications, after Record Drawings are accepted by the Project Inspector and Project Manager, Contractor shall submit electronic Record Documents.

I. Measurement and Payment

In addition to the retention provided for in Sections 8-7, 8-8 and 8-9 of the Standard Construction Specifications, the County shall retain ten percent (10%) of each progress or final payment when Record Documents are found not to be in compliance with the contract requirements. Full compensation for Record Documents is included in the prices paid for the various items of work and no separate payment will be made.

END OF SECTION

APPENDIX A

SAMPLE AGREEMENT

Contractors are referred to the following link, see section “Sample Docs”, Item 2 Standard Contract Agreement:

https://saccountyspecs.saccounty.gov/Pages/2016.aspx https://saccountyspecs.saccounty.gov/Pages/2016.aspx

APPENDIX B

Contract No. 40976

Note: This submittal list is provided for the contractor's convenience and may not represent ALL submittals required by the contract documents. Contractor is ultimately responsible for identifying and providing ALL required submittals.

SD Shop Drawings D Data/List of Materials P Product catalog sheets S Samples or mockups Q Quality Control Submittals OM Operation and Maintenance Manuals W Warranty Over One Year Period SP Spare Parts T Training O Other

REQUIRED SUBMITTAL LIST

SPEC.

SECTION ITEM REQUIRING A SUBMITTAL

REQUIRED SUBMITTAL TYPE

SD D P Q S OM W SP T O

01000 Schedule of values X

01000 Construction schedule X

01000 Record drawings X

END OF MATRIX