40516417S0001.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

1300-17-R001

PAGE 1 OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER

40-5164-17-S0001

6. SOLICITATION ISSUE

DATE

12/23/2016

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Caryl D. Strader

b. TELEPHONE NUMBER (No collect calls)

217-403-6206

8. OFFER DUE DATE/

LOCAL TIME

01/09/2017 3:00 p.m.

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: 100 % FOR:

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

HUBZONE SMALL SMALL BUSINESS PROGRAM NAICS:

BUSINESS

EDWOSB 532420

SERVICE-DISABLED

VETERAN-OWNED SIZE STANDARD:

SMALL BUSINESS 8 (A) $32.5 Million

USDA Rural Development Illinois State Office 2118 West Park Court, Suite A Champaign, IL 61821

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

Caryl D. Strader, Contracting Officer USDA Rural Development, 2118 W. Park Court, Suite A Champaign, IL 61821

17a. CONTRACTOR/ CODE FACILITY 18a. PAYMENT WILL BE MADE BY CODE

OFFEROR CODE

TELEPHONE NO.

USDA Rural Development 2118 West Park Court, Suite A Champaign, IL 61821

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Multi-function printer, color and black & white printing Multi-function printer, black & white printing

Interested vendors shall submit price quotes where indicated on Attachment 2 and submit required information as requested in Section 10, Instructions, Conditions, and Notices to Quoters or Offerors.

DUNS #

CAGE Code

(Use Reverse and/or Attach Additional Sheets as Necessary) ea ea

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 1

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

Solicitation No. 40-5164-17-S0001 2 of 40

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, in conjunction with FAR Part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

This solicitation is issued as Request for Quotation (RFQ), 40-5164-17-S0001.

This notice incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2005-91 effective September 30, 2016.

This solicitation is a small business set-aside. The associated North American Industrial Classification System (NAICS) code is 532420 and the small business size standard is $32,500,000.

Any award resulting from this solicitation will be issued on a Standard Form (SF) 1449.

The Contracting Officer reserves the right to decrease the quantity of equipment ordered.

FAR 52.212-4, Contract Terms and Conditions—Commercial Items applies.

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders— Commercial Items applies.

Additional required provisions and clauses other than those listed above are included as Addenda.

Solicitation No. 40-5164-17-S0001 3 of 40

SECTION 1

SERVICES AND PRICES

Rural Development projects the need to replace fifteen multi-function printers (MFPs) currently located in their Illinois offices (see Attachment 1 for locations).

1. Required Services: This solicitation is for a 48 month lease for 15 MFPs, including installation and removal, full service maintenance, all consumable supplies (excluding paper), key operator training, and network functionality for Rural Development offices throughout Illinois.

2. Period of Performance: Estimated start date March 1, 2017 through February 28, 2021.

Please note: MFPs offered in support of this requirement will require OCIO (Office of the Chief Information Officer) certification per the performance work statement unless the models of MFPs have already received the required OCIO certification and approval. This may affect the estimated start date of the period of performance.

For the purposes of this solicitation, Lease Term is defined as the duration of the lease in months. It is understood by all parties to this contract that this is a leasing arrangement. In that regard, the Government anticipates fulfilling the leasing agreement subject to availability of appropriated funds and continued needs.

The Government reasonably believes that the bona fide need will exist for the entire lease term and corresponding funds in an amount sufficient to make all payment for the lease term will be available to the Government.

Any leasing agreement executed by the Government shall be on the basis that the known requirements exceed the remainder of the fiscal year. Due to funding constraints, however, the Government cannot normally commit to a term longer than one fiscal year at the commencement of the lease. Despite the fact that the term of the lease is 48 months, orders under the lease shall not be deemed to obligate succeeding fiscal year’s funds or to otherwise commit the Government to a renewal.

The first period or initial term of the leasing agreement will be through September 30th of the fiscal year in which the contract is awarded. Subsequent leasing terms will be October 1 through September 30 or the planned expiration date of the lease, whichever is earlier.

3. Price Schedule: See Attachment 2.

This is a firm fixed price commercial acquisition. Please provide price per page increase per year (if any) and the maximum escalation rate per year thereafter.

Solicitation No. 40-5164-17-S0001 4 of 40

SECTION 2

SPECIFICATIONS AND PERFORMANCE WORK STATEMENT

Specifications:

(13) Each, Color MFP

• Color and black & white printing

• 30 – 35 pages per minute (color and black &white)

• Copy from/to multi-sized materials up to and including 11 x 17 paper

• Feeds from at least two adjustable paper trays 500 sheet minimum and one bypass tray

• Floor standing with wheels (or cabinet provided as needed)

• Network capable

• Scan in color or black & white

• Scan double sided, one pass

• Scan to email

• Capable of scanning at least 50 pages at one time

• USB port (thumb drive)

• Duplex capable (single pass)

• Collate and Staple

• Delivery/Installation/Training

• Start-up supplies

(2) Each, Black & White MFP

• 25 – 30 pages per minute

• Copy from/to multi-sized materials up to and including 8.5 x 14 paper

• Feeds from at least two paper trays and one bypass tray

• Network capable

• Scan in color or black & white

• Scan double sided, one pass

• Scan to email

• Capable of scanning at least 50 pages at one time

• USB port (thumb drive)

• Duplex capable (single pass)

• Collate and Staple

• Black & white printing

• Delivery/Installation/Training

• Start-up supplies

Performance Work Statement

Network Functionality – For devices that shall be connected to a Rural Development local area network, the contractor shall:

• Provide devices capable of being configured to comply with the current OCIO requirements.

• Provide technical and system analysis support to successfully connect devices to the Rural Development network.

Solicitation No. 40-5164-17-S0001 5 of 40

• Upon installation, provide technical and analyst support to the CTS network administrator for each device installed. Set network interface to DHCP and notify local point of contact to contact CTS to set up network interface and harden the device.

Contractor shall provide MPFs that:

• Are new or remanufactured as well as currently manufactured, and actively marketed.

The terms “new” and “remanufactured” are defined at FAR 52.211-5. Act of 1973 (29 U.S.C. 794d).

• Comply with Section 508 of the Rehabilitation Act of 1973.

Contractor shall:

• Preset/default output black & white printing on color MFPs

• Preset/default output duplexing

• Preset/default to automatically go into sleep mode after 20 minutes of inactivity.

• Coordinate all MPF installations with POC

• Provide on-site training with-in three (3) business days after installation.

• Maintain MPFs including but not limited to preventive maintenance, repairs, troubleshooting, connectivity and maintenance as required to correct hardware and software malfunctions within 10 business days, as well as all associated labor and travel.

• Provide a toll free telephone number(s) to place service maintenance calls and order consumable supplies. The contractor shall affix its toll free telephone number(s) on each device placed on this contract. In addition, the contractor shall ensure each device has the manufacturer’s name, model number, and machine serial number legibly stamped or affixed to the device in a readily accessible location.

• Provide service technician support Monday through Friday from 8:00 a.m. to 4:30 p.m.

local time, except varying Federal or local Holidays.

• Provide all consumable supplies (including staples) necessary for the operation of the MPFs. Paper is excluded as a consumable supply.

• Deliver all required consumable supplies to the designated locations listed on the delivery schedule within two (2) business days after receipt of an order.

• Provide to the point of contact (POC) a list of all MFP models including, serial number, location and date of installation.

• Provide to the POC a quarterly usage report in electronic (Microsoft compatible) format on the total and average monthly production volumes by serial number for all MPFs.

Quarterly usage reports are due each December, March, June and September within 15 business days after 3 months usage is completed.

• Provide service history reports containing frequency of service calls, production volume between repairs, type of repair, parts required and MPF down time to POC within 5 business days upon request for information.

• Remove all devices and associated supplies from Government premises within 30 calendar days of contract expiration.

Solicitation No. 40-5164-17-S0001 6 of 40

SECTION 3

INSPECTION AND ACCEPTANCE

INSPECTION AND PAYMENTS

Inspection and Acceptance (AGAR 452.246-70) (FEB 1988): The Contracting Officer or the Contracting Officer’s duly authorized representative will inspect and accept the supplies and/or services to be provided under this contract.

Inspection and acceptance will be performed at the Rural Development Area or State Office.

Invoicing: Invoices should be submitted to the Contracting Officer and will include, at a minimum, serial numbers, location of each MFP, number of color and black & white copies, unit cost and total cost.

SECTION 4

DELIVERIES OR PERFORMANCE

Commencement, Prosecution, and Completion of Work: The Contractor shall commence with contract terms no later than 15 days from the date the “Notice to Proceed” is issued.

SECTION 5

CONTRACT ADMINISTRATION DATA

Contracting Officer (CO) The CO designated for this requirement is:

Caryl D. Strader USDA Rural Development 2118 West Park Court, Suite A Champaign, IL 61821 E-mail Address: caryl.strader@il.usda.gov

Contracting Officer’s Authority The CO is the only person authorized to approve changes to any of the requirements under this agreement, and notwithstanding any provision contained elsewhere in this agreement the said authority remains solely with the CO. In the event the Contractor effects any change at the direction of any person other than the CO, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof.

Designation of Contracting Officer’s Representative (COR). A COR may be designated from the State Office or local Area Office.

COR duties and responsibilities include oversight of the MFP and point of contact for Contractor’s maintenance personnel.

mailto:caryl.strader@il.usda.gov

Solicitation No. 40-5164-17-S0001 7 of 40

SECTION 6

SPECIAL CONTRACT REQUIREMENTS

Conduct During the course of this contract, the Contractor and its employees will maintain the same high standards of honesty, integrity, impartiality, confidentiality of information, and conduct as Government employees are expected to maintain.

SECTION 7

CONTRACT CLAUSES

By accepting this contract, the Contractor certifies in accordance with the following provisions and clauses:

FAR 52.252-1 -- Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):. https://www.acquisition.gov/?q=browsefar.

FAR 52.212-1 -- Instructions to Offerors -- Commercial Items (Oct 2016) FAR 52.217-5 -- Evaluation of Options (Jul 1990)

AGAR 452.204-70 Inquiries (Feb 1988) Inquiries and all correspondence concerning this solicitation should be submitted in writing to the Contracting Officer. Offerors should contact only the Contracting Officer issuing the solicitation about any aspect of this requirement prior to contract award.

FAR 52.219-1 -- Small Business Program (Oct 2014)

(a) Definitions. As used in this provision--

“Economically disadvantaged women-owned small business (EDWOSB) concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business concern eligible under the WOSB Program.

“Service-disabled veteran-owned small business concern”--

(1) Means a small business concern--

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and https://www.acquisition.gov/?q=browsefar

Solicitation No. 40-5164-17-S0001 8 of 40

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) “Service-disabled veteran” means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

“Small business concern” means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR Part 121 and the size standard in paragraph (b) of this provision.

“Small disadvantaged business concern, consistent with 13 CFR 124.1002,” means a small business concern under the size standard applicable to the acquisition, that--

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by--

(i) One or more socially disadvantaged (as defined at 13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States, and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding $750,000 after taking into account the applicable exclusions set forth at 13 CFR 124.104(c)(2); and

(2) The management and daily business operations of which are controlled (as defined at 13 CFR 124.106) by individuals who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

“Veteran-owned small business concern” means a small business concern--

(1) Not less than 51 percent of which is owned by one or more veterans (as defined at 38 U.S.C.

101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

“Women-owned small business concern” means a small business concern--

(1) That is at least 51 percent owned by one or more women; or, in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and

(2) Whose management and daily business operations are controlled by one or more women.

“Women-owned small business (WOSB) concern eligible under the WOSB Program (in accordance with 13 CFR part 127),” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States.

(b)

(1) The North American Industry Classification System (NAICS) code for this acquisition is 532420 .

(2) The small business size standard is $32.5 Million .

Solicitation No. 40-5164-17-S0001 9 of 40

(3) The small business size standard for a concern which submits an offer in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manufacture, is 500 employees.

(c) Representations.

(1) The offeror represents as part of its offer that it [_] is, [_] is not a small business concern.

(2) [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents that it [_] is, [_] is not, a small disadvantaged business concern as defined in 13 CFR 124.1002.

(3) [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents as part of its offer that it [_] is, [_] is not a women-owned small business concern.

(4) Women-owned small business (WOSB) concern eligible under the WOSB Program.

[Complete only if the offeror represented itself as a women-owned small business concern in paragraph (c)(3) of this provision.] The offeror represents as part of its offer that—

(i) It [_] is, [_] is not a WOSB concern eligible under the WOSB Program, has provided all the required documents to the WOSB Repository, and no change in circumstances or adverse decisions have been issued that affects its eligibility; and

(ii) It [_] is, [_] is not a joint venture that complies with the requirements of 13 CFR part 127, and the representation in paragraph (c)(4)(i) of this provision is accurate for each WOSB concern eligible under the WOSB Program participating in the joint venture. [The offeror shall enter the name or names of the WOSB concern eligible under the WOSB Program and other small businesses that are participating in the joint venture:

_________.] Each WOSB concern eligible under the WOSB Program participating in the joint venture shall submit a separate signed copy of the WOSB representation.

(5) Economically disadvantaged women-owned small business (EDWOSB) concern. [Complete only if the offeror represented itself as a women-owned small business concern eligible under the WOSB Program in (c)(4) of this provision.] The offeror represents as part of its offer that--

(i) It [_] is, [_] is not an EDWOSB concern eligible under the WOSB Program, has provided all the required documents to the WOSB Repository, and no change in circumstances or adverse decisions have been issued that affects its eligibility; and

(ii) It [_] is, [_] is not a joint venture that complies with the requirements of 13 CFR part 127, and the representation in paragraph (c)(5)(i) of this provision is accurate for each EDWOSB concern participating in the joint venture. [The offeror shall enter the name or names of the EDWOSB concern and other small businesses that are participating in the joint venture: _____________.] Each EDWOSB concern participating in the joint venture shall submit a separate signed copy of the EDWOSB representation.

(6) [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents as part of its offer that it [_] is, [_] is not a veteran-owned small business concern.

Solicitation No. 40-5164-17-S0001 10 of 40

(7) [Complete only if the offeror represented itself as a veteran-owned small business concern in paragraph (c)(6) of this provision.] The offeror represents as part of its offer that is [_] is, [_] is not a service-disabled veteran-owned small business concern.

(8) [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents, as part of its offer, that –

(i) It [_] is, [_] is not a HUBZone small business concern listed, on the date of this representation, on the List of Qualified HUBZone Small Business Concerns maintained by the Small Business Administration, and no material changes in ownership and control, principal office, or HUBZone employee percentage have occurred since it was certified in accordance with 13 CFR part 126; and

(ii) It [_] is, [_] is not a HUBZone joint venture that complies with the requirements of 13 CFR part 126, and the representation in paragraph (c)(8)(i) of this provision is accurate for each HUBZone small business concern participating in the HUBZone joint venture.

[The offeror shall enter the names of each of the HUBZone small business concerns participating in the HUBZone joint venture: ___________.] Each HUBZone small business concern participating in the HUBZone joint venture shall submit a separate signed copy of the HUBZone representation.

(d) Notice.

(1) If this solicitation is for supplies and has been set aside, in whole or in part, for small business concerns, then the clause in this solicitation providing notice of the set-aside contains restrictions on the source of the end items to be furnished.

(2) Under 15 U.S.C. 645(d), any person who misrepresents a firm’s status as a business concern that is small, HUBZone small, small disadvantaged, service-disabled veteran-owned small, economically disadvantaged women-owned small, or women-owned small eligible under the WOSB Program in order to obtain a contract to be awarded under the preference programs established pursuant to section 8, 9, 15, 31, and 36 of the Small Business Act or any other provision of Federal law that specifically references section 8(d) for a definition of program eligibility, shall --

(i) Be punished by imposition of fine, imprisonment, or both;

(ii) Be subject to administrative remedies, including suspension and debarment; and

(iii) Be ineligible for participation in programs conducted under the authority of the Act.

FAR 52.232-19 -- Availability of Funds for the Next Fiscal Year (Apr 1984) Funds are not presently available for performance under this contract beyond September 30, 2017. The Government’s obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond September 30, 2017, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

FAR 52.252-2 -- Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, Solicitation No. 40-5164-17-S0001 11 of 40 the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far.

FAR 52.212-4 Contract Terms and Conditions—Commercial Items (May 2015) FAR 52.204-07 System for Award Management (Oct 2016) FAR 52.204-13 System for Award Management Maintenance (Oct 2016) FAR 52.232-18 Availability of Funds (Apr 1984) FAR 52.247-34 F.o.b. Destination, Within Consignee’s Premises (Apr 1984)

FAR 52.212-5 -- Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Nov 2016)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015)

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77, 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the contracting officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

___ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

___ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C.

3509).

___ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub L. 111-5) (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009).

_X_ (4) 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards (Oct 2016) (Pub. L. 109-282) (31 U.S.C. 6101 note).

___ (5) [Reserved]

___ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

___ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

_X_ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Oct 2015) (31 U.S.C. 6101 note).

___ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41 U.S.C. 2313).

___ (10) [Reserved] http://www.acquisition.gov/far

Solicitation No. 40-5164-17-S0001 12 of 40

___ (11) (i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a).

___ (ii) Alternate I (Nov 2011) of 52.219-3.

___ (12) (i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer)(15 U.S.C. 657a).

___ (ii) Alternate I (Jan 2011) of 52.219-4.

___ (13) [Reserved]

___ (14) (i) 52.219-6, Notice of Total Small Business Aside (Nov 2011) (15 U.S.C. 644).

___ (ii) Alternate I (Nov 2011).

___ (iii) Alternate II (Nov 2011).

___ (15) (i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

___ (ii) Alternate I (Oct 1995) of 52.219-7.

___ (iii) Alternate II (Mar 2004) of 52.219-7.

___ (16) 52.219-8, Utilization of Small Business Concerns (Nov 2016) (15 U.S.C. 637(d)(2) and (3)).

___ (17) (i) 52.219-9, Small Business Subcontracting Plan (Nov 2016) (15 U.S.C. 637 (d)(4)).

___ (ii) Alternate I (Nov 2016) of 52.219-9.

___ (iii) Alternate II (Nov 2016) of 52.219-9.

___ (iv) Alternate III (Nov 2016) of 52.219-9.

___ (v) Alternate IV (Nov 2016) of 52.219-9.

___ (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r)).

___ (19) 52.219-14, Limitations on Subcontracting (Nov 2011) (15 U.S.C. 637(a)(14)).

___ (20) 52.219-16, Liquidated Damages—Subcontracting Plan (Jan 1999) (15 U.S.C.

637(d)(4)(F)(i)).

___ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Nov 2011) (15 U.S.C. 657f).

_X_ (22) 52.219-28, Post Award Small Business Program Re-representation (Jul 2013) (15 U.S.C. 632(a)(2)).

___ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (Dec 2015) (15 U.S.C. 637(m)).

___ (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Dec 2015) (15 U.S.C. 637(m)).

_X_ (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

Solicitation No. 40-5164-17-S0001 13 of 40

_X_ (26) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Oct 2016) (E.O.

13126).

_X_ (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

_X_ (28) 52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246).

___ (29) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

_X_ (30) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C.

793).

___ (31) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

___ (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

_X_ (33) (i) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627).

___ (ii) Alternate I (Mar 2015) of 52.222-50, (22 U.S.C. chapter 78 and E.O. 13627).

___ (34) 52.222-54, Employment Eligibility Verification (Oct 2015). (E. O. 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

___ (36) 52.222-60, Paycheck Transparency (Executive Order 13673) (Oct 2016).

___ (37) (i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA- Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

___ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

___ (38) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (Jun 2016) (E.O.13693).

___ (39) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (Jun 2016) (E.O. 13693).

_X_ (40) (i) 52.223-13, Acquisition of EPEAT® -Registered Imaging Equipment (Jun 2014) (E.O.s 13423 and 13514

___ (ii) Alternate I (Oct 2015) of 52.223-13.

___ (41) (i) 52.223-14, Acquisition of EPEAT® -Registered Television (Jun 2014) (E.O.s 13423 and 13514).

___ (ii) Alternate I (Jun 2014) of 52.223-14.

_X_ (42) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C.

8259b).

___ (43) (i) 52.223-16, Acquisition of EPEAT® -Registered Personal Computer Products (Oct 2015) (E.O.s 13423 and 13514).

___ (ii) Alternate I (Jun 2014) of 52.223-16.

Solicitation No. 40-5164-17-S0001 14 of 40

_X_ (44) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011) (E.O. 13513).

___ (45) 52.223-20, Aerosols (Jun 2016) (E.O. 13693).

___ (46) 52.223-21, Foams (Jun 2016) (E.O. 13696).

___ (47) 52.225-1, Buy American--Supplies (May 2014) (41 U.S.C. chapter 83).

_X_ (48) (i) 52.225-3, Buy American--Free Trade Agreements--Israeli Trade Act (May 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109- 283, 110-138, 112-41, 112-42, and 112-43).

___ (ii) Alternate I (May 2014) of 52.225-3.

___ (iii) Alternate II (May 2014) of 52.225-3.

___ (iv) Alternate III (May 2014) of 52.225-3.

___ (49) 52.225-5, Trade Agreements (Oct 2016) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

_X_ (50) 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

___ (51) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

___ (52) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C.

5150).

___ (53) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150).

___ (54) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 4505), 10 U.S.C. 2307(f)).

___ (55) 52.232-30, Installment Payments for Commercial Items (Oct 1995) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

_X_ (56) 52.232-33, Payment by Electronic Funds Transfer— System for Award Management (Jul 2013) (31 U.S.C. 3332).

___ (57) 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management (Jul 2013) (31 U.S.C. 3332).

___ (58) 52.232-36, Payment by Third Party (May 2014) (31 U.S.C. 3332).

___ (59) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

___ (60) (i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631).

___ (ii) Alternate I (Apr 2003) of 52.247-64.

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(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.] ___ (1) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495)

___ (2) 52.222-41, Service Contract Labor Standards (May 2014) (41 U.S.C. chapter 67.).

___ (3) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

___ (4) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (Multiple Year and Option Contracts) (May 2014) (29 U.S.C.206 and 41 U.S.C.

chapter 67).

___ (5) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

___ (6) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May 2014) (41 U.S.C. chapter 67).

___ (7) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (May 2014) (41 U.S.C. chapter 67).

___ (8) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015) (E.O. 13658).

___ (9) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (May 2014) (42 U.S.C. 1792).

___ (10) 52.237-11, Accepting and Dispensing of $1 Coin (Sep 2008) (31 U.S.C. 5112(p)(1)).

(d) Comptroller General Examination of Record The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

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(e) (1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c) and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C.

3509).

(ii) 52.219-8, Utilization of Small Business Concerns (Nov 2016) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $700,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495). Flow down required in accordance with paragraph (1) of FAR clause 52.222-17.

(iv) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

(v) 52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246).

(vi) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

(vii) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C.

793).

(viii) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

(ix) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(x) 52.222-41, Service Contract Labor Standards (May 2014), (41 U.S.C. chapter 67).

(xi) _X _ (A) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C.

chapter 78 and E.O. 13627).

___ (B) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 E.O. 13627).

(xii) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May 2014) (41 U.S.C. chapter 67.)

(xiii) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (May 2014) (41 U.S.C. chapter 67)

(xiv) 52.222-54, Employment Eligibility Verification (Oct 2015) (E. O. 12989).

(xv) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015).

(xvii) 52.222-60, Paycheck Transparency (Executive Order 13673) (Oct 2016).

(xviii) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

Solicitation No. 40-5164-17-S0001 17 of 40

(xix) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (May 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xx) 52.247-64, Preference for Privately-Owned U.S. Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the Contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

FAR 52.217-9 -- Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.

FAR 52.204-19 – Incorporation by Reference of Representations and Certifications (Dec 2014) The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

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SECTION 8

LIST OF ATTACHMENTS

Attachments:

Attachment 1 – Illinois Rural Development Office Locations and Authorized Representative Attachment 2 – Price Schedule Attachment 3 – Technical Specifications Attachment 4 – FAR Clause 52.212-3 Offeror Representations and Certifications—Commercial Items

SECTION 9

REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

Certifications Required to be Completed Online Various representations and certifications must be completed prior to acceptance of your quote or offer as part of your registration in the System for Award Management (SAM) website, at https://www.sam.gov/.

SECTION 10

INSTRUCTIONS, CONDITIONS, AND NOTICES TO QUOTERS OR OFFERORS

Questions Regarding Solicitation Prospective Offerors should submit any questions regarding this solicitation in writing or email to caryl.strader@il.usda.gov. Questions should be received no later than 3:00pm, CST January 4, 2017. Questions received after that date and time may not be answered prior to the date established for the receipt of proposals.

NOTE: Offerors are responsible for checking fedbizopps.gov for any updates until the solicitation closes.

USDA Rural Development does not plan to hold a site visit/pre-proposal conference for prospective offerors.

FAR 52.216-1 Type of Contract (Apr 1984) The Government contemplates award of a Firm Fixed Price contract resulting from this solicitation.

The Government may reject any or all offers, or award a contract on the basis of initial offers received without discussions. The Government can accept and award a contract for other than the lowest price offered. Therefore, each initial proposal should provide Contractor’s best price and pertinent requested information. After award of the contract, a copy of each unsuccessful proposal will be retained in the contract file.

FAR 52.212-2 -- Evaluation -- Commercial Items (Oct 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

• Price

• Technical

• Capabilities

• Past Performance https://www.sam.gov/ mailto:caryl.strader@il.usda.gov

Solicitation No. 40-5164-17-S0001 19 of 40

Technical, capabilities and past performance, when combined, are equally important to price

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Preparation and Submission of Proposals Offerors shall complete the following and return the package to the issuing office identified in Block 9 on or before the due date indicated in Block 8. Offerors that fail to submit the information as requested may be determined unresponsive and the package may not be considered for award. Amendments to the solicitation may revise due date or other required information. Each exhibit shall be labeled as shown below.

a) Standard Form (SF) 1449. Enter company name, address and phone in Block 17 of the SF 1449.

Provide DUNS and CAGE Code in Block 20. In Block 30b, enter the name and phone number of the agency principal authorized to contract with the Government.

b) Exhibit 1 – Price Proposal. Price quote sheet with company name and year indicated. Submit proposals for different models separately. See Attachment 2

c) Exhibit 2 – Technical Specifications. Include company name, model quoted and list of specifications included. See Attachment 3 and respond to each requirement by checking the “will comply” column.

d) Exhibit 3 – Capabilities. Provide a brief narrative addressing the ability to satisfy the following:

i. Timely Delivery of Equipment

ii. Full Service Maintenance (list city where service would come from, method/procedure, etc.)

iii. Key-operator Training

iv. Performance Work Statement

e) Exhibit 4 – References. Four references with contact information. Individuals or firms for whom the supplier has performed the same or similar type of work within the last 3 years.

Quotes must be submitted by 3:00 PM CST on January 9, 2017.

Solicitation No. 40-5164-17-S0001 20 of 40

SECTION 11

EVAULATION FACTORS FOR AWARD

Addendum to 52.212-02 Evaluation – Commercial Items Evaluation procedures found in FAR 13.106-2 apply to this solicitation.

Factors for Award. Price and other factors, including any available past performance information will form the basis for award. The other factors, stated below in descending order of priority, will be evaluated as equal to price.

Technical Specifications. Each proposed model’s specifications will be evaluated to determine if it meets or exceeds the requirements set forth in Section 2.

Capabilities. Offeror’s capabilities statement shall demonstrate Contractor’s intent to perform the required functions and the capability it brings to the following:

a) Timely Delivery

b) Full Service Maintenance

c) Training

d) Performance Work Statement requirements

Table 1. Technical Specifications and Capabilities Ratings

Rating Definition

Outstanding Exceeds required specifications and has high probability of satisfying the requirement; has no significant weaknesses

Acceptable Meets required specifications and has good probability of satisfying the requirement; weaknesses can be readily corrected.

Unacceptable Fails to meet required specifications or has low probability of satisfying the requirement; contains significant weaknesses.

Past Performance. Past performance shall be used as an evaluation factor within the evaluation process. Past performance shall be rated on an “acceptable” or “unacceptable” basis using the ratings below.

Table 2. Past Performance

Rating Definition

Acceptable Based on the offeror’s performance record (references), the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Unacceptable Based on the offeror’s performance record (references), the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

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Attachment 1 USDA Rural Development Office Locations, POC, Average Usage

Office Location: Point of Contact Average Monthly B&W Copy/Printer Usage *

Administration 2118 W. Park Court, Suite A Champaign, IL 61821

Patience Hayes 217-403-6202 3300

CBP

2118 W. Park Court, Suite A Champaign, IL 61821

Patience Hayes 217-403-6202 3300

Housing 2118 W. Park Court, Suite A Champaign, IL 61821

Patience Hayes 217-403-6202 3300

685 Larry Power road Bourbonnais, IL 60914

Tony Humble 815-214-2066 500

312 E. Backbone Road, Suite B Princeton, IL 61356

Jean Stowe 815-875-8732 ext. 4 8300

2110 West Park Court, Suite B Champaign, IL 61821

Ellen Corcoran 217-352-3536 ext. 4 3300

2701 South Banker, Suite 103A Effingham, IL 62401

Christine Wolfe 217-347-7107 ext. 5 3000

1510 W. Reynolds Pontiac, IL 61764

Nancy Homerding 815-844-6127 ext. 4 2500

502 Comfort Drive Marion, IL 62959

Shelly Anderson 618-993-5396 ext. 4 7500

502 Comfort Drive Marion, IL 62959

Shelly Anderson 618-993-5396 ext. 4 2500

221 Withers Drive Mt. Vernon

Tyler Andersen 618-244-0773 ext. 4 6475

233 S. Soangetaha Road Galesburg, IL 61401

Jessica Ericson 309-342-5138 ext. 4 1665

1904 West Lafayette, Suite 3 Jacksonville, IL 62650

Katie Wier 217-243-1535 ext. 4 3200

1904 West Lafayette, Suite 3 Jacksonville, IL 62650

Pat Whalen 217-243-1535 ext. 6 2500

338 South 36th Street Quincy

Diana Belknap 217-224-9307 2000

* Average monthly usage listed is for…