404th MEB Catered Meals SoW.pdf

STATEMENT OF WORK (SOW) FOR SUPPLIES

ILLINOIS ARMY NATIONAL GUARD (ILARNG)

404th MANEUVER ENHANCEMENT BRIGADE

Project Title: Catered Meals for MTC 11-14 April 2024

1. INTRODUCTION. Due to the lack of personnel and the large quantity of meals needed for upcoming training events, the Illinois Army National Guard (ILARNG) 404th MEB needs to procure meals from an appropriate vendor.

2. BACKGROUND. The 404th MEB conducts Inactive Duty Training (IDT) at Marseilles

Training Center (MTC) in Marseilles, Illinois 11-14 April 2024. During these events, training time must be maximized, so mass catered meals are provided on site at Marseilles Training Center for breakfast and dinner meals.

3. SCOPE OF WORK. The Contractor delivers & sets up a serving line of prepared meals on dates, at the identified mealtimes & locations, and in the quantities listed in paragraph 4.

The Contractor prepares all meals in a commercial style kitchen that meets IL Department of Public Health requirements for commercial food preparation. The Contractor shall include with bid, the address of the kitchen for preparing meals, as well as IL Food Handler's certificate or equivalent certification/licensing demonstrating the ability to prepare/sell food in Illinois legally; and must adhere to Federal, State, and local food safety regulations at all times during food preparation, transportation, delivery, and setup.

Meals shall exactly follow the provided Menu in Appendix 1 The Contractor supplies disposable cutlery, paper plates, cups, knives, forks, spoons, napkins, and serving utensils.

The Contractor delivers meals no more than one hour prior to the mealtimes indicated in Paragraph 4 and must remove meals no later than one hour after the end of the mealtimes.

The Contractor provides no service other than delivery and disposal of the Contractors’ products into provided trash cans, and dumpsters.

The Contractor invoices each meal type individually.

The Contractor pays special attention to and adheres to paragraph 6 “Specifications Required” throughout the contract duration.

4. DELIVERY LOCATION AND MEALTIMES.

Location #1: Marseilles Training Center, Bldg A: 1700 Army Road, Marseilles, Illinois 61341. These meals will start on 11 April 2024 and go through 14 April 2024 following exactly the menu in appendix 1.

Meal Times:

12-13 April Breakfast: 5:00am to 8:00am CST 14 April Breakfast: 5:00am to 8:00am CST 11-14 April Dinner: 4:00pm – 7:00pm CST

5. QUANTITY AND DATES REQUIRED. The Contractor provides the quantities of each meal type on the date identified below.

Total Meal Break down for the duration of the events:

Breakfast Meals: 2670 Total 12 April 2024: 890 ea 13 April 2024: 890 ea 14 April 2024: 890 ea

Dinner Meals: 2670 Total 11 April 2024: 890 ea 12 April 2024: 890 ea 13 April 2024: 890 ea

6. SPECIFICATIONS REQUIRED. The Contractor delivers & sets up a serving line of prepared meals on dates, at the identified mealtimes, and in the quantities listed in appendix 1 (meal schedule), updated continuously throughout the contract and provided to the contractor no less than 7 days prior to any meal date. Be advised, appendix 1 (meal schedule), included in this SOW is provided as an example of the daily workload the contractor should expect, although meal numbers and dates may change slightly, the TOTAL number of meals doesn’t exceed paragraph 5. POC notifies the contractor of any allergy or special diet requirements no less than 3 days prior to any meal date.

Meals shall follow exactly the Menu provided in Appendix 1.

Contractor must indicate serving/portion size on main courses to prevent running out of food before all Soldiers have eaten.

We request a small portion of the following standard items be available as a main course alternative for every meal: variety of dry cereal with milk, bread and peanut butter, whole fresh fruit, granola bars.

Individual meals should approximate a daily calorie count of 4000 (962 for breakfast, 1111 for lunch, and 1925 for dinner). Meals should follow the Army Regulation 40–25 guidelines, which states:

carbohydrates: 50 to 55 percent of the total calories protein: 10 to 35 percent of the total calories fat: 30 percent or less of the total calories fiber: 34 g per day for men and 28 g per day for women iron: 15 mg iron per day

Variations can be approved by the Contracting Officer or delegated representative.

7. GOVERNMENT RESPONSIBILITIES. The government representative will communicate meal numbers, location logistics, timeframes, and changes to the Contractor. The government representative will verify food items meet the requirements and will utilize feedback card from end users to check for quality. The government representative will communicate contractual issues to Contracting Officer to begin resolution processed detailed in the Contractor’s Quality Assurance Plan, if needed. The government representative will be authorized to solidify numbers for delivery during the period of performance up to the contracted quantities. If the contracted quantities are 95% filled, Contractor should notify both the government representative and the Contracting Officer to determine if an increase is required on the overall Contract. Any increase will be in-scope and based on previously negotiated prices. Government representative will process, or assist in processing, acceptance of invoices in WAWF.

8. INVOICING. Individual meals are based on a 4000 calorie per day standard

(24%/28%/48%, breakfast/lunch/dinner). The government reserves the right to pay based on calories delivered if food items are missing, damaged, or otherwise unserviceable (example: 35 percent of calorie protein items are missing or moldy, then quantity being accepted will be 35 percent less rounded up). Any dispute in quality between the Government representative and Contractor will be arbitrated by a Contracting Officer.