402 a2 R0085 Warsaw CSU Sam.gov_Final.pdf

19AQMM24R0085

19AQMM24R0085

Department of State 2024 Design-Build Contract for

United States Embassy Compound Security Upgrade (CSU)

Warsaw, Poland

Notice of Solicitation of Submissions for Contractor Pre-Qualification

THE U.S. DEPARTMENT OF STATE (DOS), Bureau of Overseas Buildings Operations (OBO) is requesting submissions to pre-qualify firms for Design-Build Construction Services for the Design-

Build Compound Security Upgrade (CSU) for the United States Embassy in Warsaw, Poland. The

Project is described below. OBO seeks to commission our nation’s top constructors to produce facilities of outstanding quality and value.

This acquisition is available for full-and-open competition.

1. Project Description (Top Secret Facility and Personnel Security Clearance Required)

19AQMM24R0085: Compound Security Upgrade (CSU), Warsaw, Poland.

Property Description: The United States Embassy in Warsaw, Poland, is located at Aleje

Ujazdowski 29/31 in central Warsaw on a 2.68-acre site. The subject buildings of this project are the Chancery, the Piekna Annex, and the off-site Warehouse located at Bokserska 66A. The

Chancery, purpose built and constructed in 1963, is a five-story 94,197 square foot tower on a one-story base and basement in the modernist style of the era. The three-story 46,285 square foot

Piekna Annex was originally built as housing in 1968 and later converted to office use.

Project Scope: The CSU project is planned to provide physical security upgrades to Chancery and Annex buildings, including High-Definition Video System (HDVS) and Compound

Emergency Sanctuary (CES) at off-site Warehouse. The scope includes Physical Security

Upgrade at the Compound Perimeter, Physical Security Upgrade at the Consular Compound

Access Control (CCAC), New Main Compound Access Control (MCAC), Anti-Climb Upgrade at the Chancery Entry Canopy, FE grills at the Annex Building and Chancery, New Safe Area at the Chancery Building, New Safe Area at the Annex Building, New High-Definition Video

System (HDVS), and New Compound Emergency Sanctuary (CES) at the off-site Warehouse.

The Contractor will be responsible for obtaining all permits (such as utility, zoning, construction, occupancy) licenses, and permissions.

This is a Design-Build contract. The awarded contractor shall be provided with bridging documents that the contractor shall develop to 100% final design.

Approximate construction cost: $20 – 30 million

NOTE: To demonstrate performance of similar construction work for Omnibus Diplomatic Security and Antiterrorism Act of 1986 purposes, the offeror needs to provide information demonstrating that it has successfully completed in the United States or at a U.S. diplomatic or consular mission a construction contract or subcontract involving work of the same general type and complexity as the solicited project and having a contract or subcontract value of at least $18.75 million. See Section 3 below.

2. Project Solicitation

The project solicitation will consist of two phases.

Phase I – Omnibus Pre-Qualification of Offerors

This announcement of solicitation of Omnibus pre-qualification submissions is Phase I. The

Department of State (DOS) will evaluate the pre-qualification submissions based on the evaluation criteria set forth below. Only Offerors prequalified in Phase I are eligible for participation in subsequent Phases and/or for award. The structure of the Offeror must remain the same throughout each subsequent Phase.

The Government may conduct an information session for interested Offerors prior to the receipt of pre-qualification submissions. A separate announcement will be issued on the Contract

Opportunities section of the SAM.Gov webpage to specify the location, date, and time.

ADDITIONAL ELIGIBILITY REQUIREMENTS:

Business registration on SAM.gov is not required for purposes of prequalification; however, the entity pre-qualified in Phase 1 shall be the same entity submitting a proposal in response to the subsequent Phases including the Request for Proposal (RFP). The company responding to this Phase

1 solicitation, shall be the same entity throughout the procurement process for this project.

Prequalification is non-transferable; a prequalified offeror may not transfer its prequalification eligibility to a joint venture, partner, subsidiary, or other business.

An active entity registration of the prequalified offeror on SAM.gov is required by the proposal due date of the RFP. If the prequalified offeror fails to obtain final registration in SAM.gov by the RFP’s proposal due date, the submitted proposal will not be evaluated and will not be considered for award.

The time to register a new entity on SAM.gov may vary, therefore any firms not actively registered should start the registration process early.

Prequalification is distinct from eligibility for contract award and the Omnibus Certification is distinct from the Security Clearance Requirements. Specific requirements for security clearance and eligibility for award will be set forth in the RFP.

To the extent an offeror anticipates proposing two or more entities that meaningfully rely on related entities to perform under the contract and to meet the stated requirements of the Solicitation, the offeror should be structured as a formal JV or prime/subcontractor. The offeror itself (formal JV or

Prime) is required to be registered in SAM.gov prior to proposal submission. Also, the offeror itself should possess a security clearance or be able to obtain one in accordance with the terms of the

Solicitation (NOTE: Security clearance requirements are not the same as prequalifying as a “US

Person” under the Diplomatic Security Act).

Phase II – Requests for Proposals from Pre-Qualified Offerors

Those Offerors determined to be pre-qualified in Phase I in accordance with this notice will be issued a formal Request for Proposal (RFP) for the project and invited to participate in a site visit and submit technical and pricing proposals in Phase II. Phase II proposals shall provide pricing for the design-build construction. As noted above, only Offerors prequalified in Phase I are eligible for participation in subsequent Phases and/or for award. The structure of the Offeror must remain the same throughout each procurement Phase.

The contract will be “firm fixed-price.” Construction services will include providing construction labor and materials to execute the design; on-site organization with management to ensure overall project coordination; and overall control throughout the life of the project. Required services include preparation of construction documents, quality control plans, safety plans, project schedules and project close-out activities.

Offerors may be required to participate in a visit to the project site, anticipated to be within 10 to 15 days after the issuance of the Phase II RFP depending on travel and access restrictions.

The selected design-build contractor’s Architect/Engineer will be the “Designer of Record” and responsible for completing the construction drawings and specifications in accordance with the project requirement documentation provided. The contract will be “firm fixed-price.” Construction services will include providing construction labor and materials to execute the OBO-accepted design; on-site organization with management to ensure overall project coordination; and overall control throughout the life of the project. Required services include preparation of construction documents, quality control plans, safety plans, project schedules, cost estimates, and project close-out activities.

The types of design services to be provided may include: architecture; civil, structural, geo-technical, seismic, blast, mechanical, electrical, telecommunication, and fire protection engineering;; space planning, interior design, systems furniture design and integration, and signage; physical and technical security; vertical transportation; lighting design; landscape design; design and construction scheduling; cost estimating; value engineering; and administrative coordination of the various disciplines involved. Additionally, the successful offeror may be required to have an approved local design consultant in order to obtain local approvals for the project.

The RFP will require the D/B contractor to complete all design and engineering documents based on the project specific design direction that will be provided in the RFP design requirements. The

Government will provide bridging level design documents that will include, at a minimum, a site utilization plan; floor plans; space and requirements standards, organizational relationships, space requirements program; building utilities and infrastructure design; and supporting narratives, where applicable.

3. PHASE I DETAILED INSTRUCTIONS

Submission Requirements for Phase I, Pre-Qualification of Offerors: The Offeror shall submit sufficient documentation to allow DOS to evaluate its capabilities with the qualification criteria listed.

Submissions that are missing the required information or otherwise do not comply with the submission requirements may be eliminated from consideration at the Contracting Officer’s determination.

To demonstrate performance of similar construction work for Omnibus Diplomatic Security and

Antiterrorism Act of 1986 purposes, the offeror needs to provide information demonstrating that it has successfully completed in the United States or at a U.S. diplomatic or consular mission a construction contract or subcontract involving work of the same general type and complexity as the solicited project and having a contract or subcontract value of at least $18.75 million. The value of the construction contract or subcontract offered to demonstrate performance will not be adjusted for inflation, currency fluctuation, or any other market forces.

3.A. Omnibus Diplomatic Security and Antiterrorism Act of 1986. Firms being considered for award under this acquisition are limited to “United States Person” bidders as defined for purposes of Section

402(a)(2) of the Act. The Offeror must complete and submit as part of its pre-qualification package the pamphlet "Certifications Relevant to Public Law 99-399, Statement of Qualifications for Purpose of Section 402 of The Omnibus Diplomatic Security and Antiterrorism Act of 1986." (The pamphlet is attached to this SAM.gov announcement and may be obtained from the DOS Contract Specialist listed at the end of this notice.) If a Joint Venture (JV) is formed, the company having 51 percent or greater interest in the JV must be the one completing the pamphlet. This is a pass/fail evaluated area.

Submissions from Offerors who do not receive a pass rating in this area will not be further evaluated.

Sufficient information should be provided in the Certifications and attachments thereto to determine eligibility under Public Law 99-399, but the Department reserves the right to consider information available from other sources, or to obtain clarifications or additional information from the Offeror.

IMPORTANT NOTE: Organizations that wish to use the experience or financial resources of any other legally dependent organization or individual, including parent companies, subsidiaries, or other related firms, must do so by way of a joint venture. A prospective offeror may be an individual organization or firm, a formal joint venture (where the arrangement among the co-venturers has been reduced to writing), or “de facto” joint venture (where no formal agreement has been reached, but the offering entity relies upon the experience of a related U.S. person firm that guarantees performance).

To be considered a “qualified United States joint venture person,” every joint venture must have at least one firm or organization that itself meets all the requirements of a U.S. person listed in Section

402. The U.S. person co-venturer will be required to sign a guarantee making the U.S. person individually responsible for performance of any contract awarded, notwithstanding the terms of any joint venture agreement.

3.B. Security Clearance Requirement. In order to be eligible to perform under this contract, the pre-qualified firm(s), must possess or be able to obtain a Defense Counterintelligence and Security Agency

(DCSA) Top Secret facility security clearance (FCL) with Secret safeguarding capability, issued in accordance with the National Industrial Security Program Operating Manual (NISPOM), DoD

5220.22-M. Offerors already possessing the necessary FCL must submit their appropriate

Commercial and Government Entity (CAGE) Code, facility clearance and safeguarding level with the required pre-qualification documentation.

NOTICE: The successful offeror selected for contract award must possess or obtain an Information

System (IS) approved by DCSA for processing classified information up to the Secret level.

Performance on this contract will require access to the Department’s ProjNet-C, for receipt and transmission of all classified information, and a DCSA approved classified IS for processing classified information.

4. Closing Deadline for Submissions

ALL SUBMISSIONS MUST BE RECEIVED BY 3:00 P.M. Eastern Time on July 19, 2024.

Offeror must state the following on the cover of the submission:

• 19AQMM24R0085 Compound Security Upgrade (CSU), U.S. Embassy Warsaw, Poland

• Offeror’s SAM.gov registration Unique Entity Identifier (UEI) number

ONLY Electronic submissions/responses are accepted. All submissions must be E-mailed/shared to the fan.gov email addresses below. Do NOT upload anything to a Third-party website and send us the link. We are not authorized to download any documents from any third-party websites.

Subject of email must include solicitation number 19AQMM24R0085, Warsaw Embassy

Compound Security Upgrade (CSU).

Email submissions are authorized to be sent to the following FAN addresses:

Primary: SimpsonEW@FAN.gov

Alternate: NguyenHH2@FAN.gov

Please UPLOAD the Phase 1 submission (with both PDF files) to your Google Drive (FAN –

Foreign Affairs Network or personal) AND share/send the Stage 1 submission from Google to the FAN.gov email addresses above and please give the CO’s EDIT permission for these files.

The files will just be downloaded.

In order to upload your proposals onto Google Drive and share, perform the following steps:

1. Go to drive.google.com, log into your Google account with your username and password.

If you do not have a Google account, you will need to create one.

2. At the top left, click New then select File Upload or Folder Upload, and choose your file or folder you want to upload.

3. Right click the file or folder you want to share and select SHARE.

4. Enter these email addresses: SimpsonEW@fan.gov and NguyenHH2@fan.gov, Make sure the EDITOR option selected.

5. Click Send.

Note: If you have a FAN (Foreign Affairs Network) account upload the proposals to the FAN

Google Drive. If you do not have a FAN account, you can upload the proposals to a personal

Google Drive then share. Sharing from your personal Google Drive account is acceptable.

Clarification Requests

Any Requests for clarification, must be submitted, in writing to Ed Simpson at

SimpsonEW@state.gov and Haian Nguyen at NguyenHH2@state.gov by no later than 2:00 p.m., Eastern Standard Time, on July 9, 2024. Clarifications and requests for information received after the deadline, shall not be accepted.

mailto:SimpsonEW@FAN.gov mailto:NguyenHH2@FAN.gov mailto:SimpsonEW@fan.gov mailto:NguyenHH2@fan.gov mailto:SimpsonEW@state.gov mailto:NguyenHH2@state.gov