4017_BID_PACKET_-_ASPHALT2 (1).pdf

Lauderdale County Board of Supervisors 2600 Courthouse Blvd, 2nd Floor

Meridian, Mississippi 39301 601-482-9746 Main 601-482-9744 Fax

BID PACKET

ANNUAL TERM BID FOR PERIOD: FEBRUARY 01, 2026, THROUGH JANUARY 31, 2027

FOR

BID NO: 4017 - ASPHALT HOT MIX, ASPHALT COLD MIX AND

LIQUID ASPHALT

You may bid on one or all types of materials by completing the appropriate bid form.

PACKET INCLUDES THE FOLLOWING:

• Bid Proposal #1 – Hot Mix

• Bid Proposal #2 – Cold Mix

• Bid Proposal #3 – Liquid Asphalt

• Bid Instructions

• Certification

• Vendor Data Form

• Addenda Form

• Materials Acknowledgement

BIDS ARE DUE NOT LATER THAN 1:00 P.M. ON BID OPENING DAY.

NO LATE BIDS WILL BE ACCEPTED.

BID OPENING: Friday, January 09, 2026, at 2:00 P.M.

THIS PACKET MUST BE COMPLETED AND ITS ENTIRE CONTENT RETURNED WITH YOUR BID

Company Name

BID FILE NO: 4017

BID PROPOSAL #1 - ASPHALT HOT MIX

FROM:

NAME OF PERSON SUBMITTING BID POSITION/TITLE

ADDRESS CITY STATE ZIP

TELEPHONE NUMBER EMAIL ADDRESS (if applicable)

NAME OF LOCAL REPRESENTATIVE

IN RESPONSE TO YOUR ADVERTISEMENT FOR BIDS TO FURNISH LAUDERDALE COUNTY WITH THE ABOVE SUPPLIES FOR THE PERIOD February 01, 2026, thru January 31, 2027, THE UNDERSIGNED SUBMITS A BID AS FOLLOWS:

FOB PLANT

ITEM PRICING UNIT BID PRICE LOCATION OF PLANT

ASPHALT HOT MIX BASE (BB-1*) TON

ASPHALT HOT MIX SURFACE (SC-1*) TON

ASPHALT HOT MIX CONTRACTORS MIX TON

CONTRACTOR WILL DELIVER ASPHALT MIXTURES TO ANY POINT IN THE COUNTY OF LAUDERDALE FOR:

$ ___________ PER TON PER MILE, WITH ___________ PER TON MINIMUM HAUL

UNLOADING TIME CHARGES: HOURS NO CHARGE

EXTRA HOURS CHARGES

*MARSHALL MIXES

SIGNATURE OF AGENT: ___________________________________________ DATE: _________________

BID PROPOSAL #2 - ASPHALT COLD MIX

ITEM PRICING UNIT BID PRICE LOCATION OF PLANT

ASPHALT COLD MIX TON

UNLOADING TIME CHARGES: HOURS NO CHARGE

BID PROPOSAL #3 - LIQUID ASPHALT

ITEM PRICING UNIT BID PRICE LOCATION OF PLANT

LIQUID ASPHALT:

SSI GAL

AC - GRADES - FOB PLANT GAL

FOB COUNTY GAL

MC GRADES - FOB PLANT GAL

FOB COUNTY GAL

UNLOADING TIME CHARGES: HOURS NO CHARGE

LAUDERDALE COUNTY MISSISSIPPI

INSTRUCTIONS TO BIDDERS

1. ALL BIDS SHALL BE ON LAUDERDALE COUNTY BID FORMS AND SUBMITTED IN DUPLICATE.

2. ALL BIDS SHALL BE FOB MERIDIAN, MS AND MUST INCLUDE ANY PRE-DELIVERY/OR SURCHARGES.

3. ALL BIDS SHALL BE ADDRESSED TO THE LAUDERDALE COUNTY BOARD OF SUPERVISORS,

C/O PURCHASING CLERK, 2600 COURTHOUSE BLVD – 2nd FLOOR, MERIDIAN, MS, 39301, AND CLEARLY

MARKED ON OUTSIDE OF ENVELOPE AS FOLLOWS:

BID NO: 4017 BID DATE: January 09, 2026

(ENTER BID NO.)

BIDS MAY ALSO BE ELECTRONCIALLY SUBMITTED VIA THE CENTRAL BIDDING WEBSITE AT:

WWW.CENTRALBIDDING.COM

IT SHALL BE INCUMBENT UPON EACH BIDDER TO UNDERSTAND THE SPECIFICATIONS AS LISTED HEREIN AND

TO OBTAIN CLARIFICATION WHEN NECESSARY. IT IS NOT THE INTENT OF THE SPECIFICATIONS TO LIMIT THE

BIDDING TO ANY MAKE OR MANUFACTURE OF MATERIALS, BUT RATHER TO SELECT SUCH MATERIALS TO FILL A

SPECIFIC NEED AND PERFORM A SPECIFIC TASK. ANY REFERENCE TO NAME-BRAND MATERIALS IS INTENDED

TO ESTABLISH STANDARDS ONLY AND BIDS SUBMITTED IN MATERIALS EQUAL THERETO SHALL BE

CONSIDERED.

NO RESPONSIBILITY WILL ATTACH TO ANY PERSON EMPLOYED BY THE BOARD FOR PREMATURE OPENING OF

ANY BID NOT PROPERLY ADDRESSED AND IDENTIFIED AS STIPULATED ABOVE.

THE LAUDERDALE COUNTY BOARD OF SUPERVISORS RESERVES THE RIGHT TO ACCEPT OR REJECT ANY AND

ALL BID(S) AND TO WAIVE INFORMALITIES.

INTIAL ACKNOWLEDGEMENT: _______________________

http://www.centralbidding.com/

I, (we) fully understand that this bid is irrevocably subject to the following:

(1) that by signing this bid I (we) certify that I (we) have not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding;

(2) that no itemized attachments to this bid form will be allowed;

(3) that the Lauderdale County Board of Supervisors reserves the right to reject any or all bids;

(4) that bids must be firm; bids determined not to be firm by the Lauderdale County Board of Supervisors shall be treated as void;

(5) that unit price bid quotes shall be completed by the bidder with no further calculations required of the Lauderdale County board of supervisors in order to determine firm unit prices;

(6) that the bid form must be signed and dated in appropriate place by bidder or his authorized agent;

(7) that all material furnished shall meet or exceed the minimum requirements of the Mississippi Standard specifications for State Aid Road and Bridge construction, latest edition with approved supplemental provisions and revisions.

(8) Asphalt hot mix surface, binder, and black base courses shall comply with an approved current Mississippi Department of Transportation mix design. Contractor shall furnish the County with the approved mix design prior to placement of material; County may waive acceptance standards in Sections S-401.02.6 of specs.

(9) that I (we) may omit price quotes on any item which cannot be furnished or supplied for the full term as specified in the publication;

(10) that I (we) hereby certify that the prices quoted herein do not exceed the prices permitted by law;

(11) this is to certify that the undersigned is in compliance with the Civil Rights Act of 1964, as amended; the Civil Rights Act of 1968, as amended; the Rehabilitation Act of 1973, as amended; the Age Discrimination Act of 1975; the Handicapped Act; the Sex Discrimination Act; the Copeland "antikickback” Act; and all executive orders and regulations relating to the above referenced acts, and all regulations issued under said Acts, and additionally, certify that the undersigned does not discriminate in employment and/or operations on the basis of sex, race, color, creed, religion, national origins, handicapped status or age.

Cont. Bid File No: 4017

(12) The undersigned bidder hereby certifies and/or affirms that (he) (she) (it) is currently in compliance with and shall, for the term of the referenced project contract or service period, remain in compliance with all pertinent United States government Rules, Regulations, and Standards relating to the funds, project or service, and/or Anti- Discrimination, GAO, O. MB, or Specific departmental Standards. Further, this bidder is informed about and is familiar with all such Federal requirements and shall cooperate with Lauderdale County in complying with all audits and other inquiries to confirm compliance with such requirements.

(13) It is requested you bid on MDOT Office of State Aid specifications, but if unable to do so, bid on material produced in accordance with your specifications, but you are to attach copies, in duplicate, of the specifications for all items bid on in your proposal that do not conform to the MDOT Office of State Aid specifications whether or not such specifications have been previously submitted.

(14) Asphalt price adjustments shall be made according to MDOT Office of State Aid Special

Provisions. Base liquid asphalt prices on November 2019 prices.

DATED AND CERTIFIED BY:

SIGNATURE OF BIDDER/AUTHORIZED AGENT

DATE SIGNED

LAUDERDALE COUNTY BOARD OF SUPERVISORS

2600 COURTHOUSE BLVD, 2ND FLOOR, MERIDIAN, MS 39301

VENDOR DATA FORM

I, the undersigned, do hereby acknowledge I have read all the requests listed herein and have submitted my bid and all documentation required accordingly.

By signing the Vendor Data Form, the vendor declares and warrants that no elected or appointed official, officer or employee of the County has been or shall be compensated, directly or indirectly, in connection with this bid.

Should any agreement be approved in connection with this BID, vendor declares and warrants that no elected or appointed official, officer, or employee of the County, during the term of his/or her service with the County shall have any direct interest in that agreement, or obtain any present, anticipated, or future material benefit arising therefrom.

My signature certifies that the accompanying bid is not the result of or affected by any act of collusion with another person/or company engaged in the same line of business or commerce, or any act of fraud.

NAME OF COMPANY: ____________________________________________________________________

LEGAL ADDRESS: ________________________________________________________________________

PHONE: (_____) ________________________ FAX: (_____) _______________________

FEDERAL ID #: _________________________________ (Attach Form W-9)

I hereby certify that I am authorized to sign this proposal for/or on behalf of the company.

SIGNATURE: ________________________________________________ DATE: __________________ (Authorized Principal)

DIRECT PHONE: (_____) ___________________ EMAIL ADDRESS: __________________________________

PRINTED NAME & OFFICIAL TITLE: ______________________________________________________________

*****PLEASE PROVIDE ADDITIONAL INFORMATION BELOW IF APPLICABLE*****

AUTHORIZED PERSON IN CHARGE OF PROJECT AT THIS LOCATION:

NAME: _______________________________________ TITLE: ____________________________________

DIRECT PHONE: (_____) ________________________ FAX: (_____) _______________________

CELL: (_____) __________________________ EMAIL: _________________________________________

LOCATION ADDRESS (if different from above): ___________________________________________________

SIGNATURE: __________________________________________________________ DATE: __________________ (Authorized Person in Charge of Project)

THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR BID

ADDENDA FORM

BID NO. 4017: ASPHALT – LAUDERDALE COUNTY, MS

The following Addenda have been received. The modifications to the Bid Documents noted below have been considered and all costs are included in the Bid Sum.

(If no addenda, please indicate with N/A in space provided.)

1. Addendum #____ Date: _________________

2. Addendum #____ Date: _________________

3. Addendum #____ Date: _________________

4. Addendum #____ Date: _________________

Addendum Acknowledgement:

Signature of Bidder or Authorized Agent Date

ABILITY TO PRODUCE AND PROVIDE MATERIALS

BID NO. 4017: ASPHALT – LAUDERDALE COUNTY, MS

The materials listed in this bid are necessary for the Road and Bridge Department to perform various jobs throughout Lauderdale County.

Your bid submission indicates that your company can readily provide Lauderdale County with the exact materials specified herein. However, if any of the materials you have bid on are not readily produced you must be able to provide said materials within a twenty-four (24) hour period.

If you have entered a bid for a material(s), that it is not readily produced/or you are unable to fulfill the order within twenty-four hours please list those below:

This is not an effort to exclude any company from the bidding process, but to ensure that Lauderdale County is able to perform and complete the work required for our citizens in a timely manner. This information allows us to be proactive in planning.

Statement Acknowledgement:

Signature of Bidder or Authorized Agent Date