40-36100-24-EM058_36100 DoIT_Approved Emergency Procurement_FY24-004_Appriss LLC_6.27.2024..pdf.PDF

2022 Emergency Form

STATE OF NEW MEXICO

EMERGENCY DETERMINATION FORM

The emergency procurement method (NMSA 1978, Section 13-1-127) may only be used when the service, construction or item of tangible personal property procured:

1. is needed immediately to:

a. control a serious threat to public health, welfare, safety or property caused by a flood, fire, epidemic, riot, act of terrorism, equipment failure or similar event; or

b. plan or prepare for the response to a serious threat to public health, welfare, safety or property caused by a flood, fire, epidemic, riot, act of terrorism, equipment failure or similar event; and

2. cannot be acquired through normal procurement methods.

a. The agency entering into an emergency procurement should employ a competitive process to the extent practicable under circumstances.

The purchase or lease of heavy road equipment is not allowed under the emergency procurement statute.

The state purchasing agent or a central purchasing office that makes an emergency procurement shall outline its determination of the basis for the procurement and its selection of the contractor in writing and include the writing in the procurement file. (That writing can be made on this form.) Promptly thereafter:

the state purchasing agent shall post notice of the procurement on its website; or the central purchasing office shall post notice of the procurement on its website, if it maintains one, and shall transmit the notice to the state purchasing agent for posting on the state purchasing agent's website.

NOTE: the state purchasing agent or a central purchasing office that makes an emergency procurement to plan or prepare for the response to a serious threat to public health, welfare, safety or property caused by a flood, fire, epidemic, riot, act of terrorism, equipment failure or similar event shall account for the money spent in making the procurement and report on that accounting to the legislative finance committee and the department of finance and administration within sixty days after the end of the fiscal year in which the procurement was made.

I. Name of Agency: Department of Information Technology Agency Chief Procurement Officer: Lucy Vigil Rendon Telephone Number:

II. Name of Contractor:

Address of Contractor:

(505) 629-2297

Appriss Insights, LLC (000165094) 9901 Linn Station Road, Suite 200 Louisville, Kentucky 40223

Amount of prospective contract: $216,860.82 (plus gross receipts tax of 4.87%)

Estimated Tax Amount (tax is subject to change): $10,571.97

Term of prospective contract: July 1, 2024 – December 31, 2024July 1, 2024 – December 31, 2024

III. Thoroughly list the services (scope of work), construction or items of tangible personal property being procured:

Appriss Insights, LLC provides Victim Information and Notification Everyday (VINE) services, SMA and Spanish VINELink statewide. The proprietary methodology and technology used by Appriss Insights to delivery automated messages through voice, text and email is compliant with the requirements for victim notification as defined by the Bureau of Justice to include:

24-hour live operator services Multiple language support 24-hour helpdesk support for agencies 24-hour data monitoring for all feeds Notifications via Telephone, Email, SMS, and TTY devices Victim service provider directory, and Web support for all victims’ services

IV. Provide an explanation for the justification of the procurement including a description of the emergency condition(s) requiring use of emergency procurement and the practicable competition utilized in compliance with NMSA 1978, Section 13-1-127.

Victim Information and Notification Everyday (VINE) is a critical Life-and-Safety enterprise service utilized by the Corrections Department, Department of Public Safety, Department of Homeland Security and Emergency Management, and the Children, Youth and Families Department to provide notifications to victims and concerned New Mexico citizens regarding the status of offenders housed at jails, detention centers and other facilities throughout the state. The service meets all the Bureau of Justice Assistance (BJA) Statewide Automated Victim Information and Notification (SAVIN) guidelines and standards and relies upon inmate facility and arrest data to notify victims and concerned citizens about offender custody status.

The Department of Information Technology (DoIT) in conjunction with the State Purchasing Division (SPD) published Sole Source Procurement #41-36100-24-05906 on May 21, 2024, for a period of thirty (30) days as is required by §13-1-128 NMSA 1978. A procurement protest was filed by SylogistGov, Inc. on May 24, 2024, however, DoIT was not provided notice of the protest, and subsequent procurement cancellation, until June 21, 2024, a day after the publishing period was completed.

V. Describe what measures are being taken to minimize the duration and effect of this particular emergency procurement (for example: is the emergency only in place until a competitive process can be completed, etc.).

This Emergency Procurement is being requested for a period of six (6) months to ensure critical life-and-safety victim notification services are not interrupted while allowing time for SPD to review the procurement protest and make a determination of next steps.

VI. Describe what measures the Agency will take in the future to prevent/mitigate use of emergency procurement under similar circumstances.

The DoIT will implement SPDs recommended guidance on the procurement of Victim Information and Notification Everyday Services following its review and determination of the procurement protest.

Certified by: Date: _______________

Agency Chief Procurement Officer

Agency Approval by: Date: _______________

Cabinet Secretary/Governmental Entity Head or Designee

6/24/2024

6/25/2024