4-Vanguard Insurance Cost Proposal.xlsx

This is a cost proposal form for employee benefits insurance programs submitted by Vanguard Academy through the State of Utah Division of Purchasing. The solicitation (VAN 2026-10) requests comprehensive insurance coverage including medical, dental, vision, short-term disability, basic life insurance, and voluntary benefits for approximately 100 eligible employees. Offerors must propose two required medical plans—an HSA-qualified high-deductible health plan compatible with HealthEquity and a non-HSA option—with an optional third medical plan. Proposals are due November 12, 2026, with contract award anticipated to the responsive and responsible offeror providing best value. The rate guarantee period and contract term duration are to be specified by the offeror on the cost proposal form.

The cost proposal requires offerors to submit monthly premium rates for all coverage tiers across medical plans, dental, vision, and short-term disability, as well as basic life insurance rates per $1,000 of coverage. Vanguard's contribution structure is built into the evaluation formulas: 90 percent of employee-only medical costs, zero percent of dependent costs, 50 percent of dental, 80 percent of vision, 100 percent of short-term disability and basic life (capped at $25,000), and zero percent of voluntary benefits, which are fully employee-paid. Offerors must also complete a Coverage Details tab specifying plan design elements such as deductibles, out-of-pocket maximums, copays, coinsurance percentages, and benefit durations to enable calculation of a Plan Equivalency Factor. All yellow cells in the spreadsheet require offeror input; blue cells auto-calculate totals; and grey cells are fixed by Vanguard and cannot be modified. Voluntary benefit rates for accident, critical illness, hospital indemnity, long-term disability, and extended life insurance are informational and do not affect the cost evaluation.