4-Utah Tech - IFB 26-0128 - Southern Aluminum Swirl.pdf

Utah Tech University

Invitation to Bid - #26-0128

Southern Aluminum Products Posted: January 28, 2026

1. GENERAL INFORMATION

Utah Tech University is requesting bids for the purchase of Southern Aluminum Products. Bids are being solicited from qualified vendors to provide the following items and services in accordance with the specifications outlined below.

This IFB is governed by Utah Code Title 63G, Chapter 6a, and all applicable state regulations.

2. Scope of Work

The University requires the following items and specifications of Southern Aluminum Products.

● Product Specifications:

Copper Swirl Tables and Spandex (Navy / Black). See Spreadsheet for specific items.

3. Important Dates

● Wednesday, January, 28, 2026 at 12:00 PM (MST) - Invitation to Bid posted

● Friday, January, 30, 2026 at 5:00 PM (MST) - Question Deadline - All questions must be submitted electronically via Bonfire / U3P; responses will be posted via Bonfire / U3P.

● Thursday, February, 5, 2026 at 12:00 PM (MST) - Submission Deadline (must be submitted electronically via

Bonfire / U3P)

● Delivery expected between April, 1, 2026 and April, 15, 2026

4. Submission Requirements

Bid Submission:

All bids must be submitted through the Utah Public Procurement Place (Bonfire / U3P) website by Thursday, February, 5, 2026 at 12:00 PM (MST). Late submissions will not be considered.

Bid Format:

Bids must include the following documents:

● A completed bid form (if required)

● A list of product features, specifications, and price per unit

● A statement of compliance with the specifications outlined in this IFB

● A detailed breakdown of all costs (Note: The University is tax-exempt and can provide a tax-exempt certificate upon request)

● Quotations must be valid for at least 90 days

● Signed University Supplemental Terms and Conditions

● W-9 (if not previously submitted in the past 12 months)

State of Utah Contract:

● Are these goods/services included on an existing State of Utah Contract?

● If yes, indicate the State Contract number on the provided quote.

5. Bid Evaluations

Evaluation Criteria:

Bids will be evaluated based on the following criteria:

● Price: The lowest responsive and responsible bid will be selected.

● Compliance: Bids must meet all specifications and requirements outlined in this IFB.

● Delivery Schedule: The vendor’s ability to meet the delivery timeline.

● Past Performance: Evidence of successful past projects or similar work.

6. Awarding the Solicitation

6.1. The project will be awarded to the lowest responsive and responsible bidder whose bid meets all required specifications. The University reserves the right to reject any and all bids. The primary factor in awarding the project will be the lowest responsive and responsible bid that meets all the required specifications. Costs will be evaluated to ensure they fit within the internal budget.

7. Project Start, Invoicing, and Payments

7.1. No order or project may be initiated without first receiving an official Purchase Order (PO) issued from the University’s Purchasing Department.

7.2. All invoices must include a valid PO#. The University is not obligated to pay any invoice that does not contain a valid PO#.

7.3. Payments are encouraged to be paid via ACH. ACH information may be provided to the Purchasing Department at any time after the award of the RFP.

7.4. No pre-payments will be made of any kind. Progress Payments will be made upon request and will be tax-exempt.

7.5. Our terms are Net 30, only submissions with Net 30 Terms will be considered.

8. Bidder Acknowledgment

8.1. By submitting a bid, the bidder acknowledges that they have read and understand the terms and conditions outlined in this IFB and agrees to abide by them.

Signature of Authorized Bidder

(FIRST & LAST NAME) (TITLE)

(COMPANY NAME) (DATE)