4-TISD RFP 007-26 Armed Guards Final.pdf

TISD RFP # 007-26-Armed Security Guard Service

March 9, 2026

Temple Independent School District

Request for Proposal for

Armed Security Guard Services

Bid Number:

Bid issue date:

Close Date:

RFP #007-26

March 9, 2026 April 24, 2026, 2:00 P.M. (CT)

NIGP Commodity Code 990-46 Guard and Security Services

This procurement is conducted in accordance with Texas Education Code §44.031, which requires school districts to procure goods and services using a competitive method that provides the best value to the District.

Security personnel must comply with all applicable Texas school safety laws and coordinate with campus administration in support of the District’s safety protocols established pursuant to Texas Education Code §37.108.

TISD reserves the right to waive informalities, to reject all bids, and to reissue this bid at its option and does not make an obligation to purchase by issuing this bid.

TISD RFP #007-26-Armed Security Guards

TABLE OF CONTENTS

I. Request for Proposal Notice

II. Specifications

III. Required Forms

IV. General Terms and Conditions

V. Proposal Response Documents

A. Proposal Response Form With hourly Rate Per Security Guard for service provided after hours.

B. Questionnaire C. References D. House Bill 89 Verification E. Senate Bill 252 Certification F. Felony Conviction Notice G. Criminal History Record H. Debarment or Suspension form I. Non-Collusion Certificate J. H.B. 1295 (if awarded contract) K. Conflict of Interest - Form located in Euna/Bonfire Public

Files L. Any Addenda's - if applicable located in Euna/Bonfire Public

Files.

M. Insurance Verification N. Bid Table BT-23RW

I. REQUEST FOR PROPOSAL

FOR

ARMED GUARD SERVICES

Temple Independent School District Temple, TX 76504

Temple Independent School District is soliciting proposals for Armed Security Guards at 9 campuses for the 2026 and 2027 school year. Contract commencement on 13 August 2026 and ending on May 26, 2027.

Introduction

Temple Independent School District (TISD or District) is interested in receiving proposals from qualified vendors to provide armed security guard coverage at 9 campuses Thornton, Meredith, Sampson-Howard, Garcia, Kennedy Powell, Raye Allen, Scott, Western Hills, and Edwards.

Coverage will be for the 2026-2027 school year. A total of 166 days of coverage at 8 hours a day.

Questions

Questions regarding this proposal request, or the services requested, will be accepted in Euna/Bonfire only, on or before 2:00 pm on March 27, 2026.

Responses to all questions submitted will be communicated by a posted Addendum(s) to Euna/Bonfire after the Q&A deadline.

Proposal Submission

The proposal with all required documents must be submitted on-line at Temple Independent School District (bonfirehub.com)

MILESTONE DATE

Posted/Published Proposal March 9, & March 16, 2026 Open Date March 9, 9:00 am Questions Deadline March 27, 2:00 pm Deadline for Proposals April 24, 2:00 pm District Board award of contract May 11th, 2026 Contract Commencement August 13, 2026

Evaluation Process

Selection Criteria

The District will use the following criteria to evaluate and award the contract:

1 Price 20 Points 2 The reputation of the vendor and of the vendors goods & services.

25 Points

3 The quality of the vendors good or services

20 Points

4 The extent to which the goods or services meet districts needs

20 Points

5 Long-Term Cost to the District to Acquire the Vendor's Goods or Services

5 Points

6 Any other relevant factor specifically listed in the request for proposal.

a. Hiring practices- 5 points

b. Staff tracking and reporting methods- 5 points.

10 Points

II. Specifications

Scope Description:

OVERVIEW

Temple Independent School District, TX seeks qualified vendors to provide professional armed security guard services across nine designated campus locations for the 2026-2027 school year. The selected vendor will deliver comprehensive security coverage to ensure the safety and security of students, staff, and visitors at Thornton, Meredith, Sampson Howard, Garcia, Kennedy Powell, Raye Allen, Scott, Western Hills, and Edwards campuses. Services will be required for a total of 166 school days, with each security guard providing eight hours of continuous coverage per day. The effective dates of security guard coverage shall be August 13, 2026, through May 26, 2027, with services provided in accordance with the Temple Independent School District, TX academic calendar and observing all designated student holidays.

The successful bidder shall be a security services contractor licensed under Chapter 1702, Occupations Code, for the provision of commissioned armed security guards as defined by Section 1702.002, Occupations Code. All commissioned armed security guards assigned under this contract must have completed the Level III and Level IV training courses required by the Texas Department of Public Safety.

Compliance with these statutory licensing and training requirements is a mandatory condition of contract award and performance, and failure to maintain such compliance throughout the contract term shall constitute grounds for immediate contract termination.

SERVICE REQUIREMENTS

The vendor shall provide armed security guard personnel who meet all federal, state, and local requirements for armed security services in educational settings. The vendor itself must be licensed as a security services contractor under Chapter 1702, Occupations Code, and all guards furnished under this contract must qualify as commissioned armed security officers as defined by Section 1702.002, Occupations Code, having completed all Level III and Level IV training courses mandated by the Texas Department of Public Safety. All security guards must possess current and valid Texas security licenses, firearms permit, and certifications required for armed security work in school environments.

Personnel assigned to Temple Independent School District, TX campuses shall:

1. Work closely with TISD Security department personnel and School Resource Officers.

2. Maintain visible presence at assigned campus locations during designated hours.

3. Monitor and control access points to campus buildings and grounds.

4. Conduct regular security patrols of interior and exterior campus areas.

5. Respond immediately to security incidents, emergencies, and safety concerns.

6. Coordinate with campus administrators and local law enforcement as necessary.

7. Document all security-related incidents and activities in detailed reports.

8. Assist with emergency evacuation procedures and drills.

9. Monitor parking areas, athletic facilities, and special event venues as directed.

10. Enforce Temple Independent School District, TX policies and procedures.

11. Interact professionally with students, parents, staff, and visitors.

STAFFING SPECIFICATIONS

The vendor shall provide one armed security guard per campus for each of the nine designated locations. Guards must be assigned consistently to the same campus whenever possible to maintain continuity and familiarity with campus-specific procedures and personnel. Each guard assigned under this contract must be a commissioned armed security officer as defined by Section 1702.002, Occupations Code, who has successfully completed the Level III and Level IV training course required by the Texas Department of Public Safety under Chapter 1702, Occupations Code.

Minimum qualifications for all security personnel include:

1. Valid Texas Level III or Level IV Security Officer Commission issued in accordance with Chapter 1702, Occupations Code

2. Documented completion of Level III and Level IV training courses as required by the Texas Department of Public Safety

3. Current firearms proficiency certification

4. Minimum of two years’ experience in armed security services

5. Experience working in educational or youth-oriented environments preferred.

6. Clear criminal background check meeting Temple Independent School District, TX standards.

7. All security personnel assigned to Temple ISD must successfully complete the Texas Department of Public Safety fingerprint-based criminal history review prior to assignment and must comply with all district background screening requirements.

8. Current CPR and First Aid certifications.

9. Completion of school-specific security training programs.

10. Ability to communicate effectively in English, both verbally and in writing.

11. Physical capability to perform all required security duties.

12. Professional appearance and demeanor appropriate for school settings

The vendor shall provide documentation confirming each guard's commissioned officer status, Chapter 1702 compliance, and Texas Department of Public Safety training completion prior to assignment at any Temple Independent School District, TX campus. Any guard who cannot provide proof of current licensure and required training completion shall not be permitted to perform duties under this contract.

OPERATIONAL PARAMETERS

Security coverage shall be provided according to the Temple Independent School District, TX academic calendar for the 2026-2027 school year, beginning August 13, 2026, and concluding May 26, 2027. Services will not be required on student holidays as designated by the official Temple Independent School District, TX calendar, including but not limited to Labor Day, Thanksgiving Break, Winter Break, Spring Break, and other district-approved student holidays. Standard coverage hours will be eight consecutive hours per day at each campus, with specific start and end times to be coordinated with individual campus administrators.

The vendor shall:

1. Provide substitute personnel for any absent guards within two hours of notification, ensuring all substitutes are also commissioned armed security officers compliant with Chapter 1702, Occupations Code. Substitute guards must be pre-approved by TISD Purchasing Coordinator.

2. Maintain adequate staffing levels to ensure no interruption in security coverage.

3. Maintain a staff turnover report for District review.

4. Conduct pre-assignment orientation for all guards regarding Temple Independent School

District, TX policies.

5. Ensure all guards complete required district training prior to initial campus assignment.

6. Provide supervision and quality control measures for all assigned personnel.

7. Maintain comprehensive insurance coverage including general liability and professional liability.

8. Furnish all necessary equipment including uniforms, communication devices, and duty gear.

9. Coordinate scheduling adjustments for special events, testing days, and modified schedules.

10. Provide 24-hour emergency contact availability for district administrators.

11. Submit monthly activity reports detailing security services provided at each campus.

TRANSPORTATION AND VEHICLE REQUIREMENTS

The vendor shall provide reliable transportation for all security personnel to ensure timely arrival at assigned campus locations and facilitate emergency response capabilities between campuses when required. Transportation provisions must address:

1. Security guards must have reliable personal or company-provided transportation to assigned campuses.

2. Vehicles used for official security business must carry appropriate commercial insurance.

3. Company vehicles, if utilized, must display professional identification without intimidating graphics.

4. Parking permits or designated parking arrangements shall be coordinated with each campus.

5. Vehicle maintenance and fuel costs are the sole responsibility of the vendor.

6. Guards must arrive at least 5 minutes prior to shift start time to allow for parking and check-in.

7. All vehicles must comply with Temple Independent School District, TX parking and traffic regulations.

CONTRACT DURATION AND RENEWAL OPTIONS

The initial contract term shall cover the complete 2026-2027 school year, commencing August 13, 2026, and concluding May 26, 2027, encompassing all 166 scheduled service days. Temple Independent School District, TX reserves the right to extend the contract beyond the initial term through renewal options exercised at the sole discretion of Temple Independent School District, TX.

Contract renewal provisions include:

1. Up to four one-year renewal options following the initial contract term.

2. Each renewal term shall align with the subsequent Temple Independent School District, TX academic calendar.

3. Temple Independent School District, TX shall provide written notice of intent to renew no later than 90 days prior to contract expiration.

4. Renewal terms shall be subject to satisfactory vendor performance during the preceding contract period.

5. Vendor must demonstrate continued licensure as a security services contractor under Chapter

1702, Occupations Code, and confirm that all assigned personnel maintain their commissioned armed security officer status and Texas Department of Public Safety training requirements at the time of each renewal.

6. Pricing adjustments for renewal periods shall be negotiated in good faith between the parties.

7. All terms and conditions of the original contract shall remain in effect during renewal periods unless modified by mutual agreement.

8. Temple Independent School District, TX retains the unilateral right to decline renewal for any reason.

9. The vendor may decline renewal by providing 120-day written notice to Temple Independent

School District, TX

10. Renewal decisions shall be based on service quality, pricing competitiveness, and district needs.

11. Maximum total contract duration including all renewals shall not exceed five years.

SERVICE CALENDAR AND SCHEDULING

The vendor shall maintain a master schedule aligned with the Temple Independent School District, TX 2026-2027 academic calendar, tracking all 166 required service days between August 13, 2026, and May 26, 2027. The vendor must:

1. Obtain and reference the official district calendar prior to service commencement.

2. Confirm all student holidays and non-service days with district administration.

3. Provide advance notice of guard assignments for each service day.

4. Accommodate any calendar modifications with minimum 48-hour notice.

5. Ensure coverage for early release days at adjusted hours as directed.

6. Coordinate coverage for any make-up days due to weather or emergencies.

7. Maintain accurate records of actual service days provided.

8. Submit monthly calendars showing scheduled coverage dates.

9. Track and report any deviations from the standard 166-day schedule.

10. Provide year-end reconciliation of total service days delivered.

EQUIPMENT AND UNIFORM STANDARDS

All security guards shall be equipped with appropriate duty gear and clearly identifiable uniforms that distinguish them as security personnel while maintaining a professional, non-intimidating appearance suitable for educational environments.

Required equipment includes:

1. Department-approved firearm and holster system consistent with the guard's commissioned armed security officer authorization under Chapter 1702, Occupations Code

2. A District Communications Two-way radio will be provided each guard.

3. Defensive equipment appropriate for school security operations.

4. Professional uniform with clear security identification.

5. Body armor meeting current ballistic protection standards.

6. Flashlight and backup batteries.

7. First aid supplies for immediate response situations.

8. Incident report forms and documentation materials.

9. Weather-appropriate outerwear maintaining professional appearance.

10. Valid identification credentials visible always, including commission documentation as required under Chapter 1702, Occupations Code.

Equipment specifications and clarifications:

1. All equipment costs including initial purchase and replacement are vendor responsibility.

2. Ammunition for duty weapon and qualification shoots provided by vendor.

3. Uniforms must be maintained in professional condition with regular replacement as needed.

4. Equipment storage lockers at campuses are not guaranteed and should not be assumed.

5. All equipment must meet or exceed industry standards for school security.

6. Annual equipment inspections and certifications required at vendor expense.

TRAINING AND CERTIFICATION

Prior to assignment at any Temple Independent School District, TX campus, all security personnel must have completed the Level III and Level IV training courses required by the Texas Department of Public Safety under Chapter 1702, Occupations Code, and must complete all mandatory training components listed below. The vendor shall provide documentation of Texas Department of Public Safety training completion to Temple Independent School District, TX prior to any guard beginning campus duties.

Mandatory training components include:

1. Completion of Level III and Level IV commissioned security officer training as required by the Texas Department of Public Safety under Chapter 1702, Occupations Code, verified through official documentation prior to campus assignment.

2. District-specific security protocols and emergency procedures.

3. Student interaction and de-escalation techniques.

4. Campus layout familiarization and evacuation routes.

5. Threat assessment and response protocols for educational settings.

6. Mandatory reporting requirements for suspected child abuse or neglect.

7. FERPA compliance and student privacy regulations.

8. Active shooter response training specific to school environments.

9. Behavioral threat assessment and intervention strategies.

10. Cultural sensitivity and diversity awareness training.

11. Temple Independent School District, TX code of conduct and disciplinary procedures.

Additional training clarifications:

1. All training costs including wages during training are vendor responsibility.

2. Annual refresher training required for all continuing personnel.

3. Firearms qualification must occur quarterly at vendor expense, consistent with the standards established for commissioned armed security officers under Chapter 1702, Occupations Code.

4. District-provided training sessions are mandatory and unpaid by Temple Independent School District, TX.

5. Training records including proof of Level III and Level IV course completion must be maintained and available for district inspection at any time.

6. Specialized training for working with special needs students required.

7. Mental health first aid certification strongly recommended.

8. Gang awareness and identification training required for all personnel.

9. Cybersecurity awareness training for any personnel with system access.

10. Documentation of all completed training must be submitted within 30 days of guard assignment.

PERFORMANCE STANDARDS

The vendor shall maintain consistent service quality across all nine campus locations throughout the contract period from August 13, 2026, through May 26, 2027. Performance expectations include:

1. Zero tolerance for unexcused absences or late arrivals.

2. Immediate notification of any security incidents to campus administration.

3. Professional conduct and appearance always.

4. Accurate and timely submission of all required documentation.

5. Compliance with all Temple Independent School District, TX policies and procedures.

6. Continuous compliance with Chapter 1702, Occupations Code, licensing requirements for both the vendor entity and all assigned guards throughout the contract term

7. Maintenance of positive relationships with campus communities.

8. Proactive identification and mitigation of security vulnerabilities.

9. Participation in campus safety committees and planning meetings.

10. Coordination with district emergency management personnel.

11. Continuous improvement based on district feedback and evaluations.

12. The District reserves the right to require removal of any security officer deemed unsuitable.

Performance standards shall remain consistent throughout any renewal periods, with Temple Independent School District, TX conducting annual performance reviews to determine eligibility for contract renewal. Unsatisfactory performance, including failure to maintain required licensure under Chapter 1702, Occupations Code, or failure to ensure all assigned guards hold valid commissioned armed security officer credentials and Texas Department of Public Safety training completion, may result in non-renewal or immediate termination at the sole discretion of Temple Independent School District, TX.

ADMINISTRATIVE REQUIREMENTS

The vendor shall designate a dedicated account manager responsible for overseeing all services provided to Temple Independent School District, TX. This individual will serve as the primary point of contact and shall be available during normal business hours for consultation and problem resolution.

Reporting requirements include: (email to purchasing@tisd.org when requested or as applicable)

1. Detailed activity logs for each campus location.

mailto:purchasing@tisd.org mailto:purchasing@tisd.org mailto:purchasing@tisd.org mailto:purchasing@tisd.org

2. Incident reports submitted within 24 hours of any security event with follow-up actions taken.

3. Personnel attendance and punctuality records.

4. Training completion documentation for all assigned guards, including records confirming Level

III and Level IV training completion under Chapter 1702, Occupations Code.

5. Current copies of each guard's commissioned security officer license and Texas Department of

Public Safety certifications upon request or when updated.

6. Equipment inspection and maintenance records.

7. Summary of security recommendations or concerns identified.

8. Documentation of coordination with law enforcement agencies.

9. Special event coverage reports as applicable.

10. Substitute personnel utilization reports, confirming substitutes also hold valid commissioned armed security officer credentials. Substitute guards to be pre-approved by TISD.

11. Quality assurance inspection results

12. Monthly service calendar reconciliation showing days served versus scheduled.

13. Documentation of any service interruptions due to observed student holidays.

14. Failure to provide staffing coverage may result in invoice deductions or contract termination.

For contract renewal considerations, the vendor shall additionally provide:

1. Annual performance summary reports demonstrating contract compliance.

2. Documentation of service improvements implemented during the contract term.

3. Updated certifications and licensing for all assigned personnel, including renewed

Chapter 1702, Occupations Code, credentials, and current Texas Department of Public Safety training records.

4. Pricing proposals for subsequent renewal periods when requested.

5. Evidence of continued insurance coverage meeting district requirements.

III. REQUIRED FORMS

o Proposal Response Form With hourly Rate Per Security Guard for service provided after hours.

o Questionnaire o References o House Bill 89 Verification o Senate Bill 252 Certification o Felony Conviction Notice o Criminal History Record o Debarment or Suspension form o Non-Collusion Certificate o H.B. 1295 (if awarded contract) o Conflict of Interest - Form located in Euna/Bonfire Public Files o Any Addenda's - if applicable located in Euna/Bonfire Public Files.

o Insurance Verification o Bid Table BT-23RW

IV. GENERAL TERMS AND CONDITIONS

1. INDEPENDENT CONTRACTOR - Contractor shall operate hereunder as an independent contractor and not as an officer, agent, servant or employee of Temple Independent School District (“Owner” or “School District”). Contractor shall have exclusive control of, and the exclusive right to control, the details of its operations hereunder, and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, agents, employees, contractors, subcontractors and consultants.

2. ASSIGNMENT - The Contractor shall not sell, assign, transfer or convey any interest in this contract in whole or in part without the prior written consent of the Owner. No assignment, transfer, or conveyance under this contract will be effective without the prior written consent of the Owner.

3. CONFLICT OF INTEREST – The Contractor covenants and agrees that Contractor and its officers, employees, and agents will have no interest, including personal financial interest, and will acquire no interest, either directly or indirectly, which will conflict in any manner with the performance of the services called for under this contract. No officer or employee of the Owner shall have a financial interest, direct or indirect, in any contract with the Owner, or be financially interested, directly or indirectly, in the sale to the Owner of any land, materials, supplies or services, except on behalf of the Owner or in compliance with the provisions of the Owner’s Board Policy Manual. Any violation of this provision shall render this c

4. SEVERABILITY - In case any one or more of the provisions contained in this contract shall for any reason be held to be invalid, illegal or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect any other provision of this contract, and this contract shall be construed as if such invalid, illegal or unenforceable provision had never been contained herein.

5. MODIFICATIONS - This contract can be modified only by written agreement of the parties.

6. REMEDIES - No right or remedy granted herein or reserved to the parties is exclusive of any right or remedy herein by law or equity provided or permitted; but each shall be cumulative of every right or remedy given hereunder. No covenant or condition of this contract may be waived without consent of the parties. Forbearance or indulgence by any party shall not constitute a waiver of any covenant or condition to be performed pursuant to this contract.

7. FUNDING – Contractor recognizes that the continuation of any contract after the close of any given fiscal year of the Owner, which fiscal year ends on June 30 of each year, shall be subject to School Board budget approval. Should funding not be approved by the School Board for any given budget year during the contract term, the contract will terminate and become null and void.

8. For Product Bids-CONTRACTOR TO PACKAGE GOODS - Contractor will package goods in accordance with good commercial practice. Each shipping container shall be clearly and permanently marked as follows: (a) Contractor's name and address: (b) Owner's name, address and purchase order or purchase change order number; (c) Container number and total number of containers, e.g., box 1 of 4 boxes; and (d) Number of the container bearing the packing slip. Contractor shall bear cost of packaging unless otherwise provided. Goods shall be suitably packed to secure lowest transportation costs and to conform to requirements of common carriers and any applicable specifications. School District's count or weight shall be final and conclusive on shipments not accompanied by packing list.

9. For Product Bids- PLACE OF DELIVERY - The place of delivery shall be set forth in the block of the purchase order or purchase change order entitled "Ship To.”

10. For Product Bids- TITLE AND RISK OF LOSS - The title and risk of loss of goods shall not pass to the Owner until the Owner actually receives and takes possession of the goods at the point(s) of delivery, after inspection and acceptance of goods.

11. FORCE MAJEURE – Neither party shall be liable for delay in delivery or performance when such delay is due to factors beyond its control, including but not limited to, explosions, governmental regulations, court orders or decrees, or acts of nature such as flood, wind, earthquake, tornado or hurricane. If the Contractor is unable to perform any of its obligations as a result of force majeure, Contractor shall immediately give written notice to the School District’s Purchasing Department of the date of inception of the force majeure condition and the extent to which it will affect performance.

12. RIGHT OF INSPECTION – Owner shall have the right to inspect the goods upon delivery before accepting them. Contractor shall be responsible for all charges for the return to Contractor of any goods rejected as being nonconforming under the specifications.

13. RIGHT TO AUDIT - Contractor agrees that the Owner shall, until the expiration of seven (7) years after final payment under this Contract, have access to and the right to examine any directly pertinent books, documents, papers and records of the Contractor involving transactions relating to this Contract. Contractor agrees that the Owner shall have access, during normal working hours, to all necessary Contractor facilities, and shall be provided adequate and appropriate workspace, in order to conduct audits in compliance with the provisions of this section. The Owner shall give Contractor reasonable advance notice of intended audits.

14. PRODUCT GUARANTEE – Contractor guarantees equipment or product offered will meet or exceed specifications identified in this Request for Proposal. The Contractor shall, upon request, replace any equipment or product proved to be defective and make any and all adjustments necessary without any expense to the Owner. If at any time, the equipment or product cannot satisfactorily meet the requirements of the specifications, the Contractor shall, upon written request from the Owner, promptly remove such equipment or product without any further expense to the Owner.

15. PATENT RIGHTS: The Contractor agrees to protect and indemnify the Owner from any claim involving any intellectual property infringement on goods and/or services supplied.

16. PRICE WARRANTY - The price to be paid by the Owner shall be that contained in Contractor's proposal, which Contractor warrants to be no higher than Contractor's current prices on orders by others for products of the kind and specification covered by this contract for similar quantities under like conditions and methods of purchase. In the event Contractor breaches this warranty, the prices of the items shall be reduced to Contractor's current prices on orders by others, or in the alternative upon Owner’s option, Owner shall have the right to cancel this contract without liability to Contractor for breach or for Contractor's actual expense.

17. NEW MATERIALS - Except as to any supplies or components which the specifications provide need not be new, all supplies and components to be provided under this contract shall be new (not used or reconditioned, and not of such age or so deteriorated as to impair their usefulness or safety), of current production, and of the most suitable grade for the purpose intended.

18. SILENCE OF SPECIFICATION - The apparent silence of these specifications as to any detail or to the apparent omission from it of a detailed description concerning any point shall be regarded as meaning that only the best commercial practices are to prevail. All interpretations of these specifications shall be made on the basis of this statement.

19. INDEMNIFICATION – CONTRACTOR DOES HEREBY AGREE TO WAIVE ALL CLAIMS,

RELEASE, INDEMNIFY AND HOLD HARMLESS THE OWNER, ITS OFFICIALS, AGENTS AND

EMPLOYEES, IN BOTH THEIR PUBLIC AND PRIVATE CAPACITIES, FROM AND AGAINST ANY

AND ALL LIABILITY, CLAIMS, LOSSES, DAMAGES, SUITS, DEMANDS OR CAUSES OF ACTION,

INCLUDING ALL EXPENSES OF LITIGATION AND/OR SETTLEMENT, COURT COSTS AND

ATTORNEY FEES, WHICH MAY ARISE BY REASON OF DEATH OR INJURY TO PERSONS OR

LOSS OF, DAMAGE TO, OR LOSS OF USE OF ANY PROPERTY OCCASIONED BY ANY ERROR,

OMISSION, OR NEGLIGENT ACT OF THE CONTRACTOR, ITS OFFICERS, AGENTS,

EMPLOYEES, SUBCONTRACTORS, INVITEES, OR OTHER PERSONS FOR WHOM THE

CONTRACTOR IS LEGALLY LIABLE, ARISING OUT OF OR IN CONNECTION WITH THE

PERFORMANCE OF THIS CONTRACT, AND CONTRACTOR WILL AT ITS OWN COST AND

EXPENSE DEFEND AND PROTECT THE OWNER AGAINST ANY AND ALL SUCH CLAIMS AND

DEMANDS.

20. NON-DISCRIMINATION - Contractor will take action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following: employment, upgrading, promotion, demotion, transfer, working conditions, recruitment, recruitment advertising, layoff, termination, rates of pay or other forms of compensation, and selection for training opportunities, including apprenticeship.

21. DISABILITY - In accordance with the provisions of the Americans With Disabilities Act of 1990 (ADA), Contractor warrants that it and any, and all its subcontractors will not unlawfully discriminate on the basis of disability in the provision of services to general public, nor in the availability, terms and/or conditions of employment for applicants for employment with, or employees of Contractor or any of its subcontractors. CONTRACTOR WARRANTS IT WILL FULLY COMPLY WITH ADA'S PROVISIONS

AND ANY OTHER APPLICABLE FEDERAL, STATE AND LOCAL LAWS CONCERNING DISABILITY

AND WILL DEFEND, INDEMNIFY AND HOLD THE SCHOOL DISTRICT HARMLESS AGAINST ANY

CLAIMS OR ALLEGATIONS ASSERTED BY THIRD PARTIES OR SUBCONTRACTORS AGAINST

SCHOOL DISTRICT ARISING OUT OF CONTRACTOR'S AND/OR ITS SUBCONTRACTOR’S

ALLEGED FAILURE TO COMPLY WITH THE ABOVE-REFERENCED LAWS CONCERNING

DISABILITY DISCRIMINATION IN THE PERFORMANCE OF THIS CONTRACT.

22. DRUG POLICY - All Owner property and facilities are “drug-free” zones. No one may use, consume, carry, transport, or exchange tobacco, cigarettes, or illegal drugs while in an Owner building or while on Owner property. The Contractor and its employees shall adhere to this policy.

23. TERMINATION FOR DEFAULT – Owner reserves the right to terminate the contract without prior notice in the event the Contractor defaults or breaches any of the terms and conditions of this contract, or otherwise fails to perform in accordance with the specifications. In the event of termination, the Owner reserves the right to complete the work or services in any manner it deems desirable, including engaging the services of other parties therefore and/or awarding the contract to the next proposer providing the best value to the Owner. Any such act by the Owner shall not be deemed a waiver of any other right or remedy. If after exercising any such remedy, the cost to Owner of the performance of the balance of the work or services is in excess of that part of the contract sum, which has not therefore been paid to the Contractor hereunder, Contractor shall be liable for and shall reimburse the Owner for such excess.

24. TERMINATION WITHOUT CAUSE – Owner shall have the right to terminate the contract, in whole or in part, without cause at any time upon thirty (30) days prior written notice to the Contractor. Upon receipt of a notice of termination, the Contractor shall promptly cease placing orders and all further work pursuant to the Contract, with such exceptions, if any, specified in the notice of termination.

Owner shall pay the Contractor, to the extent funds are appropriated or otherwise legally available for such purposes, for all goods delivered and services performed, and obligations incurred prior to the date of termination in accordance with the terms hereof.

25. NO THIRD-PARTY BENEFICIARY – For purposes of this contract, including its intended operation and effect, the parties to this contract specifically agree and contract that: (1) the agreement only affects matters/disputes between the parties to this contract, and is in no way intended by the parties to benefit or otherwise affect any third person or entity, notwithstanding the fact that such third person or entity may be in a contractual relationship with the Owner or Contractor or both; and (2) the terms of this contract are not intended to release, either by contract or operation of law, any third person or entity from obligations owing by them to either the Owner or Contractor.

26. INSURANCE – Awarded vendor to provide certificate of insurance before contract execution. The Contractor shall purchase and maintain insurance from a company lawfully authorized to do business in the jurisdiction in which the projects are located. The insurance company shall be fiscally sound with at least an AM Best rating of A-. The contractor shall provide a certificate of insurance with their proposal. The contractor shall provide a copy of the insurance certificate naming Temple Independent School District as an additional insured before work begins on the Owners premises. At a minimum, the insurance certificate shall include the following coverage:

Workmen’s Compensation:

(Including Waiver of Subrogation endorsement) All liability arising out of Contractor’s employment of workers and anyone for whom Contractor shall be liable for Worker’s Compensation claims. Worker’s Compensation is required and no "alternative" form of insurance shall be permitted.

Employer’s Liability: $1,000,000.00

Commercial General Liability:

Each Occurrence $1,000,000.00 General Aggregate $2,000,000.00 (A Designated Construction Project General Aggregate Limit shall be provided) Personal & Advertising Injury Products and Completed Operations $1,000,000.00 each person $1,000,000.00 (for one (1) year, commencing with issuance of final Certificate for Payment) Property Damage $1,000,000.00 each occurrence $2,000,000.00 aggregate Independent Contractors (Same limits as above) Contractual Liability (Same limits as above) Automobile Liability:

Bodily Injury/Property Damage $1,000,000.00 combined single limit Property Damage Umbrella or Excess Liability $1,000,000.00 each occurrence $5,000,000.00 each occurrence/aggregate

The insurance requirements as listed above also applies to any sub-contractor(s) in the event that any that any work is sublet. The contractor is responsible to ensure that the sub-contractor(s) meets the minimum insurance requirement limits as by law.

1) Should any of the above-described policies be cancelled before the expiration date, therefore the issuing company will mail thirty (30) days written notice to the certificate holder, Temple ISD.

2) The contractor shall agree to waive all right of subrogation against the District, its officials, employees and volunteers for losses arising from work performed by contractor for the District.

3) The contractor shall hold the District harmless from and indemnify it against all liability, including attorney's fees, which may arise from and accrue directly from the performance of the work or any obligation of Contractor or failure of Contractor to perform any work or obligation provided for in this Agreement.

27. PAYMENT BOND - For facilities construction and some services contracts, a payment bond is required for projects/contracts exceeding $25,000. The payment bond must be for 100% of the value of the work to be performed. The bond shall be prepared on a form acceptable to the Owner and must identify compliance with the provisions of Texas Government Code, Chapter 2253 and state that all liabilities of the bond(s) shall be determined in accordance with the provisions of said code.

All bonds shall be issued by a surety company licensed, listed and authorized to issue bonds in the State of Texas by the Texas Department of Insurance. The surety company may be required by FISD to have a rating of not less than "B" in the latest edition of Best’s Insurance Reports, Property- Casualty. The surety shall be a US company located in the USA. If a contract is awarded under $25,000, but subsequent change orders cause the price to exceed $25,000, a payment bond will be required immediately.

28. PERFORMANCE BOND - For facilities construction and some service contracts, a performance bond is required for projects/contracts exceeding $100,000. The performance bond must be for 100% of the value of the work to be performed. The bond shall be prepared on a form acceptable to the Owner and must identify compliance with the provisions of Texas Government Code, Chapter 2253 and state that all liabilities of the bond(s) shall be determined in accordance with the provisions of said code. All bonds shall be issued by a surety company licensed, listed and authorized to issue bonds in the State of Texas by the Texas Department of Insurance. The surety company may be required by FISD to have a rating of not less than "B" in the latest edition of Best’s Insurance Reports, Property- Casualty. The surety shall be a US company located in the USA. If a contract is awarded for under $100,000, but subsequent change orders cause the price to exceed $100,000, a payment bond will be required immediately.

29. NOTIFICATION OF FELONY - The person or entity submitting a proposal must give notice to the School District, at the time of submission of the proposal, if the person or an owner or operator of the business entity has been convicted of a felony. The notice must include a general description of the conduct resulting in this conviction of a felony (this requirement does not apply to a publicly held corporation). See enclosed form, Felony Conviction Notification.

30. CRIMINAL HISTORY/FINGERPRINTING REQUIREMENT - If a Contractor or ANY OF THE Contractor’s employees, subcontractors, or agents will be on a school site where direct contact with students may occur, the Contractor shall send to the Department of Public Safety information that is required to obtain national criminal history records on such individuals. This may include fingerprints and a photograph. See enclosed form, Criminal History Records Information, Certification for Contractor Employees. Contractor may not allow an individual to provide services at an instructional facility if the individual, during the preceding 30 years, was convicted of any of the following offenses:

a. A felony offense under Title 5, Texas Penal Code

b. An offense for which a defendant is required to register as a sex offender under Chapter 62, Texas Code of Criminal Procedure

c. An offense under the laws of another state or federal law that is equivalent to an offense under (a.) and (b.) above

Questions regarding compliance with fingerprinting requirements should be directed to Texas Department of Public Safety Non-Criminal Justice Unit, Access and Dissemination Bureau, FASTFACT at NCJU@txdps.state.tx.us. Emails must identify you as a contractor/vendor to a Texas Independent School District. The Texas Department of Public Safety’s telephone number is (512) 424- 2474.

31. GOVERNING LAW AND VENUE: Contractor agrees that this solicitation and any contract that may result thereof will be governed by and construed in accordance with the laws of the State of Texas without regard to conflict to law principles. Contractor agrees that the exclusive venue of any dispute or legal proceeding relating to this solicitation, or any related written contract awarded will be in Bell County, Texas.

32. ENTIRE AGREEMENT – This contract embodies the complete agreement of the parties hereto, superseding all oral or written previous and contemporary agreements, between the parties relating to matters herein and, except as otherwise provided herein, cannot be modified without written agreement of the parties.

ADDITIONAL TERMS AND CONDITIONS

Any instance in which the General Terms and Conditions and the Specifications for this proposal do not agree; then the terms in the Specifications shall take precedence.

No employee or officer of the School District shall have a direct financial interest in any contract with the School District nor shall any employee or officer have a financial interest in the sale to the School District of land, equipment, supplies, materials, or service. Any violation of this policy will render the contract void, unless such contract is approved by the FISD Board of Trustees after full disclosure.

Therefore, Proposer shall note any and all relationships that might be conflict of interest and include mailto:NCJU@txdps.state.tx.us mailto:NCJU@txdps.state.tx.us mailto:NCJU@txdps.state.tx.us mailto:NCJU@txdps.state.tx.us

Form CIQ with the proposal.

Mail invoices to: Temple ISD, Accounts Payable, P.O. Box 788 Temple, TX 76503. All payments shall be governed by Texas Government Code Chapter 2251. The vendor who is awarded this contract will not begin the project until the School District has issued an award letter.

The School District shall have the right to cancel this contract for any reason, at any time, with 30 days written notice to the vendor/contractor.

This writing is intended by the parties as a final expression of their agreement and is intended also as a complete and exclusive statement of the terms of their agreement.

No course of prior dealings between the parties and no usage of the trade shall be relevant to supplement or explain any term used in the agreement. Acceptance or satisfaction in a course of performance rendered under this agreement shall not be relevant to determine the meaning of this agreement, even though the accepting party has knowledge of the performance and opportunity for objection.

Whenever a term defined by the Uniform Commercial Code is used in this agreement, the definition contained in the Code will control.

THE VENDOR/CONTRACTOR SHALL PROTECT, DEFEND, HOLD HARMLESS, AND INDEMNIFY

THE DISTRICT, ITS EMPLOYEES, OFFICERS AND THE PUBLIC FROM ANY CLAIMS, DEMANDS,

OR EXPENSE ON ACCOUNT OF INJURY OR PROPERTY DAMAGE ARISING OUT OF ANYTHING

DONE OR OMITTED TO BE DONE UNDER THIS CONTRACT BY THE CONTRACTOR,

SUBCONTRACTOR, OR ANYONE DIRECTLY OR INDIRECTLY EMPLOYED BY EITHER OF THEM.

Proposals will represent a true and correct statement and shall contain no cause for claim of omission or error. No proposal can be altered or amended after opening time.

A proposal may be withdrawn only upon request by the proposer or a duly authorized representative, provided such request is received by the School District at the place designated for receipt of proposal and prior to the time fixed for the opening of proposals.

It shall be the contractor’s responsibility to make sure that all products and materials used or delivered comply with all applicable federal, state, and local laws, codes, and regulations. Contractor warrants that all products sold to the School District shall conform to the standards promulgated by the U.S.

Department of Labor under the Occupational Safety and Health Act of 1970.

All contracts and agreements between contractor and the School District shall strictly adhere to the statutes as set forth in the Uniform Commercial Code as last amended by the American Law Institute in the National Conference of Commissioners on Uniform State Laws. Both parties agree that venue for any litigation or disputes arising from this contract shall lie in Bell County, Texas. All contracts and agreements will adhere to Texas Education Code regarding school district contracts and shall be governed by the laws of the State of Texas and the Uniform Commercial Code.

During the term of this contract, the contractor shall carry and pay the premium for insurance of the types and limits stated herein.

V. PROPOSAL RESPONSE DOCUMENTS

A. PROPOSAL RESPONSE FORM

Temple Independent School District Attn: Purchasing Department

505 S. 5th Street Temple, Texas 76504

I / We propose to provide the services and supplies described within the Request for Proposal (RFP) and, if awarded the proposal, do agree to abide by all terms and conditions of the RFP.

I / We represent that we possess the expertise, qualified personnel, facilities, equipment, licenses, and permits necessary to properly and lawfully provide the services and supplies described herein.

I / We affirm that the proposer, the company, or any representative thereof, has not given, offered to give, nor intends to give at any time hereafter any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to any District employee or Board members (nor any member of a District employee's or Board member’s family) in connection with a purchase or with this proposal.

I / We affirm that I am/we are duly authorized to execute this proposal, that this company, corporation, firm, partnership or individual has not prepared this proposal in collusion with any other proposer, and that the contents of this proposal as to prices, terms or conditions of said proposal have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this proposal.

The undersigned certifies that he/she is fully informed regarding the accuracy of the statements contained on this proposal, and that the penalties herein are applicable to the proposer as well as to any person signing in his/her behalf.

Pursuant to and in compliance with the project specifications and bidding requirements relating to the above referenced project, the undersigned hereby proposes and agrees to fully perform the work within the time stated and in strict accordance with the project specifications.

Authorized Company Representative Name (Printed)

Firm Submitting Proposal Email Address

Address Telephone Number

City, State, Zip

Signature of Authorized Company Representative Email Address

A. PROPOSAL RESPONSE FORM (CONT’D)

TISD Armed Security Guard Service

Hourly Rate Billed to the District for Armed Security Guards:

Hourly rate per security guard for service provided for after hour events (i.e football games, basketball games, etc.):

Please list, or upload to Bonfire any company literature, that would be helpful in determining service quality/qualifications.

The prices listed above may be adjusted annually on the renewal date by no more than the percentage increase in the consumer price index for all good in the Central Texas statistical area (MSA) for the preceding calendar year (January – December).

Signature of Authorized Company Representative Title Date

B. QUESTIONNAIRE

Respondents are required to submit a complete response to each of the below listed items.

Responses requiring additional space should be brief and submitted as an attachment to the Respondent’s Questionnaire.

1. Legal name of the company:

Authorized point of contact for the company:

Name: Cell phone:

Telephone number: Email:

Address of office that would be providing service:

2. How many years has your organization been in…