4 -Terms and Conditions 9_5_2024 Final.pdf

Terms and Conditions

FAR 52.252-2 -- CLAUSES INCORPORATED BY REFERENCE. (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/; http://www.dhs.gov/xopnbiz/regulations/

ADDENDUM TO FAR 52.212-4 Contract Terms and Conditions:

Commercial Products and Commercial Services

SUBMISSION OF INVOICES:

1. In accordance with Contract Administration Data, invoices shall now be submitted via one of the following three methods:

a. By Mail

FPS-HQ

Financial Operations-Burlington

P.O. Box 1279

Williston, VT 05495-1279

b. By facsimile (fax): (include a cover sheet with point of contact & # of pages):

802-288-7658

c. By e-mail: FPSInvoice.Consolidation@ice.dhs.gov

Invoices submitted by other than these three methods will be returned. The contractor’s Taxpayer

Identification Number (TIN) must be registered in the Central Contractor Registration

(http://www.ccr.gov) prior to award and shall be notated on every invoice submitted to FPS to ensure prompt payment provisions are met. FPS HQ shall also be notated on every invoice. To assist in timely payment, it is also recommended that the contractor provide the Requisition

Number on the submitted invoice

2. In accordance with Section I, Contract Clauses, FAR 52.212-4 (g)(1), Contract Terms and

Conditions – Commercial Items, or FAR 52.232-25 (a)(3), Prompt Payment, as applicable, the information required with each invoice submission is as follows:

o Invoice must include

▪ Name and address of the Contractor;

▪ Invoice date and number;

▪ Contract number, contract line item number and, if applicable, the order number;

▪ Description, quantity, unit of measure, unit price and extended price of the items delivered;

▪ Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

▪ Terms of any discount for prompt payment offered

▪ Name and address of official to whom payment is to be sent;

▪ Name, title, and phone number of person to notify in event of defective http://www.acquisition.gov/far/ http://www.acquisition.gov/far/ http://www.dhs.gov/xopnbiz/regulations/ mailto:FPSInvoice.Consolidation@ice.dhs.gov invoice; and

▪ Taxpayer Identification Number (TIN). The Contractor shall include its

TIN on the invoice only if required elsewhere in this contract. (See paragraph 1 above.)

▪ Electronic funds transfer (EFT) banking information.

a. The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

b. If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—Central Contractor

Registration, or 52.232-34, Payment by Electronic Funds Transfer—Other Than

Central Contractor Registration), or

c. EFT banking information is not required if the Government waived the requirement to pay by EFT.

Invoices without the above information may be returned for resubmission.

FAR 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (Dec 2014)

(End of clause)

HSAR 3052.212-70 CONTRACT TERMS AND CONDITIONS APPLICABLE TO DHS

ACQUISITION OF COMMERCIAL ITEMS (SEP 2012)

The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The provision or clause in effect based on the applicable regulation cited on the date the solicitation is issued applies unless otherwise stated herein. The following provisions and clauses are incorporated by reference:

(a) Provisions.

(b) Clauses.

_X _ 3052.204-71 Contractor Employee Access.

_X _ 3052.228-70 Insurance.

_X _ 3052.242-72 Contracting Officer’s Representative.