4 - Technical-Requirements - LIF 01-379-1410 9-02-2026 Final ver_Redacted.pdf

TABLE OF CONTENTS

SCOPE

APPLICABLE DOCUMENTS

CONFIGURATION BASELINE

REQUIREMENTS

INTERCHANGEABILITY, INTERFACE, AND PERFORMANCE CHARACTERISTICS . 5

PACKAGING

ENGINEERING

PROGRAM MANAGEMENT REQUIREMENTS

QUALITY MANAGEMENT

GOVERNMENT TESTING

SECURITY REQUIREMENTS

CONTRACT DATA REQUIREMENT LIST (CDRL) DD 1423-1

ENGINEERING CHANGE PROPOSAL

REQUEST FOR VARIANCE

NOTICE OF REVISION

FAILURE ANALYSIS AND CORRECTIVE ACTION REPORT

OPERATIONS SECURITY (OPSEC) PLAN

SCOPE

This document specifies the tasks and efforts the contractor shall perform during this production contract of the Light Interference Filter (herein LIF) for the AN/PVS-14. The LIF is a critical component of the AN/PVS-14. The AN/PVS-14 is a night vision system that amplifies ambient light and provides improved night vision. The LIF is an important component that contributes to improved night vision.

This document provides the technical, safety, and interchangeability requirements for the items being sought under this procurement. The contractor shall ensure that the delivered LIFs comply with the requirements listed in the Requirements section. The offeror is encouraged to use commercial/industrial processes and practices that will reduce design, production, and operational support costs while meeting the requirements of this contract.

APPLICABLE DOCUMENTS

The documents in the table below can be obtained directly from the publisher. The equipment on contract will be produced in accordance with these documents.

The offeror is responsible for reviewing the entire solicitation/contract to identify all directly cited and subsequently referenced documents. Immediately upon completion of this review, the offeror will notify the Procuring Contract Officer (PCO) of any conflicts and/or misunderstandings between this provision and other contractual requirements.

Notes for Government-furnished drawings:

The drawings specified in this solicitation are for reference only and shall be used for interchangeability purposes. They do not contain complete details of all intervening processes, from raw material to finished products, which are necessary to fabricate, control, test, adjust, assemble and inspect the items on order.

Military and Federal Standards

MIL-STD-129R Military Marking for Shipment and Storage MIL-STD-2073-1E w/Chg. 1 Standard Practice for Military Packaging Military and Federal Specifications

MIL-PRF-49257 Coated Optical Component (COC) (SECRET) Other Documents

5009737 Light Interference Filter Assembly Commercial Documents

ISPM Number 15 Regulation of Wood Packaging in International Trade ISO/9001-2015 Quality Management Systems Requirements EIA-649-1 Configuration Management Requirements For Defense

Contracts Security Documents

SCG Security Classification Guide for Image Intensifier Devices (31 October 2013)

CONFIGURATION BASELINE

The applicable Configuration Baselines (CB), for the listed Configuration Item (CI) and/or Computer Software Configuration Item (CSCI), are as listed in the table below.

NSN Nomenclature Part Numbers/Drawings 5855-01-379-1410 Filter, Infrared Light 5009737

The Contractor shall establish a Configuration Management Program in accordance with EIA- 649-1.

No changes or departures from the CB are acceptable except for changes or departures which are submitted in accordance with EIA-649-1, DI-SESS-80639, DI-SESS-80640, and DI-SESS- 80642, and are approved by the Government Configuration Manager (C Mgr.) or Configuration Management Officer (CMO) and which are made applicable to the contract by the PCO.

REQUIREMENTS

The purpose of the LIF is to enhance night vision via the PVS-14 and is intended for worldwide combat and non-combat field use by the U.S. Military. The Government expects the products to be delivered within the required timeframe, fit for the purpose for which it is intended, and without defects or early life failures (beyond normal wear and tear). In the event of a conflict between the requirements of this document and any other documents specified within, the requirements of this document shall govern.

INTERCHANGEABILITY, INTERFACE, AND PERFORMANCE CHARACTERISTICS

All LIFs delivered under this contract shall be form, fit, and function interchangeable and without degradation of performance with previously fielded LIFs of the same kind as established by the current maintenance concept of the U.S. Army. The U.S. Army maintenance concepts for the LIFs are detailed in the drawings, 5009737. The Government may independently verify hardware compliance to the drawing and Product Description at any time during the life of the contract. The contractor shall be required to justify and/or rectify, at no cost to the Government, any identified discrepancies between the hardware performance/configuration and these documents when such discrepancies are identified.

PACKAGING

Preservation, packing and marking for shipment shall be in accordance with Section "D" of the contract. Packaging/packing shall be in accordance with MIL-STD-2073-1E w/Chg 1, Level of Protection (LOP): Military, Level of Pack, (LPK): Quantity Unit Pack (QUP): 001. Marking shall be accordance with MIL-STD-129R.

Marking

All unit packs, intermediate packs, and exterior shipping containers shall be legibly and durably marked in accordance with MIL-STD-129R.

Wood Packing Material

Wood Packaging Materials (WPM) shall meet the following requirements:

Wood packaging material (WPM) includes but is not limited to pallets, skids, load boards, pallet collars, wooden boxes, reels, dunnage, crates, frames and cleats. This requirement excludes materials that have under gone a manufacturing process, such as corrugated fiberboard, plywood, particleboard, veneer, and oriented strand board (OSB).

All WPM shall meet the requirements of the International Standards for Phytosanitary Measures (ISPM) Number 15, “Regulation of Wood Packaging Material in International Trade”. DoD shipments inside and outside of the United States shall meet the requirements of ISPM 15 whenever WPM is used to ship DoD cargo.

All WPM shall comply with the official quality control program for heat treatment (HT) or kiln dried heat treatment (KDHT) in accordance with American Lumber Standard Committee (ALSC), Incorporated, Wood Packaging Material Program and WPM Enforcement Regulations (see http://www.alsc.org/).

ENGINEERING

The contractor shall assign, empower and emplace the engineering and production personnel necessary for successful contract performance. The contractor shall design and implement production processes that ensure successful production of all items required under this solicitation/contract. The contractor shall use commercial products, processes and practices whenever practical, to reduce production and operational costs.

PROGRAM MANAGEMENT REQUIREMENTS

The objective of program management is to provide both the contractor and Government with management information and tools required to effectively manage work performed under this contract, minimize system performance risk, and ensure adherence to established program schedule.

Integrated Product and Process Team (IPPT). The Government and contractor shall incorporate an IPPT discipline into the LIF program. The objective of the IPPT is to implement an open shared data/information environment with results oriented objectives of on-schedule delivery of specification- compliant units, continuously improving the various Government/contractor processes, and reducing the system life cycle cost. The IPPT shall also complete the following additional actions throughout the life of the contract, as necessary:

Hold IPPT reviews Use risk management techniques to document, track, and manage program areas of risk Review/concur in program documentation Review/concur on all Failed Item Analysis Reports (FIARs), ECPs, Variances, and Trade studies.

The IPPT process as described is solely to facilitate communications between the Government and contractor during contract administration. Responsibility for dealing with issues raised and for meeting all contract requirements remains with the contractor. No communication made during the IPPT process may be construed as a change unless specifically designated by the contracting officer.

Reports, Reviews, Meetings. Reports, reviews and meetings shall be required on an as-needed basis for this contract. Where such reviews occur, the contractor is responsible for generating meeting minutes for the Government to review and comment if necessary.

Post Award Conference. The Procuring or Administrative Contracting Officer (PCO or ACO) shall schedule a post award orientation to be held NLT 30 days after contract award. The purpose of the orientation is to ensure mutual understanding of the contract and all obligations and responsibilities of the contractor and the Government. Location of this meeting will be at the contractor’s facility or shall be conducted by telephone.

Informal Reviews. The contractor shall be available for informal reviews and Government visits in addition to the IPPT reviews. The contractor shall participate in an informal meeting, to identify, discuss, and resolve issues on an as-needed basis.

Correspondence Transmission. The contractor shall submit, as a minimum, written program correspondence or documentation via electronic submittal. The preferred method of file submission is via e-mail. Deviations from this requirement are allowed on a case by case basis, with Government verbal concurrence (either Government IPPT chairpersons or Government Contracting Officer).

QUALITY MANAGEMENT

The contractor shall establish, maintain, operate, and continually improve a Quality Management System in accordance with ANSI/ISO/ASQ (E) Q9001-2015.

The government shall have access to the contractor's quality manual at the contractor's facility at any time.

The Government has the right to examine the contractor’s quality management system, inspection system and quality management system documentation including documented statements of a quality policy, documented quality objectives, quality manual, documented procedures and records required by the quality management system standard, documents including records determined by the contractor to be necessary to ensure the effective planning, operation and control of its processes. The documentation can be in any form or type of medium and software. Government has the right to examine and test hardware used for quality management, test or inspection. The Government's examination shall be on the premises of the contractor or supplier, to the extent practicable, at all places and times. The Government’s examination of the contractor’s quality management system, inspection system and quality management system documentation will be conducted in a manner that will not unduly delay the contract work. The Government's examination, whether exercised or not, does not relieve the Contractor of the obligations under the contract.

If the Government performs examinations of the contractor’s quality management system, inspection system, quality management system documentation and test hardware used for quality management, test or inspection on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

The Government’s right to examine the contractor’s quality management system, inspection system and quality management system documentation including documented statements of a quality policy, documented quality objectives, quality manual, documented procedures and records required by the quality management system standard, documents including records determined by the contractor to be necessary to ensure the effective planning, operation and control of its processes will be limited to the contractor’s facility and also to suppliers facilities that provide products and/or services valued over 20% of the contract total cost.

GOVERNMENT TESTING

The Government reserves the right to conduct independent testing at any time during the life of the contract to demonstrate the LIF meets the interchangeability and performance requirements outlined in the associated product description. Additional testing may be performed in an operational environment when operated by Soldiers under potential battlefield conditions.

Testing shall verify the LIF will be form, fit, functional, and 100% interchangeable with the previously fielded LIF configuration. Failures during Government testing will be brought to the contractor’s attention for root cause analysis and corrective action.

ENGINEERING AND CONFIGURATION CONTROL DOCUMENTS

When an engineering change is proposed, the contactor shall be required to submit an Engineering Change Proposal (ECP) or a Value Engineering Change Proposal (VECP). ECPs shall be used to document any changes made to the original HMA configuration by the contractor including, but not limited to, design, material or manufacturing process changes. This is to ensure configuration management is maintained throughout the life of the contract.

SECURITY REQUIREMENTS

In performing this contract the contractor will have access to classified information, and will receive and generate classified material. The contractor shall have a SECRET facility clearance with a SECRET safeguarding capability. Contractor will have access to classified information only at the contractor facility. The contractor will require access to FOUO information, Security/Program Classification Guide(s), and the SIPRNET.

The contractor shall refer to the “Security Classification Guide for Image Intensifier Devices” published 31 October 2013, for additional instructions and guidance on the security classification of information and material pertaining to this contract.

The contractor shall have access to classified information and SIPRNET only at the Contractor’s facility. All contractor employees with access to a government info system must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services, and must successfully complete the DOD Information Assurance Awareness prior to access to the IS and then annually thereafter. All contractor employees and associated sub-contractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DOD and Army training requirements in DoD 8570.01, DoD 8570.01-M and AR 25-2 within six months of appointment to IA/IT functions.

TEMPEST requirements apply.

The contractor shall develop an OPSEC Standing Operating Procedure (SOP)/Plan within 90 calendar days of contract award, to be reviewed and approved by the responsible Government

FAILURE ANALYSIS AND CORRECTIVE ACTION REPORT

The contractor shall report each conformance test failure verbally to the Government Quality Assurance Representative (QAR) and the Technical Activity (see Block 16 of DD Form 1423 for DI-RELI-81315 for phone number) within one working day. Within fifteen working days of failure occurrence, the contractor shall submit a written failure report through the cognizant QAR to the Technical Activity as required by the DD Form 1423 for DI-RELI-81315. In addition to the information required by DI-RELI-81315, the report shall include:

a) Contractor's name, address and applicable contract number.

b) Number of units in sample and number of failed units subjected to test.

c) Root cause of failure.

d) Environmental re-inspection plan to validate the corrective action, consisting of all applicable environmental test and examinations. The plan shall include identification of previous functional, environmental and reliability tests, if any, invalidated by the corrective action changes and recommendations of those tests which should be repeated to prove the corrective action.

e) Proposed disposition of items in the inspection lot at time of failure of any and all inspections during environmental test and of items manufactured under the same conditions and which the Government considers subject to the same failure mechanism.