4-SPECS.pdf
PDF 212 KB Posted
- Attached to
- Tree Cutting, Removal, and Trimming Services
- Solicitation number
- Bid 4017
- Issued by
- Rensselaer County, New York
About this file
This document is a Request for Proposal (RFP) for Tree Cutting, Removal, and Trimming Services (Bid 4017) issued by Hudson Valley Community College (HVCC), a public community college located in Troy, New York. The contract seeks a qualified vendor to provide comprehensive tree maintenance services for the college's Troy campus and potential satellite locations, with services including tree removal, stump grinding, tree trimming and pruning, emergency tree response, and campus ground maintenance. The contract term is from September 1, 2025, to August 31, 2026, with HVCC reserving the right to extend the contract for up to two additional one-year terms, making the maximum potential contract duration three years.
The RFP requires bidding vendors to have a service location within 60 miles of HVCC, demonstrate at least three years of professional tree service experience, and have an ISA Certified Arborist available for consultation. Vendors must comply with prevailing wage requirements, possess necessary licenses and permits, and follow specific safety standards (ANSI A300 and Z133). The proposal must be submitted electronically through HVCC's procurement portal, with detailed requirements for invoicing, work zone traffic control, and on-site procedures. The college will evaluate bidders based on their qualifications, experience, and ability to perform the specified services while maintaining campus functionality and safety.
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Other files
| File | Type | Posted |
|---|---|---|
| 3-Bid Form.pdf | ||
| 2-Non Collusive.pdf | ||
| 1-Insurance.pdf | ||
| 5-Bid Legal Information.pdf |
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Text version
SPECIFICATIONS FOR TREE CUTTING, REMOVAL,
AND TRIMMING SERVICES
BID 4017
SECTION A – STATEMENT OF PURPOSE
Hudson Valley Community College (“HVCC” or the “College”) is seeking an experienced and qualified Vendor (“Contractor”) to provide professional tree cutting, removal, trimming, and related services at the Troy Campus and, as needed, at satellite locations. The purpose of this contract is to maintain the health, safety, and appearance of campus grounds by ensuring that trees are properly maintained, hazardous trees are removed, and storm-related cleanup is performed promptly.
SECTION B – INTRODUCTION
Founded in 1953, Hudson Valley Community College is the largest community college in upstate New York and offers degree and certificate programs in three schools: Business and Liberal Arts; Health Sciences; and Science, Technology, Engineering and Math (STEM). The College also administers the Educational Opportunity Center for academic and career training at no cost to those who qualify.
As one of 30 community colleges in the SUNY system, Hudson Valley enrolls more than 19,000 students in credit and non-credit courses and is a recognized leader in distance learning and workforce development. The College has more than 90,000 alumni.
SECTION C – PROJECT SCOPE
The Contractor shall furnish all labor, equipment, materials, supervision, and incidentals necessary to complete the following:
1. Tree Removal o Remove dead, diseased, storm-damaged, or hazardous trees as directed by HVCC.
o Grind stumps to a minimum of 12 inches below grade and remove grindings or backfill with clean soil.
o Remove and dispose of all debris off-site unless otherwise directed.
2. Tree Trimming & Pruning o Perform crown cleaning, crown thinning, crown raising, or structural pruning as directed.
o Remove branches obstructing buildings, signage, walkways, lighting, or power lines (where safe and legally permitted).
o All pruning shall comply with ANSI A300 Standards for tree care.
3. Emergency Services o Provide 24/7 emergency response for downed or hazardous trees, with response time not to exceed four (4) hours from notification.
o Remove fallen limbs, storm debris, or uprooted trees to restore safe passage and prevent hazards.
4. General Services o Provide inspections of campus trees and recommend maintenance or removal.
o Apply protective measures to minimize damage to surrounding turf, sidewalks, and structures.
o Restore disturbed areas with topsoil and seed where necessary.
o All work shall comply with ANSI Z133 Safety Standards.
o Contractor must repair or reimburse the College for any damage caused to sidewalks, turf, utilities, or structures during work.
o Contractor must maintain all safety certifications and training for personnel working with chainsaws, bucket trucks, and climbing equipment.
SECTION D – SPECIAL REQUIREMENTS
Prevailing Wage Rates HVCC is a public institution; all employees working for Contractors on-site are required to be paid prevailing wage. Contractors must submit certified payroll upon request.
SECTION E – VENDOR QUALIFICATIONS
• Vendor must have a service location within 60 miles of HVCC, Troy, NY.
• Minimum of three (3) years demonstrated experience in professional tree removal and trimming services.
• At least one ISA Certified Arborist must be on staff or subcontracted and available for consultation.
• Contractor must possess all applicable licenses and permits required by state and local law.
• Contractor must provide list or prior experience with institutional, municipal, or commercial clients.
SECTION F – CONTRACTOR RESPONSIBILITIES
Schedule of Work
• Contractor must notify HVCC Facilities of planned schedules prior to commencing work.
• Employees must check in with Campus Public Safety at the Parking Garage upon arrival.
• The on-site foreman and project manager’s contact information must be provided to
Public Safety. Public Safety can be contacted at 518-629-7210
Self-Performance of Work
• All work must be performed by the Contractor’s employees. Subcontracting is prohibited unless expressly approved in writing by HVCC.
Project Manager
• Contractor shall designate a competent person to act as Project Manager and primary point of contact.
Final Cleaning
• Contractor must remove all debris and notify HVCC Facilities staff for inspection prior to leaving the site.
Campus Functionality
• The campus must remain fully functional during all work. Any disruption of services must be coordinated with College personnel.
Quotes/Invoices for Service
• Written quotes/invoices must include contract bid number, approved labor rates, material costs, and approved material markups. Lump-sum pricing will not be accepted.
• Invoices must be submitted after service approval.
Work Zone Traffic Control
• Contractors shall cone, barrel, or tape off work areas to protect pedestrians, vehicles, and College property.
Contract Term
• Contract shall be in effect from September 1, 2025 – August 31, 2026.
• HVCC reserves the right to extend the contract for up to two (2) additional one-year terms at its sole discretion. The maximum possible duration of the contract is three (3) years ending August 31, 2028.
SECTION H – TERMS & CONDITIONS
HVCC may investigate the responsibility of any bidder. The College reserves the right to reject any bid if the evidence submitted does not satisfy HVCC of the bidder’s ability to perform.
The successful Contractor must complete and sign the Service and Supply Agreement located on the HVCC Purchasing website.
Awarded Contractors may not subcontract work without prior written consent from HVCC.
SECTION J – SUBMISSION INFORMATION
Proposals must be submitted electronically through HVCC’s procurement portal:
https://hvcc.bonfirehub.com
• Submissions must be received no later than the Submission Deadline.
• Requests for extensions will not be granted. Late submissions will not be accepted.
• Vendors are encouraged to submit early to avoid technical issues.
Technical Assistance
• Email: support@gobonfire.com
• Phone: 1-800-354-8010 https://hvcc.bonfirehub.com/
Mail/Hand-Delivery (Sealed Proposals Only):
Tabitha D’Attilio Director of Procurement Hudson Valley Community College Administration Building, Room 240 80 Vandenburgh Avenue Troy, NY 12180
SECTION K – CONTACTS
Andrew Novak Director of Planning, Design, and Construction Hudson Valley Community College LaPan Services Building, Room 115 80 Vandenburgh Avenue Troy, NY 12180
| SECTION A – STATEMENT OF PURPOSE |
| SECTION B – INTRODUCTION |
| SECTION C – PROJECT SCOPE |
| SECTION D – SPECIAL REQUIREMENTS |
| SECTION E – VENDOR QUALIFICATIONS |
| SECTION F – CONTRACTOR RESPONSIBILITIES |
| SECTION H – TERMS & CONDITIONS |
| SECTION J – SUBMISSION INFORMATION |
| SECTION K – CONTACTS |
File details come from the government source that posted it. Updated .