4-SPECS Bid 4048.pdf

SPECIFICATIONS FOR BID 4048

ROADWAY STRIPING AND SWEEPING

SECTION A – STATEMENT OF PUPROSE

Hudson Valley Community College (HVCC) is seeking an experienced and qualified vendor to provide striping and sweeping services for all campus roadways and parking lots.

SECTION B – INTRODUCTION

Founded in 1953, Hudson Valley Community College is the largest community college in upstate New York and offers degree and certificate programs in three schools: Business and Liberal Arts; Health Sciences; and Science, Technology, Engineering and Math (STEM); and also administers the Educational Opportunity Center for academic and career training at no cost to those who qualify. One of 30 community colleges in the SUNY system, Hudson Valley enrolls more than 19,000 students in credit and non-credit courses and is a recognized leader in distance learning and workforce development. The college has more than 90,000 alumni.

Hudson Valley Community College is a 110-acre community college located in Troy, New York. The facilities consist of 24 buildings with an approximate square footage of 1,600,000.

SECTION C – PROJECT SCOPE

QUALIFICATIONS OF BIDDERS

Hudson Valley Community College may seek investigation, as it deems necessary, to determine the ability of any bidder to perform the work. The college reserves the right to disqualify any prospective bidder or to reject any bid if evidence required by the college from bidder is not submitted, or if the evidence submitted or investigation of any such bidder fails to satisfy the college that any such bidder is responsible, able or qualified to carry out the obligations of the contract or to complete the work as contemplated therein.

SPECIFICATIONS

Paint shall be free from defects and imperfections that would adversely affect the serviceability of the finished product.

Paint shall only be applied to a clean and dry surface. The vendor shall remove any sand, dirt, or other debris while applying paint.

All paint shall be applied at a temperature that will assure it to be tack- free

All paint shall meet NYS DOT specifications. All paint shall meet EPA standards.

All markings shall be installed in accordance with the manufacturer’s specifications and recommendations.

Markings shall meet minimum NYSDOT retroreflectivity requirements to ensure nighttime visibility.

Sweeping shall not be performed during rainstorms.

All sweeping equipment shall have appropriate safety markings.

Quantities for striping are indefinite, and orders may be placed at any time during the contract term. The college reserves the option to compete a complete lot or install stop bars.

Quantities for sweeping are indefinite, and orders may be placed at any time during the contract term. The college reserves the right to sweep the entire campus, or a parking lot.

PAINT COLORS

Centerline (Yellow) Cross Walk (White) Parking Space (White) No Parking (Yellow) Handicapped (Blue) EV (Green) Stop Bar (White) Speed Dip (Yellow) Misc. Colors (Red, Orange, Green)

SECTION E- VENDOR QUALIFICATIONS

Vendor must have an office within fifty (50) miles of Hudson Valley Community College Campus.

Vendor should have experience working on projects of similar size.

Vendor should submit three references along with the bid.

SECTION F- CONTRACTOR RESPONSIBILITIES

The contractor must be able to respond in twenty-four (24) hours.

The contractor is to provide all necessary labor, equipment, material, and supervision to perform required work at the college’s facilities.

The contractor shall be responsible for the protection of all pavement markings until the pavement markings have reached a no-track state.

The contractor shall be responsible for disposal of debris collected from sweeping services.

The contractor shall maintain traffic at all times with as little interference or inconvenience as possible.

Schedule of Work Prior to the commencement of any work under this Agreement, the Contractor’s designated Project Manager shall provide Hudson Valley Community College (“HVCC”) Facilities Department with advance written notice of the proposed work schedule. On the initial day of mobilization, all Contractor personnel shall be required to check in with the HVCC Department of Campus Public Safety and shall provide an estimated duration of their presence on site.

Additionally, the Contractor shall furnish the contact information of both the onsite foreman and the Project Manager to the Campus Public Safety office.

Self-Performance of Work The Contractor agrees to self-perform all work described in this Agreement using its own employees. Subcontracting of any portion of the Work is strictly prohibited without the prior written consent of HVCC, which may be granted or denied at the sole discretion of the College.

Project Manager The Contractor shall assign a qualified and competent individual to serve as the Project Manager for the duration of the Agreement. This individual shall act as the primary point of contact and shall be responsible for the coordination and execution of the Work.

Final Cleaning Upon completion of the Work, and prior to demobilization, the Contractor shall remove all equipment, tools, excess materials, and debris from the site. The Contractor shall notify the designated HVCC Facilities representative to perform a final site inspection and approval.

Campus Operations and Access The College campus shall remain open and operational throughout the duration of the Work.

Any activity that may impact internal services, utilities, or college operations must be pre-approved and coordinated with HVCC personnel to minimize disruption.

Prevailing Wage Requirements As a public institution, HVCC requires that all Contractor personnel engaged in work on site be compensated in accordance with applicable New York State prevailing wage laws. The Contractor shall provide certified payroll documentation and applicable wage rate schedules upon request by the College.

Quotes and Invoicing Requirements All services performed under this Agreement shall be preceded by the submission of a written quote or invoice to the designated HVCC representative. Quotes and invoices must include the contract bid number, applicable and approved labor rates, detailed material costs, and any approved material mark-ups. Lump sum pricing for labor or materials will not be accepted.

Invoices shall be submitted only after services are completed and formally approved by HVCC.

Work Zone Traffic Control The Contractor shall implement appropriate safety measures to protect pedestrians, vehicles, and College property during performance of the Work. This includes, but is not limited to, the use of cones, barrels, barricade tape, or other suitable traffic control devices to delineate active work zones.

SECTION H - TERMS & CONDITIONS

HVCC may make such an investigation as it deems necessary to determine the responsibility of any bidder or to determine the ability of any bidder to perform the work. The College reserves the right to disqualify any prospective bidder or reject any bid if evidence required by the College from the bidder is not submitted or if the evidence submitted or investigation of any such bidder fails to satisfy the College that any budder is responsible, able, or qualified to carry out the obligations of the contract or to complete the work as contemplated therein.

The successful vendor must complete and sign the Service and Supply Agreement located in the purchasing website.

Vendor Agrees to have read and complied with all terms and conditions of the specification and bid legal terms

Awarded contractors may not enter into any subcontracts without prior written consent from Hudson Valley Community College.

SECTION I - TERM OF CONTRACT

This is a one-year contract beginning on September 1st, 2026, and ending on August 31st 2027.

The college reserves the right to extend an additional two (2) years ending on August 31st, 2029.

SECTION J-SCORING

This bid will be awarded to the lowest responsible bidder who meets all specifications.

All pricing for each item should be submitted on the provided bid form. Prices are to be held for one (1) year. If pricing cannot be held for one year, please indicate your response. If a vendor is interested in the bid for a total of three (3) years, please complete all pricing on the bid form for years 2026-27, 2027-28, and 2028-29.

Pricing should include hourly emergency response rates when applicable.

Vendor should state if there is a minimum charge per service call.

SECTION K – SUBMISSION INFORMATION

HVCC prefers bids be submitted using our online application system, Euna Solutions (Bonfire), located at: https://hvcc.bonfirehub.com no later than the Submission Deadline. Requests for extensions will not be granted; late applications will not be accepted. Vendors are strongly encouraged to submit at least a few days prior to the deadline given the potential for high website traffic on the due date. HVCC cannot guarantee availability of Online Application System technical assistance on the deadline date. For assistance in using Bonfire, please email support@gobonfire.com or call 1-800-354-8010. If email confirmation is not received within two business days, please contact the Purchasing office:

Bids can also be mailed or hand delivered must be sealed and have the Bid name and number on the envelope:

Tabitha D’Attilio Director of Procurement Address: Hudson Valley Community College Administration Building, Room 240 80 Vandenburgh Ave Troy, NY 12180

SECTION K – CONTACTS

Issuing Office Facilities Daniel Seaman d.seaman@hvcc.edu https://hvcc.bonfirehub.com/ mailto:support@gobonfire.com