4_SOW_ISO-Molded Graphite_111924_Final.pdf

STATEMENT OF WORK

ISO-MOLDED GRAPHITE

1. SCOPE OF WORK

The Defense Logistics Agency (DLA) Strategic Materials, also referred to in this document as the Government, intends to procure Iso-statically Molded Synthetic Graphite (Iso-molded Graphite).

DLA Strategic Materials received congressional appropriations to procure iso-molded graphite in the fiscal year (FY) 2024 through the Consolidated Appropriations Act. DLA Strategic Materials intends to award a single, Firm Fixed Price (FFP) contract to procure this material. The acceptable variance of material quantity for acceptance is ± 1%.

2. APPLICABLE DOCUMENTS

The following documents apply to this SOW:

2.1 Occupational Safety & Health Administration (OSHA) 29 CFR 1910.1200.

2.2 The United Nations Globally Harmonized System of Classification and Labeling of

Chemicals (GHS).

2.3 Department of Transportation (DOT) Hazardous Materials Regulations (49 CFR 170-

189).

3. TECHNICAL REQUIREMENTS

The following sections define the requirements for the material, material packaging, labeling and material transportation.

3.1 Material Description

3.1.1 The Contractor shall provide a list of specifications/standards that the material they intend to deliver to the Government satisfies. The material delivered shall be qualified for end-product DoD usage, and the Contractor shall provide at least one end product to which the material is qualified. The specification/standards the Contractor lists shall satisfy the specifications listed in Table 1.

Table 1: Iso-molded Graphite Material Specifications Limits

Parameter Units Min Max Bulk Density g/cm3 1.70 1.80 Particle/Grain Size µm 10 35 Ash % 0.0 0.1 Flexural Strength Mpa 30 47 Electrical Resistivity µΩm 10.9 12.1

Graphite SOW

Coefficient of Thermal Expansion 10-6/K 3.0 4.1

Thermal Conductivity W/m K 100 125 Height and Width Inches 12 24 Length Inches 72 80

3.1.2 The Contractor shall indicate which type, class, and/or grades of material they intend to deliver to the Government. The Contractor shall include a copy of that specification or standard demonstrating type, class, and/or grade in their proposal.

3.1.3 Each lot shall consist of that quantity of iso-molded graphite that has been subjected to the same physical processes intended to make the final product identical. A lot shall consist of one or more acceptable batches of material produced by one manufacturer in accordance with one specification and revision under one continuous set of operating conditions. The Contractor shall ensure that the material from each production lot is segregated from the material from any other production lot. Comingling of multiple production lots into one larger lot will not be accepted.

3.1.4 The Contractor shall assign a unique lot number to each production lot.

4. CERTIFICATE of ANALYSIS (COA)

4.1 The Contractor shall provide a COA for the contained material within each production lot.

4.2 A production lot is defined as the material produced by the same bench for a bench-wise production process, or the same operating shift for a continuous process.

4.3 The COA is a legal document, which attests that the material delivered by the

Contractor satisfies the requirements stated in the SOW. The Government will determine based on the COA if the lot(s) of the material are acceptable for delivery.

The Contractor shall carefully sample and test the material to ensure the reliability of each submitted COA.

4.4 The COAs shall be provided by email in the Adobe Acrobat PDF (portable document format) format to COR for review and acceptance prior to shipping any lot(s) to the point of delivery. No other types of PDF formats will be accepted. The email address for submitting the COAs will be designated in the Contract.

4.5 The COA shall have a statement certifying that the material meets and or exceeds the material specifications of this SOW.

4.6 Each COA shall include the following as a minimum:

a. Lot number.

b. Weight and number of billets the COA covers.

c. List of tests performed and/or the methodology applied. The Contractor shall include any significant assumptions made, other than typical assumptions for test methodology, as a footnote to the reported value (i.e. Material is calcined, thus all free sulfur is converted to sulfate.)

d. Numerical results and, as applicable, qualitative results.

f. Error ranges/limits for results.

g. Specifications/requirements.

h. Name of the company or name of the laboratory performing the analysis.

i. Date each analysis is performed.

j. Printed name and signature of analyst.

4.7 Each COA shall be sent to the Contracting Officer Representative (COR) for review and acceptance prior to the shipment of each lot.

4.8 The Government will review each COA submitted to determine acceptability and conformance with the requirements stated in the SOW. The COR will notify the Contractor of the acceptability/unacceptability of each COA within twenty (20) business days after receipt of each COA.

4.9 The Contractor shall not ship any lot of material prior to the review and acceptance of each submitted COA by the Government.

4.10 The COA and all other documents the Contractor submits to the Government shall be in English.

5. SAMPLING and GOVERNMENT VERIFICATION

5.1 The Government reserves the right to verify the Contractor’s sampling operations (sample collection, sample preparation, sample specimen preparations, etc.) comply with the Contractor’s submitted Sampling Plan.

5.2 The Government reserves the right to sample and test each lot of material received to verify the material meets the material specifications set forth in the SOW.

5.3 The Government reserves the right to witness the sampling and/or testing of each lot’s samples of material the Contractor intends to deliver to the Government. The Contractor shall permit the Government access to activities associated with sample collection and distribution including aggregate sample preparation and sample specimen preparation.

This is to be done at the time that the Contractor is performing sampling operations on each lot of material that the Contractor intends to deliver to the Government.

6. PACKAGING

6.1 Each billet of iso-molded graphite shall be fully enclosed in cardboard packaging.

The Contractor shall package all billets delivered throughout the performance of this SOW in the same type (identical in all aspects) of packaging. All cardboard shall be new. The use of previously used cardboard is not acceptable. The Contractor shall submit detailed specifications of the type of packaging proposed for use under this SOW for review and approval by the Government prior to its utilization. No packaging shall be utilized that has not been pre-approved for use under this SOW by the Government.

6.2 Palletizing Requirements. Billets shall be placed onto new undamaged pallets meeting the specifications listed below and be banded/shrink wrapped together to prevent billet movement during handling, transportation, or other operations where billets and/or personnel could be damaged and/or injured if the billets shift. Billets can be stacked in multiple layers on a pallet, however the height of stacked billets shall not exceed forty-eight (48) inches and the total weight of iso-molded graphite shall not exceed the rated weight capacity of the pallet pre-approved by the Government. The Contractor shall submit detailed design drawings and manufacturer’s certifications for all pallets proposed for use under this SOW for review and approval by the Government prior to their utilization. No pallets shall be utilized that have not been pre-approved for use under this SOW by the Government.

The use of used, recycled, repaired, remanufactured and/or refurbished pallets will not be acceptable.

6.2.1 Wooden Pallet Design. All pallets:

a. Shall be approximately 48 inches deep (front to back) and 48 inches wide (side to side) in size.

b. Shall contain four (4) full length, solid stringers. One stringer shall be located at each edge (side) and two stringers shall be located in the interior of all pallets. Interior stringers shall be spaced 18 1/2 inches (on center) from the outside of each edge (side). Stringers shall be 1 5/8 inches in width and 3 ½ inches in height. Segmented, composite and/or block stringers will not be acceptable.

c. Shall have flush sides (e.g., no wings).

d. Shall contain “top decking” and “bottom decking” boards. Decking boards shall be six (6) inches in width for the lead boards and 3.5 inches in width for the interior boards. All decking boards shall be ¾ inches in thickness and be solid.

e. Shall be of a “two-way entry” configuration.

f. May be reversible in design.

g. Shall have a minimum rated load capacity of greater than 1,000 pounds per square foot.

6.2.2 Wooden Pallet Construction. All pallets:

a. Shall satisfy the requirements listed in ASTM D6199-18a.

b. Shall be constructed entirely (except fasteners) of high-density hardwood meeting the requirements of paragraph 6 of ASTM D6199- 18a. Only high-density hardwood species categorized in “Group IV” of ASTM D6199-18a shall be acceptable for pallet construction. The only acceptable high density hardwood species used for pallet construction are Beech, Birch, Hackberry, Hard Maple, Hickory, Oak (Eastern), Pecan, Rock Elm, American Elm, White Oak and Green Oak. Pallets may be constructed by mixing together or using different high density hardwood species listed above interchangeably.

c. Shall satisfy the requirements listed in ISPM-15 (International Standards for Phytosanitary Measures Number 15) (e.g., heat treated etc.).

d. Shall be constructed using only driven nails that are “helically” threaded, “Annularly” threaded or “fluted.” The fastener length shall be sufficient to provide a minimum penetration of 1 ¼ inches into the stringer.

6.2.3 A copy of the Safety Data Sheet (SDS) for the contained material shall be provided external to the packed material with each lot delivery. In accordance with The Hazard Communication Standard (HCS) (29 CFR 1910.1200(g)), the SDS shall contain the chemical name and concentration or concentration range of all ingredients which are classified as health hazards and are: present above their cut-off/concentration limits or present a health risk below the cut-off/concentration limits. The SDS shall be in English.

7. LABELING

7.1 All packaged billets shall be identified with attached tags(s)/label(s) that satisfy the below requirements:

a. The font size utilized to enter the required information on each tag/label shall be of sufficient size to be legible to the unaided eye.

b. All information on tag(s)/label(s) shall be in English.

c. Any ink used to print tags/labels shall be indelible, permanent, and suitable for use in unheated warehouses where temperature extremes (both hot and cold) exist. The use of paint on tags/labels to enter the required information on each tag/label is not acceptable.

d. Embossment to enter the required information on each tag/label is an acceptable method. Each letter and number shall be completely, individually, and legibly embossed with the embossed surface raised a minimum of 0.005 inch above the flat obverse tag surface.

e. The tag/label material shall be durable and suitable for use in unheated warehouses where temperature extremes (both hot and cold) exist. The tag/label material shall not react with the commodity being tagged/labeled.

f. Tag/label material shall have an expected lifespan of a minimum of twenty years with no degradation.

g. All tags/labels shall be of sufficient size to permit the listing of all required information.

7.2 The information in items A through J below shall be listed on each tag/label. The marking shall not include a security classification or anything indicating DLA Strategic Materials ownership other than the contract number, purchase specification number and date.

a. Commodity Name

b. Commodity Grade, Type, or Form

c. Country of Origin

d. Producer Name

e. Gross Weight in pounds and metric units. (Metric units to be in parentheses)

f. Net Weight in pounds and metric units. (Metric units to be in parentheses)

g. Lot Number

h. Billet Serial Number. (The serial number is the individual billet number in relation to the total number of billets in the lot; (e.g., billet 6 of 33 billets in the lot.))

i. Government Contract Number

j. Manufacturer’s Specification, Name, Number and Date

7.3 Tags/labels shall be attached to each billet in a permanent manner that prevents accidental detachment. The means of attachment shall be suitable for use in unheated warehouses where temperature extremes (both hot and cold) exist.

Attachment by adhesive means (e.g., glue, adhesive backed tag/label etc.) are acceptable.

7.3.1 Three tags/labels shall be attached to each packaged billet.

7.3.2 All packaged billets shall have tags/labels attached at three locations on the exterior cardboard packaging surface of each individual packaged billet. One tag/label shall be attached to both ends of each individual packaged billet. A third tag/label shall be attached to one side of each individual packaged billet.

7.4 If the material is considered hazardous as defined by OSHA 29 CFR 1910.1200 and/or the United Nations GHS, a label shall be prepared and affixed to the exterior cardboard packaging surface of each individual packaged billet in accordance with those requirements.

7.5 In accordance with The Hazard Communication Standard (HCS) (29 CFR

1910.1200(g)), the SDS shall contain the chemical name and concentration or concentration range of all ingredients which are classified as health hazards and are: present above their cut-off/concentration limits or present a health risk below the cut-off/concentration limits.

8. TRANSPORTATION

8.1 The Contractor shall be responsible for transport, as well as for Carrier and Insurance Paid To (CIP) of the material to the delivery point: the Government Storage Depot in Hammond, Indiana. The transportation of this material shall comply with all relevant Federal, State, and Local laws, including the DoT Hazardous Materials Regulations (49 CFR 170-189) where appropriate, including SDS documentation inclusion in shipping requirements.

8.2 The Contractor, its agents, and employees shall comply with the Environmental, Safety, and Occupational Health (ESOH) Policy of DLA Strategic Materials as identified in the Hammond Depot ESOHMS Orientation Guide for Contractors and Visitors (see Attachment 4 for a copy of this guide) while in DLA Strategic Materials storage facility.

9. TARIFFS

9.1 Exemption of Tariffs. This purchase of iso-molded Graphite by DLA Strategic Materials is exempt from tariffs, according to the Harmonized Tariff Schedule, under the provisions of 19 U.S.C. 1202 (Line 9808.00.40, Strategic and Critical Materials Stock Piling Act), 19 U.S.C. 2461, 19 U.S.C. 2463 and 19 U.S.C. 3007 from the Art. I, sec. 8, U.S. Const., as for a strategic and critical material.

9.2 Forms of Exemption. The exemption forms shall be filed by the Contractor and executed on the CBP Form 7501 (Entry Summary), where the code (9808.00.40, plus additional code entries) shall be entered on the form with the notation that the Duty and Internal Revenue Taxes are "0," along with the declaration (Form 6059, General Declaration). In addition, the Customs Service requires the Form 5106 (Request for Importer Number, or Notification of Importer Number), along with the invoice for the material, the packing list (if available or applicable), and shipping documents.

9.3 Signature of Certificate. The Form (along with its declarations/entries) shall be signed by an "Authorized Agent," who would be the same individual receiving the shipment.

10. DELIVERY

10.1 The Contractor shall deliver materials to the Government Storage Depot (delivery point) at the following address during the operations shown below:

Defense Logistics Agency Hammond Depot 3200 Sheffield Avenue Hammond, Indiana 46327-1003 Telephone: -219-937-5383 Site Manager: Nathaniel Walsko

Shipping/Receiving hours: 7:00 am to 2:30 pm (Central Time) Monday through Friday (exceptions of federal, state, and local holidays and days of closure due to inclement weather and/or other emergencies)

Accessibility: Truck and rail.

10.2 The Contractor shall submit a COA for each lot to the COR for review and acceptance prior to shipment of each lot.

10.3 The Government will review each COA submitted to determine acceptability and compliance with the requirements stated in the SOW. The COR will notify the Contractor of the acceptability/unacceptability of each COA within twenty (20) business days after receipt of each COA.

10.4 The Contractor shall be free to schedule each delivery with the COR only after the

COA is accepted by the COR. The Contractor shall schedule in writing with the COR all deliveries a minimum of twenty (20) business days in advance of their delivery and receive written acceptance of the proposed delivery schedule from the COR prior to any shipping.

10.5 The Contractor shall deliver materials to the Government Storage Depot (delivery point in Hammond, Indiana) within the shipping hours of 7:00 am to 2:30 pm (Central Time Monday through Friday (exceptions of federal, state, and local holidays and days of closure due to inclement weather and/or other emergencies).

10.6 All material deliveries shall be accomplished within the prescribed period of performance in this SOW.

10.7 The Contractor shall abide by the rules, laws, and regulations when accessing/delivering the material to the Government Storage Depot (delivery point in Hammond, Indiana as identified in the Hammond Depot ESOHMS Orientation Guide for Contractors and Visitors (see Attachment 4 for a copy of this guide) while in DLA Strategic Materials storage facility.

11. ACCEPTANCE

11.1 The material inspection and acceptance location will be at the delivery point in Hammond, Indiana.

11.2 The Government will perform visual inspections of all material upon receipt at the delivery point to verify conformance with the requirements stated in this SOW that can be verified visually. The material’s appearance shall be consistent with the following:

a. The material shall be uniform in quality and be free from visible impurities, foreign matter or other defects and be packaged and labeled in accordance with the requirements listed in this SOW.

b. Iso-molded Graphite shall have the characteristic graphite color and be in correct sized rectangular billets.

11.3 The Government will provide written notification of the

acceptance/rejection of delivered material to the Contractor within ninety (90) calendar days of delivery. The Contractor shall not submit an invoice until the COR has issued a notification of Acceptance for the delivery.

11.4 If any delivered material does not conform to the requirements stated in the SOW or is not the same as that indicated on the COA, the Government will reject the nonconforming material. The Contractor shall be responsible for removal and replacement of rejected material, including all attendant costs, within ninety (90) calendar days of the final delivery. The Government reserves the right to ask for compensation for lost time.

ACRONYMS:

CIP Carrier and Insurance Paid to cm Centimeter COA Certificate of Analysis DLA Defense Logistics Agency DOT Department of Transportation ESOHMS Environmental, Safety, and Occupational Health Management System FOB Free on Board FY Fiscal Year GHS United Nations Globally Harmonized System of Classification and

Labeling of Chemicals IATA International Air Transport Association IMO International Maritime Organization JDAM Joint Direct Attach Munitions Kgs Kilograms K Kelvin µ Micron Lbs Pounds Ω Ohm – Unit of electric resistance NDAA National Defense Authorization Act OSHA Occupational Safety and Health Administration SDS Safety Data Sheet SOW Statement of Work

Attachments

1. DLA Strategic Materials Depot On-Site Rules

2. Performance Requirements Summary Table (PRST)

3. Iso-molded Graphite Government Inspection report

4. Hammond Depot ESOHMS Orientation Guide - 2023