4-SOQ - West Side Elementary School 1.pdf

DATE: March 31, 2026

REQUEST: Statement of Interest and Qualifications

FOR: Granite School District

DEPARTMENT: Architecture, Engineering, & Construction

Services

SOLICITATION #: DB26-02

DESCRIPTION: West Side Elementary School

DETAILS: Project is for the construction of a new elementary school to replace an existing facility on the west side of Granite School

District. The new facility shall provide capacity for 700-900 students.

BACKGROUND INFORMATION

The Granite School District (GSD) Board of Education desires to:

Request the qualifications for architectural and engineering services for the design and construction of a new K-5 Elementary School in the western area of the District. The new school will be built on the site of an existing facility. GSD intends to demolish the existing building under a separate Contract, outside of the scope described in this Request for Statement of Interest and

Qualifications (RSOQ).

GSD will select a Designer of Record (DOR) to provide consistent, sensitive, thought development and technical execution of the project requirements under the direction and review of GSD. GSD has developed a set of Guiding Principles required to be incorporated into the design of the project that will be used to evaluate the DOR’s submission.

GSD is interested in existing, recent designs, with a capacity of 700 to 900 students (22-26 classrooms), to not only judge your firm’s abilities, but also to lessen the time required to develop plans and begin construction. Ideally, GSD hopes to find submittals which contain a facility that meets over 75% of our needs. GSD would like to have Construction Documents prepared and ready for bid within 4-6 months of award to the selected firm.

The DOR will provide technically sound and integrated contemporary mechanical, electrical, structural, and information systems without violating the esthetic integrity or frugality required and will collaborate and be responsive to the guidance of GSD.

The DOR will provide a proposed team of qualified engineers and specialty consultants (sub-consultants) to GSD in their submission. The DOR, in consultation with GSD, will make the final selection of, and will retain, the sub-consultants. GSD reserves the right to reject sub-consultants not meeting requirements of the District.

This RSOQ is part of the solicitation process that GSD will use to select a design firm or firms to undertake the project as described in greater detail below.

WEST SIDE ELEMENTARY SCHOOL

GUIDING PRINCIPLES/PROGRAM

GSD has created initial/preliminary Guiding Principles for the project. GSD has established these

Guiding Principles to provide their expectations for the project to the DOR. In so doing, GSD has also identified several Design Guideline topics that will clearly define for the DOR what the expectations are for achieving the Guiding Principles.

The below outline is not meant to be a comprehensive listing, but a starting point to initiate and assist with the creation of the project program.

1) Flexible Building Design

A. Easy to Reconfigure Interior Walls / Interior Space

i) Limiting interior block walls in favor of gypsum wallboard on steel stud framing where possible

B. Building Structure to stay the same

C. Open Staircase areas

D. Specialized Rooms/Maker Space/Labs

E. Building Lighting which promotes learning

i) LED

ii) Natural light

iii) Windows

F. Building Landscape

G. Building Environmental Condition

i) Mechanical System

ii) Electrical System

H. Comprehensive Elementary School Needs

i) Play Fields

ii) Playgrounds

iii) Pedagogically Appropriate Science Labs

iv) Gymnasium/Multi-Purpose Room with Stage

I. Staff Areas

J. Staff Workroom

K. Communal Areas

L. Student Collaboration Areas

M. Limited Individual Teacher Offices

N. Group Collaboration Offices

i) Planning rooms

O. District/Student Demand Drives Facility

i) Facility Design for Capacity for 700 to 900 Students (22-26 classrooms)

P. Building Safety and Security – in accordance with current State requirements

Q. Restrooms

i) Flexible design

ii) Consideration for single occupant/non-gender specific use

R. Lunchroom/Cafeteria

S. Parking

T. Separate Bus Pickup and Circulation

U. Separate Parent/Automobile Pickup and Circulation

2) Flexibility in Schedule

A. Summer Program

B. Evening Programs

C. After Hours Building Usage

D. Zoned for Partial Building Occupancy

3) Flexibility in the Delivery of Education

A. Flexibility in Education with technology

B. Ability to change Education Style 3-4 times during the life of the building

C. Able to manage students differently

D. Support Educational programs long term (50-60 years)

E. Allow for Curriculum change

4) Flexibility of Socialization

A. Student Relationship

i) with Friends

ii) with School/Community

B. Collaborating in classrooms

C. Socializing outside classrooms

D. Socializing areas

i) Inside building

ii) Outside building

E. No Hidden corners / hallways.

PROFESSIONAL ARCHITECTURAL/ENGINEERING SERVICES

GSD Architecture, Engineering, and Construction (AE&C) Services is seeking an architectural firm(s) to perform the following three tasks:

1) Task 1: Meet with school administration and District staff to finalize the Preliminary

Project Program.

2) Task 2: Provide basic architectural services of Programming/Schematic Design, Design

Development, and Construction Documents to implement the improvements identified in

Task 1.

3) Task 3: Provide bidding/negotiation support and services to administer/manage the project during the construction period. GSD AE&C Services staff are interested in strengthening project administration/management services.

A. The selected firm will be asked to assist by ensuring that Contractors complete projects within established schedules and budgets through more effective construction administration/management.

B. The selected firm shall be able to monitor the Contractor’s schedule, project costs, and workflow to bring the project to completion within the established schedules and budgets. This will require careful involvement by the architect and consultants’ representatives at the site during construction.

C. Demonstrated experience in keeping Contractors on schedule and within budgets is critical to the successful completion of the project. Respondents must demonstrate the way in which the architectural and engineering consultants will minimize change orders.

D. GSD expectations for Construction Administration and Management include, at a minimum, all tasks and assignments under AIA form B102 and the following:

i) Proactively identify schedule delays/missed milestones and if necessary, help develop a plan with the Contractor to get on track.

ii) Identify quality deficiencies and substandard craftsmanship against contract documents.

iii) Proactively engage Contractors in productive dialog to ensure timeline compliance.

iv) Conduct site visits three (3) days per week, at the site, providing a weekly report with a record of each visit, including photos, to GSD and Contractor.

FORMAL PRESENTATION/FACILITY VISIT

Based on the information contained in the Statement of Interest and Qualifications, selected firm(s) may be invited to make a formal presentation, including a visit to the facility presented in the materials submitted to the GSD Architectural Selection Committee. At the discretion of the

Architectural Selection Committee, a firm may be selected to provide services without a formal presentation/facility visit.

STATEMENTS OF INTEREST AND QUALIFICATIONS SUBMITTAL

Submittals shall be concise and address the ten (10) specific items listed in the Statement of

Interest and Qualifications Contents/Format (see next section). The following documents shall be submitted to Granite School District through Bonfire (formerly the Utah Public Procurement

Place (U3P)) no later than 1:00 PM MDT on Friday, April 10, 2026:

1) RSOQ Proposal Response. Submitted in an electronic pdf format, i.e., a separate pdf file uploaded to Bonfire.

Proposals must be received by the posted due date and time. Proposals received after the deadline are late and ineligible for consideration.

1) Proposals must be received electronically through Bonfire.

2) When submitting a proposal electronically through Bonfire, please allow sufficient time to complete the online forms and upload documents. The solicitation will end at the closing time listed in this RSOQ. If you are in the middle of uploading your proposal at closing time, the system will stop the process, and your proposal will not be received by the system.

3) NOTICE: By submitting a proposal in response to this RSOQ, offeror acknowledges that the requirements, scope of work, and the evaluation process outlined in the RSOQ are fair, equitable, not unduly restrictive, understood and agreed to. Any exceptions to the content of the RSOQ must be protested to the purchasing agent prior to the closing date and time for submission of the proposal.

All submitted materials will become the property of GSD and will not be returned to the submitting firm. This includes all written material and graphic material provided as part of submitting for this commission.

STATEMENT OF INTEREST AND QUALIFICATIONS

CONTENTS/FORMAT

The Statement of Interest and Qualifications shall include the following:

1) Letter of Interest/Programming Qualifications and Experience. A profile of the firm’s K-12 School design and construction experience, with an emphasis on elements that relate to each of the proposed project demands. Provide specifics on the architectural and engineering firm’s programming experience that will assist GSD to determine which options and facility programming are best suited for the facility. Include the programming experience of the principal(s)-in-charge, project architect, construction administrator/manager, and project engineers to be assigned to this project.

Maximum 2 pages (20 points)

2) Qualifications for Principal-in-Charge and Project Architect. Provide the following qualifications for the firm’s proposed principal-in-charge and proposed project architect to be assigned to the project:

A. Education/Training

B. K-12 facility design and construction experience

Maximum 2 pages, one for each individual (20 points)

3) Qualifications of Construction Administrator/Manager. Provide education and training, with an emphasis on their work related to K-12 School construction administration/management qualifications for the architectural firm’s construction administrator/manager. GSD desires that the construction administrator/manager be a separate individual than the principal-in-charge or the project architect.

Maximum 1 page (20 points)

4) Qualifications for Sub-Consultants to the Architect. Provide education and training, with an emphasis on their work related to K-12 School construction for programming, design, remodeling, and construction administration/management for each of the following sub-consulting disciplines:

A. Structural

i) Principal-in-charge

ii) Project engineer

B. Mechanical and Plumbing

i) Principal-in-charge

ii) Project engineer

C. Electrical/ Technology/Communications

i) Principal-in-charge

ii) Project engineer

D. Kitchen

i) Principal-in-charge

ii) Project engineer

Maximum 8 pages, one for each discipline per individual (20 points)

5) Anticipated Workload. Provide the anticipated workload of the proposed project architect, project engineers, and construction administrator/manager during the schedule of this project, including their current project assignments. Clearly indicate the percentage of time each has available to dedicate to this project.

Maximum 1 page (10 points)

6) Team’s Programming and Design Approach. Provide an original and brief statement of the architect and engineering team’s architectural programming and design approach for

K-12 School environments as described in this RSOQ.

A. Include what architectural programming and design approaches they have used and how these approaches have been successful in similar projects.

B. Discuss how your team would approach the design of the new facility and how your team would work with the assembled District team for design and development.

C. Provide specific details of how your team will interface with the successful Contractor and Sub-contractors to ensure the project is completed on schedule.

D. Provide Design Schedule indicating how much time your firm will require for each phase: Program Development, Schematic Design, Design Development, and

Construction Documents. Construction Documents must be complete and ready for bid by not later than Thursday, November 12, 2026.

Maximum 3 pages (20 points)

7) References. Provide references from five previous K-12 School clients of the firm who may be contacted. Include name of individual to contact, phone number(s), and email address. Multiple references from the same organization will not be considered. Employees or staff of Granite School District will not be considered as references if provided under this item.

8) Professional Liability Insurance. Present proof of professional liability insurance coverage maintained by not only the architectural firm, but also for each sub-consultant.

9) Prior Elementary School Design Experience. Provide examples of prior elementary school design work for new construction. Provide projects designed for clients other than

Granite School District to demonstrate breadth of experience.

Maximum 5 pages (20 points)

10) Existing Elementary School Plan Submission. Provide your proposed existing school design, completed by your firm, that you believe will best represent the Granite School

District West Side Elementary school. Your proposed school should have a capacity of 700 to 900 students or be easily adaptable to meet that capacity. The District is interested in your existing design to not only judge your firm’s abilities, but also to use an existing design to lessen the time required to develop plans and begin construction. Ideally, GSD hopes to find a submittal with a facility that meets over 75% of our needs. Modifications to complete our school can be made and implemented on an expedited schedule.

Submission shall include:

A. Site Plan of the existing school design. Include all functional elements required for an elementary school such as:

i) Building footprint

ii) Parking/automobile circulation

iii) Bus circulation

iv) Field space

v) Other site amenities

B. Floor Plan(s)

C. Elevations

D. Other Drawings as required to describe the key features of the design to GSD.

E. A brief, one-page summary matrix, of building statistics including, but not limited to:

building footprint square footage, total square footage (all floors), classroom count, estimated school/student capacity, office count in main office, seating capacity in assembly spaces, construction cost and cost per square foot, year built, duration of construction, and other statistics deemed relevant by DOR.

DOR may submit a school previously designed for Granite School District under this item.

School must be able to meet, or be easily adapted to, the program requirements as described in this RSOQ.

Page count as required to describe Project (150 points)

QUESTIONS

Any questions regarding this solicitation and/or the procurement process are to be submitted via

Bonfire. All questions must be submitted not later than Monday, April 6, 2026, by 3:00 PM

Mountain Time. Questions will be answered on Bonfire for the viewing of all parties not later than Wednesday, April 8, 2026, by 3:00 PM Mountain Time.

Due to the confidentiality of this project, during the solicitation process vendors shall not visit the site or contact the customer (District, school administration, and/or District staff). Such contact may result in the rejection of your submission.

PRELIMINARY PROJECT BUDGET AND FEE

School Project Type Project Budget

West Side Elementary School New Facility Build $35-40 Million

FEE: The architectural and engineering fee for the project will be negotiated with the selected firm based on a percentage of the construction budget. A lump sum fixed fee will be negotiated from the February 3, 2022, DFCM fee schedule for a project of complexity level C without modification.

The DOR fee shall include all sub-consultants required for successful completion of the work. The

DOR shall plan on GSD retaining the services of a commissioning agent for the project.

The fee for basic services shall be allocated as follows (See Sample Designer’s Agreement):

A. Programming/Schematic Design: 15%

B. Design Development: 15%

C. Construction Documents: 35%

D. Bidding/Negotiation: 5%

E. Construction Administration: 30%

i) Site Visits. Basic services for Construction Administration shall include visiting the site three (3) times per week for the estimated 80-week construction period. Cost proposal shall include a cost-per-visit unit price to compensate by change order for additional site visits beyond 240 visits in the basic services.

ii) Closeout Documentation. DOR shall allocate 1.5% of the Construction

Administration fee for the review of Contractor Closeout Documents and production of Record Drawings.

REIMBURSABLE EXPENSES: Provide a ‘not to exceed’ amount for reimbursable items as defined in the Contract. This shall be based upon an estimate of reimbursable costs.

The DOR will not receive a general markup on change orders that increase the Construction Cost unless they require a material and demonstrable increase in the level of DOR’s effort that is not due to the fault of the DOR. Increase in fee must be approved by GSD in writing prior to the performance of the work.

By executing the Agreement for this project, the DOR represents its belief that the required scope as identified in this Request for Statement of Interest and Qualifications and summary documents can be accomplished, with the cooperation of GSD, within the listed project budget.

PRELIMINARY PROJECT SCHEDULE

Phase Milestone Date(s)

SOQ Due April 10, 2026

Review of SOQ and Facility Visits April 13 - 24, 2026

Board of Education Approves Architect May 5, 2026

Development of Construction Documents May 6, 2026 – November 12, 2026

Bid the Project for Construction November 16, 2026 – December 10, Board of Education Approves Contractor January 5, 2027

Construction January 2027 – July 2028

School in Condition to Begin Classes July 2028

ATTACHMENTS

1. Evaluation Rubric

2. Designer’s Agreement – Sample

3. DFCM Architectural Fee Schedule (Effective Date: February 3, 2022)

EVALUATION RUBRIC

SOQ’s will be evaluated by the Architectural Selection Committee utilizing the following scoring sheet:

SOQ Evaluation Score Sheet

West Side Elementary School

Firm Name Evaluator Date

Score will be assigned as follows:

0 = No Response

1 = Poor, inadequate, fails to meet requirement

2 = Fair, only partially responsive

3 = Average, meets minimum requirement

4 = Above average, exceeds minimum requirement

5 = Superior

Description Possible

Points

Score

(0 - 10)

Weight Points

1. Programming Qualifications and Experience

20 Points x 2

2. Qualifications for Principal-in-Charge and

Project Architect

3. Qualifications for Construction

Administrator/Manager

4. Qualifications for Sub-Consultants to the

Architect

5. Anticipated Workload 10 Points x 1

6. Team’s Programming and Design Approach 20 Points

7. References 10 Points

8. Professional Liability Insurance 10 Points

9. Prior Elementary School Design Experience 20 Points

10. Existing Building Plan Submission 150 Points x 15

TOTAL EVALUATION POINTS 300 Points

Total