4-SELOC-FY27 (1).pdf

Sole Source Justification Application

Rev. 9/2025

C I T Y C O L L E G E S O F C H I C A G O

Sole Source Justification Application

Why are you requesting a Sole Source Waiver?

☐Only one known source that can provide the commodity or service. Procurement of public utility services.

☐Compatibility (e.g. CCC requires a specific piece of equipment to be compatible with an existing equipment system).

☐Public safety concerns.

☐Limited or proprietary systems (i.e. additional licenses, updates, specialized replacement parts, etc.).

☐A professional expert is requested.

☐Sales territories or product availability within limited geographic boundaries.

☐Other _______________________________________________________

If your request does not meet any of these criteria, STOP, consult with Procurement services to identify an alternative procurement method.

Name of requestor:

Department/School:

Project title:

Email address:

Contract or Board Report number:

Vendor:

Value of initial term, or if a renewal, value of this renewal $:

(Attach the proposal received)

Number of potential/remaining renewals:

Length of each renewal in months:

Value of all/remaining renewals:$

Actual Estimated

Choose one of the following:

New Sole Source Sole Source renewal Change Order or Amendment to an existing Sole Source

Provide a description of the supplies or services required

Cheryl Freeman cfreeman26@ccc.edu

Olive-Harvey College 35545

Seloc EV conversion SELOC

120,000

This organization converts Auto and Diesel vehicles into EV vehicles.There are times

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Select the type of funding to be used: Educational Funds Capital Funds Grant Funds

Other (Explain):

This purchase is economically only available from a single source because it is:

Art or Entertainment Services or Athletic Events Compatibility with existing/current equipment, accessories, replacement parts or service Critical changes to the existing contract are necessary and best accomplished by the original contract holder Federal/CCC Grant requires contract with specific vendor

(attach Grant Award Agreement) Item is copyrighted or patented and the item is only available from the holder

Copyright or Patent Number(s):

Items are needed for trial use or testing

Media for advertising

Organization memberships (Dues, fees, conference charges including mandated travel and related expenses)

Public utility regulated services

Radio and television broadcast rights software license/ upgrade/maintenance

Other (Explain):

Has CCC purchased these supplies/services in the past? Yes No

If yes, STARTING WITH THE MOST RECENT CONTRACT AND WORKING BACKWARD, for the entire relationship with this vendor for this supply or service, list each term, value, short description and type of procurement of each:

Term Term From: Term To: Value Description Vendor Selection

One Two

Three Four Five Six

Seven Eight Nine Ten

If more than 10 years, explain:

New technology and work in the clean energy field.

June 2025 June 2026 120000 Books, Curriculum development, teaching, hands on EV equipmentSole Source

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Business Rationale

1. Provide a detailed explanation of the need for the supplies or services:

2. What are the unique features of the supplies or services that are not available in any other product or by any other vendor?

Provide specific, quantifiable factors/qualifications:

3. If professional services, what are the unique qualifications the vendor possess?

Provide specific. measureable factors/qualifications:

4. Were alternative supplies or services evaluated? Yes No

a. If yes, what were they and why were they unacceptable? If no, why were alternatives not evaluated? Please be specific with regard to features, characteristics, requirements, capabilities and compatibility:

5. What efforts were made to get the best possible price?

Some of the supplies are developed specifically for the level of training the student is receiving. At Olive-Harvey the student will receive a level 1 and level 2 training on how to remove engines and systems to become an EV vehicle conversion technician.SELOC the delivers the Electric Vehicle (EV) Infrastructure program for Levels 2 & 3 EV charger installation education and training. The training will allow the students to attain permanent access to course work, a certificate of completion from Electric Vehicle training, and access to an annual Electric Vehicle Association (EVA) membership upon completion. Additionally, students will received EVU Level 2 ANSI industry certification.

This process of removal and the EV system that replaces the gas powered engines and systems are a specific package and equipment taught to the students to ensure they understand all of the systems they are removing and replacing. This vendor provides a certificate of completion from Electric Vehicle program, and access to an annual Electric Vehicle Association (EVA) membership upon completion. Additionally, students will received EV Level 2 ANSI industry certification.

This technology of conversion of vehicles started on high end sports cars initially and has morphed to heavy duty vehicles converting school buses to EV buses.Seloc, LLC provides a comprehensive training structure that prepares students for the workforce . Students will undergo a 12-week training program, led by experienced instructors and electricians, focusing on the installation of Level 1, Level 2 and Level 3 EV charging stations for both commercial and residential purposes.Additionally, SELOC trains for the technicians to convert cars and buses to EV vehicles.

The alternative vendors we reviewed for the EV Charging Station Installation training were not deemed acceptable, firstly, the alternative vendors did not offer memberships or certifications, which is a key component of our requirements. Additionally, their instruction time was shorter, which would result in less engagement and potentially limit the depth of the training experience.

Another critical point is that the alternative vendors focused solely on solar ground installation, whereas our programming specification requires training on EV Charging installation. This difference in content focus made them unsuitable for our needs. Last we are also offering Vehicle training through the EV conversion program.

We negotiated the price per student cost to include the curriculum, days and hours of classes, hands on electrical training by IBEW electricians, certification and membership access.

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6. Will this purchase obligate the CCC to this vendor for future purchases such as maintenance, licensing or continuing needs? Yes No If yes, please provide details regarding future obligations and/or needs:

7. Why is the price for this purchase considered to be fair and reasonable?

8. If this is a renewal, describe why circumstances are such that competitive selection is still not an alternative since awarding the original contract:

9. What will be the financial or other impact to CCC if this sole source is not approved and a competitive solicitation is required?

Department/College Representative Signature Required I know and understand the contents of this Sole Source /Bid Waiver Justification and attest that all statements are true and correct.

Department/College Representative Signature Printed Name Date

Department/College Representative Signature Printed Name Date

VC/ College President Signature

Procurement Approval and Signature

Printed Name Date

Printed Name Date

No we are using their services to teach students how to convert vehicles.

The number of students that are being trained lowered the price per student.

This cost will cover teaching the class, books, equipment and other needs to help the program become successful.

N/A

Cheryl Freeman 7/2/26

If not approved it would prevent the implementation of the EV program and lead to missed milestones and opportunities for growth for our students. .

7/7/2026 | 9:22:12 AM CDTAlva Gomez

7/7/2026 | 4:48:07 PM CDTKimberly Hollingsworth

7/27/2026 | 10:11:04 AM CDTAngela Arrington-Jones