4-SCOPE OF WORK.pdf

SCOPE OF WORK

LIQUID SODIUM HYPOCHLORITE SPECIFICATIONS

UTILITIES REQUIREMENTS

1. DELIVERY REQUIREMENTS

General: The intent and purpose of this specification document (the “Specification”) is for the Contractor to furnish and deliver liquid sodium hypochlorite (12.5 Trade Percent Available Chlorine) FOB destination in accordance with the American Water Works Association’s (AWWA’s) Standard B300-10 for hypochlorite, except as modified or supplemented herein, for the Marion County Utilities Department. Almost all of the sites identified in this RFP (as defined in Paragraph 4) are for a “non-tanker” or flatbed truck delivery and requires up to 100’ of hose on the Bidder’s truck. The Bidder must bid on all of the delivery sites. Additionally, the successful Bidder shall supply bulk storage tanks and containment for those sites indicated in Paragraph 4 at no additional charge as part of their sodium hypochlorite supply. At Marion County’s option, the successful Bidder shall also provide any needed chlorine chemical feed equipment. Marion County reserves the right to purchase said equipment from other sources.

2. DELIVERY REQUIREMENTS

2.1 Contractor shall make normal deliveries within three (3) calendar (not working days) days after receipt of order (ARO) and must make emergency deliveries within 24 hours. An emergency delivery is defined as a delivery which is necessary in order to prevent Marion County from running out of sodium hypochlorite in less than 24 hours. Marion County shall endeavor to minimize the number of “emergency” deliveries.

2.2 All deliveries of liquid sodium hypochlorite shall be freight prepaid, F.O.B. to each Marion County facility. All equipment deliveries shall be prepaid, F.O.B. to the requested Marion County facility.

2.3 Delivery time of day shall be arranged upon placement of order. Deliveries made to unmanned facilities must be coordinated with Marion County so the driver can gain access to the facility.

2.4 All deliveries of liquid sodium hypochlorite shall be made by properly cleaned containers on the delivery trucks to the locations specified in paragraph 5 below.

All delivery trucks must carry at least 100’ of hose and have a means to “blow the line clear” upon completion of the delivery.

2.5 Packaging and shipment of liquid sodium hypochlorite shall conform to all current regulations of the State of Florida, the United States Department of Transportation and all other applicable regulatory agencies.

2.6 All delivery personnel must have company cell phones to facilitate deliveries to unmanned and manned facilities. Experience has shown this to be critical to effective coordination of deliveries to the various Marion County facilities.

2.7 Marion County reserves the right to change quantities and delivery dates at its discretion with a 24-hour notice. Notice will be given to the Contractor in writing by an authorized designee of the Utilities Department. Written notice will be provided by the Operations Manager or the Operations Supervisor.

2.8 The Contractor shall be responsible for “blowing” or pumping liquid sodium hypochlorite into the storage tanks at the delivery sites and shall provide all necessary hoses, fittings, air-padding, pumps, etc. required to safely and efficiently “offload” the liquid sodium hypochlorite into designated storage tanks. The contractor shall be responsible for ascertaining the correct storage tanks and fill point locations to prevent accidental discharge of the product into the wrong storage tank(s).

2.9 The Contractor shall be responsible for any spills resulting from the failure of its or its subcontractor’s delivery equipment or from failure of attendant delivery personnel in the proper performance of their duties. Proper performance shall require attendant delivery personnel’s constant inspection and observation of unloading operations and knowledgeable response to problems or emergencies, which would most commonly be expected to occur. Marion County reserves the right to refuse any and all deliveries made with equipment that is poorly maintained and/or leaking sodium hypochlorite.

2.10 The tanks or trailers shall be clean and free of residue that may contaminate the Contractor’s product or impede the unloading process. It is the Contractor’s responsibility to verify the cleanliness of the transporting equipment before loading. All appurtenant valves, pumps, and discharge hoses used for the delivery of sodium hypochlorite shall be supplied by the Contractor and shall be clean and free from contaminating material. Marion County may reject a load if the equipment is not properly cleaned. The contractor shall furnish Marion County with an approved, leak-free connection device between the trailer and its intake receptacle. The Contractor shall observe the entire filling operation at each delivery site and shall immediately report any spills caused during the filling operations. The Contractor shall take immediate and appropriate actions to clean up any spilled liquid sodium hypochlorite. In the event of a spill, the contractor will notify Marion County Utilities immediately. If the contractor does not immediately clean up any spill, Marion County Utilities will immediately take clean up actions. The contractor will be responsible for the cost of materials and labor for such cleanup efforts. If spill results in the requirement soil mitigation and/or removal, Marion County will hire a certified hazardous material handling company to clean up the spill, and the cost of such service will be charged to the Contractor and deducted from the amount due to the Contractor. If Marion County’s unloading equipment such as pipe, valves or level indication and alarms should fail and the spillage is not the fault of the Contractor or its subcontractor, the Contractor shall be relieved of cleanup of the spill.

2.11 Because of security and safety concerns, all delivery vehicle drivers shall be U.S. citizens and have a proper commercial driver’s license with a Hazardous Material endorsement. Contractor’s drivers shall display its driver’s license whenever challenged by Marion County during the delivery. In addition, Contractor shall supply Marion County a “CD” with digital photographs of all of its delivery drivers with names imposed and shall send out an updated CD within 24 hours of any changes to its drivers. Marion County shall use the CD to verify whether driver is actually an employee of the Contractor. Failure to show proper license or failure of driver to be listed on the CD provided to Marion County shall result in rejection of delivery and subsequent possible termination of the Contractor’s supply agreement.

2.12 Delivery Shipments shall be rejected, which fail to meet any of the requirements of the

Specification. In the event a delivery shipment is rejected, upon notification to the Contractor that the shipment is rejected, Contractor shall be required to ship a replacement delivery to the affected location within four (4) hours from time of notification. Failure to provide replacement product that meets the Specification within the specified time period will constitute failure to comply with the delivery requirements set forth in this document.

3. PRODUCT MATERIAL REQUIREMENTS

3.1 Hypochlorite supplied under this contract shall be tested and certified as meeting the Specification, the AWWA Standard B300-10 and those of the American National Standards Institute/National Sanitation Foundation Standard 60 (ANSI/NSF Standard 60), Drinking Water

Treatment Chemicals Health Effects.

3.2 It is the responsibility of the Contractor to inform Marion County that its NSF or UL certification has been revoked or lapsed within 24 hours of the time the supplier receives verbal or written notification. Loss of certification shall constitute sufficient grounds for immediate termination of the contract between Marion County and Contractor.

3.3 Liquid sodium hypochlorite delivered under this Specification shall have a minimum of 120 Grams per Liter (GPL) available chlorine equivalent (a.k.a., 12.0 Trade Percent Available Chlorine) and shall be consistent as determined by chemical analysis.

3.4 Product shall be a clear straw-colored liquid with no visible cloudiness, impurities, or sediment.

It shall contain no soluble materials or organic substances in quantities capable of producing deleterious or injurious effects on the health of those consuming water treated with the liquid sodium hypochlorite.

3.5 Liquid sodium hypochlorite delivered under this Specification shall have a minimum of 0.20 percent by weight sodium hydroxide and a maximum of 0.40 weight percent sodium hydroxide.

3.6 Liquid sodium hypochlorite delivered under this contract shall meet the following containment concentration limits:

Iron < 0.3 mg/L Copper < 0.03 mg/L Nickel < 0.03 mg/L Chlorate < 2,500 mg/L Bromate ≤ 20 mg/L Perchlorate < 20 mg/L

3.7 The delivery time of the shipment shall not exceed 72 hours from the time of manufacture of the liquid sodium hypochlorite.

4. DELIVERY LOCATIONS

4.1 Delivery sites and locations are provided as estimates and will be subject to deletions or additions as necessary to meet the water production demands of Marion County. The contractor will receive written notice of any addition or deletion at least 72 hours prior to scheduled action.

4.2 Liquid Sodium Hypochlorite consumption at each location is an estimate only and Marion County shall not be bound by these amounts in its contract with Contractor. Marion County projects approximately 290,000 gallons of sodium hypochlorite delivered each year. There is no guarantee on said amount and the amount may decrease or increase from year to year.

4.3 Marion County owns some of its bulk storage tanks and others must be supplied by the Contractor.

The Contractor shall install bulk storage tanks, and any required containment as specified in the below listed table of delivery locations.

4.4 Utilities (only) Delivery Locations:

Facility Name Address Cl2 tank Annual usage

Ashley Farms WTP 4170 NW 44th Ave.

Ocala, FL 34474

500 4,563 Supplier

Buckskin Lake Manor WTP 18820 NE 249th Ter.

Ft. McCoy, FL 32134

55 Self-fill

Marion

Cedar Hills WTP 3506 SE 33rd Ct.

Ocala, FL 34471

100 823

Deer Path WTP 1331 SE 65th Cir.

Ocala, FL 34472

165 913

Dunnellon Airport WTP 14670 SW 110th St.

Dunnellon, FL 34432

Golden Ocala 1 WTP 4150 NW 84th Ct.

Ocala, FL 34482

Golden Ocala 2 WTP 2550 NW 70th Ave Rd Ocala 34482

300/350 2400

Golden Ocala WWTP 2550 NW 70th Ave.

Rd. Ocala 34474

2,500 84,350

Fore Acres WTP 4712 NE 21st Court, Ocala, FL 34479

100 873

Fort King Forest WTP 5155 SE 8th Street

100 393

Golden Holiday MHP WWTP 3120 NW 16th Ln.

Ocala, FL 34475

35 Self-fill

Greenfields/Indian Pines WTP 5405 SE 38th Street Ocala, FL 34480

150 1,194

Hi-Cliff/Sleepy Hollow WTP 5500 SE 3rd Pl.

Ocala, FL 34470

100 731

Irish Acres WTP 8344 N US HWY 441

325 417

K.P. Hole WTP 9435 SW 190 Ave. Rd.

Kunal II, WTP 7998 NW 47th Ave.

Ocala, FL 34474

165 608

Libra Oaks WTP 3631 SW 46th Avenue

Majestic Oaks WTP 5399 SW 82nd St.

Ocala, FL 34478

350 3,129

Marion Oaks 4 WTP 3550 SW 168 St.

Ocala, FL 34473

165/550 11,863

Marion Oaks 5 WTP 14170 SW 34 Terr. Rd.

165 995

Marion Oaks 6 WTP 5950 SW 150 Ln.

550 7,862

McAteer Acres WTP 5399 SE 15th Ct.

Ocala, FL 34480

Newton WTP 10149 N.W. 17th Ave.

30 Self-fill

Oak Creek Caverns WTP 4000 SE 20th Ave.

Oak Run 1 WTP 8899 SW 108 St.

Ocala, FL 34481

4000 16,790

Oak Run 2 WTP 7235 SW 115 St. Rd.

165 1,659

Oak Run WWTF 11400 SW 90th Ter.

(1) - 3000

(1) - 150 84,350

Oak Trace WTP 8390 SW 104 Pl.

165 1095

Palm Cay WTP 10721 SW 80 Ave.

60 Self-fill

Pilot Oil WTP 4120 W HWY 326

Pine Ridge Estates WTP 4851 NE 10th Street Ocala, FL 34470

100 591

Pine Run # 2 WTP 9278 SW 102 Pl.

Pine Run # 3 WTP 9756 SW 102 Pl.

Ponderosa WTP 12335 SE 126th Court, Ocklawaha, FL 32179

Quail Meadow WTP 2951 NW 47th Ave.

Rainbow Lakes Estates WTP 21717 SW Honeysuckle St.

Dunnellon, FL 34431

165 915

Residential Water Systems

WTP 5870 SE 42nd Ave.

Ocala, FL 34478

165 913

Salt Springs WTP 13841 N. HWY 19 Salt Springs, FL 32134

165 664

Salt Springs Well #2 13841 N. HWY 19

Salt Springs WWTF 25320 E. Hwy. 316

350 3,000

SC North WTP 10994 SW 65th Ave.

Rd.

Ocala, FL 34476

250 3,587

SC South WTP #1 17583 SE 102 Ave.

Summerfield, FL 34491 165 1,685

SC South WTP #2 17538 SE 101 Ave.

165 1,825

Sheri Oaks WTP 1891 NE 126th Place Sparr, FL 32617

Silver Springs Regional 5815 East SS Blvd.

Silver Springs, FL

34472

100 438

WTP Supplier

Silver Springs Shores 493 Oak Road

500/650 As needed

WTP B Supplier

Silver Springs Shores

WTP G

41 Hemlock Circle Ocala, FL 34472

1000 15,330

Silver Springs Shores WWTF 450 Emerald Road

5,000 140,000

Silver Springs Woods WTP 17815 SE 20th St.

Silver Springs, FL

165 500

South Lake Weir WTP 13761 SE 170 St.

Weirsdale, FL 32195

South Oak WTP 4923 SE 30th Ct.

55 500

Spruce Creek Golf & Country Club -WTP # 1

13613 Del Webb Blvd.

Summerfield, FL 34491

300 1,521

Spruce Creek Golf & Country Club - WTP# 2

12255 Del Webb Blvd.

Summerfield, FL 34491

500 10,429

Spruce Creek Preserve WTP 11300 SW 136 Pl.

325/350 3,650

Stonecrest WTP 17155 SE 115th Court

500 DW 9,125

Stonecrest WWTF SE 115th Ter. Rd.

Summerfield, FL

34491

3,000 11,736

Stone Oaks WTP 1046 NW 43rd Ln.

Summerglen WTP 15605 SW 13 Cir.

300 3,042

Sun Country/ 6738 SW 85th St.

Ocala, FL 34478

Paddock Downs WTP Marion

Timber Walk WTP 8599 SW 133 Ln. Rd.

165 983

Turning Pointe Estates WTP 13001 SW 3rd Court

Track & Card 17970 S. US HWY 301

(2) - 55 Self-fill

Waldbusser’s MHP WTP 9000 SE 183rd Ave.

Ocklawaha, FL 32179

35 Self-fill

Windgate Estates WTP 4161 NE 5th Terrace, Ocala, FL 34479

100 304

5. QUALITY ASSURANCE, SAFETY AND TRAINING

5.1 Sampling and Testing

5.1.1 All Sampling and Testing shall be in accordance with EPA and AWWA B300-10 standards and in accordance with the documents titled: “The Weight Percent Determination of Sodium Hypochlorite, Sodium Hydroxide, And Sodium Chlorate in Liquid Bleach” and “Suspended Solids Quality Test for Bleach Using Vacuum Filtration”, distributed by Powell Fabrication and Manufacturing, Inc. and available at http://www.powellfab.com.

5.1.2 The approved laboratories are listed below for all sampling and testing whether during the bidding period or after the award. No other Laboratory shall be used unless expressly authorized as an Addendum to the bid issued by Marion County amending the Specification or an amendment to the contract between Marion County and Contractor.

NovaChem Laboratories

(513) 523-3605 5172 College Corner Pike, PO Box 608, Oxford, Ohio 45056

Thornton Laboratories

(813) 223-9702 1145 East Cass Street, Tampa, Florida 33602

Aqua Pure

(352) 355-2383 3855 East Silver Springs Boulevard, Suite 107, Ocala, Florida 34479

5.1.3 Sampling and Testing Prior to Unloading: The Contractor’s delivery trailer shall have a sample port to provide a sample for analysis. At the sole discretion of Marion County, the Contractor’s delivery personnel (driver) may be asked to provide a sample of liquid sodium hypochlorite before the shipment is unloaded. Marion County will supply the sample container, and the driver shall collect the sample from the tank truck and turn it over to Marion County. The sample shall be considered representative of the lot. Marion County reserves the right to subject samples of the liquid sodium hypochlorite to quick analyses to ensure that it meets basic conditions of the specification with respect to specific gravity, weight percent of sodium hypochlorite, sodium hydroxide, and suspended solids. Any lot tested by Marion County that fails to comply with the Specification shall constitute grounds http://www.powellfab.com/ for rejection of that lot. No payment shall be made for hypochlorite that is rejected. The Contractor or its subcontractors shall allow 60 minutes for this testing to be completed. If testing cannot be completed within the 60-minute period, Marion County shall allow the Contractor to unload the shipment. In the event that the load is rejected, the Contractor shall have four (4) hours to supply another shipment. In the event that the Contractor is unable or unwilling to supply another shipment within this time period, Marion County has the right to procure a shipment from another source, and this will failure to deliver shall constitute a second rejection. If a delivery tested and fails to meet the chlorine content requirements, the delivery will be rejected, and the contractor will be responsible for providing replacement product within 4 hours. In the event if any product load fails laboratory testing and must be rejected after delivery, the contractor will be responsible for removing the failed product and providing replacement product within 6 hours. In the event that the Contractor is unable or unwilling to supply another shipment within this time period, Marion County has the right to procure another shipment from another source. Failure to deliver replacement products will constitute a second product rejection. Three rejections of a lot or shipment during any period of this contract shall constitute automatic termination of the Contractor’s supply contract with Marion County.

5.1.4 Sampling and Test of Shipment After Unloading. Marion County reserves the right to subject samples of the liquid sodium hypochlorite to complete analyses to ensure that it meets EPA specifications, AWWA B300-10 specifications, and the Specification.

5.1.5 Certified Analysis. Contractor shall supply an affidavit, signed by a corporate designated official, certifying that the liquid sodium hypochlorite furnished by the Contractor, complies with all applicable requirements of this Specification and AWWA Standard B300-04, latest revision.

6.2 Sodium Hypochlorite Tank Cleanings

6.2.1 At any time during the performance of this Agreement, if Marion County has any sort of sludge or other impurity buildup in any of its sodium hypochlorite tanks, the Contractor shall cleanout the tank at no charge to Marion County within seven (7) days, unless such timeframe is extended by Marion County. The cleanout should be done in such a manner so that it is done safely with no loss of disinfection to the affected plant and the contents disposed of in accordance with current regulations on disposal of hazardous wastes. The Contractor shall submit a procedure to Marion County for approval prior to this work being completed. The determination of whether there is any such sludge or impurity buildup in the tanks will be at the sole discretion of Marion County. When the tank has been properly cleaned, the Contractor shall refill the tank with clean, fresh sodium hypochlorite at no cost to Marion County.

7. OCCUPATIONAL HEALTH AND SAFETY

7.1 Contractor Safety Requirements

7.1.1 Contractor must ensure delivery personnel’s compliance with all OSHA requirements, including personal protective equipment for Contractor delivery personnel, including without limitation chemical goggles, transparent face shield and hard hat, rubber gloves, rubber boots, and rubber or plastic-coated fabric apron or slicker suit.

Contractor delivery personnel must wear at minimum, chemical goggles and rubber gloves when handling hoses and valves.

7.1.2 Contractor delivery personnel must remain within safe proximity while the transfer is in progress and continuously monitor for leaking hoses, connections, or other problems. It is the responsibility of Contractor delivery personnel to contain leaks and to report any and all spills.

7.2 Material Safety Data Sheets. In compliance with Chapter 442 Florida Statutes, any chemical delivered from a Contractor must be accompanied by a Material Safety Data Sheet (MSDS). The MSDS must be maintained by the user agency and must include the following information:

• The Chemical Name and the common name of the toxic substance

• The hazards and other risks in the use of the toxic substance, including:

- The potential for fire, explosion, corrosiveness and reactivity.

- The known acute and chronic health effects of risks from exposure, including the medical conditions which are generally recognized as being aggravated by exposure to the toxic substance; and

- The primary routes of entry and symptoms of overexposure.

• The proper precautions, handling practices, necessary personal protective equipment, and other safety precautions in the use of, or exposure to, the toxic substances, including appropriate emergency treatment in the case of overexposure.

• The emergency procedure for spills, fire, disposal and first aid.

• A description, in lay terms, of the known specific potential health risks posed by the toxic substance intended to alert any person reading this information.

• The year and month, if available, the information was compiled and the name, address, and emergency telephone number of the manufacturer responsible for preparing the information.

• Any questions regarding this requirement shall be directed to:

Department of Labor and Employment Security Bureau of Industrial Safety and Health Toxic Waste Information Center 2551 Executive Center, Circle West Tallahassee, Florida 32301-5014 Phone: 800/367-4378

8. Emergency Plan of Action and Safety Training

8.1 Within 30 days of the award and acceptance of the contract for the supply of liquid sodium hypochlorite, the Contractor shall provide in writing, an emergency contingency plan, with appropriate telephone contacts, for Marion County to follow in case an emergency supply of liquid sodium hypochlorite is needed. The Contractor shall supply in writing, an emergency spill response plan with appropriate emergency response personnel names (to include at least two degreed engineers who live within one hundred fifty miles of Marion County) and telephone contact numbers (24-hour contact numbers) within 30 days of award and acceptance of the contract to supply liquid sodium hypochlorite. In addition, the proper spill response notification procedure, along with any forms required by all local, state or federal regulatory agencies, shall be supplied by the Contractor. This section in no way relieves the Contractor of his responsibility to notify the proper regulatory agencies in the event of a spill incident. In the event of a spill or leak, the Contractor shall supply the necessary personnel (including one degreed engineer) to immediately respond to such an event, to work with the local Hazardous Materials Response Team and to manage and oversee “After Event” cleanup efforts. Should a spill or leak occur, caused by Contractor’s personnel, equipment or method of delivery, Contractor shall immediately comply with all applicable terms and conditions of the current version of Title III, Superfund Amendments and Reauthorization Act of 1986, 42 U.S.C.S. 11001, et seq. (SARA) and the Florida Hazardous Materials Emergency Response and Community Right to Know Act of 1988, Chapter 252, Part II, Florida Statutes. The responsibility for compliance with Federal and State rules and regulations regarding Contractor caused spills or releases shall be the sole responsibility of Contractor. The Contractor shall indemnify and hold Marion County harmless for any failure to properly report and

/or comply with this provision. In addition, Contractor shall bear all expenses of spills, unless caused by the sole negligence of Marion County.

8.1.1 Safe Handling Training. The Contractor shall provide an appropriate safe handling training course for liquid sodium hypochlorite within the first month of the contract, to all current Marion County operations personnel and shall be available to conduct “refresher” courses or new employee training at six (6) month intervals during the contract period. The Contractor shall provide this assistance at no charge to Marion County.

8.1.2 Technical Assistance. The Contractor shall provide engineering and technical assistance, as needed, regarding the application of its product and disposal and handling of residues and sludge’s produced by the application of liquid sodium hypochlorite in the water and wastewater treatment process. This expertise shall extend to the application of all other chemicals used by Marion County in its water treatment and wastewater treatment plants.

The Contractor shall provide this assistance at no charge to Marion County.

9. Calcium Hypochlorite 68% Minimum Available Chlorine 60%

HIGH TEST CALCIUM HYPOCHLORITE (HTH) GRANULAR SPECIFICATIONS

1. Granular Chlorine Calcium Hypochlorite (HTH) 68% minimum available chlorine 65%.

2. Granular Chlorine Calcium Hypochlorite (HTH) cost per 100-pound pail.

3. Delivery shall be FOB, Ocala FL at the five (5) below Marion County Wastewater Facilities:

• Golden Ocala/NW Regional Wastewater Treatment Facility

2550 NW 70th Avenue Ocala, Florida 34482

• Oak Run Wastewater Treatment Facility 11400 SW 90th Terrace Ocala, Florida 34481

• Salt Springs Wastewater Treatment Facility

SR 19 & SR 316

Salt Springs, Florida 32134

• Silver Springs Shores Wastewater Treatment Facility 450 Emerald Road Ocala, Florida 34472

• Stonecrest Wastewater Treatment Facility 17200 SE 115th Avenue Summerfield, Florida 34491

Terms of this contract: Three (3) years, with an option to renew for three (3) additional one (1) year terms pending mutual agreement. The term shall not be for longer than six (6) years. Renewals shall be automatic and annual unless a price increase is requested; price increases shall ONLY be considered upon renewal dates, must be supported by an industry documented increase, shall not exceed three percent (3%), and must be Board approved.

Negotiations: Projects may be held with the most qualified firm for compensation which the County determines is fair, competitive, and reasonable. The County shall require the firm receiving the award to execute a truth-in-negotiation certificate stating that wage rates and other factual unit costs supporting the compensation are accurate, complete, and current at the time of contracting.

Should the the County be unable to negotiate a satisfactory contract with the firm considered to be the most qualified at a price the County determines to be fair, competitive, and reasonable, negotiations with that firm will be formally terminated. The County reserves the right to either continue negotiations with the second ranked firm and so forth accordingly, or to terminate the negotation process.