4-RFQ GC 2026 Final Solicitation Posted.pdf

REQUEST FOR QUALIFICATIONS

FOR

GENERAL CONTRACTING SERVICES

Specification No. 26-1273

Advertisement Date: May 22, 2026

Required for use by the Board of Education of the City of Chicago

Department of Capital Planning and Construction

A Pre-Submittal Conference will be held on June 12, 2026 at 10:00 A.M. Chicago Time, online at meet.google.com/ada-fgps-efq

Please sign-up for the Pre-Submittal Conference at the following link:

https://forms.gle/R2AkePGZx9mySuut9

Attendance is not mandatory, but encouraged. MBE/WBE Networking is encouraged by reaching out to all Respondents on the attendee list provided shortly after the conclusion of the Pre-Submittal Conference.

RESPONSES MUST BE RECEIVED NO LATER THAN 2:00 PM CHICAGO TIME

ON JUNE 23, 2026 THROUGH THE FOLLOWING LINK:

https://www.cps.edu/procurement/contracting-opportunities/

ISSUED BY

THE DEPARTMENT OF PROCUREMENT

BOARD OF EDUCATION OF CITY OF CHICAGO

BRANDON JOHNSON MACQULINE KING

MAYOR SUPERINTENDENT/CHIEF EXECUTIVE OFFICER

SEAN B. HARDEN PATRICIA HERNANDEZ

PRESIDENT CHIEF PROCUREMENT OFFICER

For Current Bid/RFQ/RFQ Information : https://www.cps.edu/procurement/ http://meet.google.com/ada-fgps-efq https://forms.gle/R2AkePGZx9mySuut9 https://www.cps.edu/procurement/

RFQ for General Contracting Services

TABLE OF CONTENTS

I. General Invitation and Instructions

II. Scope of Work

III. Submittal Requirements

IV. Evaluation Criteria and Basis of Qualification

V. Respondent’s Execution Page

Attachments:

Attachment A: Contractor’s Disclosure Form

Attachment B: CPS Contract Terms

I. General Terms & Conditions

II. Specific Terms & Conditions

III. Product Terms

IV. Data Security & Confidentiality

V. Supplemental Terms & Conditions

Attachment C: W-9 Tax Form

Attachment D: MBE/WBE Compliance Documents

Attachment E: Insurance Requirements

Attachment F: Vendor Information - Pool submissions

Attachment H: Key Performance Indicators (KPIs)

I. GENERAL INVITATION AND INSTRUCTIONS

REQUEST FOR QUALIFICATIONS (“RFQ”) FOR GENERAL CONTRACTING

FOR THE BOARD OF EDUCATION OF THE CITY OF CHICAGO

The Board of Education of the City of Chicago, commonly known as the Chicago Public Schools (the “Board” or “CPS” or the “District”) invites the submission of responses (“Responses”) from organizations (“Respondents”) that wish to provide General Contracting services (hereinafter defined) to the Board. The Board will pre-qualify Respondents to participate in the service pool defined herein. The Board reserves the right to (i) select one or more Respondents to provide the Services (hereinafter defined) outlined herein; (ii) reject any and all Responses; and (iii) identify any areas where a conflict of interest may require limitations on a Respondent.

Organizations may propose as a joint venture and independently as a single Respondent. If the Respondent is proposing in both capacities, separate Responses must be submitted for each. If a joint venture Response is rejected, no organization which has participated in the joint Response can be considered to provide services unless it has separately submitted a Response. Similarly, two (2) or more organizations may submit Responses as a prime contractor(s) and subcontractor(s) relationship. In the event of such an arrangement, the Board reserves the right to reject any subcontractor and accept only the primary contractor. The Board will not accept a subcontractor and reject the primary contractor. If a subcontractor wishes to be considered separately for a portion of the services, such organization should submit a separate Response. A “partnership”, “joint venture” or “sole proprietorship” operating under an Assumed Name must be registered with the Illinois County in which it is located, as provided in the Assumed Business Name Act (805 ILCS 405.0.01, et. seq.).

Respondents are responsible for clearly identifying the correct legal name of the entity(ies) submitting a Response, including any assumed name(s).

RESPONSES ARE TO BE SUBMITTED ELECTRONICALLY ACCORDING TO THE INSTRUCTIONS

CONTAINED IN THE SUBMITTAL REQUIREMENTS SECTION OF THIS REQUEST FOR

QUALIFICATIONS. IF RESPONDENT DESIGNATES ANY PORTION OF ITS SUBMITTAL AS

EXEMPT UNDER THE ILLINOIS FREEDOM OF INFORMATION ACT (“FOIA”), RESPONDENT

SHALL ALSO PROVIDE ONE (1) ELECTRONIC VERSION OF THE REDACTED RESPONSE.

COVER LETTERS SHALL BE ADDRESSED TO:

Patricia Hernandez Chief Procurement Officer Department of Procurement Board of Education of the City of Chicago

RESPONSES MUST BE RECEIVED NO LATER THAN JUNE 23, 2026 AT 2:00 PM CHICAGO TIME

THROUGH THE FOLLOWING LINK:

https://www.cps.edu/procurement/contracting-opportunities/

Respondents shall be responsible for the successful submission of the Response before the advertised date and hour for the receipt of the Responses. Responses submitted past the advertised date and hour for the Response receipt will not be considered and will be rejected.

Downloading Solicitations/Addenda.

The RFQ document, all attachments, and any addenda to this RFQ are available for download from the Board’s web site at: https://www.cps.edu/procurement/contracting-opportunities/

Respondents are solely responsible for ensuring that they have received all necessary procurement documentation, including any addenda. The Board is not responsible for ensuring that any and all procurement documentation is received by any Respondent.

I. GENERAL INVITATION AND INSTRUCTIONS

Questions.

Organizations requiring additional assistance shall contact Paul Miranda Martinez via Bonfire (preferred) or at pmirandamartinez@cps.edu. If an organization is in doubt as to the meaning of a part of this RFQ, the organization may submit a written request for clarification to the aforesaid individual with a reference to the Specification Number provided on the cover page of the RFQ. No telephone calls will be accepted.

Organizations, including all agents or subcontractors, who contact any other CPS personnel, either verbally or in writing, concerning this RFQ, are in violation of the procurement procedures and any submitted Responses from or including such individuals or entities may be disqualified.

QUESTIONS REGARDING THIS RFQ MUST BE RECEIVED NO LATER THAN JUNE 4, 2026 AT 2:00

P.M. CENTRAL TIME (CHICAGO)THROUGH THE FOLLOWING LINK:

https://www.cps.edu/procurement/contracting-opportunities.

All written questions received by the deadline will be answered at the Pre-Submittal Conference and a written clarification will also be posted on the Board’s website where it will be available for review by all Respondents prior to the submission deadline. Late questions will not be answered. Oral clarifications offered by any Board employee will not be binding on the Board.

Addenda.

Any revision or expansion of the terms, conditions, or specifications provided in this RFQ that are deemed necessary by the Chief Procurement Officer before the due date of Responses will be made in the form of an addendum issued by the Department of Procurement. A copy of any such addendum will be posted on the Office of Procurement website at https://www.cps.edu/procurement/contracting-opportunities/. Failure on the part of the Respondent to receive any written addenda will not be grounds for withdrawal of the RFQ. Respondent must acknowledge receipt of each addendum issued on the RFQ Execution Page.

Errors, Omissions and Withdrawals of Responses.

Respondent is expected to comply with the terms and intent of the RFQ and shall not avail itself of any error or omission to the detriment of the Board. Should Respondent suspect any error, omission or discrepancy in the specifications or instructions, Respondent shall immediately notify the Board in writing, and the Board will issue written corrections or clarifications in an addendum if necessary in the Board’s sole discretion. Respondent is responsible for the contents of its Response and for satisfying the requirements set forth in the RFQ. Respondent will not be allowed to benefit from errors in the document that could have been reasonably discovered by Respondent in the process of putting the Response together.

Responses may be withdrawn at any time prior to the due date. All requests to withdraw must be in writing; oral requests will not be honored. The request should be labeled and addressed in the same way as the original Response and should be clearly marked to indicate that it is a withdrawal of the Response. Resubmission of a withdrawn Response will be considered a new Response and must be submitted prior to the due date.

Exceptions to CPS Contract Terms.

No exceptions to the Board’s terms and conditions will be permitted or deemed accepted in response to this RFQ. Pre-qualified Respondents shall sign the CPS Contract Terms attached to this RFQ without revision or negotiation.

[REMAINDER OF PAGE LEFT BLANK INTENTIONALLY.]

mailto:pmirandamartinez@cps.edu

II. SCOPE OF WORK

Any Respondent who has been deemed pre-qualified by the Board, and who has entered into the Board’s General Contracting Services Agreement, shall be eligible to bid on the Board’s various contracting projects. Each Project shall be awarded to the lowest, responsive, responsible bidder. The bid solicitations for each Project will contain the specific services required for each such Project, including, but not limited to, the following:

1. Performing general construction contracting services required by the scope of work identified in the bid solicitation in compliance with all applicable laws, rules, codes and regulations.

2. Biddable projects open to contracted vendors will be either:

Category A: Projects GREATER THAN $1.5 MILLION or Category B: Projects LESS THAN OR EQUAL TO $1.5 MILLION

3. Procuring of all permits, licenses and approvals.

4. Planning, coordinating, administering and supervising all of the work.

5. Procuring of all materials, equipment, labor and vendor services (including without limitation the notarized certifications of subcontractors) referenced in the General Terms and Conditions required for each awarded project in accordance with the provisions of the Board’s Multi-Project Labor Agreement.

6. Providing required documents for the required insurance and providing the payment and performance bonds required for each awarded project.

7. Performing change order, corrective work and closeout completion.

8. Complying with Board directives and policies regarding each project, including without limitation directives and policies regarding lead and asbestos-containing surfaces, in addition to other environmental work regarding each project.

9. Preparing and submitting timely status and progress reports and updating project completion schedules when requested by the Board.

10.Meeting with Board representatives regularly as required to discuss work in progress and other matters.

11. Providing all required M/WBE Documentation when responding to a specific bid solicitation.

12.Maintaining and providing in a timely manner all required certified payroll documentation.

13.Maintaining a Safety program and complying with all relevant rules, regulations, specifications and laws regarding and pertaining to Safety.

III. SUBMITTAL REQUIREMENTS

RESPONSES MAY BE DEEMED NON-RESPONSIVE AND WILL NOT BE FURTHER CONSIDERED IF

THERE IS NOT A RESPONSE AND/OR DOCUMENTATION THAT ADDRESSES EACH AND EVERY

PARAGRAPH CITED IN THIS SECTION. The Board reserves the right to accept or reject any or all Responses or any part thereof, to extend the time for submission of Responses, to negotiate with any or all Respondents, and to award pre-qualification status to the Respondent(s) whose initial Response is most advantageous to the Board, without further discussion or negotiation.

1. FORMAT OF RESPONSE. The submitted Response shall contain sufficient detail to enable the Board to evaluate it according to the criteria outlined in Section IV: Evaluation Criteria and Basis of Award. The Board may, but is not required to, request additional information or oral presentations from Respondents. Therefore, the submitted Response should represent the best terms by which Respondent would be able to provide the Services. All documents submitted must be provided in a PDF version and, whenever possible, in their original native version (Word, Excel, etc.).

2. CONTENTS OF RESPONSE. EACH RESPONSE SHALL INCLUDE AT LEAST THE

FOLLOWING MATERIALS:

A. Cover Letter. The cover letter shall be signed by an authorized representative of the organization(s) proposing to provide the Services. The cover letter must contain a commitment to provide the Services described herein and a written commitment to enter into a written contract with the Board for the Services. The letter shall indicate that the Respondent’s submittal is firm for a period of at least one hundred eighty (180) days. The letter shall also include a brief narrative description of the organization and its service offerings and identify the contact person(s) for contract negotiations, administration and for arranging an oral presentation.

Respondents are invited to submit Responses to one category defined in the Scope of Work.

Respondent’s Cover letter must identify within which category it is seeking a contract pre-qualification:

THE BOARD WILL BE AWARDING PRE-QUALIFICATION STATUS AND MASTER

AGREEMENTS IN ONE OF TWO CATEGORIES ONLY:

Category A: Projects GREATER THAN $1.5 MILLION

OR

Category B: Projects LESS THAN OR EQUAL TO $1.5 MILLION

General Contractors will be pre-qualified for only ONE Category. General Contractor must indicate in its Cover Letter (see Submittal Requirements in Section V) the Category for which it is seeking pre-qualification.

A payment and performance bond shall be required for each Project over $50,000.00 awarded to a qualified Respondent in the amount of the base contract price for such Project. The qualified Respondent shall acquire the bond(s) at its own expense. A bid bond in the amount of 5% of the total bid price will be required for all Project bids over $25,000.00 at time of bid. No bid deposits will be accepted.

B. Executive Summary (2-page limit). The Executive Summary shall be limited to a brief narrative highlighting the organization’s Response. The Summary must identify the primary Respondent including contact name, address, phone number and email address. Any subcontractors or partners must also be identified.

C. Respondent’s Execution Page. Respondent’s Execution Page must be appropriately completed.

D. References. A minimum of three (3) non-Board references from projects of similar scope and magnitude to those described in this RFQ for which Respondent is currently providing services or has provided them in the recent past. Valid telephone numbers and email addresses of individuals at each of the references must be provided. The Board reserves the right to contact these references.

E. Financial Statements. Copies of audited financial statements (or tax returns signed by the preparer, only if audited financial statements are not available) for the three (3) previous fiscal years and the most recent quarterly report must be provided. Financial Statements must include auditor's letter of opinion, auditor's notes, balance sheet, and statement of income/loss. Each prime or joint venture partner must submit this information. The Board reserves the right to accept alternative information and/or documentation submitted by Respondent(s).

F. Qualifications of Respondent. Respondent shall describe its experience in providing the Services requested in the RFQ. Respondent shall outline the number of years the company has been in business and provide an overview of the experience and background of the company and its committed key personnel. Respondent shall also identify the legal name of the company, any assumed name, its headquarters address, its principal place of business, its legal form (i.e., corporation, joint venture, limited partnership, etc.), the names of its principals or partners, and confirmation that Respondent is authorized to do business in the State of Illinois.

● Organization Chart - If Respondent is a business entity that is comprised of more than one legal participant (e.g., Respondent is a joint venture, partnership, etc.), then Respondent must identify or cause to be identified all participants involved, their respective ownership percentages, and summarize the role, degree of involvement, and experience of each participant separately.

● Not-For-Profit - If Respondent is a not-for-profit and/or or community service provider, then Respondent should detail its experience and longevity as a service organization. In the event that all or part of the Services will be supplied by subcontractors, Respondent shall provide similar information regarding each proposed subcontractor.

G. Insurance Requirements (Attachment E). Evidence of current insurance coverage must be submitted. If Respondent's current coverage does not meet the requirements stated in this RFQ, Respondent shall include in its Response a commitment to acquire the required insurance coverage should it be awarded a contract for these Services.

H. Work History with Board. List, and briefly describe, any past work history with the Board, including the specific project worked on or the specific services delivered to the Board.

I. Work History with Outside Agencies/Corporations. List and briefly describe any past work history with other agencies and corporations that reflect similar work that is being requested through this RFQ.

J. Self-Performed Work. - If applicable, list and briefly describe any self-performed work with CPS or other agencies and corporations that reflect similar work that is being requested through this

RFQ.

K. Qualifications of Assigned Personnel. Indicate the number of full-time personnel employed by your organization and the percent available to work on the Services if the contract is awarded to Respondent. Identify who will have the primary responsibility for each Service. For each of the individuals listed, please submit their resumes and indicate the following: name, title, intended role and responsibilities for the duration of the contract, educational background, specific qualifications related to role and responsibilities, past relevant experience, number of years of relevant experience, supervisory responsibilities (if relevant to role). Relevant certifications are a requirement and must be verified to be a qualified Respondent.

L. Licenses. Submit copies of Respondent’s City of Chicago and State of Illinois licenses and all other licenses relevant to the performance of the contract, including General Contracting license from the City of Chicago.

M. Joint Ventures. A copy of the executed joint venture agreement, if applicable, must be submitted.

N. MBE/WBE Compliance Documents (Attachment D). All sections of the Remedial Policy for Minority-Owned Business Enterprise (MBE) and Women-Owned Business Enterprise (WBE) Participation in Construction, Goods and Services Contracts that apply to your business entity must be filled out in their entirety. Any sections that do not apply must be clearly marked Not Applicable or N/A.

These completed documents must be submitted with the required copies of your Response. Proposed MBEs and WBEs must be identified through the submission of the Forms 100, 101, 102 (if applicable), 103A, 103B (if applicable), 104 and 106 (if applicable). Once identified, if any substitution(s) of any MBE and/or WBE organization must occur, it must be approved by the Office of Business Enterprise Development and Environmental Social Governance. Please note that the Chicago Public Schools gives credit to M/WBEs that are certified with any governmental agency. For the term of the Agreement, including any renewal terms, Respondent shall adhere to the minimum goals of 30% MBE and 7% WBE established by the Office of Business Enterprise Development and Environmental Social Governance and shall adhere to all other applicable MBE/WBE requirements as set forth in the program.

O. Contractor’s Disclosure Form (Attachment A). The Contractor’s Disclosure Form must be completed per the instructions on Attachment A. Proposer represents that the agent submitting the electronic disclosure form is authorized to do so on behalf of Proposer and is licensed as may be required by state law, in the event of e-notarization.

P W-9 Form Request for Taxpayer Identification Number and Certification (Attachment C). The W-9 Form must be completed, signed and submitted with the Response.

Q. Legal & Contract Compliance Disclosure. List, and briefly describe, any and all legal actions for the past three (3) years in which the Respondent has been a debtor in bankruptcy, a defendant in a lawsuit for deficient performance under a contract or agreement; a respondent in an administrative action for deficient performance, or a defendant in a criminal action. Respondent must also list and briefly describe any and all instances in the past three (3) years where it has been issued a notice to cure, been held in default, or been found to have committed a material breach under its contract with another public entity.

R. Oral Presentations and/or Interrogatories. The Respondent may be invited to present its business model and answer any questions that the Evaluation Committee may have. Respondent may also be asked to answer interrogatory questions from the Board.

S. Implementation and/or Management Plan. Respondent shall provide an Implementation/Management Plan indicating how it will perform the Scope of Work described in this RFQ.

Respondent must detail the methodology and approach for implementing, managing and delivering the Scope of Work, including all related products, materials, and services. Methodology should include Respondent’s approach to providing work, including without limitation project management, scheduling, budget management and quality management.

T. Bonding Capacity. Respondent must provide a letter from Respondent’s insurance/surety company that lists Respondent’s current single bond and aggregate bond capacity. Joint Ventures should provide a letter that lists the Joint Venture’s single bond and aggregate bond capacity.

U. Vendor Information for Pools (Attachment F). Respondent must complete the information contained in each column of the spreadsheet attached as Attachment F. Respondents are https://www.cps.edu/globalassets/cps-pages/procurement/blank-obd-mbe-wbe-formobedesg-final-07.11.2025.pdf not permitted to modify, revise, or move the columns or column headers of this Attachment. “Extension Number” and “Category Award” may be left blank.

W. Safety Statement. Respondent must provide a statement committing to all safety requirements described in the RFQ.

3. COST OF PREPARING AND PRESENTING RESPONSES. Respondent shall bear all costs incurred in the preparation and presentation of Responses, including any costs incurred for additional materials and presentations that may be supplied as part of the evaluation of Responses. Respondent shall not seek any reimbursement from the Board for any costs. Issuance of this RFQ does not commit the Board to pay any cost that may be incurred by Respondent during the RFQ process.

IV. EVALUATION CRITERIA AND BASIS OF AWARD

All Respondents shall be accorded fair and equal treatment with respect to the RFQ process.

Discussions may be conducted with Respondents who submit Responses determined to have a reasonable possibility of being pre-qualified by the Board. In conducting any discussions, there shall be no disclosure of any information derived from Responses submitted by other Respondents.

1. SELECTION PROCESS.

A. Evaluation Committee. An Evaluation Committee will include representatives from the Department of Procurement, the user group defined in the Scope of work, and representatives from other Board Departments as needed. The Evaluation Committee will review Responses, in accordance with the evaluation criteria set forth below. The Evaluation Committee will submit its recommendation to the Chief Procurement Officer for review and concurrence and will request that the Chief Procurement Officer recommend to the Board that the Respondent(s) meeting the Board's criteria be awarded pre-qualification status. NOTE: Note that General Contractors will be pre-qualified for only ONE Category. Respondent must indicate in its cover letter (see Submittal Requirements) which Category it is seeking pre-qualification:

Category A: Projects GREATER THAN $1.5M

OR

Category B: Projects LESS THAN OR EQUAL TO $1.5M

B. Competency of Respondent. No pre-qualification status will be awarded to any person, firm or corporation that: is in arrears or is in default with the Board, the City of Chicago, the other sister agencies within the City, the State of Illinois and the County of Cook upon any debt or contract; is a defaulter upon any obligation to the Board; or has failed to perform faithfully on any previous contract with the Board.

C. Consideration of Responses. The Chief Procurement Officer shall represent the Board in all matters pertaining to this RFQ. The Chief Procurement Officer reserves the right to require additional information, to reject any response, to disregard any informality in the responses, and to negotiate pricing and other terms and conditions with one or more Respondents when, in his/her opinion, the best interest of the Board will be served by such action. The Board is not required to hear a presentation from any Respondent and reserves the right to award pre-qualification status based on the initial Response submitted without providing any firm an opportunity for oral presentations or negotiations.

2. EVALUATION CRITERIA.

Respondent shall be evaluated on the following criteria (not necessarily listed in order of priority):

A. Submission of all materials required as identified in the Submittal Requirements Section.

B. The professional qualifications and experience of the Respondent necessary to provide the Services as outlined herein.

C. The past performance of the Respondent on other contracts with the Board and any other entity in terms of quality of work and compliance with performance schedules. The Evaluation Committee may solicit from previous clients, including the Board, other government agencies, or any other available sources, relevant information concerning the Respondent's record of past performance.

D. The professional qualifications and experience of proposed Respondent personnel including the individual’s ability to perform the work as reflected by technical training and education, IV. EVALUATION CRITERIA AND BASIS OF AWARD available staffing of adequate personnel, and general experience and specific experience in providing the required Services.

E. The evaluation of the MBE/WBE Compliance Documents will be based on the quality of proposed MBE/WBE participation as demonstrated by the level, relevance, and quality of participation by M/WBEs. It should be noted that failure to submit a complete and comprehensive MBE/WBE Compliance Plan demonstrating compliance may cause Respondent to be deemed non-responsive and Respondent may be disqualified.

F. The quality of the responses received from the three (3) references.

G. Longevity of business organization and financial stability of Respondent.

H. Available staffing of adequate and qualified personnel to provide required Services.

I. Legal Actions which may affect the qualifications of the Respondent and/or its delivery and performance of the Services required under this RFQ or that may affect bonding and insurance requirements.

J. Licenses to do business in the City of Chicago and/or the State of Illinois, as applicable, and all other licenses and certifications as may be necessary to provide the Services as identified herein.

A City of Chicago General Contracting License is required.

K. Compliance with the Insurance Requirements cited herein (Attachment E).

L. Respondent’s acceptance of the CSP Contract Terms, including any service level terms or key performance indicators if applicable and attached to this RFQ.

M. The quality of the Implementation/Management Plan.

N. Respondent’s payment and performance bonding capacity.

O. The quality of the responses to the Interrogatories, Interviews, and/or Requests for

Clarification (if requested by the Board).

P. Quality of the oral presentation or responses to interrogatories (if requested by the

Board).

3. BASIS OF AWARD.

Pre-qualification status for one Category will be awarded to those Respondent(s) who meet the Board’s Evaluation Criteria set forth herein, and which is in the best interests of the Board.

V. RESPONDENT’S EXECUTION PAGE

The undersigned, hereby acknowledges having received Specification No. 26-1273 containing a full set of documents, including: 1) General Invitation and Instructions; 2) Scope of Work; 3) Submittal Requirements; 4) Evaluation Criteria and Basis of Award; 5) Respondent's Execution Page; 6) Attachments A, B, C, D, E, F, and G; and 7) Addenda Nos. _______________ (none unless indicated here). Respondent is responsible for reading and understanding all sections of this RFQ and affirms that Respondent shall be bound by all of the terms and conditions contained in this RFQ.

Further, the undersigned being duly sworn, states on oath that no disclosures of ownership have been withheld from the Board, that the information provided herein is current, and Respondent and its officers and employees have not entered into any agreement with any other Respondent or prospective Respondent or with any other person, organization or corporation relating to any prices or other terms named in this RFQ or any other RFQ, nor has it entered into any agreement or arrangement under which a person, organization or corporation is to refrain from responding to this RFQ.

FREEDOM OF INFORMATION ACT NOTICE

The undersigned understands, by signing this document, that all documents submitted to the Board of Education of the City of Chicago (“Board”) are a matter of public record and are subject to the Illinois Freedom of Information Act, 5 ILCS 140/1-11 (“FOIA”). Additionally, documents generated by a CPS vendor are potentially public record. Records possessed by a vendor with whom CPS has contracted to perform a governmental function and that directly relates to the governmental function are considered public records under FOIA. Respondent acknowledges that if the Board receives a FOIA request, Respondent shall cooperate with CPS in fulfilling that request in accordance with applicable law.

Respondent is put on notice that if the Board receives a FOIA for your Response, the Board must release those documents to the requester. However, the Board will consider redacting any portion of your Response, if the redacted version is attached under separate cover and designated: Trade secrets and commercial or financial information where the trade secrets or information are proprietary or where disclosure may cause competitive harm. (5 ILCS 140/7(1)(g)). Any portion of the Response designated as trade secrets or proprietary information which does not fall directly within this FOIA exemption will be subject to release by the Board pursuant to FOIA. The Board will not honor Respondent’s request to mark the entire Response or substantial parts of the Response as confidential. In such cases, the entire Response will be subject to disclosure under FOIA. Respondent agrees to indemnify and hold the Board harmless from and against any loss, damage, expense, penalty, or cost, including any and all legal fees, sought in every claim or suit of any kind arising out of the Board redacting those portions of the Response designated as trade secrets or proprietary information.

RESPONDENT'S NAME: ADDRESS:

BY: CITY/STATE:

(Signature)

NAME: TELEPHONE:

(Printed) TITLE: Subscribed and Sworn to before me this day of , 20__

ATTEST BY:

(Signature) Notary Public Signature Seal of Notary

NAME:

(Printed)

TITLE:

Corporate Seal (requested not required)

ATTACHMENT A

CONTRACTOR’S DISCLOSURE FORM

This section must be completed through the following link https://supplier.cps.edu/OA_HTML/jsp/pos/suppreg/SupplierRegister.jsp?ouid=5C82DBCBF1AAAFF5

Troubleshooting and instructions are available at the following link:

https://docs.google.com/document/d/1nwJz08c1K9vJdTo0wX0nk0WdCZKMIiLIPeEz0Au0Kio/edit?tab=t.0

Note that submission of the Contractor’s Disclosure Form is only part of your proposal. You must complete all submittal requirements in this RFQ to be considered for award.

https://supplier.cps.edu/OA_HTML/jsp/pos/suppreg/SupplierRegister.jsp?ouid=5C82DBCBF1AAAFF5 https://docs.google.com/document/d/1nwJz08c1K9vJdTo0wX0nk0WdCZKMIiLIPeEz0Au0Kio/edit?tab=t.0

ATTACHMENT B

CPS CONTRACT TERMS

Respondent agrees that, if approved as a vendor for the scope of work described in this RFQ, Respondent will enter into a written master agreement with the Board (the "Agreement"). In the event Respondent fails to enter into such an Agreement with the Board, Respondent's pre-qualification status and related contract award will be revoked by the Board. The Agreement will contain, among other things, the terms and conditions contained in this Attachment, as well as ITS Special Conditions and Service Level terms as applicable, as may be modified and such other terms deemed necessary by the Board’s General Counsel.

The Board reserves the right to revoke its approval for pre-qualification status and award of the Agreement for any reason including, but not limited to, the submission by Respondent of contract terms which, in the Board’s sole opinion, are substantially different from the CPS contract Terms in this RFQ.

Note that for pre-qualified service and/or product pools, uniformity of terms is critical and therefore exceptions to these terms are not permitted in Respondent’s submission. Respondent shall sign the CPS Contract Terms without negotiation or revision.

Respondent shall not commence any delivery of work and the Board shall not be liable for any costs incurred by Respondent without an Agreement executed by the Board. The successful Respondent is understood to be the “Vendor” or “General Contractor” described in the terms and conditions set forth below.

This Attachment provided for information only; execution of a contract is not required at the time a Response is submitted.

I. GENERAL TERMS & CONDITIONS

1. Term of the Agreement. This Agreement will commence on January 1, 2027 and end on

December 31, 2029 (the “Term”) [DATES SUBJECT TO CHANGE BASED ON TIMING OF AWARD]. The Agreement may be renewed at the Board’s sole option for two (2) successive periods of two (2) years (the “Renewal Term”). For the purpose of this Agreement, “Renewal Term” shall mean that period of time after the Term expires in which the Agreement is allowed to continue following the affirmative act of the Board to exercise the right to renew that is reserved in the Agreement. The Renewal Term may be exercised collectively or in individual renewal terms.

The Renewal Term shall exist as an option to be exercised at the sole and absolute discretion of the Board by serving Vendor with at least a thirty (30) day written notice prior to the expiration of the Term. The exercise of any Renewal Term shall be evidenced by a written renewal agreement signed by both Parties. The Board may elect for any reason, with or without cause, to not renew the Agreement. If Vendor is performing Work for a Project which is not completed by the end of the Term or any Renewal Term, the terms and conditions of this Agreement shall continue and will remain in effect until such time as Final Acceptance of such Project.

2. Scope of Work. Vendor shall provide and deliver in full to the Board the work described in this Agreement, including any scope of work, statement of work, or amendments.

2.1. For the purposes of this Agreement, the “Scope of Work” is defined as the goods or services that are to be provided to the Board under this Agreement and as more fully developed in Exhibit __, which is attached and incorporated into this Agreement. From time to time, the Board may, at its discretion, modify or supplement the Scope of Work by means of an “Amendment” or “Statement of Work.”

2.2. Change Management Process. From time to time during any term of this Agreement, the Parties may clarify or manage the Scope of Work by executing a “Statement of Work.”

2.2.1. For purpose of this Agreement, a “Statement of Work” (or “SOW”) is a document that is executed by the Board’s “Authorized Representatives” for the purpose of managing the project that is the subject of the Agreement, with each document being numbered sequentially in order of execution. Each SOW shall be subject to the terms of the Agreement.

For illustrative purposes only, a SOW might include, further description of the goods or services to be provided, further delineation of the roles and responsibilities of the Parties, timelines for delivering the Scope of Working, deliverables, and any other similar terms necessary to manage workflow and processes. A SOW may not be used to effect a “Material Revision” to the Agreement. A “Material Revision” shall be effective only if done by way of an Amendment.

2.2.2. For the purpose of this Agreement, an “Authorized Representative” means that individual authorized by the Agreement to act on behalf of each Party. If the Agreement is governed by a Board Report or PRDA, the Authorized Representative of the Board shall be the officer authorized to execute Ancillary Documents.

2.2.3. For purposes of this Agreement, a “Material Revision” is defined to include a change to the Agreement, including but not limited to (i) increasing the unit cost of the Scope of Work; (ii) substantially expanding the Scope of Work beyond that approved under the Agreement; (iii) extending the time of performance of the Scope of Work beyond the time period approved under the Agreement; (iv) modification of the legal terms and conditions of this Agreement such that the legal standing, risks, and/or liabilities of the parties are impacted.

2.2.4. For the purpose of this Agreement, an “Amendment” means a written document that modifies a material or essential term of the Agreement and that is approved by the Board, its General Counsel, and executed by each Party to the Agreement.

2.3. Remote Services. If directed by the Board, Vendor shall provide or deliver any services within a Scope of Work remotely. The Board shall notify Vendor in the event that remote services are needed, and the Parties must cooperate to establish remote services as the Board shall direct from time to time.

2.4. Work Interruption. In the event of any strike, picketing, work stoppage, slowdown, demonstration, or any other lawful or unlawful activity that disrupts Vendor’s performance under the Agreement, Vendor shall immediately ensure continued and uninterrupted performance of work in accordance with the terms of the Agreement, or as the Board may otherwise direct. In the event of threatened or actual work interruption, the Board may, at its discretion, direct Vendor to use any of the following methods to prevent interruptions:

1) use of Vendor’s non-union employees or an alternative courier to deliver goods and services; 2) delivery of any goods or services to any alternative sites; 3) use of Board employees as the Board might direct at its sole discretion; or 4) any other alternative means to prevent disruption. Vendor shall also enforce any no-strike clauses Vendor has in its collective bargaining agreements to prevent work disruption. Any alternative delivery methods utilized under this section shall be approved by a representative designated by the Board.

2.5. Preparation for Delivering the Scope of Work. Upon commencement of the Agreement, Vendor shall familiarize itself with the workings, operations and processes of the specific CPS department that will receive the work to ensure Vendor delivers the Scope of Work consistent with the department’s infrastructure, operating systems and expectations.

Vendor shall fully cooperate with other Board contractors, subcontractors and assigns and shall carefully plan and perform its own work to accommodate the work of other Board contractors. Vendor shall not intentionally commit or permit any act which will interfere with the performance of work by any other Board contractors.

2.6. Charter School Participation. Any Board eligible charter school is entitled to purchase at their own costs any work that is the subject of this Agreement on similar terms and conditions. If the charter school is authorized by its governing bodies to make the purchases, the school shall issue its own purchase order(s) to Vendor. The Board assumes no responsibility, obligation or liability of any nature or manner stemming from such purchases.

3. Compensation; Purchase Orders; Billing and Payment Procedures.

3.1. Compensation; Maximum Compensation Amount. Compensation for any work to be done under the Agreement, including any portion of the Scope of Work, shall be payable subject to a Schedule of Compensation, which is attached and incorporated as Exhibit ___. The Schedule of Compensation reflects the prices the Parties have mutually agreed to and are not subject to change during the Term, including, if applicable, any Renewal Term, unless such change is authorized by the Board. The Board shall under no circumstances be liable for any costs not expressly specified in the Agreement, including reimbursable expenses.

The aggregate maximum compensation payable to all Vendors in the Pool for Services during the Term shall not exceed the amount contained on the Board Report cited on the signature page of the Agreement (the "Maximum Compensation Amount”), as may be amended. Under no circumstances shall the Board be liable during the Term for any amount that exceeds the Maximum Compensation Amount.

For purposes of this Agreement, “Board Report,” if specifically cited on the main signature page of this Agreement, shall mean that document having its own unique identifier that reports the official action taken at a meeting of the Board wherein the Board authorized entering into this Agreement and set out certain mandatory terms to govern the Agreement, including but not limited to the maximum compensation amount for which the Agreement shall not exceed.

It is understood and agreed that the Maximum Compensation Amount referenced hereinabove is a 'not-to-exceed amount' and is not a guaranteed payment.

Compensation shall be based only on those goods and services that are delivered and are in compliance with the terms of this Agreement. In the event the Agreement is terminated early, the Board shall only be obligated to pay the fees incurred up to the effective date of termination and Vendor shall promptly refund to the Board any payments received for goods and services not provided. If Vendor overcharges, in addition to all other remedies, the Board shall be entitled to a refund in the amount of the overcharge, plus interest at the rate of 3% per month from the date the overcharge was paid by the Board until the date refund is made. The Board has the right to offset any overcharge against any amounts due to Vendor under this or any other agreement between Vendor and the Board. Any refund owed to the Board under this Section shall be reimbursed no later than thirty (30) days after being notified by the Board of the overage.

3.2. Purchase Orders. All purchases made under this Agreement must be done through a Purchase Order. The Board is not liable, monetarily or otherwise, for any purchase made without a Purchase Order. For the purposes of this Agreement, “Purchase Order” means that form issued by the Board for the purchase of goods or services, that has a unique identification number, and its own terms and conditions, which terms and conditions shall supplement but not be applied to be inconsistent with this Agreement.

3.3. Billing and Payment Procedures. All invoices must be submitted electronically via email in PDF format to cpsinvoice@cps.edu. Each email may only contain one invoice and must include the Vendor’s name and the CPS Purchase Order number. All invoices must include:

● Vendor name and payment address

● Unique invoice number (determined by Vendor)

● Valid purchase order number (only one PO number may be referenced on each invoice)

● Invoice date

● Itemized description of any part of the Scope of Work that was delivered

● Date any part of the Scope of Work were provided and delivered to CPS

● Detailed pricing information for the goods or services, such as quantities, unit prices, discount, or final net amount due.

Invoices shall be submitted in accordance with the Schedule of Compensation and must reflect all services rendered or goods delivered as of the date of the invoice. The final invoice shall be submitted no later than ninety (90) days after the expiration or termination of the Agreement. If Vendor has more than one contract with the Board, separate invoices must be submitted for each contract. The Board shall process payments in accordance with the Local Government Prompt Payment Act [50 ILCS 505/1 et seq.]. The Board reserves the right to request additional information and supporting documentation necessary for the Board to verify any goods or services to be provided under the Agreement.

3.4. Subcontractor Payments. Vendor must compensate its subcontractors within 15 days after receiving payment from the Board, if the subcontractor has satisfactorily provided services to the Vendor in furtherance of this Agreement and it has furnished all reasonable information requested by Vendor to process the payment. Vendor shall not withhold payment properly owed to any subcontractor in retaliation for a subcontractor exercising its legal or contractual rights. Vendor shall only withhold payment if it has a legally justifiable basis for withholding the payment.

If the Board receives notice that Vendor has neglected or refused to compensate in full its subcontractors, workmen, or employees for services they have rendered to Vendor in Vendor’s performance of the Agreement, the Board may refuse to direct further work, purchase orders, or payments until Vendor has satisfactorily resolved its disputes in full.

Vendor shall have ten (10) days to resolve any payment dispute with its subcontractors, workmen or employees after Vendor is notified by the subcontractor, workmen or employee, or after receiving written notice from the Board. If Vendor fails to resolve the dispute within that time, the Board may, in addition to the other recourse stated in this Section, direct payments owed to Vendor be first paid to the subcontractors, workmen or employees or that any bond or surety be used to satisfy these obligations. Vendor shall remain subject to and liable for satisfying the Agreement’s full surety and bonding requirements, and the Board’s use of the surety and bonding to satisfy Vendor’s liability to its subcontractors, workmen or employee does not waive these requirements.

4. Standards of Performance. The Chief Procurement Officer (CPO) shall determine whether the work required under the Agreement has been performed satisfactorily. Vendor shall devote, and mailto:cpsinvoice@cps.edu shall cause all of its employees, agents, and subcontractors to devote, such of their time, attention, best skill and judgment, knowledge and professional ability as is necessary to perform all Services effectively, efficiently and to the satisfaction of the CPO. Vendor shall retain and utilize, as required by law or by the Agreement, professionals licensed to practice in the State of Illinois in the applicable profession. Vendor shall use efficient business administration methods and perform the Services in a professional and workmanlike manner in accordance with generally recognized industry standards for similar services and in an expeditious and economical manner consistent with the best interests of the Board, so as to assure, among other things, that the Services are performed at a reasonable cost to the Board and that Services performed by other entities or persons in connection with the Agreement are efficiently and cost-effectively delivered. Vendor acknowledges that, if in the course of providing Services hereunder, it is entrusted with or has access to valuable and confidential information and records of the Board, that with respect to that information, Vendor agrees to be held to the standard of care of a fiduciary. Any review, approval, acceptance of goods and/or Services or payment for the same by the Board does not relieve Vendor of its responsibility for the professional skill, care, and technical accuracy of its Services. Vendor shall remain financially and legally responsible to the Board for the professional and technical accuracy of all goods and Services, including any other deliverables furnished, whether by Vendor or its subcontractors or others on its behalf.

5. Personnel.

5.1. Adequate Staffing. The Board has retained Vendor because of Vendor’s expertise and that of its employees, agents, volunteers and subcontractors (collectively referred to as “Staff”). For the purpose of this Agreement, “Staff” shall mean subcontractors, employees, agents, volunteers, contractors, or anyone authorized in this Agreement to act on behalf of Vendor or the Board, including a general manager or Authorized Representative. Vendor must assign and maintain during the Term of the Agreement and any renewal of it, adequate and competent Staff that is fully equipped, licensed as appropriate, available as needed, qualified and assigned to perform the Services. If the Board determines, in its sole discretion, that any of Vendor’s Staff is not performing in accordance with the performance standards or other requirements of the Agreement, or whose conduct is contrary to Board Rules and Policies, the Board shall have the right to direct the Vendor to remove that Person from performing any work under this Agreement.

5.2. Screening and Monitoring of Staff. The use of any third-party contractor is subject to the terms and conditions of this Agreement, including screening and monitoring the Staff of such…