4-RFQ 80843 Broadcast Cameras TV Studio Annexes.docx

BIDDER’S IDENTIFICATION

IDENTIFICATION OF The COMPANY

CONTACT PERSON

SITE INTERNET

ANNEX A ORIGIN OF SUPPLIES AND SERVICES CERTIFICATE

[Insert Full Legal Name of The Firm] ([Abbreviated Name]) warrants that, to the best of our knowledge and belief:

1. None of the work specified in our proposal, including project design, labour and services, will be performed other than by firms from and within participating countries;

2. Except those items listed in paragraph 3 below, no materials or items of equipment specified in our proposal, down to and including identifiable sub-assemblies, will be manufactured or assembled by a firm other than from and within a participating country;

3. The following items are or will be manufactured or assembled in non-participating countries or include components, down to and including identifiable sub-assemblies, that are or will be manufactured or assembled in non-participating countries:

4. No items equivalent to the ones specified in paragraph 3 above exist, in sufficient and reasonably available commercial quantities and quality to satisfy the requirements specified in the solicitation of offers, which are manufactured or assembled in participating countries, or which include components, down to and including identifiable sub-assemblies, which are manufactured or assembled in participating countries.

This certification is a material representation of fact upon which reliance was placed when making award. If it is later determined that the Bidder knowingly rendered an erroneous certification, in addition to other remedies available to NATO, the Procurement Officer may terminate the contract resulting from this solicitation for default.

Date :

Signature:

Name & Title:

Company:

Quotation Reference:

RFQ 2025/80843

ANNEX B PRICE SCHEDULE

On behalf of the firm stated below, I hereby offer providing the Organization with SONY Broadcast cameras, or any compatible equipment, for the TV Studio at NATO Headquarters, Brussels and services set forth in the table below, at the specified prices, and subject to the terms and conditions stated in this RFQ. Please use separate Excel file included in the solicitation package to provide the price schedule.

RCP license and optional gateway license available.

2 x 10m 1 x 5m

DISCOUNT

EQUIPMENT FIXED PRICE TOTAL:

LABOR TOTAL PRICE

PROJECT TOTAL COST

Date and signature:

Name & Title:

Company:

Quotation Reference:

ANNEX C LIST OF KEY PERSONNEL

Please add or modify rows as appropriate.

Product Specialist - Training

Date :

Signature:

Name & Title:

Company:

LIST OF PROPOSED SUBCONTRACTORS

[Insert Legal Name of The Firm] ([Abbreviated Name]) intends to place or use the following sub-contracts for the performance of the Contract under solicitation. [footnoteRef:1] [1: Bidders may use as many rows as required to list their subcontractors.]

Date :

Signature:

Name & Title:

Company:

Proposal Reference:

PAST PERFORMANCE REFERENCES

Customer point of contact Name Function Telephone Email

Date :

Signature:

Name & Title:

Company:

ANNEX D STATEMENT OF WORK

1. GENERAL

INTRODUCTION

This Statement of Work (SoW) describes the requirements of the document provides background information about the Contract requirements, specifies the tasks to be performed, and the specialist products to be delivered by the Contractor.

BACKGROUND INFORMATION

The NATO TV studio is used by the Secretary General, the Deputy Secretary General, NATO Ambassadors, ministers and other high level NATO principals facilitating worldwide outreach. Different settings are possible, such as 1-1 or 1-2 interviews with the journalist in the studio or connecting online, statements or keynote speeches standing up using a lectern, panel discussion up to 4 people seated in an armed chair. All cameras are operated by a professional camera operator. The professional light setup provides an 850-lux illumination.

2. STATEMENT OF OBJECTIVES

CORPORATE OBJECTIVE

The objective is to replace the existing TV studio Broadcast cameras. This implies the removal of the current equipment, and cabling, setting up a new professional camera setup which ensures high quality video coverage in the TV studio. The camera control will be done in the adjacent control room using the camera control panels (RCP). The existing cables from the central technical area (CCU) to the control room (RCP) can be reused.

The camera control units will be installed in the control technical area which is located 50 m from the TV studio. The contractor will need to install new cables from the TV studio to the technical control area.

3. CONTRACTOR FURNISHED PROPERTY AND SERVICES

The Contractor shall supply all products, as specified in the technical specifications.

4. CONTRACTOR TASKS

Under the supervision of the Head Broadcast Operations, Office of Strategic Communications, Digital Technology and Infrastructure, the Contractor will be responsible for the complete delivery installation training included, of the equipment listed in the technical specifications. The Contractor shall ensure that all components are delivered in accordance with the agreed schedule, are fully functional and comply with the technical performance specifications.

The Contractor will be responsible for the management of the total work effort to include, but not limited to managing, absence and leave planning, scheduling, accounting, report preparation, establishing and maintaining records, and quality control. The Contractor must:

· Provide a POC for planning and coordinating purposes prior, during, and after all tasks and activities to be performed under the Contract.

· Provide the NATO Service Manager with a list of Contractor’s personnel not later than 2 days after the effective date of the Contract and as changes occur.

Provide management reports that may be reasonably required by the Procurement Officer or the NATO Service Manager for the proper management of the Contract.

WORK DURATION AND STAFFING

· Estimate: 15 working days of labor for a single technician on-site.

· The supplier may propose to reduce the project timeline by assigning additional personnel as needed, with the objective of minimizing studio downtime.

· Personal Security Clearances (PSC) are required in accordance with the requirements established in this SOW. Works will be done in the public area of the building. As soon as the contract is rewarded, the bidder will provide the personal details required to be granted access on site.

SCOPE OF WORK

· Dismantling the existing studio setup.

· On-site cabling between the studio and Central Technical Area (CTA) (approximately 50 meters).

· Configuration, labeling, and testing of the new system.

· Full integration of the new setup into the existing control room environment, which is managed by "Magnum" (EVERTZ) and Tallyman.

TRAINING

A one-day training session on workflow configuration must be provided by a certified Sony specialist, or of the equivalent and compatible equipment proposed, to ensure proper operation and management of the new system.

ADDITIONAL EQUIPMENT

Proposals may include additional equipment if deemed necessary by the integrator for the successful completion of the project.

WARRANTY

The Contractor must warrant that the equipment is free from defects and includes a warranty for a minimum of:

· Parts and Labor: Minimum of 3 years from date of final acceptance

· Support: In the event of malfunction or failure, the bidder shall dispatch qualified service personal on site, within 24 hours to perform the necessary repairs

· All transportation, repairs, replacement, labor, parts and logistics associated with warranty claims must be covered by the Contractor

Technical specifications:

Bidders can propose an equivalent solution that is compatible with the current SONY setup.

The existing setup will move to the press briefing room requiring the new installed solution to be compatible with the existing setup. The existing setup is:

· 5 Sony HXC-FB80 cameras in TV Studio

· 5 Camera control units in technical area HXCU-FB80

· 5 remote control panels in control room RCP-1500

· HZC-RCP5 software to control the 5 cameras in the press briefing room

EQUIPMENT TO BE DELIVERED:

SONY

RCP license and optional gateway license available.

SONY

3-year warranty on the equipment

Baseband Cables Set + Connectors + Accessories

Wall mount support for BMC-AR7

2 x 10m 1 x 5m