4-PV Rainwater Harvesting Project- FINAL BID PACKAGE 10-31-2025.pdf

TOWN OF PRESCOTT VALLEY

RAINWATER HARVESTING PROJECTS, CIP#CW2511

Town of Prescott Valley 7501 E. Skoog Boulevard Prescott Valley, AZ 86314

CONTACT:

Neil Wadsworth Utilities Director Phone: (928) 759-3078 Email: nwadsworth@prescottvalley-az.gov

BID PROPOSAL PACKET

CONTRACT DOCUMENTS,

SPECIFICATIONS & PLANS

RAINWATER HARVESTING PROJECTS

CIP #CW2511

BID DUE DATE – MONDAY, NOVEMBER 24, 2025 at 3:30 PM ARIZONA MST

PROJECT ENGINEER

Ben Townsend, PE Principal Engineer/Branch Manager Civiltec Engineering, Inc Ph: (928) 771-2376 Email: btownsend@civiltec.com 10-31-2025 mailto:nwadsworth@prescottvalley-az.gov mailto:Email:%20%20%20%20%20%20%20%20%20%20%20raldridge@civiltec.com mailto:btownsend@civiltec.com

Table of Contents 2 10/31/2025

TABLE OF CONTENTS

Section # Section Name

1. ......................... Cover

2. ......................... Table of Contents

3. ......................... Notice of Invitation to Bid (Advertisement)

4. ......................... Project Information

5. ......................... Bid Proposal including Bid Schedule(s)

6. ......................... Affidavit of Non-Collusion

7. ......................... Surety Bond (a.k.a. Bid Bond)

8. ......................... Project ARPA Award Terms and Conditions

9. ......................... Technical Specifications and/or Special Provisions (under this cover)

10. ....................... Plans (under separate cover)

Appendices Document Title

A. ......................... Sample Contract

B. ......................... Statutory Performance Bond

C. ........................ Statutory Labor and Materials Payment Bond

D. ........................ Contractor’s Affidavit Regarding Settlement of Claims

Project Information 3

NOTICE OF INVITATION TO BID

The Town of Prescott Valley is seeking bids for the construction of the RAINWATER HARVESTING PROJECTS, CIP #CW2511. This work consists primarily of the construction of rainwater harvesting systems for three separate buildings to capture rainwater from rooftops and route the drainage to underground infiltration facilities. The three buildings are the Fairgrounds Re-Imagine Project (formerly the “Wheelhouse”), the Prescott Valley library and Prescott Valley police station.

The Fairgrounds Re-Imagine Project building will also require installation of rain gutters and downspouts. The infiltration fields will consist of rock drainage beds and multiple stormwater infiltration chambers. The estimated value of this contract is about $750,000 for all three project locations.

A non-mandatory pre-bid conference will be held at 10:00 AM Arizona MST on Thursday, November 13, 2025, in Room 330 at the Civic Center, 7501 E. Skoog Blvd, Prescott Valley, Arizona Electronic bid submissions will be accepted until 3:30 PM Arizona MST on Monday, Nov 24, 2025, on the Town of Prescott Valley’s Bonfire website. Please note that bids will only be accepted electronically, not in person. Immediately following the bid closing, the bid proposals will be electronically unsealed and read aloud in Room 330. Bid proposals received after the deadline will not be considered.

All bidders on this project will need to have or obtain federal SAM.gov registration. Bidders will need to upload their registration into Bonfire along with all other required bid information at the time of the bid.

Each bid shall be accompanied by a certified check, cashier’s check or surety bond for ten percent of the amount of the bid included in the bid proposal as a guarantee.

• If utilizing a Certified/Cashier’s Check – Please upload a copy of the check alongside your proposal. Vendors will also be required to deliver the original check to the Town, either by mail or drop off, before closing of the solicitation.

• If utilizing a Surety Bond – Please upload a copy of the bond alongside your proposal. Upon receipt of an Intent to Award notification, the selected vendor will be requested to provide the original surety bond to the Town, either by mail or drop off.

The Town of Prescott Valley reserves the right to accept or reject any and all bid proposals, or any part thereof, to withhold the award, and waive any informalities deemed in the best interest of the Town.

s/Fatima Fernandez Town Clerk

3 TC PUB Nov 2, Nov 9, and Nov 16, 2025

Project Information 4

PROJECT INFORMATION

Project Name and Number:

RAINWATER HARVESTING PROJECTS, CIP #CW2511

Project Scope of Work:

This project consists of installing rainwater harvesting systems on buildings and parcels owned by the Town of Prescott Valley. The contractor shall furnish all necessary materials, labor, equipment and incidentals required to construct the three separate Rainwater Harvesting systems as outlined in this bid document.

Project Priority and Sequence This project is funded by Federal grant monies. The grant money awarded to the Town for this work is fixed and must be used within the scheduled timeframe. Based on the uncertainty of the actual construction costs as bid by the selected contractor(s), the Town reserves the right to revise, rearrange or otherwise manipulate the project sequence, content, schedule or other aspects as desired by the Town to fully utilize the awarded grant money to the greatest benefit of the Town. The pre-bid anticipated project priority sequence is as follows:

1. The Fairgrounds Re-Imagine Project

2. The Civic Center Library Portion of the Project

3. The Civic Center Police Station Portion of the Project Note that the Police Station project and timing need to consider planned events at the Civic Center and the availability of replacement sod, and this pre-bid priority sequence assumes that the work will be completed before the planned April events. See additional information in section 41 “Project Sequencing”.

The Town desires to complete as much of this associated work as possible and fully utilize the grant funding but the grant funding is fixed. The Town may not have sufficient funding to complete all portions of the project and reserves the right to, at the Town’s sole discretion, revise the scope of work to maximize the benefit to the Town.

Project Information 5

The Fairgrounds Re-Imagine Project:

The Fairgrounds Re-Imagine Project site is located on APN #401-01-370B in Section 29;

Township 15 N., Range 01 E. The physical address is: 10401 E. State Route 89A. Access to the construction site is gained from Highway 89A, approximately 2 miles east of the intersection of Highway 89 and Fain Road, Turn right on N. County Fair Trail, first left on access road to the Fairgrounds Re-Imagine Project . See vicinity map below:

THE FAIRGROUNDS RE-

IMAGINE PROJECT

VICINITY & ACCESS MAP

Project Information 6

The Fairgrounds Re-Imagine Project consists of installing a complete rain gutter system to the existing Fairgrounds Re-Imagine Project building, with new storm drain piping and an ADS MC- 3500 StormTech Chamber System (or approved equal).

Access to the Fairgrounds Re-Imagine Project will be the roadway to the south of the Fairgrounds RV parcel and north of the Nackard-Prescott LLC parcel. The Fairgrounds Re- Imagine parcel is used by several different business entities, sports teams and the public throughout the day and in the evenings. There are also two restrooms located at the northeast and southwest corner of the building that will require access through the duration of construction.

CIVIC CENTER (LIBRARY & PARKS AND REC AND POLICE BUILDINGS):

The Civic Center projects for the Library and Police buildings are located on APN #103-02-703G, 103-02-708H, 103-02-708N & 103-02-724 in Section 14; Township 14N; Range 01W. Access to the construction site is gained from Glassford Hill Road, East on E. Lakeshore Dr and North onto E. Skoog Blvd. The Library and Police building projects are adjacent to the Town’s Civic Center, which is located at 7501 E. Skoog Blvd. See vicinity map below.

THE CIVIC CENTER

VICINITY MAP

Project Information 7

The Library building project will be accessed from the parking lot to the west of the Library at 7401 E Skoog Blvd; The library project consists of constructing a new ADS SC-800 StormTech Chamber System (or approved equal) in the existing detention basin and the removal, replacement, and restoration of all the existing landscaping/irrigation within the project area.

The Police building project consists of constructing a new ADS SC-800 StormTech Chamber System (or approved equal) in the existing detention basin immediately west of the police building, including the removal, replacement and placing of new sod, landscaping and irrigation improvements within the project limits. Project scheduling and sod replacement are critical for the work to be completed at the Police Station. The availability of replacement sod must be considered as part of the Contractor’s work schedule for improvements associated with the Police Station as well as Town scheduled events utilizing the work area for the Police Station rainwater harvesting portion of work. The work at the Police Station rainwater harvesting work area shall avoid interfering with Town scheduled events and ensure that sod is in place for any Town events.

The Town’s Civic Center is comprised of several parcels, buildings, parking lots and multiuse paths that includes the Prescott Valley’s Civic Center, Prescott Valley’s Public Library, Prescott Valley’s Parks and Recreation, and Prescott Valley Police. It is imperative, due to the activity at the Civic Center, that the contractor maintain access to the buildings. Staging may be allowed in the parking lots at the Civic Center, but the contractor shall coordinate the space provided and maintain access for the public and the Town’s staff. Public safety shall be a main concern at all 3 parcels, especially the Civic Center.

Utility, landscaping and other valuable improvements exist at each of the three sites. The exact locations of existing underground improvements are not known, and the plans represent the best information made available to the design engineer. The contractor shall be responsible for locating and preserving in place, as much as practicable, all existing improvements, or shall repair/replace in-kind any improvements damaged during the course of construction.

1. Applicable Standard Specifications and Details This construction contract shall be completed in accordance with the latest version of the “Uniform Standard Specifications and Details for Public Works Construction” as sponsored and distributed by the Maricopa Associations of Governments (hereinafter referred to as MAG). The MAG is further modified as per the Quad City Standard Details, Town of Prescott Valley Design and Construction Standards and Specifications, Town Code, and these Contract Documents, Specifications, and Special Provisions. These referenced specifications and details are hereby incorporated into this construction contract by this reference.

2. Project Design Plans and Specifications The design plans and technical specifications have been prepared by Civiltec Engineering Inc.

The technical specifications are included in this Bid Proposal Packet. The plans for this project are under separate cover. With this reference these plans and specifications are incorporated into these contract documents.

3. Bid Schedule Quantities (PV/MAG 102.3) The quantities listed on the bid schedules are approximate. Actual quantities will be field verified for payment with the exception of items bid as a Lump Sum. Item quantities may be increased, decreased or deleted at the discretion of the Town. Items of work not specifically set forth in the bid schedule are considered to be incidental to the work and no additional compensation will be given. The unit prices shall be considered as full compensation.

Therefore, they must include all state and local taxes required.

Project Information 8

4. Compensation for Alteration of Work (MAG 109.4.1) Section 109.4.1 of MAG Specifications is hereby waived. No adjustment in unit price will be made for quantity changes of greater than 20 percent.

5. Pre-Bid Conference and Onsite Visit A non-mandatory pre-bid conference is scheduled for 10:00 AM Arizona MST on Thursday, Nov 13, 2025. The Bidders shall have the opportunity to ask questions of the PROJECT ENGINEER and applicable Town staff. Any interpretation, clarification, or addition to the Contract Documents shall be provided by Addendum.

A site visit immediately following the Pre-Bid conference will be conducted. See the Project Scope of work above for access to each site.

6. Preparation and Submittal of Bid Proposal (PV/MAG 102.5 & 102.9) The bid proposal is considered to be this ENTIRE BID PROPOSAL PACKET, completed in full.

Bidders shall retain copies for their own records.

The bid proposal and bid proposal guarantee (bid bond) shall be submitted electronically through the Town of Prescott Valley's Bonfire website at https://prescottvalleyaz.bonfirehub.com/. Bids will only be accepted electronically, not in person. ELECTRONIC SEALED BID PROPOSALS must be received before the time and date specified in the NOTICE OF INVITATION TO BID (or as modified by addenda/um) Shortly after the deadline, bid proposals will be ELECTRONICALLY UNSEALED and read aloud.

Bid proposals received after the deadline will not be considered. The Town of Prescott Valley reserves the right to accept or reject any and all bid proposals, or any part thereof, and waive any informalities deemed in the best interest of the Town.

Bid proposals will be evaluated and may result in the award of either: a single contract for all 3 locations, or two separate contracts, one for the Fairgrounds Re-Imagine Project and one for the Civic Center. The successful bidder will be determined by the Town Manager or by the Town Council at a regularly scheduled Town Council meeting.

7. Subcontractors List (PV/MAG 102.6) A Subcontractors List is required in the bid proposal submittal. The following form is provided for the Contractors’ use:

RAINWATER HARVESTING PROJECTS SUBCONTRACTORS LIST

The Contractor shall list below all qualified subcontractors he/she will employ for the various portions of the work to be performed for the project. The list must be included with the Contractors bid per the Project Information, Item 9 above.

The Contractor may list himself/herself to perform one or more of the categories of work for which he/she has any requisite state licenses. All Contractors and Subcontractors shall maintain appropriate Arizona State Registrar of Contractors license for the work they will perform.

License numbers will be required of the apparent low Bidder only.

Per 2 CFR 200.321 all Contractors must apply the following to Subcontracts.

(a) When possible, the recipient or subrecipient should ensure that small businesses, minority businesses, women's business enterprises, veteran-owned businesses, and labor surplus area firms (See U.S. Department of Labor's list) are considered as set forth below.

(b) Such consideration means:

(1) These business types are included on solicitation lists;

(2) These business types are solicited whenever they are deemed eligible as potential sources;

Project Information 9

(3) Dividing procurement transactions into separate procurements to permit maximum participation by these business types;

(4) Establishing delivery schedules (for example, the percentage of an order to be delivered by a given date of each month) that encourage participation by these business types;

(5) Utilizing organizations such as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce.

Specialty Subcontractor/Material Supplier Name License #

8. Permits Permits are the responsibility of the Contractor. At a minimum, the following permits are likely required to perform the work for this project:

- Town Commercial Business License

- Town ROW Permit, with associated inspections, including a construction signage plan and maintaining existing signs.

- Town Building Permit (if construction building/trailer is used)

- Town Temporary Storage Yard Permit (if staging/storage is required outside of the project property)

9. Licenses

The Contractor and all Subcontractors shall have a valid Town of Prescott Valley Business License, the General Contractor shall have a valid Arizona Registrar of Contractors Type ‘A’ License for work required in this project, and all subcontractors shall have a license appropriate to the work they are performing.

Project Information 10

10. Project Schedule The total construction duration shall not exceed ninety (90) calendar days from the date of the Notice to Proceed. The following schedule of project dates is anticipated

A. Advertisement: Sunday, November 2, 2025, Sunday, November 9, 2025, and Sunday, November 16, 2025

B. Pre-Bid Meeting Conference Thursday, November 13, 2025

Civic Center Conference Room 330 10:00 AM Arizona MST 7501 E. Skoog Boulevard, Prescott Valley

C. Bid Proposal Submittal Deadline Monday, November 24, 2025 3:30 PM Arizona MST

D. Contract Award at Town Council Thursday, December 11, 2025

E. Pre-construction Conference Wednesday, December 17, 2025

F. Notice to Proceed & First Day of Construction Contract: Monday, January 5, 2026

G. Last Day of Construction Contract Monday, April 6, 2026

THIS SCHEDULE IS TENTATIVE AND SUBJECT TO CHANGE WITHOUT NOTICE.

(THIS SCHEDULE IS PROVIDED FOR INFORMATION ONLY.)

11. Liquidated Damages (MAG 108.9) Failure to complete on time shall subject the contract to liquidated damages as specified in MAG Section 108.9 “Failure to Complete on Time”.

12. Hours of Work Per Town Code 10-01-070, work shall not begin prior to 7:00 AM, nor shall it extend past 7:00 PM. Any request for changing the work hours shall be submitted to the Project Manager for consideration. It is anticipated that night work will not be required on this project.

Inspections by Town staff are to be scheduled from 8:00 AM to 3:30 PM, Monday through Thursday, excluding holidays, unless otherwise approved by the PROJECT MANAGER.

All materials, labor, and equipment for each phase of construction must be ready and on site, before any portion of that phase of construction shall commence.

13. Subletting of Contract (MAG 108.2) The MAG Standard Specification 108.2 (E) is hereby modified as follows: The Contractor shall perform, with his own organization, work amounting to not less than 20 percent of the total contact cost.

Project Information 11

14. Cooperation Between Contractors This project is to be coordinated with any and all simultaneous and adjacent construction projects. The Contractor of this project shall initiate and establish a line of formal communication with all contractors who are doing simultaneous and adjacent construction projects.

15. Work Site Safety The Contractor is specifically responsible for, and by submission of his/her proposal and/or execution of a contract for this project accepts full and complete responsibility for work site safety for this project. It is recognized that neither the Owner nor the Project Engineer or their representatives have control of or responsibility for work site safety.

“In compliance with the Town’s Hazard Communication Program (Loss Control Manual), the Town is hereby notifying the contractor of their rights under the Arizona Hazard Communication Standard. The Town will provide a copy of any Workplace Chemical List, and any existing SDSs the contractor may be exposed to, if any, for the project area. The contractor is responsible for providing SDSs for any hazardous chemicals they will be bringing to the Town of Prescott Valley workplace to which employees will have an exposure.”

16. Contractor Representative The Contractor shall be represented at all times during the work. Neither the Owner nor the Project Engineer will deal directly with Subcontractors. Instructions and information given by the Project Engineer to the Contractor’s foreman or other on-site representative shall be considered as given to the Contractor.

17. Pre-Construction and Progress Meetings A Pre-Construction Meeting shall be scheduled prior to start of construction.

The Project Manager (Town), Project Engineer, and Contractor shall be present.

The sequence of work will be discussed and will be mutually agreed upon to ensure that the work is accomplished and completed within the time specified and to allow for inspection and operations flexibility by the Town. A schedule of work, list of sub-contractors, and a list of contacts including emergency numbers are required and will be established at the Pre-Construction Meeting and maintained throughout the project.

Progress meetings will be held throughout the life of the contract by mutual agreement during the course of construction. The purpose of these meetings is to establish and maintain lines of communication, report on progress, discuss and resolve problem areas, and other such matters as related to the project. At each meeting, the Contractor shall submit, by bar chart or other approved method, an updated schedule of the types and locations of work expected to be performed over the ensuing time between each meeting.

18. Pre-Project and Post-Project Video Records The contractor shall thoroughly video record the project limits, prior to start of construction, and prior to any staging and/or delivery of materials & equipment. Provide a copy of the recording to the Owner. The format of the recording shall be approved by the Owner.

The contractor shall thoroughly video record the project limits, post construction and provide a copy of the recording to the Owner. The format of the recording shall be approved by the Owner.

19. Submittals Contractor shall email submittals and Excel spreadsheet to the Project Engineer and PROJECT MANAGER for review. Submittals shall have a cover letter from the general contractor per MAG Specifications, they shall be clean and legible with no photocopy smear or they will be subject to rejection. Spreadsheet shall list each submittal by item number, quantity and description.

Project Information 12

20. Construction Stakes, Lines and Grades See Special Provisions, Section 105 Control of Work. The contractor shall provide construction staking for this project.

21. Property to Be Used The Contractor shall limit operations and equipment to Town property and easements designated by the Owner or on private property obtained by the Contractor for this project. Disturbance to property not necessary for construction is strictly prohibited. Disturbances or damages to noted areas or other areas shall be restored to pre-construction condition or better, at the Contractor’s expense. If any other property is used for staging of equipment or materials, the Contractor must obtain written permission from the property owner and supply a copy of the written permission to the Town.

The contractor shall maintain and restore all areas used to access the site and storage areas used for equipment and materials. Restoration also includes any staging areas used as a part of the project construction. No separate measurement or payment will be made for repair, maintenance and restoration, being considered incidental to the project construction cost.

22. Operation of Existing Facilities Only Town staff or Town contract operators (JACOBS) shall operate any of the existing utility improvements/facilities. Contractor shall give the Town and JACOBS at least 48 hours’ notice prior to the need to disturb or disrupt any utility facilities or coordinate service operations. The Town will observe/supervise all disruptions or disturbances to existing utilities.

23. Sanitary Facilities The Contractor shall provide and maintain adequate sanitary facilities for his/her construction forces on the job site throughout the duration of the project.

24. Local Business Access The contractor shall maintain 24-hour access to all businesses and properties during construction. Additional "BUSINESS ACCESS" signs may be required as directed by the owner.

25. Residential Access The contractor shall coordinate with and provide access to all residences during construction.

26. Construction Water It shall be the responsibility of the contractor to obtain a water source for their usage. No additional payment shall be made for this. This work shall be considered incidental and shall be included in the unit price for construction of the appropriate contract pay items.

Construction water is available via the Town’s “Application for Hydrant Meter” process. To download the “Application for a Hydrant Meter” form, access the Town’s website at www.prescottvalley-az.gov. From the Home page, select Departments > Utilities > Customer Accounts > Forms & Resources. Expand the Applications, Reports, and Useful Resources dropdown menu, and locate the “Hydrant Meter Application.pdf” form.

27. Quality Control Quality Control (QC), for this project shall be the responsibility of the Contractor and shall be done at the Contractor’s expense. The Contractor shall provide to the Owner a copy of all QC testing on a weekly basis, at a minimum. The Owner may also perform “Quality Assurance (QA)”, at no cost to the Contractor. In the event that the initial QA test fails, all additional QA retests shall be charged to the Contractor in the form of deductions to Contractor payments at the actual costs.

Project Information 13

No measurement or direct payment shall be made for Quality Control Testing or any related work performed by Contractor. The cost being considered incidental to other items of work for which direct payment is made.

28. Traffic Control Traffic Control measures shall be performed in accordance with plans and specifications.

Traffic control measures shall be considered incidental and shall be included in the unit price for construction of the appropriate contract pay items. Contractor shall submit a traffic control plan for approval by the Town’s Public Works Department, in accordance with Right-of-Way Permit requirements. A traffic control plan submittal is required at the pre-construction meeting.

Key elements of this plan are as follows:

• The Contractor shall maintain convenient traffic access to the adjacent and nearby businesses and residences for the duration of the project.

• Dust control shall be monitored and regulated.

• The Contractor shall provide the traffic control signs, markings and devices in accordance with the Manual of Uniform Traffic Control Devices and ADOT supplements.

29. Protection of Existing Utilities and Property and Project Site

Contractor shall be held responsible for any damage to existing utilities and property, both public and private, due to Contractor’s work. Contractor shall repair or replace any such damaged utilities and property according to the requirements of the Project Engineer at no additional cost to the Town. The Contractor shall be responsible for maintaining and protecting the construction area and shall adequately protect the public, in and around the construction area. Contractor shall conduct the work to ensure the least possible inconvenience to the general public and adequate protection of persons and property in the work vicinity. The Contractor shall correct any hazardous condition immediately. Temporary fencing shall be used at the Civic Center for the safety of the public and to protect the integrity of the construction site.

30. Dust Control and Trackout/Carryout The Contractor is required to adhere to dust control measures as per the contract specifications. In addition, the Contractor is responsible for controlling Trackout/Carryout of soil, material, and debris from the project site onto parking lots and adjacent areas around the construction site. Upon observation by the Contractor of Trackout/Carryout, and/or upon notification from PROJECT MANAGER, or his representatives including JACOBS staff, the Contractor shall clean up before the end of working day. If Contractor is not responsive to notification, the Owner shall perform clean up or hire a private firm for said services and actual charges based on equipment, fuel, labor, and incidentals shall be charged to the Contractor in the form of deductions to Contractor payments. This work shall be considered incidental and shall be included in the unit price for construction of the appropriate contract pay items.

31. Bluestake The Contractor is responsible for: 1.) securing all necessary Bluestake services for the project, and 2.) field verification of all underground utilities prior to commencement of construction.

Soft digging and potholing may be required for the project as several utility locations are unknown and shall be verified prior to construction. Field verification of all irrigation lines shall be coordinated with the Town’s Parks and Recreation staff for all three sites.

32. Water/Sewer Shut-Down & By-pass pumping The Contractor shall minimize water/sewer shut downs / interruptions. When a water/sewer shut-down is required, the Contractor shall provide 72 hours advance notice to the Town and

Project Information 14 shall closely coordinate the shut-down with the Town and its representatives. Shut downs of more than 4 hours will require night-time work to minimize service disruption.

33. Notifications The Contractor is required to notify any business, resident, institution, adjacent construction project, school, medical facility, etc. impacted by this project. Notification, for example, could include door knockers, flyers, phone messages, fax messages, emails, and/or personal communication. Notification shall include dates, times, duration, noise impacts, type of construction and/or interruption, emergency Contractor contact phone numbers, etc. The context of the notifications shall be prepared by the Contractor and provided to the Town for review / modification prior to distribution. Notifications shall be distributed no later than 48 hours in advance of construction, unless otherwise approved by the Town. No additional payment to the Contractor shall be made for notification services regardless of the measures required. Said services shall be considered incidental and shall be included in the unit price for construction of the appropriate contract pay items.

34. Project Generated Excess The Contractor is responsible for: 1) the removal, transport, permitting, disposal, etc. of any and all excess soil, vegetation, trash, non-native materials, water system infrastructure, salvage items, pavement, debris, etc. generated by the project and 2) any associated costs. No additional payment shall be made for this item. This work shall be considered incidental to the site construction and shall be included in the unit price for construction of the appropriate contract pay items.

35. Excavation and Spoils The Contractor is responsible for ensuring that trenches, holes, depressions, etc. are not left exposed at the end of a work shift. Traffic plates, or other security measures, must be utilized to ensure safe passage over or around all cavities. Spoils must also be cleared from roadways, pathways, open ground, etc. at the end of a work shift if they inhibit conveyance or if safety within the project limits would be compromised. Excavation and spoil services shall be considered incidental and shall be included in the unit price for construction of the appropriate contract pay items.

Given the nature of this work and the excavation involved to construct the underground stormwater storage systems, the contractor shall use temporary fencing to secure the site and for public safety. Temporary access gates (locking) shall be used for access to and from the site and all fencing shall be maintained and in good condition throughout the project construction.

36. Potholing The Contractor is responsible for all potholing issues including costs for exposure of public and private infrastructure to ensure locations, sizes, fittings, depth, alignment, etc. No additional payment shall be made for this item. This work shall be considered incidental and shall be included in the unit price for construction of the appropriate contract pay items.

37. Dewatering All water encountered during the work shall be disposed of by the Contractor in a manner such that it will 1) not damage public or private property 2) create a public nuisance and 3) create a public health problem. This work shall consist of furnishing equipment, materials, and labor necessary for the control and removal of water, the construction or installation of all facilities necessary to accomplish the work, and the subsequent removal of such facilities except when designated on the project plans or in the special provisions to remain in place. No separate measurement or payment shall be made for dewatering. This work shall be considered incidental and included in the unit price bid for of the appropriate pay items.

Project Information 15

It is the contractor’s responsibility to watch the weather and forecasts to avoid storms while the rainwater harvesting systems are being constructed to avoid excess water and any further damage to the site.

38. Asbestos Cement Pipe, Asbestos Materials, Valves, and Associated Valve Fittings

• The Contractor is responsible for all removal, exposure, handling, containment, transport, disposal, documentation, etc. of Asbestos Cement Pipe (ACP), asbestos materials, valves and associated fittings.

• The Contractor shall follow all applicable Federal, State, Local laws, rules and regulations with regard to removal, exposure, handling, containment, transport, disposal, documentation, etc. of ACP and asbestos materials. These laws, rules and regulations include, but are not limited to, applicable MAG, ANSI, AWWA, QCSDs (QCSD 395PV), EPA and OSHA standards.

• The Contractor shall not direct-bury any of the ACP, asbestos materials, existing valves or associated valve fittings.

• Each amount for valves listed in the Bid Schedules shall include the costs associated with removal, exposure, handling, containment, transport, disposal, documentation, etc. of ACP, asbestos materials, existing valves and associated fittings.

• ACP, asbestos materials, valves and associated valve fittings must be disposed of at a landfill licensed and approved for acceptance of said products.

• The Contractor shall provide documentation and certification to the Town and Project Engineer detailing proper transport and disposal of ACP, asbestos materials, valves and associated valve fittings.

39. Erosion Control Measures Each site is under an acre of disturbance; however, the Contractor is responsible for preparing and complying with a Stormwater Pollution Prevention Plan (SWPPP) for this project. An NOI or NOT are not required as part of this project but the contractor shall reference the project special provisions for the SWPPP requirements. The Contractor shall employ measures using Best Management Practices (BMP) and shall, specifically, provide and install concrete wash-out area(s), site construction entrance(s), stabilization including reseeding, straw wattles, sediment logs or bales as appropriate. The Contractor shall be responsible for controlling dust as an integral part of their construction activities.

Measurement and payment for the installation and maintenance of Erosion Control measures and the SWPPP as described above and in the Special Provisions will be paid for as an individual Bid Schedule item on a lump sum (LS) basis for the SWPPP on a per acre basis (AC) price for Erosion Control, including both preliminary and final site excavation and grading activities.

40. Temporary Waterlines – N/A All temporary waterlines, flylines, or similar potable water conveyance pipes utilized during the project shall be subject to disinfection and bacteriological testing prior to connection to Town water facilities. This will ensure safe drinking water for customers impacted by the construction activities. Such pipelines called for in the plans and installed by the Contractor may not have previously been used for sewage conveyance, reclaimed water, industrial applications or other similar applications incompatible with potable water conveyance.

41. Project Sequencing The Town has established a schedule of 90 calendar days for construction of these three projects. This deadline is for substantial completion of the work for the Library and Fairgrounds Re-Imagine. The work west of the Police Building shall be complete and ready for

Project Information 16 use to avoid any conflicts with scheduled events. An additional 2 weeks will be allowed for completion of punch list tasks for final project completion. Any minor punch list items required for the three project areas shall not affect the use of the facilities by the public or Town staff.

This project requires that the police building site be completed as soon as possible after construction begins in the area and as coordinated with the Town to avoid interfering with normally scheduled activities and events or special events at the Civic Center. The dates of these known events are December 6th, April 11th & 18th, and May 2nd. Other outside events may get scheduled for this area, and it is the contractor’s responsibility to provide the Town with a schedule for construction so the Town can block out the calendar for the police building basin area.

Work for the StormTech System west of the Police Building shall be coordinated with the Parks and Recreation staff and shall be 100% complete, including all cleanup, removal of temp fencing, new sod, etc, a minimum of 1 week prior to any scheduled event at the Civic Center. If construction of the system affects any event or in any way affects the total use of the space, the contractor may be subject to liquidated damages by the Town as outlined in MAG 108,9.

42. Traffic Speed Limit Contractor shall limit speed of equipment and vehicles per the posted speed limits for public roadways and be slow enough to limit the creation of dust and provide for pedestrian and bicycle safety.

There are multiple walkways and multiuse paths around the Civic Center, in addition to the Town staff and public vehicle and foot traffic. The Fairgrounds Re-Imagine Project is used by a Dance Studio as well as other local sports teams and events during the weekdays and weekends.

Safety of the public in and around the Civic Center and Fairgrounds Re-Imagine Project shall be the contractor’s utmost responsibility. The contractor shall be aware of the work hours and activities at both facilities, during the work week and on the weekends. Temporary fencing and/or other measures to protect the public shall be used during the duration of construction.

43. Cultural Resources No Archeological or other historic report was prepared for this project. If any historic or other archeological objects are encountered during the construction of these projects, the contractor shall take all reasonable and required steps to secure the preservation of the discovery and contact the Owner and Engineer to evaluate prior to removal or disturbance.

44. Warranty The contractor shall provide a warranty for the project or any project that will be given to the public per agreement(s). The Town’s definition of a warranty includes any workmanship, labor, materials, equipment, sales tax, etc. required to restore a project to acceptance criteria as defined by the plan. The warranty period lasts for a minimum of two (2) years from the date of Town final acceptance of project completion. All warranty work shall conform to all applicable portions of the Town Design and Construction Standards and these Contract Documents.

The required minimum two (2) year warranty period shall apply to the overall project construction elements including, but not limited to the sewer improvements and all components, dry utility conduits and pull boxes, or any other components of the project construction for consistency with the overall project warranty requirements.

Bid Proposal 17 10/31/2025

BID PROPOSAL

Town of Prescott Valley 7501 E. Skoog Boulevard Prescott Valley, AZ 86314

Date: ___________

TOWN OF PRESCOTT VALLEY

7501 E. SKOOG BOULEVARD

PRESCOTT VALLEY AZ 86314

Ladies/Gentlemen:

In compliance with your invitation for bids and all conditions of the Contract Documents, the undersigned, __________________________________________________, a corporation organized under the laws of the State of __________________________, a partnership consisting of ________________________________________________ or individual trading as ___________________________________________________ of the Town/Town of _______________________________, hereby proposes and agrees to furnish any and all plans, materials, labor, construction equipment, services, transportation, TAXES, AND PERMITS required for performing all work for the construction of the RAINWATER HARVESTING PROJECTS, CIP#CW2511; and to construct the same and install the material therein for the Owner in a good and workmanlike and substantial manner and to the satisfaction of the Owner, through its Engineers and under the direction and supervision of its Engineers or their properly authorized agents; and strictly pursuant to, and in conformity with, the Specifications and Plans prepared by the Engineers for the Owner or their properly authorized agents at the following unit price rates:

Bid Proposal 18 10/31/2025

BID SCHEDULES

CONSTRUCTION OF THE RAINWATER HARVESTING PROJECT

FAIRGROUNDS RE-IMAGINE PROJECT - BID SCHEDULE

Item No.

FAIRGROUNDS RE-IMAGINE PROJECT - ITEM

DESCRIPTION

Quantity Unit Unit Price

TOTAL

1 Mobilization, MAG 109.10 1 LS

2 Stormwater Pollution Prevention Plan (SWPPP) 1 LS

3 Construction Staking 1 LS

5 Remove and Replace Fencing 320 LF

6 Remove and Replace Sidewalk per QCSD 230 160 SF

7 6" Storm Drain Pipe 400 LF

8 8" Storm Drain Pipe 110 LF

9 12" Storm Drain Pipe 200 LF

10 15" Storm Drain Pipe 120 LF

11 18" Storm Drain Pipe 360 LF

12 24" Storm Drain Pipe 30 LF

13 Nyloplast 30" Catch Basin with Manhole Frame and Cover (H20 Loading) and Concrete Rim per manufacturer's recommendation

5 EA

14 Nyloplast 24" Catch Basin with Grate, Manhole Frame and Cover (H20 Loading) and Concrete Rim per manufacturer's recommendation

1 EA

15 ADS StormTech (30) MC-3500 Chamber System (O.A.E.)

1 LS

16 Arizona Seamless Gutters (Complete Gutter System) O.A.E.

1 LS

17 RainHarvest Systems - Leaf Eater Downspout Filter (4 inch)

32 EA

18 Irrigation Removal and Replacement 250 LF

19 Temporary Construction Fencing 1 LS

TOTAL

Bidder’s Initials:

Total Bid Fairgrounds Re-Imagine Project = $ . (use numbers)

& DOLLARS (use words)

*Note: This is only a sample; please fill out and submit the Excel Bid Table in Bonfire to submit pricing.

Bid Proposal 19 10/31/2025

CIVIC CENTER (LIBRARY & POLICE BUILDINGS) BID SCHEDULE

Item No.

LIBRARY - PARKS & REC BUILDING - ITEM

DESCRIPTION

Quantity Unit Unit Price

TOTAL

1 Mobilization, MAG 109.10 1 LS 2 Stormwater Pollution Prevention Plan (SWPPP) 1 LS 3 Construction Staking 1 LS 4 Site Earthwork and Excavation (Regrading of area to direct flow to pond)

1 LS

5 Remove and Replace Ex Rip Rap and geosynthetic fabric

168 CY

6 Remove and Replace Sidewalk per QCSD 230 154 SF 7 Remove and Replace Curb & Gutter per QCSD

40 LF

8 Remove and Replace Landscape Rock and Geosynthetic Fabric

280 CY

9 Nyloplast 24" Catch Basin with Dome Grate per manufacturer's recommendation

1 EA

10 ADS StormTech (24) SC-800 Chamber System (O.A.E.)

1 LS

11 Irrigation Removal and Replacement 800 LF 12 Temporary Construction Fencing 1 LS

POLICE BUILDING BID SCHEDULE

Item No.

POLICE BUILDING - ITEM DESCRIPTION Quantity Unit Unit Price

TOTAL

13 Mobilization, MAG 109.10 1 LS 14 Stormwater Pollution Prevention Plan (SWPPP) 1 LS 15 Construction Staking 1 LS 16 Installation of New Sod including subgrade prep 10,000 SF 17 Remove and Replace Sidewalk per QCSD 230 400 SF 18 Remove and Replace Curb & Gutter per QCSD

40 LF

19 Nyloplast 24" Catch Basin with Grate per manufacturer's recommendation

3 EA

20 ADS StormTech (36) SC-800 Chamber System (O.A.E.)

1 LS

21 Irrigation Removal and Replacement 400 LF 22 Temporary Construction Fencing 1 LS

Bidder’s Initials:

Bid Proposal 20 10/31/2025

Total Civic Center Bid (Library & Police Buildings) = $ . (use numbers)

& DOLLARS (use words)

Total All Bids (Fairgrounds Re-Imagine Project and Civic Center):

$ . (use numbers)

& DOLLARS (use words)

*Note: This is only a sample; please fill out and submit the Excel Bid Table in Bonfire to submit pricing.

The Town, at its sole discretion, retains the option of awarding this construction contract, or contracts, based on the lowest responsible bids. The lowest responsible bidders are determined per Prescott Valley Town Code. The Town reserves the right to reject any and/or all bid proposals, or to waive any informalities in any bid proposal deemed to be for the Town’s best interests. The work will be awarded based on the total bid amounts for the following possible project options as determined by the Town at their sole discretion:

Option 1 – A single Contract awarded as a single project including all three sites (Two plan sets).

Basis of award is the Combined total of Bid Schedules for both plan sets.

Option 2 – Two Contracts awarded as two separate projects, one for the Fairgrounds Re-Imagine Project (one plan set) and one for the Civic Center (one plan set). This option could involve awarding separate project contracts to different contractors. Basis of award is the Separate totals for the Separate Bid Schedules for the Fairgrounds Re-Imagine Project and the Civic Center.

Per MAG 102.4 as modified by Town Public Works Construction Standards and Town Code, the undersigned hereby declares that they have physically visited the project site and have carefully examined the Project and Contract Documents relating to the work covered by the above bid proposal.

Enclosed herewith is a certified or cashier's check, or bid bond, payable to TOWN OF PRESCOTT VALLEY, in the amount of $_____________________________________ which is ten percent (10%) of the total estimated contract bid for the total amount bid on all bid schedules (Combined total of Bid Schedules). This check or bond is submitted as a guarantee that the undersigned will enter into a contract and furnish the required bond in the event a contract is awarded to the undersigned. The bid security attached, without endorsement, is to become the property of TOWN OF PRESCOTT VALLEY in the event the contract and bonds are not executed within the time set forth as liquidated damages for delay and additional work caused thereby.

Upon receipt of Notice of Award of this bid, the undersigned will execute the formal Contract Documents.

The undersigned agrees to reach final completion within Ninety (90) calendar days from the date of issuance of the Notice to Proceed. If the project elements noted are not completed within the specified time and dates noted above, liquidated damages as specified in Section 108.9 “Failure to Complete on

SAMPLE

Bid Proposal 21 10/31/2025

Time” of the most recent Maricopa Association of Governments (MAG) Uniform Standard Specifications and Details for Public Works Construction will be applied per day thereafter until completion.

The undersigned has carefully checked all the above figures and understands that the Owner will not be responsible for any errors or omissions on the part of the undersigned in making up this bid.

The undersigned is the holder of Arizona State Contractor's License No. ______________ and Classification Respectfully submitted, ATTEST:

Witness: If bidder is an individual.

CONTRACTOR

(Corporate Seal)

(BIDDER'S FULL ADDRESS)

AGENT PROVIDING BID BOND -

CONTACT INFORMATION

(NAME)

(ADDRESS)

(PHONE NUMBER)

Affidavit of Non-Collusion 22 10/31/2025

AFFIDAVIT OF NON-COLLUSION

, being first duly sworn, deposes and says: THAT he/she is (Print Name) of (Title) (Name of Company) who submits herewith to the TOWN OF PRESCOTT VALLEY, a bid proposal called

RAINWATER HARVESTING PROJECTS, CIP#CW2511

THAT all statements of fact in such bid proposal are true;

THAT said proposal was not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation;

THAT said bid proposal is genuine and not collusive or a sham;

THAT said bidder has not, directly or indirectly by agreement, communication or conference with anyone, attempted to induce action prejudicial to the interest of the TOWN OF PRESCOTT VALLEY or of any bidder or anyone else interested in the proposed Contract; and further, THAT prior to the public opening and reading of proposal, said bidder:

1. did not directly or indirectly induce or solicit anyone else to submit a false or sham bid proposal;

2. did not directly or indirectly collude, conspire, connive or agree with anyone else that said bidder or anyone else would submit a false or sham proposal, or that anyone should refrain from bidding or withdraw his/her proposal;

3. did not, in any manner, directly or indirectly seek, by agreement, communication or conference with anyone, to raise or fix the proposal price of said bidder or of anyone else, or to raise or fix any overhead, profit, or cost element of his proposal price or of that of anyone else;

4. did not directly or indirectly submit his proposed price or any breakdown thereof, or the contents thereof, or divulge information or data relative thereto to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, or to any individual or group of individuals, except the TOWN OF PRESCOTT VALLEY, or to any person or persons who have a partnership or other financial interests with said bidder in his/her business.

BY: ___________________________________

Signature

STATE OF ARIZONA )

County of )

The foregoing instrument was subscribed and sworn to before me this _______ day of __________________________, 2025.

NOTARY PUBLIC My Commission Expires:

Surety Bond Page 23 10/31/2025

SURETY BOND

KNOW ALL MEN BY THESE PRESENTS:

That we, __________________________________, as Principal (hereinafter called the Principal), and the _______________________, a corporation duly organized under the laws of the State of _____________________ and duly licensed and possessing a certificate of authority to transact surety…