4-ORCHESTRA REQUIREMENTS.pdf
PDF 94 KB Posted
- Attached to
- MIDDLE SCHOOL ORCHESTRA INSTRUMENTS
- Solicitation number
- RFQ-CCSD-ORCHESTRA-061226
- Issued by
- Utah
About this file
This is a quotations requirements document for orchestra instruments issued by Cache County School District (CCSD) in Utah for two new middle schools—Juniper Ridge Middle School and Maple View Middle School—scheduled to open in August 2026. The solicitation requests new orchestra instruments, components, and accessories for outright purchase only; rental options are not acceptable. All items must be new, unused, current production models in original manufacturer packaging, with no substitutions or equivalents permitted. The document specifies required brands and models for standardization purposes and requires vendors to be authorized dealers of the manufacturers. Specific response dates, quantities of instruments, bidder conferences, and award dates are not detailed in this requirements document.
Pricing must be submitted on a unit basis with all costs included as FOB Destination, Freight Prepaid, with no additional shipping, handling, or freight charges permitted. Payment term discounts will not be considered in bid evaluation. CCSD reserves the right to make awards by line item, by group of items, or to the overall lowest responsive and responsible bidder as determined to be in the district's best interest. All instruments and accessories must include the manufacturer's standard warranty with documentation provided upon request. Vendors dealing exclusively in closeout, surplus, liquidation, overstock, discontinued, or end-of-line inventory are ineligible to bid. All terms and conditions are non-negotiable, and all questions must be submitted through the Bonfire U3P platform during the designated question-and-answer period.
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Text version
QUOTATIONS REQUIREMENTS FOR ORCHESTRA INSTRUMENTS
JUNIPER RIDGE MIDDLE SCHOOL & MAPLE VIEW MIDDLE SCHOOL
Purpose: This solicitation is for the outright purchase of new orchestra instruments, components, and accessories as listed. Rental options will not be accepted.
1. Product Condition Requirements: All instruments, components, and accessories must be new, unused, and current production models. Used, refurbished, open-box, discontinued, gray-market, factory seconds, or B-stock items will not be accepted. All items must be complete, fully functional upon delivery, and free from material degradation due to age or storage conditions.
2. Instruments, components, and accessories that are damaged, defective, or do not match the awarded brand and model may be rejected and must be replaced by the vendor at no additional cost to Cache County School District
(CCSD).
3. Packaging Requirements: All instruments, components, and accessories must be shipped in original, unopened manufacturer packaging.
4. Required Brands: The specified brand and model for each instrument, component, and accessory listed per line item are required for standardization purposes. No substitutions or equivalents will be allowed.
5. Authorized Dealer Requirement: Vendor must be an authorized dealer of the manufacturer for the band instruments offered.
6. Vendor Eligibility: Vendors who deal exclusively in, or source products solely through, closeout, surplus, liquidation, overstock, discontinued, or end-of-line inventory are not eligible to bid. This includes, but is not limited to, jobbers, surplus dealers, clearance resellers, clearance houses, non-stocking resellers, and opportunistic bulk buyers.
7. Pricing and Shipping: Unit prices must include all instruments, components, and accessories listed in the item description and must be FOB Destination, Freight Prepaid. No additional shipping, handling, or freight charges will be accepted.
8. Award Method: Award(s) may be made by line item, by group of items, or to the overall lowest responsive and responsible bidder, whichever is in the best interest of Cache County School District.
9. Warranty: All instruments, components, and accessories must include the manufacturer’s standard warranty.
Warranty documentation must be provided upon request.
10.Discounts: Payment terms offering additional discounts will not be considered as part of bid pricing.
11.Terms and Conditions: All Terms and Conditions of this solicitation are non-negotiable.
12.Questions: All questions must be submitted through the Bonfire U3P platform during the designated Q&A period. Questions submitted through any other channel will not be answered.
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