4-KD26-5 Quote SOW - Aavenir Payment Request Form Inclusion Approval.pdf
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- Attached to
- Payment Request Form Inclusion
- Solicitation number
- KD26-5
- Issued by
- Utah
About this file
This document is a Change Order for a contract between the Utah Department of Technology Services (DTS) and Aavenir, originally established on March 1, 2021, addressing the inclusion of a Payment Request Form (PRF) within the Invoiceflow system. The change order specifically targets a designated group of users and departments within SOU (State of Utah), introducing a new pop-up interface for payment-related information submission that will follow a defined approval workflow. The implementation will be isolated to the targeted users, ensuring existing Invoiceflow users and processes remain unaffected.
The change order involves 100 hours of effort, with a total pricing of $12,500, to be paid in two installments: 50% upon design and development completion of the Payment Request Form, and the remaining 50% upon completion of the Change Order. The document outlines that the deployment and testing will be conducted on SOU instances with SOU personnel during guided sessions, due to limited access to GSS (likely a system or platform). The change order was signed on July 30, 2025, by Jesal Mehta, CEO and Founder of Aavenir, and Tyrel King, Financial Manager II for the State of Utah, indicating mutual agreement and approval of the proposed modifications.
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Text version
Payment Request Form Inclusion & Approval
CR#7691 Confidential & Proprietary © 2025 Aavenir
1. Business Requirement & Proposed Actions
This change order is governed by the MSA contract entered into between the following agency of the State of Utah: Department Name: Department of Technology Services (DTS) and Aavenir on March 1, 2021. The scope of this change order involves the inclusion of a Payment Request Form (PRF) within Invoiceflow, specifically tailored for designated users and departments within SOU.
Payment Request Form Inclusion and Approval process
• Aavenir to include the Payment Request Form exclusively for a specific group of users/departments within SOU. This functionality will not be visible or applicable to other
Invoiceflow users as part of this release.
• The Payment Request Form will appear as a pop-up interface, enabling users to enter the required payment-related information conveniently before submitting it for approval.
• Once submitted, the PRF will follow a defined approval workflow. Assigned approvers will have the ability to review, update, and add any necessary information before granting approval.
• This implementation will be isolated to the targeted users and departments, ensuring that existing Invoiceflow users and processes remain unaffected by this change.
2. Pre-Requisites
Approval of this change order document to be provided by SOU team.
3. Estimates and Pricing
Efforts = 100 hours (This includes the deployment and testing on SOU instances with SOU personnel on guided sessions due to lack of access to GSS) Total Pricing = $ 12,500/-
4. Payment Schedule
1. 50% payment upon design and development completion of the Payment Request Form
2. 50% payment upon completion of the Change Order
Acceptance of Change
Aavenir, Inc. The State of Utah
(Authorized Signature) (Date) (Authorized Signature) (Date)
Jesal Mehta
(Printed Name) (Printed Name)
CEO and Founder
(Title)
7/30/25
Tyrel King
Financial Manager II
07 / 30 / 2025
Document Ref: DGWYW-DHA2W-UMGDX-9F9YY Page 1 of 1
REF. NUMBER
DGWYW-DHA2W-UMGDX-9F9YY
DOCUMENT COMPLETED BY ALL PARTIES ON
30 JUL 2025 15:13:56 UTC
SIGNER TIMESTAMP SIGNATURE
JESAL MEHTA
JESAL.MEHTA@AAVENIR.COM
SENT
30 JUL 2025 15:13:56 UTC
SIGNED
30 JUL 2025 15:13:56 UTC
IP ADDRESS
49.36.90.233
LOCATION
SURAT, INDIA
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