4-KD26-16 Quotation 216386 - Web Access to Agency Data.pdf
PDF 128 KB Posted
- Attached to
- 216386 Funds Increase
- Solicitation number
- KD26-16
- Issued by
- Utah
About this file
This is a quotation document from APPX Software, Inc. to the Utah State Archives for web access to agency data under Contract #216386, effective through April 27, 2026. The project involves creating user-accessible and user-friendly reports for the Records Information Management (RIM) system through three primary deliverables: development of a Data API for WordPress to access Entity and Series information with specified fields including agency/division, series number, title, status, dates, retention, and disposition details; creation of a Data API for WordPress to retrieve Box information with variables for Series ID and privacy exclusions; and development of a Data API for WordPress to generate PDF or CSV versions of Entity/Series data with scheduled cleanup functionality. The scope of work assumes APPX will provide the Data APIs while Utah will develop the user interface and handle any required WordPress or Cornerstone support as additional changes. The total project duration is estimated at 45 hours maximum.
The total estimated cost for this project is $6,682.50, calculated at an hourly rate of $148.50 based on APPX Software's standard rates. The quotation, dated June 25, 2025, is valid for 30 days from issuance, after which rates may vary and a new quote may be required. This work is associated with a Notice of Intent to Award a Contract without engaging in standard procurement, suggesting the Utah Division of Purchasing has determined there is only one source for this procurement item, transitional costs are significant, or circumstances exist that make standard procurement impractical.
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11363 San Jose Blvd Suite #301
Jacksonville, FL 32223 USA
Q U O T A T I O N
To: Utah State Archives
Elizabeth Perkes
Contract #216386 (effective through 4/27/2026)
Date: 06/25/2025
Project: RIM Requested new website user-accessible/user-friendly Reports
The estimated hours to complete this project is not to exceed 45 hours total, based on the agreed upon scope of work. The total estimated cost is $6,682.50 based on the APPX hourly rate of $148.50.
* Assumption: APPX will provide the Data APIs to request and retrieve the AXAEM specific data. However, Utah will provide the user interface to the request and retrieved the data from
AXAEM. If any Wordpress or Cornerstone support is needed, this will require additional changes.
15hr 1) Create a Data API for WordPress for Entity and Series information:
a) Pass variable for the Entity Key, ExcludeClosed; returns the data in JSON format
b) Include the Entity and all its lower hierarchy entities; along with the record series for each entity
c) Fields to include: Agency/Division, Series#, Title, Status, Dates, Arrangement, Description, Retention, Disposition, Retention and Disposition Authorization, Format
Management, Appraisal categories and notes, Retention Justification, Primary
Designation, Secondary Justification, Privacy annotation, Last Updated, Number of boxes in Records Center, Number of items at State Archives, and URL
* If ExcludeClosed is Y; any Closed Status series records will be excluded
15hr 2) Create a Data API for WordPress for Box information:
a) Pass variable for Series ID, ExcludePrivacy; returns the data in JSON format
b) Include the Series ID, Title, Entity Official Name, along with its Versatile boxes
c) Fields to include: Box RCL #, User Box #, Box RCID #, Storage Room, Box
Location, Date Created, From and To Dates, Disposition Method/Type, Disposition Date, Box Description and From and To File Ranges
* If ExcludePrivate is Y, Box Description and File Ranges will be excluded
15hr 3) Create a Data API for WordPress for PDF or CSV version of the Entity/Series
a) Pass variable for Series ID, ExcludePrivacy, FileType (CSV/PDF)
* Returns the url for the PDF or CSV path/file generated
b) Create job to create the output with similar Entity/Series information
* CSV version will be available, from item #1
* Assume PDF version already exists, with no changes
* Move the PDF or CSV file into a web accessible directory
c) Create a scheduled job to cleanup these files from web accessible directory
d) Assume Utah will convert the current web page from cgi to WordPress and take advantage of this new Data API.
Thank you for your request for a quote for service from APPX Software. This quote will be honored for the next 30 days, after which time rates may vary, and a new quote may be required.
APPX Software, Inc
Sherri McCormack
File details come from the government source that posted it. Updated .