UTAH TECH

UNIVERSITY

INVITATION FOR BIDS

Road Scholar Site Remodel

SOLICITATION #26-0922

BID RELEASE DATE

Thursday, October 1, 2026

12:00 PM MDT

INTENT TO BID DATE

Thursday, October 8, 2026

12:00 PM MDT

BIDS DUE

Thursday, October 22, 2026

12:00 PM MDT

Utah Tech University Purchasing Department Buyer: Jake King 225 S University Avenue St George, Utah 84770 - 3875

Procurement Platform: Utah Public Procurement Place (U3P) / Bonfire Portal

TABLE OF CONTENTS

PART 1 – NOTICE AND BACKGROUND

1. IMPORTANT TO CONTRACTORS

Utah Tech University (“University”) is inviting sealed bids from qualified, licensed, and bonded contractors to supply all labor, materials, equipment, and services required for the Road Scholar Remodel project at the firehouse at 51 S 1000 E, St. George, Utah. This solicitation is conducted as an Invitation for Bids (IFB) and will be awarded to the lowest responsive and responsible bidder in accordance with Utah procurement statutes and University policies.

This solicitation is open to all qualified contractors. Priority or evaluation preference may be given to vendors holding an active Utah State Cooperative Contract for Construction Services. Vendors who hold an active State Contract are encouraged to include their State Master Agreement (MA/PD) contract number with their bid submission.

2. UTAH TECH UNIVERSITY BACKGROUND

Utah Tech University is an open-access, comprehensive polytechnic institution located in St. George, Utah. The university emphasizes active, applied learning experiences that prepare students to become skilled, resilient, and lifelong learners. Committed to academic excellence and student success, Utah Tech fosters innovation and entrepreneurship while developing graduates who are responsible citizens, creative problem-solvers, and effective leaders.

PART 2 – PROJECT OVERVIEW & MINIMUM QUALIFICATIONS

3. PROJECT OVERVIEW

· Location: 51 S 1000 E, St. George, Utah

· Project Purpose: The University is remodeling the site of the St. George fire station, originally built in 1986, to serve as the new base of operations for the Road Scholar program. The project consists of demolition of exterior features and construction of new infrastructure to support bus, RV, and van parking .

· Current Infrastructure Condition: Existing utilities, landscaping, and exterior structures are onsite, which will need to be demolished and removed/relocated.

4. MINIMUM QUALIFICATION REQUIREMENTS

To be considered responsive and qualified for award of this contract, contractors must meet and demonstrate compliance with the following minimum criteria:

· Current Utah General Contractor License appropriate for the work.

· Comparable Project Experience: Demonstrate successful completion of at least three (3) comparable projects within the past five (5) years involving demolition, metal fabrication, landscaping, or exterior renovations.

· Technical & System Coordination Capabilities: Demonstrate proven experience in coordinating significant mechanical, electrical, and plumbing.

· Project Timeline & Scheduling: Demonstrate clear ability and resource commitment to meet the required completion schedule and manage active public right-of-way traffic control along the 1000 East corridor.

· Safety & EMR History: Provide evidence of a satisfactory safety record and an acceptable Experience Modification Rate (EMR) history over the past three years.

· Financial Capacity: Demonstrate sufficient financial capacity, bonding capability, and stability to successfully complete a project of this size, scale, and technical complexity.

5. SCOPE OF WORK & TECHNICAL SPECIFICATIONS

This scope describes the exterior site work to be included with the invitation for bids. Bidders shall review the accompanying Fire Station IFB Drawing Set, particularly the Demo and Exterior Construction sheets, visit the site, and include labor, materials, equipment, utility coordination, disposal, testing, and restoration needed to deliver the work described below. The drawings are diagrammatic and do not establish construction details or final utility routes.

5.1 Site preparation and demolition

· Remove and legally dispose of the existing training house on the east side of the site, including its slab and footings. Remove associated debris and unsuitable material and backfill and compact the excavation for the proposed improvements.

· Remove trees, other vegetation, and existing landscape rock within the east and north perimeter work areas shown on the demolition drawing. Remove existing curb and gutter and affected pavement as necessary for the new work. Protect the perimeter wall, adjacent structures, the tower, and facilities to remain.

· Locate and protect existing utilities before excavation. Protect and relocate the power serving or crossing the training house area as required to clear demolition and construction; maintain or restore service to facilities designated to remain.

5.2 Grading, paving, and perimeter improvements

· Clear, grub, excavate, grade, and compact the east and north work areas to support the new curb and gutter, pavement, and drainage. Match adjacent grades and maintain positive surface drainage.

· Construct replacement curb and gutter along the north and east perimeter limits indicated on the exterior drawing, approximately 3 feet from the property line wall where shown. Connect the new gutter to the existing curb and gutter at the indicated ends and transitions.

· Install a weed barrier and ¾” red decorative rock 2-4” deep between the back of the curb and perimeter wall in the indicated strip. Prepare the subgrade and patch or place asphalt between the new gutter and existing pavement, including all areas disturbed by construction. Provide smooth, serviceable transitions.

5.3 Underground utilities and bus service points

· Provide trenching and conduit for power from the relocated source toward the northeast corner and south along the east side to the proposed shed at the southeast corner, including backfill and surface restoration. Coordinate conduit size, route, pull points, and termination with the University before installation.

· Provide a new electrical distribution point and 120 V, 20 A receptacles at each east-side upright post shown on the exterior drawing, 12 circuits total as noted there. Include necessary feeders, raceways, devices, supports, and connections. Confirm source capacity, post locations, and electrical design before construction.

· Provide and install a prefabricated approximately 12 ft by 12 ft shed at the southeast corner for bus washing equipment, including delivery, assembly, anchorage, and a suitable prepared base. The anticipated shed material value is $3,000 to $5,000; include the complete furnished and installed cost in the bid. Coordinate final shed selection and placement with Utah Tech before ordering. Provide and connect the water line serving the shed, including a shutoff, appropriate backflow protection, and final termination.

· Furnish, construct, and install a complete RV/bus dump and cleanout station along the south parking lot line at the location shown. Include the sewer inlet and cap, necessary piping and connection to the existing sanitary sewer, and a water spigot and water supply serving the cleanout station, with shutoff and appropriate backflow protection. Field verify utility locations, depths, and connection requirements, and coordinate final locations and connections with Utah Tech. Include all water and sewer work needed for an operational station in the bid.

5.4 Shade structures and walkway

· The steel shade structures have been conceptually designed with Falcon Buildings, a local prefabricated steel structure supplier. The selected contractor may continue working with Falcon Buildings or choose another manufacturer. In either case, the contractor shall provide complete steel shade structures that meet Utah Tech’s design layout along the north and east property lines, subject to Utah Tech review of the proposed design and manufacturer.

· The selected contractor is responsible for coordinating with Utah Tech and the manufacturer to complete engineering drawings for the steel structures and footings, including foundation and anchorage details. The contractor shall coordinate required submittals and inspections and arrange access for footing and structure inspections. Utah Tech will retain Shums Coda as the third-party inspection firm and will pay its inspection fees.

· Excavate, form, reinforce, and place engineered footings for the prefabricated steel shade structures along the north and east parking lot lines shown on the drawings. Furnish and erect the structures, including anchors and incidental installation materials, in accordance with the approved engineered design and manufacturer requirements.

· Construct the walkway connection through the south curb and gutter at the location shown for the proposed prefabricated stairs to Booth Wellness. Coordinate width, elevation, and the interface with the stair work with Utah Tech before placement.

5.5 Execution and closeout

· Coordinate outages, access, staging, utility work, and construction sequencing with the University. Maintain safe access to facilities.

· Comply with applicable authority requirements and approved plans. Submit proposed utility routing, materials, shade-structure foundation and anchorage details, and construction schedule for review before installation.

· Haul away demolition and excess material. Repair damage caused by the work, restore disturbed areas, test installed utility systems, and provide inspection records and as-built locations of buried utilities at closeout.

6. IMPORTANT DATES

7. PROJECT TIMELINE

· Construction Start: November 16, 2026

· Substantial Completion Required: March 1, 2027

8. BUDGET

The project has a budget range of $265,000.

PART 3 - INSTRUCTIONS

9. SUBMISSION PLATFORM

All bid responses must be submitted electronically via the Utah Public Procurement Place (U3P) / Bonfire platform. Late submissions, hard-copy paper bids, or bids sent via direct email will not be accepted.

· Questions & Clarifications: All technical questions regarding the project specifications or drawings must be asked through the Q&A section of U3P prior to the question deadline. Official answers will be posted via addenda on U3P.

10. REQUIRED BID DOCUMENTS TO SUBMIT IN U3P

Contractors must upload 4 PDF files of the following documents into the U3P solicitation portal prior to the closing deadline. To assist with review and evaluation, please organize submissions into the following separate PDF files:

File #1 – [Company Name] – Executive Summary

· Company Information & Point of Contact

· Executive Summary

· Key Personnel

· Utah Contractor License Information File #2 – [Company Name] – Company Experience

· Description of Relevant Project Experience

· List of Comparable Projects Completed Within the Past Five Years

· Safety Program and EMR Information File #3 – [Company Name] – Bid Submission Documents

· Proposed Project Schedule Narrative

· Unit Price Form

· Bid Security / Bid Bond, if applicable. A standard 5% Bid Bond is required if the total bid amount exceeds applicable threshold requirements.

File #4 - [Company Name] – References

· Financial References

· Minimum of Three (3) Project References

Failure to submit all required documentation prior to the solicitation closing deadline may result in the bid being deemed non-responsive.

PART 4 – AWARDING & ACKNOWLEDGMENT

11. AWARDING THE SOLICITATION

The contract will be awarded to the responsive and responsible bidder submitting the lowest total bid price among the contractors pre-qualified through Stage One. The University reserves the right to reject any or all submissions, waive informalities, request clarification of any submission, and determine the responsiveness and responsibility of any contractor.

12. PROJECT START, INVOICING, AND PAYMENTS

The project may not be initiated without first receiving an official Purchase Order issued from the University’s Purchasing Department. All vendors must read and sign the University’s Purchasing Terms and Conditions.

13. PARTICIPATING ENTITIES – COOPERATIVE PURCHASING

USHE institutions may elect to utilize the resulting contract through a participating addendum or separate agreement. Participation is optional and subject to each institution's review and approval. Refer to the University’s Purchasing Terms and Conditions for additional information.

14. BIDDER ACKNOWLEDGMENT

By submitting a bid, the bidder acknowledges that they have read and understand the terms and conditions outlined in this IFB and agrees to abide by them.

Signature of Authorized Bidder

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