4-FORMS.pdf

FORM 1 - CLIENT REFERENCES

Respondent’s Name:

Is this client reference being used to verify the minimum government experience required by the RFP?

Y___N___

In the spaces provided below, the Respondent shall list all business names under which it has operated during the past three (3) years.

Client references will be utilized for the purposes set forth in RFP-052-26-RR Section 2.6.2 TAB 2 – Client References.

The Respondent must submit Client Past Performance Questionnaires completed by a minimum of three

(3) separate, non-City of Tallahassee (City) clients.

Failure to submit completed Client Past Performance Questionnaires for three (3) separate, non-City clients may result in the Respondent being deemed non-responsive.

The non-City clients that have completed a separate Client Past Performance Questionnaire (Pages 2 and 3 of FORM 1 – CLIENT REFERENCES) are:

Name of Client Reference:

1.

2.

3.

4.

5.

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FORM 1

CLIENT PAST PERFORMANCE QUESTIONNAIRE

Respondent’s Name:

Respondent’s Previous Name, if different from the name indicated above:

The following shall be completed and signed by the Client:

Client’s Name:

Client’s Address:

Client Contact’s Name:

Client Contact’s Title:

Client Contact’s Phone Number:

Client Contact’s E-mail Address:

Directions:

Please complete the following questions regarding the Respondent’s past performance for your organization.

1. For questions 1 through 8, please write your answer in the space provided.

2. For question 9, please check Yes or No.

1. What services did the Respondent provide for your organization?

Answer:

2. What was the timeframe or the contract term that these services were provided?

Please include a beginning date (MM/DD/YY) to an end date (MM/DD/YY).

3. What was the total dollar amount for the contract(s) listed above?

For Questions 3 through 7 please use the following rating:

Excellent, Above Average, Average, Below Average, Poor. RATING

4. How would you rate the overall contract performance of the Respondent?

5 . How would you rate the Respondent’s ability to meet all of its deadlines (e.g., timely provision of services?)

6. How would you rate the Respondent’s the project/contract manager, and their ability to work with your organization?

7. How would you rate the performance of service provided to your organization by the Respondent?

8. How would you rate the Respondent’s responsiveness to your communications with them and their overall ability to resolve any issues?

For Question 8, rate by checking Yes or No:

9. Would you contract with this Respondent again? Please circle Yes or No.

YES

NO

By signing below, I certify that the Respondent provided the products and services as indicated above:

Signature of Client Representative Date

Printed Name and Title Date

Rev. 6.17.22

FORM 2

CERTIFICATION OF A DRUG-FREE WORKPLACE

Section 287.087 of the Florida Statutes provides that, whenever two or more bids, proposals, or replies that are equal with respect to price, quality, and service are received by the state or by any political subdivision for the procurement of commodities or contractual services, a bid, proposal, or reply received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. In order to have a drug-free workplace program, a business shall:

1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

2) Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation and employee assistance programs and the penalties that may be imposed upon employees for drug abuse violations.

3) Give each employee engaged in providing the commodities or contractual services that are under Bid a copy of the statement specified in Subsection (1).

4) In the statement specified in Subsection (1), notify the employees, as a condition of working on the commodities or contractual services that are under Bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any State, for a violation occurring in the workplace no later than five (5) days after such conviction.

5) Impose a sanction on or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community by any employee who is so convicted.

6) Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

Please sign below and return this form to certify that your business has a drug-free workplace program.

As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements. False statements are punishable at law.

BIDDER /RESPONDENT COMPANY NAME:

Indicate Drug-free Workplace Program status by entering an “X” in the appropriate field:

My company DOES___ / DOES NOT ___ have an active drug-free workplace program.

Authorized Signature

Print Name and Title

FORM 3

VENDOR CONFLICT OF INTEREST

Vendors are responsible for disclosing a current or reasonably foreseeable conflict of interest involving the City of Tallahassee. The City of Tallahassee seeks to avoid, neutralize or mitigate significant potential or actual organizational conflicts of interest. Respond to each of the six statements in the boxes below. Answering “Yes” will not necessarily disqualify a Vendor.

Select “Yes” if a potential conflict of interests exist or if you are uncertain whether a particular circumstance constitutes a potential conflict of interest. If ‘Yes’ is selected, you must provide an explanation on a separate document and attach to this form.

Select “No” if a potential conflict of interest does not exist.

Select “None known” only if (a) it is unduly burdensome to discover the correct response for reasons such as your workforce is so large that it is unreasonable to ascertain whether any potential conflict of interest exists and (b) you in fact do not have knowledge of any potential conflict of interest. If None Known is selected, provide an explanation on a separate document and attach to this form. The explanation must describe why it is unduly burdensome to answer Yes or No.

Yes No None Known

Potential Conflict of Interest

1. Employment by Vendor of a current City of Tallahassee employee or public official, or their family.

2. Employment by Vendor of a former City of Tallahassee public official, manager, department director.

3. Direct or indirect ownership of material personal financial interest in Vendor by a City of Tallahassee employee, public official or their family.

4. A past, present, or foreseeable payment or provision of anything of value by Vendor to a City of Tallahassee employee, public official or their family that could reasonably appear to influence the employee’s or public official’s actions or judgement.

5. An unfair competitive advantage existing in favor of Vendor with regard to a City of Tallahassee contract for which Vendor is competing. An unfair competitive advantage exists when the vendor competing for award of a contract obtained either (i) access to information that is not available to the public and which would assist the vendor in obtaining the contract or (ii) source selection information that is relevant to the contract but is not available to all competitors and that would assist the vendor in obtaining the contract.

6. Vendor, through any affiliates, subsidiaries, o other ongoing business relationships, has a potential or actual conflict between services that may be provided by Vendor to Citizens and the activities of the affiliate, subsidiary, or ongoing business relationship.

DEFINITIONS:

Authorized Representative means representative of the vendor with knowledge of vendor’s operations and personnel sufficient to in good faith provide potential conflict of interest information on behalf of the vendor as detailed above.

Relative means father, mother, son, daughter, husband, wife, brother, sister, father-in-law, mother-in- law, son-in-law or daughter-in-law, cousin, niece, nephew and stepchildren.

Material Personal Financial Interest in a vendor means any position as owner, proprietor, manager, partner (active or silent), officer, director, shareholder or beneficiary of such vendor. A material personal financial interest does not, in most instances, pertain to ownership of a limited number of shares in publicly held firms, shares owned through a mutual fund, or personal bank accounts. However, direct or indirect ownership of more than five (5) percent of the total assets or capital stock of a vendor constitutes a material personal financial interest in such vendor.

SIGNATURE: By my signature below, I certify that I am an Authorized Representative of the Vendor named below, and that all of the information provided above is true and complete to the best of my knowledge:

Print Vendor Name Print Position Title

Print Your Name Email Address and Phone Number

Signature and Date

FORM 4

REPRESENTATIONS/CERTIFICATIONS

TAXPAYER IDENTIFICATION

Respondent must complete Federal Form W-9 and submit it with their bid.

OFFICIAL COMPANY INFORMATION AS REGISTERED (Type/Print)

COMPANY NAME:

MAILING ADDRESS:

(City) (State) (Zip Code + 4)

TELEPHONE NO.:

(Toll-Free Preferred) VOICE: EXTENSION:

OTHER: FAX:

WEBSITE URL:

COMPANY CONTACT FOR CONTRACT MANAGEMENT (Type/Print)

NAME:

TELEPHONE NO.:

(Toll-Free Preferred) VOICE: EXTENSION:

OTHER: FAX:

EMAIL ADDRESS:

PAYMENT REMITTANCE ADDRESS (Type/Print)

NAME:

MAILING ADDRESS:

(City) (State) (Zip Code + 4)

TELEPHONE NO.:

(Toll-Free Preferred) VOICE: EXTENSION:

OTHER: FAX:

EMAIL ADDRESS:

CONTACT FOR INVOICE INQUIRIES

NAME:

TELEPHONE NO.:

(Toll-Free Preferred) VOICE: EXTENSION:

OTHER: FAX:

EMAIL ADDRESS:

WHERE TO SEND PURCHASE ORDER (IF APPLICABLE)

COMPANY NAME:

MAILING ADDRESS:

(City) (State) (Zip Code + 4)

EMAIL ADDRESS:

NON-COLLUSION AFFIDAVIT OF RESPONDENT

State of , County of _, being first duly sworn, deposes and says that:

1) He/She is Respondent / Integrator that has submitted the attached RFP:

of (Title) (Name of Corporation)

2) He/She is fully informed respecting the preparation and contents of the attached submittal and of all pertinent circumstances respecting such submittal.

3) Said RFP is genuine and is not a collusive or sham RFP.

4) Further, the said Respondent nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly with any other Respondent, integrator or person to submit a collusive or sham RFP in connection with the Contract for which the attached RFP has been submitted or to refrain from bidding in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communications or conference with any other Respondent, integrator or person to fix the price or prices in the attached RFP or of any other Respondent, or to fix any overhead, profit or cost element of the RFP price or the RFP price of any other Respondent, or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against the City of Tallahassee or any person interested in the proposed Contract; and

5) The price or prices quoted in the attached bid are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the Respondent or any ·of its agents, representatives, owners, employees, or parties in interest, including this affiant.

(Signed)

(Title)

Subscribed and sworn to before me

This day of , 2026

Notary Public (Signature)

My Commission Expires:

THIS PAGE MUST BE SUBMITTED FOR RESPONSE TO BE CONSIDERED COMPLETE AND ACCEPTABLE.

FORM 5

FORM 6

RESPONSIBLE VENDOR REVIEW FORM

A contract can only be awarded to a “responsible vendor”. A responsible vendor has the capability in all respects to fully perform the contract requirements and the integrity and reliability that will assure good faith performance.

To assist in making this determination, Vendors responding to this Solicitation are required to fully and accurately answer each of the questions below. For each “Yes” answer to questions

1.1 through 1.8, Vendor must provide a detailed explanation and attach copies of any relevant document cited in the explanation. Answering “Yes” to questions 1.1 through 1.8 will not necessarily disqualify a Vendor from participating in this Solicitation. However, failure to provide additional information as requested by the City of Tallahassee may disqualify a Vendor.

The City of Tallahassee (COT) will base its determination of a Vendor’s responsibility on: (a) information provided by Vendor in response to this form; (b) information provided elsewhere in a Vendor’s response to the Solicitation (including financial information) and (c) information obtained from independent research (including information COT obtains from the internet or third parties, including System for Award Management (SAM)).

Vendors shall provide immediate written notice to COT if any time prior to contract execution, a Vendor learns that the information provided in connection with this form was erroneous when submitted or has become erroneous for reason of changed circumstances. Vendor must contact the Procurement Officer with any questions regarding this form.

1.0 Within the last ten (10) years, in the State of Florida or any State or Federal jurisdiction has the Vendor or any of its officers, directors or owner:

1.1 Been, subject to a revocation, suspension, disbarment, administrative complaint, sanction, fine, adverse action, or disciplinary action relating to any business or professional permit, certification, and/or license?

☐ Yes

☐ No

1.2 Been suspended, debarred, or disqualified from any government contracting process or agreed to voluntary exclusion from any government procurement process?

☐ Yes

☐ No

1.3 Been subject to formal monitoring agreement or corrective action plan as part of a contract with a government entity?

☐ Yes

☐ No

1.4 Been subject to an indictment, administrative proceeding, civil action or judgment in connection with any government contract?

☐ Yes

☐ No

1.5 Had a government contract terminated for cause? ☐ Yes

☐ No

1.6 Been convicted of a crime related to governmental or

nongovernmental contracting?

☐ Yes

☐ No

1.7 Been subject to governmental investigation relating to alleged violation of any statutory regulatory violation?

☐ Yes

☐ No

1.8 Had a judgement entered in a civil lawsuit based on an allegation of fraud?

☐ Yes

☐ No

2.0 Does the vendor have the necessary organization, experience, accounting and operational controls, and professional and technical skills to meet its obligations under the proposed contract with COT, taking into consideration all existing commercial and governmental business commitments?

☐ Yes

☐ No

3.0 General Information

Do you have an active State Term Contract (STC) or General Administrative Services (GSA) Contract similar to the scope of services for this solicitation. If yes, provide an attachment with links to the contract(s)

☐ STC

☐GSA

☐ Not Applicable

By my signature below, I certify that I am an authorized representative of the Vendor named below and that all of the information provided above is true and complete to the best of my knowledge.

Name and Title Vendor Name

Signature Date

FORM 7

SOLICITATION NO.:

NONGOVERNMENTAL ENTITY HUMAN TRAFFICKING AFFIDAVIT

ATTESTATION IN COMPLIANCE WITH SECTION 787.06(14), FLORIDA STATUTES

In accordance with Section 787.06(14), Florida Statutes, this attestation must be completed by an officer or representative of a nongovernmental entity that is executing, renewing or extending a contract with the City of Tallahassee.

The undersigned, on behalf of the nongovernmental entity referenced below (“Entity”), hereby attests under penalty of perjury that:

1. I am over eighteen years of age. The following information is given from my own personal knowledge.

2. I am an officer or representative of the Entity.

3. The Entity does not use coercion for labor or services as defined in Section 787.06, Florida Statutes.

4. If, at any time in the future, Entity uses coercion for labor or services, Entity will immediately notify the City of Tallahassee and no contracts may be executed, renewed, or extended between the parties.

5. I am authorized to provide this attestation on behalf of Entity.

6. I have read the foregoing attestation and understand that I am affirming under penalties of perjury to the truthfulness of the statements made in this attestation and that the punishment for knowingly making a false statement in this attestation may subject me to criminal penalties. The statements above are made for the benefit of, and reliance by, the City of Tallahassee.

Nongovernmental Entity:

Printed Name: _________________________________________________________________

Title: ________________________________________________________________________

Signature: _____________________________________________________________________

Date: _________________________________________________________________________

Ver. 8/12/25 KC

FORM 8

Local Vendor Affidavit

Effective November 10, 2012, the City of Tallahassee’s Local Business Incentive Program (pilot program where local businesses received 10% preference) was replaced with the original Local Preference Program under Code of Ordinances, Part II, Chapter 2, Article X, Section 2-201 through 2-203. Therefore, under the original ordinance local vendors/businesses may qualify for up to a 5% preference, dependent on the aggregate amount of the quote. To qualify, a vendor must maintain a permanent place of business with full-time employees within Leon, Wakulla, Gadsden or Jefferson County, Florida, for a minimum of six (6) months prior to the date quotes are received. Local vendor must submit this Local Vendor Affidavit with their bid/quote for the preference.

The undersigned, as a duly authorized representative of the vendor listed herein, certifies to the best of his/her knowledge and belief, that the vendor meets the definition of a “Local Business.” For purposes of this section, "local business" shall mean a business which meets ALL below requirements:

a) Has had a fixed office or distribution point located in and having a street address within the four county area of Leon, Wakulla, Gadsden and Jefferson for at least six (6) months immediately prior to the submission of bids/quotes, to the City of Tallahassee, and

b) Holds any business license required by the four county area of Leon, Wakulla, Gadsden, and Jefferson (please attach copies); and

c) Employs at least one (1) full time employee, or two (2) part time employees whose primary residence is in the four county area of Leon, Wakulla, Gadsden, and Jefferson, or, if the business has no employees, the business shall be at least fifty percent (50%) owned by one or more persons whose primary residence is in the four county area of Leon, Wakulla, Gadsden, and Jefferson.

Please complete the following in support of the self-certification and submit copies of your County and/or City business licenses. Failure to provide the information requested will result in denial of certification as a local business.

NOTE: The purchasing agent shall not be required to verify the accuracy of any such certifications and shall have the sole discretion to determine if a bidder meets the definition of a "local business."

Signature of Authorized Representative Print Name of Authorized Representative

Date Signed

Business/Company Name:

Current Local Address: Phone: ( )

Fax: ( )

If the above address has been for less than six months, please provide the prior local address:

Length of time at this address:

Home Office Address: Phone: ( )

Fax: ( )

RFP-052-26-RR

FORM 6 - Responsible Vendor Review Form