3-Sample Contract.pdf

CONTRACT

NO. ____

REAL ESTATE APPRAISAL AND CONSULTING SERVICES

THIS CONTRACT, executed this _____ day of _______________, 2026, by and between the CITY OF TALLAHASSEE, a Florida municipal corporation, hereinafter called “City”, and ___________________________, hereinafter called “Contractor”.

W I T N E S S E T H:

That in consideration of the mutual covenants, obligations and terms set forth herein and other good and valuable considerations, the receipt and sufficiency of which is acknowledged, the parties hereby agree as follows:

1. The Contractor shall furnish services to the City as described in the City’s Request for

Proposals for Real Estate Appraisal Consulting Services (RFP No.: RFP-052-26-

RR) and all addenda thereto, if any, (collectively, the “RFP”) based on the fee schedules attached to this Contract and identified as Exhibit “A”. The term of this

Contract shall begin upon contract execution and shall end three (3) years from that date, with up to three (3) one (1) year renewals upon the mutual prior written consent of the parties.

2. The Contractor will, at its own cost and expense, do the work required to be done, provide all services required to be provided, and meet all other requirements or conditions imposed, all strictly in accordance with the RFP, and the Contractor’s proposal dated __________________, 2026, which is on file in the office of the City

Treasurer-Clerk and are by reference made a part hereof to the same extent as if set out herein.

3. Should City desire for Contractor to perform any work or services within the scope of this Contract, City and Contractor shall prepare an Appraisal Assignment which shall specify the work or services to be performed, the time period or the specific schedule

Bid RFP-052-26-RRCity of Tallahassee

2/3/2022 3:29 PM p. 32 for performance, the compensation or method of compensation for such work or services, and either a lump sum, not-to-exceed amount, or estimated cost of such work or services. Appraisal Assignments will be made on a non-exclusive basis, with consideration of the workload and scheduling needs of both parties, and at the sole discretion of the Real Estate Management Department. Contractor acknowledges that the City may assign some or all work or services within the scope of this Contract to other contractors.

4. Contractor shall not undertake or perform any work or services described in an

Appraisal Assignment unless authorized in writing by a Purchase Order, issued by the City, or by a Task Order, executed by the City and the Contractor (collectively, “Authorizing Documents”). The type of Authorizing Document used regarding a particular Appraisal Assignment will depend upon the cost of the work or services to be performed. Each Authorizing Document shall incorporate by reference the applicable Appraisal Assignment, as agreed upon by the Parties, and the terms and conditions set forth in this Contract. Each Authorizing Document may include additional terms and conditions applicable to the particular Appraisal Assignment, provided that such terms and conditions are not in conflict with the terms and conditions of this Contract and further provided that no pre-printed terms or conditions on a Purchase Order form shall apply to performance of the particular work or services. Contractor shall submit invoices for services in accordance with the payment schedule set forth in the applicable Appraisal Assignment, and the City will pay all proper invoices in accordance with requirements of the Florida Prompt

Payment Act.

5. On the faithful performance of an Appraisal Assignment by the Contractor, the City will pay the Contractor in accordance with the terms and conditions of the applicable

Authorizing Document.

Bid RFP-036-22-FSCity of Tallahassee

2/3/2022 3:29 PM p. 33

6. The Contractor shall indemnify and save harmless the City, its officials and employees, from all losses, damages, costs, expenses, liability, claims, actions, and judgments of any kind whatsoever, including without limitation attorney’s fees and cost of litigation, arising out of or caused by any act or omission of the Contractor, its subcontractors, or the employees, officers, directors, or agents of either.

7. Services shall be performed in response to Appraisal Assignments from agents of the

Real Estate Management Department of the City, which may be made on a non-exclusive basis, by project or parcel, with consideration of the workload and scheduling needs of both parties, all at the sole discretion of the Real Estate

Management Department.

IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed by their duly authorized representatives, effective the date first above written.

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2/3/2022 3:29 PM p. 34

CITY OF TALLAHASSEE

Attest:

__________________________ By: _____________________ James O. Cooke, IV City Treasurer-Clerk Procurement Services Manager

CONTRACTOR

___________________________ By:_______________________ Witness as to the Contractor

Approved as to form:

Assistant City Attorney

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