4-EXHIBIT A Checklist.pdf
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- Solicitation number
- 2026-12
- Issued by
- Barnwell County, South Carolina
About this file
This is a submittal requirements checklist for RFP 2026-12 issued by the Town of Hilton Head Island, South Carolina, for Fire Protection Inspection, Testing, Maintenance, and Emergency Services. The procurement seeks qualified providers to furnish comprehensive inspection, testing, maintenance, repair, and certification services for fire sprinkler backflow preventers, fire suppression systems, and portable fire extinguishers located throughout Town-owned and Town-operated facilities. All services must ensure continuous compliance with applicable federal, state, and local codes, including National Fire Protection Association standards, South Carolina State Fire Marshal requirements, and locally adopted fire codes within Hilton Head Island's jurisdiction. The specific response date, due date, mandatory site visit, bidder's conference, and award date are not identified in this checklist document.
Offerors must submit the following required documentation: completed Proposal Transmittal Page and response to Sections II and III of the RFP; signed Acknowledgement of the checklist; completed South Carolina Illegal Immigration Reform Act Affidavit (Exhibit C); completed Reference Form (Exhibit E); response to Questionnaire via the Procurement Portal; copy of SC Contractor License(s) if applicable; Certificates of Insurance naming the Town of Hilton Head Island as an Additional Insured, meeting requirements specified in the Sample Town Agreement (Exhibit D); and optional submission of current Town business license and Local Vendor Certification Form if applicable. Offerors must acknowledge receipt and review of any addendums issued for the solicitation. Failure to submit any required item, document, form, or information may result in rejection of the submittal and elimination from consideration for contract award.
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Text version
EXHIBIT A
Checklist of Submittal Requirements
RFP 2026-12
Fire Protection Inspection, Testing, Maintenance, and Emergency Services
The following checklist is intended to advise the Offeror of all items or information that must be included with their submittal. Offerors shall provide:
1. Completed Proposal Transmittal Page (page 1 of this RFP)
2. Proposal (response to Section II and Section III of RFP).
3. Signed Acknowledgement on this Exhibit A
4. Completed South Carolina Illegal Immigration Reform Act Affidavit, Exhibit C
5. Completed Reference Form, Exhibit E
6. Response to Questionnaire, completed in the Procurement Portal
7. Copy of SC Contractor License(s) if applicable
8. Certificate(s) of Insurance as evidence that Contractor meets the insurance requirements specified the Sample Town Agreement, Exhibit D. The Town of Hilton Head Island shall be added as an Additional Insured on Contractor’s Insurance upon contract award
9. Optional: Offeror shall include current Town business license with their proposal if they have one. If not, Offeror will be required to obtain one prior to commencing any work if awarded the contract
10. Optional: Local Vendor Certification Form Pre-Approved by the Town (if applicable)
Offeror Acknowledgements:
In the space provided, Offeror shall acknowledge receipt and review of the following addendums issued for this solicitation.
Addendum #’s: _______________________________________
I have read the above checklist of submittal requirements as well as this solicitation in its entirety, and understand that failure to submit any item, document, form or information identified as being required in either document, may result in the rejection of our submittal and eliminate our company from consideration for contract award.
Offeror/Company:
Signature:
Name:
Fire Protection Inspection, Testing, Maintenance, and Emergency Services
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