4.03a RFQ Attachment 01 - PWS Redacted.pdf
PDF 271 KB Posted
- Attached to
- NAMRU Marketing Video - Amendment 0001
- Solicitation number
- N0018926QB132
About this file
This is a Performance Work Statement and Project Specifications document for a Naval Medical Research Unit (NAMRU) marketing video production contract. The contractor must produce one 3–5-minute marketing video highlighting NAMRU San Antonio's mission in combat casualty care, craniofacial, and directed energy research. The video will be distributed via Internet and social media for public release and targeted at Naval Leadership as the primary audience, with Navy Warfighters as secondary audience. Production requirements specify minimum 90% new video footage, 10% stock footage, and 30% graphics and text slates, with 100% off-camera narration and stock music throughout.
The contractor must provide comprehensive services across three production phases. Pre-production, scheduled for September/October 2026 with a one-year performance period, includes participation in a Contract Activation Meeting within 30 business days of award, scriptwriter travel to Ft. Sam Houston, TX and Joint Base Elmendorf, AK, and deliverables consisting of a video treatment, two-column video script with three progressive drafts, and a field production breakdown sheet. Field production requires a four-person camera crew (director, camera operator with equipment, audio operator/grip with equipment, and electrician/grip with equipment) for 4 full production days across the two locations, each day estimated at 10 hours portal-to-portal, with all footage captured in 1080 HD at 24 or 30 frames in 16:9 aspect ratio. Post-production deliverables include minimum 88 hours of non-linear editing, rough-cut and on-line edits with scratch and final narration, edit approval DVDs, 18 hours of graphics/animation, music licensing package providing Navy full rights, 12 hours minimum on-line audio mix, closed-captioned DVD master, digital video versions with embedded captioning, and archival master files. Bidders must submit a 5-minute demo reel created within the last five years, evaluated on complete video production, original B-roll footage and interviews, editing, graphics, and music/sound effects. The document includes redacted contact information for the NMLPDC M-VID project officer.
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Text version
8/19/2026
Performance Work Statement & Project Specifications – Full Production Program: Naval Medical Research Unit (NAMRU) Marketing Video
Services Required: The Naval Medical Research Unit (NAMRU) San Antonio has requested Naval Medical Leader and Professional Development Command Medical-Visual Information Directorate (NMLPDC M-VID) support to produce a 3–5-minute marketing video that highlights the command’s mission, capabilities, and operational impact.
NAMRU San Antonio’s mission is to conduct gap-driven combat casualty care, craniofacial, and directed energy research to improve survival, operational readiness, and safety of Department of Defense (DOD) personnel engaged in routine and expeditionary operations. This video will serve to educate Sailors, joint service members, and Navy leadership on the critical role NAMRU plays in advancing military medicine.
Video Identification Number: PIN #TBD
1. Audience: The primary audience is the Naval Leadership. A secondary audience is the Navy Warfighter that may be interested in this line of work.
2. Production Requirements:
• Estimated Production Length: 1 three to five-minute video
• Visuals:
a) New Video Footage – a minimum of 90%
b) Stock Footage – a minimum of 10%
c) Graphics & Text Slates – a minimum of 30% (Overlaps New & Stock Footage)
• Audio:
a) Off-Camera Narration – a minimum of 100%
b) Stock Music – Through-out
• Distribution:
a) Internet & Social for Public Release
• Script Locations: Ft. Sam Houston in San Antonio, TX; Anchorage, AK
• Shoot Locations: Ft. Sam Houston in San Antonio, TX; Anchorage, AK
3. Security Requirements: Unclassified
4. Production Vendor to Provide:
PRE-PRODUCTION
Pre-Production Planning & Scripting: The contractor shall take part in a Contract Activation Meeting with the NMLPDC M-VID Project Officer no later than thirty (30) business days after the task order is awarded. The scriptwriter shall travel to NAMRU at Ft. Sam Houston in San Antonio, TX, as well as Joint Base Elmendorf, AK, and they will also take part in a script start-up meeting with the NMLPDC M-VID Project Officer and Subject Matter Experts (SMEs) before starting the project. The meeting is expected to be 2 days in each location. A “day” is defined as 8 hours and both days will take place at Ft. Sam Houston. From this meeting and follow-up conversations and emails, the scriptwriter shall provide:
DELIVERABLES
o Video Treatment (1): Outline of Project & Script in NMLPDC M-VID Style (sample to be provided by NMLPDC M-VID prior to the start-up meeting via email) o 2 Column Video Script with Detailed Video References in NMLPDC M-VID Style (sample to be provided by NMLPDC M-VID prior to the start-up meeting via email)
1 First Draft, due two weeks after video treatment approval 1 Second Draft, due two weeks after first draft script approval 1 Final Script, due two weeks after second draft approval o Field Production Breakdown Sheet, due two weeks after the final script approval Describes the Sailor Talent & B-Roll Shots (New & Stock) Needed
8/19/2026
Describes the Number of Locations
FIELD PRODUCTION
Field Production Filming: It has been determined that the contractor will need to provide a camera crew with 4 crew members for 4 Full Days of production between NAMRU at Ft. Sam Houston in San Antonio, TX, as well as Joint Base Elmendorf in Anchorage, AK. The 4-person camera crew’s production day is estimated to be 10 hours portal to portal. A NMLPDC M-VID Project Officer will also be with the crew to escort them and ensure NMLPDC M-VID Policies are followed. The NMLPDC M-VID Project Officer will help set-up the video shoots and be a liaison between the Navy Subject Matter Experts and the contractor. NMLPDC M-VID estimates and requires 4 crew members for this project based on similar projects in an active Navy Medical environment. 4 crew members will ensure that all required B-Roll footage will be obtained within the 4-day Field Production period, and if less crew members are used, NMLPDC M-VID doesn’t have confidence in the vendor’s ability to obtaining all necessary B-Roll footage. It is estimated that Field Production will be scheduled thirty (30) business days after the Final Script is completed and approved. The minimums for the items listed below are government estimated levels of efforts.
o Director – 8 Days (Includes 2 Travel Days) minimum o Camera Operator w/ Equipment* – 8 Days (Includes 2 Travel Days) minimum o Audio Operator/Grip w/ Equipment – 8 Days (Includes 2 Travel Days) minimum o Electrician/Grip w/ Equipment – 8 Days (Includes 2 Travel Days) minimum o Additional Equipment: Dolly – 4 Days minimum
The contractor shall videotape all footage in 1080 HD (24 or 30 frames) with 16:9 aspect ratio per ITU-R Rec.
709, and transfer the raw footage to a hard drive (all footage is property of NMLPDC M-VID & U.S. Government) provided by NMLPDC M-VID.
Travel Estimates To satisfy this requirement, the contractor shall include travel days to and from Ft. Sam Houston, TX, as well as Joint Base Elmendorf, AK, for those members of the crew traveling.
POST PRODUCTION
Post Production Editing: Following the field shoots the contractor shall log the new footage, research and log any stock footage. The contractor shall provide the logs in an electronic format (MS Word or bin files) to the NMLPDC M-VID Project Officer 7 days prior to the Edit Session. The contractor shall then complete a Rough-Cut edit with b-roll, graphics and music within thirty (30) business days of the last completed field shoot day.
NMLPDC M-VID will review and approve the Rough-Cut edits and provide the contractor with changes for the On- Line edit. The contractor shall then complete the On-Line edit for each video within thirty (30) business days of the approved Rough-Cut edit. NMLPDC M-VID will review and approve the On-Line edits and provide the contractor with changes for the Final Closed-Captioned DVD/Videos. The contractor shall provide NMLPDC M- VID with the final Captioned Masters and source footage fifteen (15) business days after NMLPDC M-VID provided their final changes. The contractor shall provide all Rough Cut & On-Line edit reviews electronically via the company’s website or password protected public video sharing website in a.wmv or .mov format. The minimums for the items listed below are government estimated levels of efforts.
Post Production shall include:
o Non-Linear Editing 88 hours minimum Logging, Digitizing & Media Management On-Line Edit #1
• Scratch Track Narrator On-Line Edit #2
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