4.02b J-2 Work Item Description.pdf

Print Date: 01/29/2025

MSC Corrective Maintenance

Engineering Report

USNS LARAMIE

(TAO 203)

FY25 VR2

2025-04-02 - VRA

WORK ITEM INDEX REPORT

Item Number Title Category

SECTION 0000 GENERAL SERVICES AND REQUIREMENTS

0001 TAO187_SWI_SCOPE_GENERAL_REQUIREMENTS_AND_DEF NSP

0002 TAO187_SWI_TECHNICAL_AND_MANUFACTURES_REPRES NSP

0004 TAO187_SWI_TESTING_AND_QUALITY_ASSURANCE NSP

0005 TAO187_SWI_ELECTRICAL_SAFETY_PROCEDURE_REQUIRE NSP

0020 TAO187_SWI_GAS_FREE_CERTIFICATES A

SECTION 0100 HULL AND STRUCTURAL

0101 Inclined_Ladder_Repairs A

0102 Vertical_Ladder_Repairs A

0105 FAS_Station_Pipe _Enclosure_Replace A

SECTION 0300 ELECTRICAL

0310 Replenishment Pump and Ventilation Fan Motor Overhauls A

SECTION 0500 AUXILIARY MACHINERY

0501 Ballast Pump Overhaul A

0505 Jacket_Water_Cooler_Spool_Piece Fabrication-VR25-0001 A

0558 TAO187 CCSI PERSONNEL ELEVATOR ANNUAL INSPECTION A

0570 TAO187_CCSI_PORTABLE FIRE EXTINGUISHER SERVICE (1 A

0573 TAO187_CCSI_FIRE HOSES (1 YR) A

SECTION 0600 HABITABILITY OUTFITTING AND FURNISHINGS

0690 Refurbish_stateroom A

GENERAL REQUIREMENTS CONTRACT NO. N21870-25-C-XXXX

ITEM NO. 0001 CATEGORY "NSP" 01/10/2025

TAO187_SWI_SCOPE GENERAL REQUIREMENTS AND DEFINITIONS VR

Package

D. Saunders

0001 - 1

1.0 ABSTRACT

This item describes the intent, scope, general requirements, and definitions that apply to this work package.

2.0 REFERENCES

2.1 MSC Drawing 803-7081122, Military Sealift Command

(MSC) General Technical Requirements (GTRs)

3.0 ITEM LOCATION/DESCRIPTION

3.1 Aspects of the ship and shore support facilities as

described in the work package.

4.0 GOVERNMENT FURNISHED EQUIPMENT/MATERIAL/SERVICES: None

5.0 NOTES: None

6.0 QUALITY ASSURANCE REQUIREMENTS: None additional

7.0 STATEMENT OF WORK REQUIRED

7.1 Scope

7.1.1 This work package, the accompanying contract, and contract guidance drawings define the scope of work to be performed.

7.1.2 In case of a difference or conflict between the

referenced contract guidance drawings and the work items, the work items shall govern. Any omissions from the drawings, or from this work package, of details or work that is necessary to fulfill the intent of this work package or that is customarily performed in the industry, do not relieve the contractor from his/her obligation to perform such work. Notify the

Administrative Contracting Officer (ACO) of any such issues as soon as the work package is reviewed, or such conflict is

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0001 - 2 identified.

7.1.3 Provide labor and materials necessary to

complete work items in the work package. Tag-out, (rearrange for order of activity) rig and unrig, connect and disconnect stage and un-stage, and remove, replace, and relocate any interference necessary to accomplish each work item in the work package. Unless specifically identified as government-furnished equipment or material (GFE/GFM), provide all equipment, material, and labor necessary to perform the contract.

7.1.4 Perform inspections, tests, and trials to

demonstrate total compliance with the work package requirements.

7.2 General Requirements

7.2.1 Within the scope of this work package, complete

each work item in accordance with appropriate GTRs as found in reference 2.1.

7.2.2 Where a work item has special requirements that

differ from the GTRs, the requirements of the work item shall govern. Where there are no special requirements invoked, then the GTRs shall govern.

7.2.3 Work items and contract guidance drawings

provided by the Government to the contractor do not fully describe all work required to meet regulatory requirements.

Ensure that work complies with regulatory requirements in accordance with reference 2.1, GTR No. 1. The cost of meeting regulatory requirements shall be borne by the contractor.

Provide the scheduling of American Bureau of Shipping (ABS) surveys and the cost and scheduling of all other regulatory services. The Government shall bear the costs of ABS ship surveys. Where a work item requires the contractor to develop working drawings and obtain ABS review and approval of those working drawings, the contractor shall bear these costs.

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0001 - 3

7.2.4 Where a work item does not cite any particular

GTR, identify and perform in accordance with relevant GTRs. If any question arises as to the applicability, notify the on-site

OMT REP and request further guidance.

7.2.5 Provide all necessary compliance and approval

certificates and documents and submit them to the OMT REP. This includes but is not limited to:

a. Original stamped documents of each approved drawing for work performed during the availability.

b. Original stamped documents of each regulatory test and inspection performed during the availability.

c. A chronological file of all correspondence between the contractor (or sub-contractor) and all regulatory bodies.

d. Prepare and submit reports, drawings, and other documents required per the above paragraphs in accordance with the Contract Data Requirements

List (CDRL).

7.3 Definitions: The following terms in alphabetical order

shall have meanings as indicated below:

7.3.1 Administrative Contracting Officer (ACO) –

Means the MSC designated contracting officer.

7.3.2 Article – means a separately lettered part of a

work item of the work package. Articles in different items may bear the same number; hence, to identify an article completely, the item of which it is a part must be specified.

7.3.3 As-designed – means a condition meeting the

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0001 - 4 original system and manufacturer’s design.

7.3.4 As-found – means the condition which was found

upon close inspection by the contractor. The resulting report will discuss all major components and sub-components as functional or degraded and needing specified repairs. When reporting an as-found condition, the information shall be stated clearly, concisely, and with enough detail so as to allow for preparation of a work statement and estimate. Include annotated sketches, graphs, and photographs when necessary to make a report clearly understandable to the OMT REP. Identify actual readings/dimensions taken. When a work item does not require a report, and one is determined to be necessary in order to produce a reliable or complete repair, submit one legible copy, in hard copy or electronic media, of a report with supporting data as early as possible in the contract period, so as to have the additional work completed within the original contract period.

7.3.5 As-released – means the condition of the item

that exists at the time it is returned to the government.

Include annotated sketches, graphs, and photographs when necessary to make a report clearly understandable to the OMT

REP. Identify actual readings/dimensions taken. It shall include a summary of corrective actions made by the contractor and list any known remaining degraded conditions.

7.3.6 Category A – means a work item for which a firm

fixed price has been established in the base contract, which will be executed during the period of performance.

7.3.7 Category B – means a work item which identifies

additional optional repairs, labor, and materials or for which a firm fixed price has been established in the base contract, which may, or may not be invoked by the ACO during the period of performance.

7.3.8 Contractor furnished equipment (CFE) and

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0001 - 5 contractor furnished material (CFM) – means the contractor provides the specified equipment or material used in the work item. Anything not identified as GFE/GFM shall be considered contractor furnished. This includes, for example, items alternatively described as installing activity furnished or vendor furnished.

7.3.9 COMSC – means the Commander, Military Sealift

Command.

7.3.10 Contracting Officer’s Representative (COR) – is

an individual designated in accordance with DFARS subsection

201.602-2 and authorized in writing by the Contracting Officer to perform specific technical or administrative functions.

7.3.11 Contracting Officer – identifies the

Contracting Officer as identified in the award or as otherwise designated by the government or MSC.

7.3.12 Contractor – identifies the shipyard holding

the prime contract for the work specified in this work package.

7.3.13 Delivery – means the time when the contractor

accepts the ship into their custody. The point where the ship is delivered is stated in the "DELIVERY AND REDELIVERY" Standard

Work Item - 018.

7.3.14 Detach or disconnect – means to disconnect all

attachments to the unit prior to moving it. Attachment points shall be tagged, identified, blanked, and protected to facilitate reinstallation. Work items do not necessarily identify interferences, and the contractor is responsible for the identification and resolution of interferences affecting a detachment and subsequent movement.

7.3.15 Extend – See install definition.

7.3.16 General Technical Requirements (GTRs) – defines

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0001 - 6 the standards of performance for work being performed by contractors, see reference 2.1.

7.3.17 Government furnished equipment (GFE) and

Government furnished materials (GFM) – means the government provides the specified equipment or material used in the work item.

7.3.18 Hazwaste – means hazardous wastes that the

Conservation and Recovery Act (RCRA) identifies in one of four hazardous waste lists (F-list – 40 Code of Federal Regulations

(CFR) 261.31; K-list – 40 CFR 261.32; P-list 40 CFR 262.32; or

U-list 40 CFR 261.32; or exhibit at least one of four characteristics – ignitability, corrosivity, reactivity or toxicity, as defined in 40 CFR Part 261, Subpart C.

7.3.19 Inspect – means to examine and assess the

condition of a particular item or system and provide report with recommendation for repair and material.

7.3.20 Install, extend, and modify – means provide the

piece of equipment, material, or system to be installed, extended or modified and provide the materials, structural supports, and labor to attach, connect, and test the equipment or system to effect a finished fully operational installation.

In addition:

a. When new material or equipment is not specified by type, the material or equipment shall be identical to the existing material or equipment.

When install is used with reference to GFE, conditions of the above definition are applicable, except the requirement to provide the piece of equipment.

b. Work items do not necessarily identify interferences and the contractor shall identify and resolve interferences affecting the

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0001 - 7 installation by temporarily removing, reinstalling, or relocating interferences upon approval of OMT REP. Temporarily remove, relocate, alter, and reroute all interferences, including but not limited to, ductwork, piping, wire-ways, fixtures, insulation, joiner linings, equipment, furniture, etc., to facilitate finished fully operational installations and modifications covered by this work package. In the event that piping, ductwork, equipment, linings, etc., must be temporarily removed to facilitate installation of new or modified work, subsequently reinstall same in an as original condition. This includes but is not limited to;

preservation systems, restoring floor coverings and joiner work, replacing items and equipment removed for access, plugging wiring and pipe penetrations, and restoring all other disturbed areas to match the surrounding areas. Disturbed coating shall be repaired.

7.3.21 Interference – means any object(s), equipment(s), system(s), or component(s) that must be removed and reinstalled, relocated, modified or designed around to facilitate the installation of new, repaired or modified equipment or systems.

7.3.22 Labor and Materials – means labor, materials, parts, plant facilities, supervision, services, tools, equipment, and any other resources required to accomplish the specified work.

7.3.23 Manifests – are the official shipping document

forms originated and signed by the generators, transporters, and operators of the hazardous waste disposal facility, as required by federal, state, or local regulations.

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7.3.24 MSC drawing – means contract guidance drawing.

7.3.25 MSC representative (MSCREP) – means the

principal port engineer (PPE) for the period of performance and may be delegated to an assistant port engineer (APE) or a ship’s officer assigned to work with the ACO.

7.3.26 OMT REP approval – means OMT REP written

concurrence with the general method of construction and detailing as presented by the contractor and does not relieve contractor responsibility for any error.

7.3.27 OMT REP, OMTREP – For MSC ships where ship is

run by an Operating Company (OPCO) OMT REP means; OPCO Senior

Management Team consisting of OPCO Program Manager, OPCO Port

Engineer and OPCO Contracting Officer. OPCO Contracts often have a Government Port Engineer (GPE) assigned who is a full time MSC representative whose function is to provide MSC Program Manager

(PM) real time status of availability progress, and firsthand information on issues, change order requirements, work quality and work completion. The GPE does not have contractual authority but they are the primary liaison between OPCO and MSC PM whose purpose is to expedite decision making in the SY environment.

For Ships operated by United States Government Employees, OMT

REP is synonymous with MSC representative (MSCREP), see definition for MSC representative.

7.3.28 Non-destructive testing (NDT) – means analyzing

the properties and condition of a material, component or system without causing damage and is employed to determine acceptability. Testing shall utilize currently calibrated equipment and certified testing personnel and procedures in accordance with applicable classification society and regulatory bodies requirements.

7.3.29 None additional or none – means that there are

no additional requirements beyond those contained in the GTRs and work items that make up the work package. Where specific

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0001 - 9 requirements are set forth in articles 6.0, 7.0 or 8.0 of a work item, such requirements are in addition to those requirements listed in the GTRs and work items that make up the work package.

7.3.30 Not separately priced (NSP) – means a work item

which defines the general requirements, standards and conditions the contractor shall meet during the period of performance. NSP work items are not biddable items and do not represent a cost to the government.

7.3.31 Or equal – means that components, materials or

equipment shall be equal or equivalent in terms of quality, performance (flow rate, pressure, heat transfer characteristics, etc.), services required (power, cooling water, HVAC, etc.), compatibility with interrelated systems and arrangements, and supportability over the service life of the components, material or equipment. In the case of components, materials, or equipment substitution for those items noted in the contract guidance drawings or work package, the contractor shall submit a written request delineating the design and performance data on both the specified and substituted piece of equipment for OMT

REP approval, and if approved, the contractor shall take full contractual and technical responsibility for ensuring installation of the components, materials or equipment are compatible with the interrelated systems.

7.3.32 Qualified welders – means welders, whether

contractor or subcontractor provided, shall hold qualification documentation from ABS and USCG for the material to be welded.

Welding procedures shall be approved by the ABS Surveyor for the work specified in the work items. Qualifications and procedures shall be provided to the OMT REP upon request.

7.3.33 Redelivery – means the time that the OMT REP

accepts the ship back from the contractor.

7.3.34 Refurbish – means to temporarily remove, disassemble, clean, inspect, a unit, part, equipment, or system, GENERAL REQUIREMENTS CONTRACT NO. N21870-25-C-XXXX

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0001 - 10 and then submit an as-found condition report to the OMT REP if the refurbishment is recommended. If the OMT REP concurs, the contractor shall lubricate, reassemble the unit, equipment or system, set and adjust in accordance with manufacturer's specifications, test the unit, equipment, or system to demonstrate proper function to the manufacturer's specifications, and submit an as-released condition report to the OMT REP. The reinstalled refurbished unit, equipment, or system shall be fully operational and complete in all aspects.

New screws, bolts, nuts, washers, gaskets, packing bearings, O-rings, and shims shall be used when reassembling and reinstalling the unit, equipment, or system. Additional information concerning the location of equipment refurbishment, special processes to be used in the refurbishment, and additional parts to be replaced during refurbishment shall be as specified in the individual work items.

7.3.35 Reinstall – means that the contractor shall

provide labor and material to install a unit, part, equipment, material, or system after the unit, part, equipment, material, or system was temporarily removed, relocated, modified, or refurbished. The requirements of an installation as set forth in paragraphs 7.3.20, 7.3.20.a, and 7.3.20.b above with regard to completeness, operation, testing, the identification and resolution of interferences, etc. also these requirements apply to a reinstallation.

7.3.36 Relocate – means to provide labor and materials

to detach the unit, part, equipment, or system and to reinstall the same unit, equipment, or system at a new or modified location. The requirements of an installation as set forth in paragraphs 7.3.20, 7.3.20.a, and 7.3.20.b above with regard to completeness, operation, testing, the identification and resolution of interferences, etc. also apply to relocation.

7.3.37 Remove or rip out – means to provide labor and

materials to disconnect, detach, and transfer the unit, part, GENERAL REQUIREMENTS CONTRACT NO. N21870-25-C-XXXX

ITEM NO. 0001 CATEGORY "NSP" 01/10/2025

TAO187_SWI_SCOPE GENERAL REQUIREMENTS AND DEFINITIONS VR

0001 - 11 equipment, materials, or system in its entirety off the ship as specified in the GTR. Supports, stuffing tubes, collars, and other appurtenances shall be removed by burning, chipping, or cutting when a work item requires machinery, piping, wiring, ducting, structure, outfitting, joiner, or equipment removal.

Areas affected by removals/rip outs shall be restored as set forth in paragraph 7.3.20.b:

a. When the work package requires the removal of machinery, piping, wiring, ducting, structure, outfitting, joiner, or equipment removal, supports, stuffing tubes, collars, and other appurtenances shall be removed by burning, chipping, or cutting, stubs, rough spots, and other surface irregularities shall be ground smooth and flush with adjacent surfaces. Once tasked work in the affected area is complete, the areas affected by the removal shall be restored to their original condition. This includes, but is not limited to, preservation system, restoring floor coverings and joiner work, painting, replacing items and equipment removed for access, plugging wiring and pipe penetrations, and restoring all other disturbed areas to match the surrounding areas. Disturbed coatings shall be repaired to match the surrounding area.

b. After removing the machinery, piping, wiring, ducting, structure, outfitting, joiner, or equipment removal, supports, stuffing tubes, collars, or other appurtenances, watertight or fire zone boundaries shall be reestablished.

Holes in oil tight, watertight, and gas tight boundaries and structural bulkheads shall be blanked with flush inserts providing structural integrity and tightness equal to that which they

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0001 - 12 replace. Holes in non-structural steel and steel joiner bulkheads may be blanked with lapped plates.

c. When the electrical wiring requiring removal joins a circuit that is not being removed (i.e.

at a junction box), the electrical wiring or cable shall be entirely removed to the junction point. All other attachments including, but not limited to, fasteners, supports, and brackets shall be entirely removed. When electric cable is designated for removal, it shall be physically and electrically traced to the power source and the circuit de-energized before removing the cable. When cable is removed from multiple cable runs, the remaining cables shall be bound and strapped.

7.3.38 Replace or renew – means to remove the unit, equipment, or systems including interferences, and to install a new unit, equipment, or system which is either identical to or equal to that which was removed; the installation shall include, but not be limited to, any hook-ups, supports, and adapters, which are required to effect a finished fully operational installation complete in all aspects.

7.3.39 Restore – means to perform those processes

(including, but not limited to, weld build-up, chrome plate, machine, grind, lap, NDT, etc.) which are required to return a component to the manufacturer’s specifications regarding dimensions, tolerances, angles, surface finish and clearances.

7.3.40 Section – means a major part of the work

package and shall include a group of related work items.

7.3.41 Specification – means either a single work item

or a complete set of work items.

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7.3.42 Tag out – means a procedure to both notify

personnel that tagged-out equipment, components, or systems are either isolated or not in a normal operating condition and to prevent injury to personnel, improper operation, or damage to the tagged-out equipment, components, or systems.

7.3.43 Temporary installation or temporarily install –

means to provide labor and materials to install the unit, material, equipment or system to completely provide the function described in the individual work item, and to remove the same unit, material, equipment or system prior to redelivery of vessel or to satisfactorily meet the requirements of the individual work item(s). All the requirements of an installation and removal set forth in paragraphs 7.3.20, 7.3.20.a, 7.3.20.b and 7.3.37 with regard to completeness, operation, testing, the identification and resolution of interferences, disconnection, detachment and transfer of the unit, material, equipment, or system in its entirety off the ship as specified in the GTR apply to a temporary installation and subsequent removal.

7.3.44 Temporary removal or temporarily remove – means

to provide labor and material to disconnect and move the unit, equipment, or system from its initial location, and to reinstall the same unit, equipment, or system either in the same location or elsewhere on the ship as described in the work package. All the requirements of an installation as set forth in paragraphs

7.3.20, 7.3.20.a, and 7.3.20.b with regard to completeness, operation, testing, the identification and resolution of interferences, etc. also apply to a temporary removal and reinstallation.

7.3.45 Work item or item – means a separately numbered

part of the work package describing a discrete portion of the work to be accomplished.

7.3.46 Work package – means the entire written portion

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0001 - 14 of the contract including the Master Ship Repair Agreement, the contract provisions, work items, and the GTRs.

8.0 GENERAL CONDITIONS

8.1 The following conditions apply to each work item in

this work package and are intended to outline the minimum acceptable quality of material, workmanship, and practice.

8.1.1 Where laws, regulations, requirements, or

commercial standards are referred to herein, the latest revision that is in effect on the date of the solicitation shall be applicable.

8.1.2 The contractor shall be held responsible for

the protection of existing and newly installed equipment and materials and the storage and preservation of GFM/GFE. Any equipment that is damaged by the contractor and determined unusable by the OMT REP due to improper storage and preservation shall be replaced, repaired, or restored at the contractor’s expense as directed by the OMT REP.

8.1.3 Materials and workmanship shall be subject to

the OMT REP’s inspection and approval at all times. Workmanship and materials found to be defective or not in conformity with regulatory requirements, or this work package and its associated approved drawings shall be cause for rejection and removal at the contractor’s expense.

8.1.4 Prepare and submit reports, drawings, and other

documents required by the work package in accordance with the contract data requirements list (CDRL).

8.1.5 Equipment, furnishings, and materials removed, including scrap, except those specified for relocation or otherwise designated by OMT REP, are to be disposed of by the contractor at the contractor’s expense, except for material requiring disposal as a hazardous waste, which shall be disposed

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0001 - 15 of in accordance with work item titled, Hazardous Waste Disposal at a Contractor’s Facility.

8.1.6 Install suitable protective devices on

equipment, which presents a hazard to personnel. These may be carrier guards or other approved devices and shall preclude personnel injury. Examples of equipment which require protective devices are those which contain exposed rotating parts, fan blades, belts, pulleys, flywheels, wire rope reels, etc.

8.1.7 Design, workmanship, equipment, and materials

must conform to commercial maritime standards such as USCG regulations, the International Regulations for Preventing

Collisions as Sea (COLREGS), Navigation and Vessel Inspection

Circulars (NVIC), and associated documents incorporated by reference in the aforementioned for marine inspection, and rules set forth by the ABS, U.S. Public Health Service (USPHS) regulations, International Maritime Organization (IMO), Safety and Life at Sea (SOLAS), Institute of Electrical and Electronics

Engineers (IEEE) 45 and American National Standards Institute

(ANSI) A17.1 (for elevators) and other applicable standards. The references required for conformance are either publicly or commercially available. Contractors are expected to have on hand any required commercially available reference which cannot be provided due to copyright restrictions.

8.1.8 Unless specifically approved by the OMT REP, contractor furnished equipment and materials shall be new. New materials and contractor furnished equipment must have traceable material documentation. The costs of ABS ship survey will be borne by the Government. The cost of other regulatory service expenses shall be borne by the contractor.

8.1.9 Conduct megger insulation resistance test

(phase to phase and phase to ground) on new power cable installations and on existing disconnected and reused power

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0001 - 16 cables.

8.1.10 Bond/ground equipment which is modified or

installed by this work package. All bonding and bonding straps shall be in compliance with procedures and practices delineated by regulatory and professional agencies and organizations to include ABS Rules for Shipbuilding, and IEEE requirements.

8.1.11 Where rip outs leave openings in structures, decks, or shell plating, suitable insert plates or reinforced structures of equal material shall be installed to close the openings.

8.2 Hazardous Material

8.2.1 All material shall be asbestos and PCB free.

If material that contains asbestos or PCB is inadvertently specified on a contract guidance drawing or other document, the contractor shall substitute an equivalent non-asbestos or non-

PCB material and notify the OMT REP in writing prior to making any changes. This will not result in any adjustments to the contract.

8.2.2 All paint and coatings shall be lead free.

Coal tar and coatings containing organic tin or zinc chromate shall not be used. If these materials have been inadvertently specified, the contractor shall substitute an equivalent lead free, tar free, etc. paint or coating and notify the OMT REP without any adjustment of the contract.

8.2.3 The contractor may find materials aboard the

ship which are hazardous to health. These include, but are not limited to, asbestos, coatings containing lead compounds and zinc chromate, and ventilation gaskets and electrical cable containing PCBs. In the event that hazardous materials are identified, the contractor shall notify the OMT REP immediately and in writing.

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0001 - 17

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ITEM NO. 0002 CATEGORY "NSP" 01/10/2025

TAO187_SWI_TECHNICAL AND MANUFACTURES REPRESENTATIVE D. Saunders

0002 - 1

This item sets general requirements for Technical and

Manufacturer’s Representatives.

2.0 REFERENCES: None

3.0 ITEM LOCATION/DESCRIPTION: None

4.0 GOVERNMENT FURNISHED EQUIPMENT/MATERIAL/SERVICES: None

5.0 NOTES

5.1 The contractor and all subcontractors regardless of

tier shall consult the General Technical Requirements (GTR) item

024, to determine applicability to this item. In performance of work items in this package, the contractor and all subcontractors regardless of tier must comply with the requirements of GTR 024, where specified in an individual work item.

6.0 QUALITY ASSURANCE REQUIREMENTS: None additional

7.0 STATEMENT OF WORK REQUIRED

7.1 The work item(s) specification(s) contained in the

solicitation may require the contractor to furnish technical representatives or may indicate or may not indicate that

Government furnished technical representative(s) will be on site. When any such instances are indicated in the work item(s) specification(s), the following shall apply:

7.2 Contractor furnished technical representatives:

7.2.1 The contractor shall furnish the services of a

qualified technical representative that is:

a. An employee of the original equipment manufacturer (OEM)

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0002 - 2

b. Authorized by the OEM; or

c. Approved by MSC

7.2.2 The contractor, in order to obtain MSC approval

for an OEM authorized technical representative shall provide a copy of a valid manufacturer's authorization letter, with date of issue, name, address, and telephone number for verification.

7.2.3 The technical representative shall be on site

at all times whenever the following evolutions are performed to specified equipment or systems: disconnection; removal; opening;

disassembly inspection; taking of clearance readings; static and dynamic balancing tests and adjustments; reassembly; shop tests;

reinstallation; pre-repair and post-repair operating tests; dock trials; and sea trials.

a. The technical representative shall witness all of the above identified tasks related to the specific work hired for and shall prepare all reports of design, as-found, and final reassembly dimensions and clearances, shop test, operational test, dock trial, and sea trial results.

b. The technical representative shall witness and sign all reports attesting to his presence and witnessing of the test and concurring with the results for all tests performed by the contractor or other sub-contractors.

7.2.4 The contractor shall be prepared to submit a

list of all technical representatives (by manufacturer name), intended to be employed during the contract performance period to MSC as part of the proposal submitted in response to this solicitation.

7.3 Government furnished technical representatives:

7.3.1 The Government may furnish the services of a

technical representative to be on site at the ship repair facility at required times during repairs to the specified

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0002 - 3 equipment of systems.

7.3.2 In the event that the contractor indicates

either through written correspondence or the contractor’s production schedule that the Government’s technical representative is required to be on-site to support a production element, and subsequently fails to start the subject work item on time, the OMT REP will issue a Production Schedule Delinquent

Progress Notice (PSDPN) in accordance with work item 013 of this work package. PSDPNs found to be the result of contractor delinquencies that affect the presence of a Government-furnished technical representative will result in actions to recoup the additional costs for the subject Government-furnished technical representative.

7.3.3 The Contractor shall coordinate and reiterate

the production schedule dates for when the Government technical representative is to be on site. Such coordination shall be in writing to the OMT REP seven calendar days in advance of the work item's start.

8.0 GENERAL REQUIREMENTS: None additional

GENERAL REQUIREMENTS CONTRACT NO. N21870-25-C-XXXX

ITEM NO. 0004 CATEGORY "NSP" 01/10/2025

TAO187_SWI_TESTING AND QUALITY ASSURANCE D. Saunders

0004 - 1

This item describes the requirements for the contractor to have in place an effective quality assurance program and that such program be implemented in the planning and performance of this contract.

2.0 REFERENCES

2.1 MIL-I-45208 (series), Inspection Systems (Last

Revision/Amendment Prior to Cancellation)(A feedback has been submitted to include a current reference)

3.0 ITEM LOCATION/DESCRIPTION

3.1 Performance of quality assurance at the contractor's

facility.

4.0 GOVERNMENT FURNISHED EQUIPMENT/MATERIAL/SERVICES: None

5.0 NOTES

5.1 The Government or Operating Company may at any time

without prior notification to the contractor elect to obtain the services of Government or Operating Company furnished technical representative(s) who will be on site at the contractor's facility acting as the Government or Operating Company's quality assurance observer and consultant. The presence of Government or Operating Company furnished technical representative(s) does not relieve the contractor from performing any part of this work item.

5.2 The contractor and all subcontractors regardless of

tier shall consult the General Technical Requirements (GTR) to determine applicability to this work item. In performance of this work item, the contractor and all subcontractors regardless of tier must comply with the requirements of all applicable GTRs including but not limited to GTRs (1) through (7).

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0004 - 2

6.0 QUALITY ASSURANCE REQUIREMENTS

6.1 The Government or Operating Company reserves the right

to perform a pre-award survey of the apparently successful contractor’s facility, during which survey an inspection of the in-place quality assurance system's performance attributes in all areas may be subject to examination and review.

6.2 The successful contractor is herewith notified that

regulatory body and MSC or Operating Company inspections are independent of the contractor's function of quality assurance.

The contractor is not to rely upon MSC or Operating Company or regulatory bodies or their agents to perform its quality assurance inspections or tests.

7.0 STATEMENT OF WORK REQUIRED

7.1 Contractor inspection system requirements

7.1.1 Quality assurance plan/manual

a. The contractor shall document his inspection system, identifying the method of implementing the requirements contained herein. Implementation of the contractor's system shall be through a quality assurance plan or manual. The quality assurance plan or manual will be approved for use by the senior shipyard official and shall be available for review by the Government or Operating Company prior to the initiation of productive work. It shall meet the requirements of Reference

2.1 as a minimum including:

1. A functional organization chart showing overall company management

2. The quality assurance organization

3. A description of the contractor's quality control system

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0004 - 3

4. The assignment of specific responsibility for the following elements of quality control including written procedures specifying the methods of implementation;

(i) Performance and witnessing of tests and inspections

(ii) Preparation and maintenance of records

(iii) Control of non-conforming material

(iv) Corrective action system

(v) Receipt inspection

(vi) Subcontractor control

7.1.2 Test and inspections

a. Inspection personnel shall be qualified to perform the duties assigned and authorized to make an accept/reject determination for the contractor.

1. Submit a list of contractor personnel authorized to witness and accept the sign off inspection and tests listed on contractor’s test and inspection records

(TIR's). Include personnel title/position in corporate structure.

2. Submit a list of subcontractor firms which are authorized to independently witness, accept and sign off inspections and tests listed on TIR's on behalf of the contractor. Identify each authorized subcontractor firm by name and address, by work item number, paragraph(s), and sub paragraph(s) which the subcontractors are to accomplish. The identification shall be as broken down in the statement of work for that work item and the production planning document prepared for the contractor's offer and this contract.

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0004 - 4

3. Lists of contractor and subcontractor personnel shall be submitted as part of the offered solicitation's technical proposal. Lists shall be amended as changes in personnel or subcontractors occur. Changes shall be subject to approval of the Contracting Officer or Operating

Company (PCO prior to award or ship delivery/ACO (COR) after delivery) in accordance the Clause H-11 "substitution of personnel.”

4. The contractor shall verify that all tests, inspections and work conform to contract requirements prior to presentation to the OMT REP for acceptance. In the event that specific criteria are not provided in the work item, the contractor shall verify that the tests, inspections or work meet regulatory body requirements (ABS, USCG etc.,) prior to presentation to the OMT REP for acceptance.

b. Final determination of acceptability shall be made by the OMT REP.

7.2 Documentation

7.2.1 Contractor inspection records

a. The contractor shall prepare a test and inspection record (TIR) for each specification item in the contract which requires productive work. TIR's shall be developed for each specification work item or change prior to productive work being accomplished for that item. TIR's at a minimum shall, include the following:

1. Identification by solicitation/contract number, ship name and Government or Operating Company work item number

2. Identification of each unit to be inspected by name, number, and location (e.g. Number 2 SSTG, Port

Condenser, Cargo Winch Number 12, etc.). Where multiple units are contained within a work item, an entry on the TIR shall be

GENERAL REQUIREMENTS CONTRACT NO. N21870-25-C-XXXX

0004 - 5 made for each unit.

3. The listing of each specific inspection attribute, method of inspection or test and the acceptance/rejection criteria

4. Acceptability or rejection of each inspection attribute shall be indicated and shall be signed and dated by authorized personnel.

5. All TIR's shall be updated as work progresses and maintained current to within twenty-four (24) hours.

b. Test and inspection records (TIR's) are also required for all work associated with:

1. All Pre-priced option items

2. All change orders issued

3. The price for all QA required by option items shall be contained within the lowest line item level prices

4. The price for all QA required by the clause entitled "Additional Requirements" shall be considered, to be contained within the hourly labor price

5. Inspection attributes: The contractor shall list, on the TIR, all tests and inspections contained in each work item. In addition, the contractor shall include the following types of inspection required by the work item:

(i) All pertinent tolerances, clearances and conditions found upon disassembly/opening of equipment, machinery components or spaces

(ii) All in process verification, including

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0004 - 6 refit/final tolerances, clearances, alignment, tests, cleanliness and internal condition prior to closure, fit-up and welding

(iii) All verification of item completion including prerequisite for operational testing (i.e., lubrication, continuity checks, rotation) and final supporting data

7.2.2 Maintenance of records

a. The contractor shall maintain records of completed TIR's, including inspection records generated by all subcontractors for a period of ninety (90) days after contract completion.

b. The records shall document the specific inspection actions or tests and provide objective quality evidence of completed work and form the basis for acceptance of the work.

c. The records shall include documentation of contractor rejected work, corrective action taken and objective quality evidence which the contractor offers as assurance of the conformance to the work item specifications.

d. The records shall include documentation of contractor inspection/test failures, corrective action taken and objective quality evidence which the contractor offers as assurance of the conformance to the work item specifications.

e. Records provided by subcontractors may be incorporated in the inspection and test documentation, or if maintained as separate documentation, shall be referenced therein and be readily available for review by the Government or

Operating Company.

f. The inspection record shall, for each work item, reference any quality deficiency reports (QDRs) issued by

GENERAL REQUIREMENTS CONTRACT NO. N21870-25-C-XXXX

0004 - 7 the OMT REP. All QDRs require a written response from the contractor to the Government or Operating Company.

g. During the performance period of the contract, records shall be maintained at a location accessible to the site of the work. The records shall be available for review by the

Government or Operating Company during weekday and weekend hours consistent with regular day shift, (approximately 0630-1800).

Records shall also be available for Government or Operating

Company’s review during the 90 days following contract completion.

h. Contractor's inspection records are an integral part of the work. Therefore, the ACO and OMT REP will consider the work item incomplete if the contractor's documentation and records are not complete. Records shall include all TIR's subcontractor inspection reports, material certificates and receipt inspection records.

7.3 Corrective action

7.3.1 The contractor's corrective action shall

provide for prompt correction of defects whether found by the

Government or Operating Company or by the contractor's or subcontractor's personnel. When such defects are reported by the

Government or Operating Company and require a written response, the contractor shall provide prompt written response indicating corrective action taken or the date by which a specific corrective action will be complete. The contractor's corrective action shall provide for the correction of the cause of defects in work or procedures reported by Government or Operating

Company to contractor by quality deficiency report (QDRs) or by letter.

7.4 Subcontractor control and evaluation

7.4.1 The contractor shall establish procedures for

selection of subcontractors and control of subcontractor quality, including:

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0004 - 8

a. Procedures for selection of qualified subcontractors, based on evaluation and assessment of the subcontractor's quality control, facilities and available resources, as appropriate, to perform the specific type of work.

b. Procedures for transmittal of all technical, design and quality requirements to the subcontractor. Quality requirements shall include the inspection and tests required by the work item as well as contractor inspection at the subcontractor's plant when such action is necessary to assure product conformance.

7.4.2 Subcontractors listed within the contractor's

technical proposal as having been selected to perform individual work items or parts thereof, shall be considered key personnel as defined in Clause for "Substitution of Personnel.” As key personnel they are considered during the technical evaluation process. As such any changes in subcontractors shall be subject to approval of the OMT REP.

7.5 Regulatory inspections

7.5.1 The contractor shall ensure all regulatory body

mandated inspections are arranged for and conducted.

a. The contractor shall reproduce and provide copies of the contract specifications to the cognizant American

Bureau of Shipping (ABS) and United States Coast Guard (USCG) area representatives.

b. The contractor shall prepare a written request for review of the specifications to identify the specific attributes for which regulatory body inspection is deemed mandatory. The contractor shall incorporate these inspections in the TIR's.

c. During the performance of the contract the contractor shall be responsible for notifying both ABS and USCG and coordinating and scheduling their inspections. Timely

GENERAL REQUIREMENTS CONTRACT NO. N21870-25-C-XXXX

0004 - 9 arrangements for the attendance of regulatory body representatives are a mandatory requirement of this item. The contractor shall be responsible for maintaining weekly contact with regulatory agencies, obtaining a written prediction of their weekly workload, their advance notification requirements, keep abreast of notification requirement changes to ensure timely contact. Copies shall be furnished to the OMT REP.

7.6 MSC or Operating Company inspections

7.6.1 The contractor shall provide for notification

to the OMT REP or his duly authorized representative for all tests requiring MSC or Operating Company attendance.

a. When specification items require that a OMT REP or his representative (i.e., Port Engineer, Chief Engineer and others that may be designated by the item) accept and/or witness in process work, completed work, testing or inspections, the contractor shall provide notification to the designated personnel at least four (4) but not more than twenty four (24) hours in advance of the work sequence to be witnessed or approved.

b. When work to be witnessed or approved is to occur after normal day shift working hours the OMT REP shall be notified at least four (4) hours before the end of the last preceding regular work shift.

c. When work to be witnessed or approved is to occur on a weekend or holiday, the OMT REP shall be notified at least four (4) hours before the end of the last preceding regular work shift.

d. Notification of tests/inspections is a mandatory requirement. Identification of tests/inspections on the contractor's production schedule(s), etc., does not relieve the contractor of the requirement.

e. The OMT REP may designate checkpoints, in

GENERAL REQUIREMENTS CONTRACT NO. N21870-25-C-XXXX

0004 - 10 addition to those identified by the specification item, that are to be observed or inspected by the OMT REP or regulatory body.

The notification requirements of above shall also apply to those designated checkpoints.

f. Regulatory body inspectors may also elect to designate additional checkpoint(s) tests/inspections which will require their attendance. (These are in addition to those incorporated into the TIR after specification review per 7.5 above.) This is beyond the ability or control of the OMT REP.

The contractor shall provide adequate timely notification to ensure the requiring inspector's attendance at these added tests/inspections.

g. MSC or Operating Company inspection is an independent function of the Government or Operating Company and does not relieve the contractor of the responsibility for performing the tests and inspections required by the specification or those considered necessary to ensure product conformance. All inspections specified within the specification work item are mandatory inspections. The contractor shall not proceed beyond this point without prior approval from the OMT

REP.

7.7 Submission of records

7.7.1 A copy of all records as defined by 7.2 shall

be submitted to the Contracting Officer or Operating Company within ten (10) days of contract completion. The contractor shall maintain original copies in accordance with 7.2.

7.8 Quality deficiency reports (QDRs)

7.8.1 During the course of the contract it may be

determined by the OMT REP that the contractor's workmanship is defective or that the quality assurance (QA) program (inspectors or inspection processes) has failed to perform in a manner consistent with the contractor's proposal as evaluated prior to award. Should such occur, the OMT REP may issue to the

GENERAL REQUIREMENTS CONTRACT NO.