4.02 RFQ_Combined Synopsis for Commercial items.pdf

Combined Synopsis/Solicitation for Commercial Items

(Under the Simplified Acquisition Threshold)

1. Solicitation Number:

RFQ-N6817126QT023

2. Title:

NAVSTA ROTA, SPAIN - MARINE COMPOSITE FUEL TRANSFER HOSES

3. Introductory Statement:

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with FAR Part 12. This announcement constitutes the only solicitation.

Quotes are being requested and a separate written solicitation will not be issued.

4. Solicitation Type:

The solicitation number is N6817126QT023 and is issued as a Request for Quotation (RFQ).

5. Federal Acquisition Circular (FAC) and Clauses:

The solicitation document and incorporated provisions and clauses are those in effect through the current Federal Acquisition Circular.

6. Set-Aside and Industry Classification:

This RFQ is issued under full and open competition and is not set aside for small businesses.

However, in accordance with FAR 19.103, the associated North American Industry

Classification System (NAICS) code for this procurement is 332912 (Fluid Power Valve and

Hose Fitting Manufacturing), with a corresponding small business size standard of 1,000 employees.

7. Schedule of Supplies/Services:

Line Item Item Qty Dimensions

0001 6-Inch Composite Hose Assemblies (50-foot)

6-inch Inside Diameter (ID) x 50 feet (15.2 meters) long.

8-Inch Composite Hose Assemblies (50-foot) 6 8-inch Inside Diameter (ID) x 50 feet (15.2 meters) long.

8-Inch Composite Hose Assemblies (25-foot) 2 8-inch Inside Diameter (ID) x 25 feet (7.6 meters) long.

Shipping 1 Shipping FOB Destination

8. Description of Requirements:

The purpose of this requirement is to acquire replacement flexible marine composite fuel transfer hoses. The fuel transfer hoses are required to support the safe, reliable, and continuous transfer, receipt, storage, and distribution of petroleum products (specifically JP-5, JP-8 and F76) from barges, ships and piers to Bulk Storage Fuel Farm Building 600 and associated transfer points.

See RFQ Attachment - Statement of Work (SOW).

9. Delivery and Acceptance:

• Delivery Date: 4 weeks (28 days) After Date of Contract Award

• Place of Delivery: NAVAL STATION (NAVSTA) Rota. 11530 Rota, Spain

• FOB Point: Destination

10. Basis for Award (Evaluation Criteria):

This is acquisition is being conducted utilizing Simplified Acquisition Procedures under the

Federal Acquisition Regulation (FAR) Part 12. The evaluation procedures will be in accordance with FAR 12.203(c) which grants the Contracting Officer broad discretion in fashioning suitable evaluation procedures. The Government intends to award a purchase order to the responsible quoter whose quotation, conforming to the solicitation, is the most advantageous to the

Government based on price, technical compliance, and past performance. Generally, the lowest priced quote that meets the requirements of this RFQ will be selected for award, unless a higher priced quote has non-price qualities that are more beneficial for the Government. To be determined technically compliant, your quote must be in compliance with the technical requirements described in provision 52.212-1.

11. Quotes Due Date and Submission Information:

• Due Date:

• Questions requesting clarification of the RFQ may be submitted via email to the designated

Contracting Officer and Contract Specialist only NO LATER THAN 02 SEP 2026 AT 1400

Central European Time (Rota, ES).

• Quotes are due by 4 September 2026 at 14:00 AM Local Rota Time, Spain.

• Submission: Quotations must be submitted via email to the point of contact below.

12. Point of Contact:

• Name: Ivan Moyano

• Title: Purchasing Agent

• Email: ivan.moyanonino.ln@us.navy.mil

And mailto:ivan.moyanonino.ln@us.navy.mil

• Name: Julius Arrascue-pastor

• Title: Contracting Officer

• Email: Julius.j.arrascue-pastor.civ@us.navy.mil

13. Applicable Provisions and Clauses:

• FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services, applies to this acquisition.

• FAR 52.212-2, Evaluation—Commercial Products and Commercial Services, is applicable.

See Section 11 below for the specific evaluation criteria.

• FAR 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial

Services, applies to this acquisition.

52.203-18 Prohibition on Contracting With Entities That Require Certain JAN 2017

Internal Confidentiality Agreements or Statements--Representation

52.204-7 System for Award Management NOV 2024

52.204-13 System for Award Management Maintenance FEB 2026

52.204-19 Incorporation by Reference of Representations and Certifications. DEC 2014

52.212-4 Terms and Conditions—Commercial Products and Commercial Services. FEB 2026

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013

52.232-40 Providing Accelerated Payments to Small Business Subcontractors FEB 2026

52.243-1 Changes--Fixed Price FEB 2026

52.247-34 F.O.B. Destination NOV 1991

252.203-7000 Requirements Relating to Compensation of Former DoD Officials SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022

252.203-7005 Representation Relating to Compensation of Former DoD Officials. SEP 2022

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting MAY 2024

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications JAN 2023

Equipment or Services

252.223-7008 Prohibition of Hexavalent Chromium JAN 2023

252.225-7012 Preference For Certain Domestic Commodities APR 2022

252.225-7048 Export-Controlled Items JUN 2013

252.229-7001 Tax Relief APR 2020

252.229-7005 Tax Exemptions (Spain) MAR 2012

252.229-7013 Tax exemptions (Spain)--representation. APR 2012

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006

252.233-7001 Choice of Law (Overseas) JUN 1997

252.244-7000 Subcontracts for Commercial Products or Commercial Services NOV 2023

252.247-7023 Transportation of Supplies by Sea JAN 2023 mailto:Julius.j.arrascue-pastor.civ@us.navy.mil

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES FEB 2026

(a) Submission of quotes. Submit signed and dated quotes to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, quotes shall include—

(1) The solicitation number;

(2) The name, address, telephone number of the Quoter;

(3) The Quoter’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;

1. Price Quote: Submit complete pricing for each individual item listed in the “2.1 PROJECT

REQUIREMENTS” (of the attached “RFQ Attachment 1_SOW Statement of Work”) to include the extended price for each line item and a total price in EUR or USD, using the “RFQ Attachment 2_Pricing

Sheet”. Quotes from Spanish companies shall exclude IVA/VAT. In addition, for vendors not registered in the System for Award Management (SAM.gov), fill RFQ Attachment 3- FAR and DFARS

Representations and Certifications.

2. Technical Information: To be determined technically compliant, you must provide the following:

a. Submit a complete description of your quoted items, describing technically the items quoted, according to the attached SOW to clearly demonstrate that your items meet the specifications outlined in the

STATEMENT OF WORK. Quoters are encouraged to submit brochures, technical data sheets, pictures, and/or any other relevant technical document to substantiate their technical capability to meet and/or exceed the specifications described in the SOW. By simply stating that the quoter understands the requirement and can or will comply with the requirements will be considered inadequate.

b. Submit a "Quality Assurance/Testing Plan" or a written statement of compliance confirming the vendor has the equipment and capability to perform the specific tests post-award, as specified in the

SOW Section 4.1 Certification and Test Reports.

(5) Responses to provisions that require Quoter completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(b) Period for acceptance of quotes. The Quoter agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of quotes.

(1) Quoters are responsible for submitting quotes and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

(2) Any quote, modification, or revision received after the time specified for receipt of quotes is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late quote would not unduly delay the acquisition. However, a late modification of an otherwise successful quote that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that quotes cannot be received at the Government office designated for receipt of quotes by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotes will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(4) Quoters may withdraw their quotes by written notice to the Government received at any time before award.

(d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate quotes and award a contract without discussions with Quoters. Therefore, the Quoter’s initial quote should contain the Quoter’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all quotes if such action is in the public interest, accept other than the lowest quote, and waive informalities and minor irregularities in quotes received. The Government intends to award to the responsible quoter whose quote conforming to the RFQ will be the most advantageous to the Government, price and non-price factors considered.

Generally, the lowest priced quote that meets the requirements of this RFQ will be selected for award, unless a higher priced quote has non-price qualities that are more beneficial for the Government. The factors for evaluation are Price, Technical and Past Performance.

(e) Debriefings. If a postaward debriefing is given to requesting Quoters, the Government will disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Quoter’s quote.

(2) The overall evaluated cost or price and technical rating of the successful Quoter and the debriefed

Quoter and past performance information on the debriefed Quoter.

(3) The overall ranking of all Quoters when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Quoter.

(6) Reasonable responses to relevant questions posed by the debriefed Quoter as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

(End of provision)

52.212-2 EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES FEB 2026

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible

Quoter whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate quotes:

FACTOR I: PRICE

The Government will evaluate prices for fairness and reasonableness, utilizing the techniques described in FAR

12.203.Price shall include delivery to NAVSTA Rota, Spain.

FACTOR II: TECHNICAL COMPLIANCE

Under the Technical Factor, the Government will evaluate the quote to verify that the quoted items meet and/or exceed the requirements described in the PWS attachment and technical information stated in 52.212-1

INSTRUCTIONS TO OFFERORS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES FEB 2026

above.

FACTOR III: PAST PERFORMANCE

The Government will review internal databases (i.e. Supplier Past Performance Risk System and Federal Awardee

Performance and Integrity Information System) to evaluate the quoter’s past performance for acceptability.

The Government reserves the right to use other source of information, as deemed necessary. Evaluation may be limited to those quoters who are more likely to receive an award based on Price and Technical Factors.

(b) Notice of award. A written notice of award or acceptance of a quote furnished to the successful quoter within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party.

Before the quote’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

52.225-14 INCONSISTENCY BETWEEN ENGLISH VERSION AND TRANSLATION (FEB 2000)

OF CONTRACT

In the event of inconsistency between any terms of this contract and any translation into another language, the

English language meaning shall control.

(End of clause)

52.225-17 EVALUATION OF FOREIGN CURRENCY OFFERS (FEB 2000)

If the Government receives offers in more than one currency, the Government will evaluate offers by converting the foreign currency to United States currency BER of fiscal Year 2026 rate of 0.9303 in effect as follows:

(a) For acquisitions conducted using sealed bidding procedures, on the date of bid opening.

(b) For acquisitions conducted using negotiation procedures--

(1) On the date specified for receipt of offers, if award is based on initial offers; otherwise

(2) On the date specified for receipt of proposal revisions.

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/

52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

252.225-7041 CORRESPONDENCE IN ENGLISH (JUNE 1997)

The Contractor shall ensure that all contract correspondence that is addressed to the United States Government is submitted in English or with an English translation.

https://www.acquisition.gov/

252.229-7005 TAX EXEMPTIONS (SPAIN) (MAR 2012)

(a) As the Contractor represented in its offer, the contract price, including the prices in subcontracts awarded under this contract, does not include taxes from which the United States Government is exempt.

(b) In accordance with tax relief agreements between the United States Government and the Spanish Government, and because the incumbent contract arises from the activities of the United States Forces in Spain, the contract will be exempt from the following excise, luxury, and transaction taxes:

(1) Derechos de Aduana (Customs Duties).

(2) Impuesto de Compensacion a la Importacion (Compensation Tax on Imports).

(3) Transmissiones Patrionomiales (Property Transfer Tax).

(4) Impuesto Sobre el Lujo (Luxury Tax).

(5) Actos Juridocos Documentados (Legal Official Transactions).

(6) Impuesto Sobre el Trafico de Empresas (Business Trade Tax).

(7) Impuestos Especiales de Fabricacion (Special Products Tax).

(8) Impuesto Sobre el Petroleo y Derivados (Tax on Petroleum and its By-Products).

(9) Impuesto Sobre el Uso de Telefona (Telephone Tax).

(10) Impuesto General Sobre la Renta de Sociedades y demas Entidades Juridicas (General Corporation Income

Tax).

(11) Impuesto Industrial (Industrial Tax).

(12) Impuesto de Rentas Sobre el Capital (Capital Gains Tax).

(13) Plus Vailia (Increase on Real Property).

(14) Contribucion Territorial Urbana (Metropolitan Real Estate Tax).

(15) Contribucion Territorial Rustica y Pecuaria (Farmland Real Estate Tax).

(16) Impuestos de la Diputacion (County Service Charges).

(17) Impuestos Municipal y Tasas Parafiscales (Municipal Tax and Charges).

RFQ Attachments:

Attachment 1_SOW Statement of Work

Attachment 2_Pricing Sheet

Attachment 3_FAR and DFARS Representations and Certifications

(End of RFQ)