4.01 Questions and Answers_VOIP.docx
DOCX document 31 KB Posted
- Attached to
- Naval Observatory Flagstaff Station VOIP Phones
- Solicitation number
- N0024426Q0037
About this file
This is a Questions and Answers document for a VoIP phone system procurement at Naval Observatory Flagstaff Station. The document addresses 21 clarifying questions from potential vendors regarding the technical requirements and existing infrastructure for the installation of 45 VoIP phones across eight buildings. Key responses clarify that the system will be standalone and independent of existing network infrastructure, despite the buildings being connected via Ethernet WAN with single-mode fiber. The Government will not provide Power over Ethernet ports/switches, and vendors must supply new cabling since Category 5e is not in place. The phone configuration consists of 43 single-line phones, 2 multi-line phones, 1 conference phone, and 4 common area phones, with 4 wall-mounted units and 1 requiring a button add-on module for a receptionist position. The system requires one SIP trunk for connectivity, voicemail capability, and must be approved on the DODIN JITC Approved Product List for Department of Defense requirements. Infrastructure already in place includes racks, UPS backup power, and a dedicated 120V/60Hz/15A AC circuit. The current environment uses an analog Nortel Norstar system, and this new VoIP solution will not integrate with existing systems or network architecture. Vendors should note that existing switches and data cabling cannot be leveraged for this installation.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 4.02 RFQ N0024426Q0037_VOIP.docx | DOCX document | |
| Statement of Work_VOIP Phones.pdf.pdf | ||
| 4.02 RFQ COMBINED SYNOPSIS N00244-26-Q-0037.docx | DOCX document |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Questions and Answers
1. Do you operate in a Microsoft Teams environment?
0. We do. However, Teams telephony is not a viable solution for us.
1. Will the Government provide and configure the required Power over Ethernet (PoE) ports/switches required for the VoIP phones and server connectivity?
1. We will not.
1. Are all eight (8) buildings connected via Ethernet WAN?
2. They are, however this VOIP solution will be standalone and will not ride the existing infrastructure.
1. Of the 45 VoIP phones requested, how many are multi-line phones and how many are single-line phones?
3. Single line phones: 43 Multiline phones: 2
1. What type of trunks are required (POTS lines, SIP trunks, T1, PRI)?
4. SIP Trunk
1. How many trunks are required?
5. One
1. Will any phones need to be wall mounted?
6. Yes. Four will be wall mounted.
1. Will any phones require a button add-on module, such as for a receptionist position?
7. Yes, one of these will be required.
1. Is voicemail required?
8. Yes
1. Will the proposed system be rack mounted?
9. Rack space, power and HVAC is available if this is required as part of the install.
1. Will the Government provide an equipment rack or will the vendor need to provide the rack?
10. Rack’s are already in place.
1. Please confirm that Category 5 or higher horizontal station cabling is in place, or will the phones use the existing data network cabling and share with a PC?
11. CAT5e is not in place for this project and the lines will not be shared with existing PC lines.
1. Will an Uninterruptible Power Supply be required? If so, how many minutes or hours of backup time is required?
12. This is already in place.
1. Please confirm that a dedicated 120V/60Hz/15A AC circuit will be provided within six (6) feet of the equipment location.
13. Confirmed
1. Per SOW section 7. Specific Requirements, will the proposed system need to be on the DODIN JITC Approved Product List (APL) for DoD requirements?
14. Yes
1. What is the current voice/call control environment? Is everything currently Analog, or is there an existing VoIP system that these new additions would be joining?
15. An analog Nortel Norstar system.
1. If there is a VoIP system already in place, please provide GFE components that are currently in place (For Cisco, this would be CUCM, CER, CUBE/SBC, Licensing, Etc.).
16. No
1. What is the current network environment the VoIP system will join? Wondering if NOFS is using Cisco currently (many sites have or are soon transitioning to a Cisco SDA).
17. This system will not ride our current network.
1. Can you confirm that all 45 locations across 8 buildings are desk locations, or does this scope include conference, common-area / emergency phones?
18. 1 conference phone, 4 common area phones and 40 office phones.
1. Do all 8 buildings have single mode fiber connecting back to a centralized location for head-end equipment installation and management?
19. Yes
1. Do all 8 buildings have access layer switches in place with enough port capacity to support the PoE required for the additional VoIP phones?
20. The existing switches will not be used for this service.
1. Do all 8 buildings have existing cable plant that supplies a data port (CAT5e or better) from the building's TR to each VoIP phone endpoint?
21. No
File details come from the government source that posted it. Updated .