4-D. SPECIFICATIONS.pdf

SPECIFICATIONS

DUAL CHECK VALVE CHANGE OUT PROGRAM SERVICES

1. INTRODUCTION

Pasco County is seeking to contract with a vendor to provide dual check valve change out program services on an as-needed basis.

2. GENERAL REQUIREMENTS

2.1 All work must be performed in accordance with all applicable state, local and national laws and codes.

2.2 All work must be performed according to the manufacturer’s installation requirements and recommendations and in accordance with all plans and specifications.

2.3 All work must be completed by a contractor licensed in the state of Florida to perform all the work as described herein.

2.4 The Vendor is responsible for all processes and costs associated with obtaining and maintaining any required permits.

2.5 The Vendors must provide Safety Data Sheets (SDS) for all chemicals used on all Pasco County properties.

2.6 All work assigned under the agreement will be performed at various locations throughout Pasco County.

2.7 In addition to the Utilities Department, other Pasco County departments may utilize this contract (at the same terms and conditions) for similar work.

2.8 The County reserves the right to award the lowest, responsive, responsible vendor per line item.

2.9 The County reserves the right to award by line items. Vendors are not required to bid on all items to be considered for award unless otherwise specified herein.

2.10 While it is the county’s intent to the contract to one Vendor, we reserve the right to award multiple Vendors if found to be in our best interest.

2.11 All quantities stated in this solicitation are estimates for bidding purposes. The

County does not guarantee any quantities mentioned herein.

2.12 Pricing must include all labor, tools, materials, and equipment needed to complete all the services described herein.

2.13 Machinery, equipment, and other hazards must be guarded in accordance with the safety provisions of the Occupational Safety and Health Administration and the Manual of Accident Prevention in Construction, published by the Associated General Contractors of America.

3. SCOPE OF SERVICES

3.1 The contractor will be responsible for the complete change out of the following:

3.1.1 Three quarter inches (3/4”) to one inch (1.0”) Automated Meter Reading

(AMR) / Advanced Metering Infrastructure (AMI) Meter w/Endpoint and installation of new dual check ranging from three quarter inch (3/4”) to one inch (1.0”).

3.1.2 Three quarter inches (3/4”) to one inch (1.0”) AMR/AMI Meter w/Endpoint and replacement of existing dual check ranging from three quarter inch (3/4”) to one inch (1.0”).

3.1.3 Potable AMR/AMI Meter with Endpoint ranging from three quarter inch (3/4”) to two inches (2.0”).

3.1.4 Reclaim AMR/AMI Meter with Endpoint ranging from three quarter inch (3/4”) to two inches (2.0”).

3.1.5 Change out of existing dual check Backflow Preventer.

3.1.6 Change out of existing brass meter body only – Potable

3.1.7 Change out of existing brass meter body only – Reclaim

3.1.8 Change out of existing brass meter body and installation of new three-quarter inch (3/4”) to one inch (1.0”) dual check.

3.1.9 Change out of existing brass meter body and change out of existing three-quarter inch (3/4”) to one inch (1.0”) dual check.

3.2 Removal/Replacement and Retrofit

3.2.1 Remove and replacement of Endpoint only and installation of new three-quarter inch (3/4”) to one inch (1.0”) dual check.

3.2.2 Remove and replacement of Endpoint only and change out of existing three-quarter inch (3/4”) to one inch (1.0”) dual check.

3.2.3 Remove and replacement of Endpoint only – Potable

3.2.4 Remove and replacement of Endpoint only – Reclaim

3.2.5 Replace potable and/or reclaim meter box.

3.2.6 The Contractor will be required to replace and retro fit three-quarter inch (3/4”) Dual Check valve(s) and/or AMR/AMI Meters / Endpoints ranging from three quarter inch (3/4”) to two inches (2.0”). The County will provide valves, meters, and endpoints.

3.2.7 The contractor will be responsible for the retrofit and installation of a new dual check valve on the existing meter.

3.3 Contractor will provide labor only for the following:

3.3.1 The Manual Meter Reading.

3.3.2 Verification of Meter Serial Numbers and End Points.

3.3.3 Inspect meter for internal damage to determine if operability and meter performance is compromised.

3.3.4 Identify and document the service line material on both the customer-owned and County-owned portions of designated service addresses, as specified by the County.

3.4 Notifications:

3.4.1 When applicable, the Contractor will create and provide any Customer notification material/flyers concerning the program to Pasco County Utilities Department (PCUD) for review. Once approved by PCUD, the Contractor must distribute to affected customers no less than fourteen

(14) days and no more than thirty (30) days in advance of work.

3.5 Lost/Damaged Property:

3.5.1 The Contractor must be responsible for repairing or replacing, to the satisfaction of the County, any damage (on public or private property) caused by any will or negligent act of its employees. The Contractor is also liable for any theft proven to be either committed by its employees or made possible by willful or negligent action of its employees. The Contractor(s) will not be released from the responsibility until the work is completed and accepted and the warranty requirements fulfilled.

3.5.2 If the County incurs any costs due to illegal or inappropriate conduct by the Contractor’s employees, the vendor will reimburse the County for such costs, costs shall include, but are not limited to the following:

• Re-keying or restoring locks

• Service charges levied by security alarm Contractor law enforcement agencies, or security companies in response to false alarms.

• Replacement costs of items missing or damaged, due to employee’s conduct

4. COUNTY RESPONSIBILITIES

4.1 The County shall be responsible for supplying the Contractor with dual checks, AMR/AMI Meters, endpoints and related components concerning the change-out services

5. WAREHOUSE/LOCATIONS

5.1 The Contractor will pick up all new dual checks; AMR/AMI Meters, Checkpoints and/or other items as requested by the County as needed, at the following warehouse location:

Shady Hills Warehouse 14228 Hays Rd.

Spring Hill, Florida 34610

5.2 The County reserves the right to add other pickup locations within the County, as necessary.

5.3 Removed and un-used valves, meters, meter boxes, meter box lids and endpoints must be returned to the County warehouse at the end of each workday along with all Work Orders completed during that workday.

5.4 The Contractor will be responsible for securing all new and removed valves, meters and endpoints once they are in his/her possession and will have to reimburse the County for any damaged, lost or stolen items.

6. SCHEDULING

6.1 The County will be responsible for supplying the Contractor with work zone details, any required data sheets or detailed work orders, dual checks, AMR/AMI Meters, endpoints and related components concerning the change-out services.

Pasco County Utilities Department (PCUD) will be the primary contact with the customer regarding the program.

6.2 The County will identify specific work zones for the “Change-out/Retro Fit” within isolated demographic areas that afford the Contractor the ability to minimize travel time between installations. The County may assign scattered demographic work areas to address failing meters/endpoints throughout County Utilities service area on an as-needed basis.

6.3 Repair work must be performed Monday through Friday, during regularly scheduled County workdays. No work is to be scheduled on County Holidays, unless mutually pre-approved by both the County and the Contractor.

7. STAFFING/PERSONNEL REQUIREMENTS

7.1 Vendors are responsible for ensuring staffing levels are adequate to perform services described herein and are responsible for all costs associated with labor under this contract.

7.2 The Contractor must use fully trained employees to complete the work under this Agreement.

7.3 The Contractor staff must wear identifying, appropriate uniforms while completing work under this Agreement. Uniforms must be approved by PCUD.

7.4 The Contractor(s)’ vehicles must bear visible business identification.

7.5 The Contractor must have an experienced Superintendent capable of thoroughly interpreting the plans and specifications in the type of Work being performed.

The Superintendent will have full authority to execute the orders or directions of the County and to supply promptly any tools, equipment, labor and incidentals which may be required. The Superintendent is required regardless of the amount of work assigned.

7.6 The Contractor shall not sublet, subcontract, assign, or transfer any goods and/or services specifically set forth under this Agreement without the prior written consent of the County. All persons assigned by the Contractor to work under this Agreement must be permanent employees of the Contractor.

7.7 The Contractor’s employees are expected to exhibit professional, courteous conduct and an appropriate appearance at all times.

8. REPORTING

8.1 The Contractor is required to complete and submit to the County the “Backflow

Prevention Device Test and Maintenance” form (Exhibit A) /AMR/AMI, Meter, Endpoint and Trimble upon completion of each installation detailing the information on the installed device. No testing is required.

9. COMPENSATION

9.1 Labor rate will be “Net” (all inclusive) and include, but is not limited to, the following:

9.1.1 Travel time necessary to complete work under this Contract

9.1.2 Transportation to complete work under this Contract

9.2 Labor rate shall include all costs associated with the adjustment of the meter box to provide adequate access to the dual check valve after installation.

9.3 The Contractor must submit one (1) invoice, upon completion of each individual

Work Order, to the County. The County will verify work was completed satisfactorily pay the Contractor for services satisfactorily performed.

9.4 Annual Contingency

Any work performed under the contingency must be authorized in writing by the Assistant County Administrator of Public Infrastructure or his designee prior to the additional work being started. The current work order will be amended to include any contingency work.

10. QUALITY ASSURANCE

10.1 All Work must be done in accordance with the Contract Documents. The Contractor will be fully responsible to the County for acts and omissions. Persons employed by the contractor are acting on behalf of the Contractor, therefore, the Contractor(s) remains the responsible party for the acts and omissions of persons directly or indirectly employed by the Contractor(s).

10.2 It is agreed by the parties hereto that the County will decide all questions, difficulties and disputes, of whatever nature, which may arise relative to the interpretation of the Plans, construction, prosecution and fulfillment of the Agreement, and as to the character, quality, amount and value of any Work done, and materials furnished, under or by reason of the Agreement.

10.3 The County retains the right to inspect all Work to verify compliance with the contract documents. The County may appoint such designees and/or representatives who are authorized to inspect all Work done and all materials furnished. This right of inspection in no way means or implies County control or other supervision over the Work done or the work site. This right is solely for the County's benefit and imposes no duties or responsibilities on the County and confers no rights on any other parties. Such inspection may extend to all or any part of the Work and to the manufacture, preparation or fabrication of the materials to be used. Such designees and/or representatives will not be authorized to revoke, alter or waive any requirement of the Contract Documents.

10.4 The designees and/or representatives will be authorized to call to the attention of the Contractor(s) any failure of the Work or materials to conform to the Contract Documents, and will have the authority to reject materials or suspend the Work until any questions at issue can be referred to and decided by the County. The Contractor(s) will be immediately notified in writing of any such suspension of the Work and such notice will state in detail the reasons for the suspension. The presence of the inspector or other designee will in no way lessen the responsibility of the Contractor(s).

10.5 The Contractor(s) shall perform work as instructed to assure the scheduled progress and it shall cooperate fully with the County and with other Contractors at Work in the vicinity.

11. WARRANTY

11.1 The Contractor(s) shall warrant all work to be free from workmanship defects for one (1) calendar year from the date the AMR/AMI Meter replacement, endpoint or dual check valve replacement is completed.

END OF SPECIFICATIONS