4-D. Proposal Submission Form.pdf
PDF 529 KB Posted
- Attached to
- Forestry Mulching Services
- Solicitation number
- 269-2026-175
- Issued by
- Mecklenburg County, Charlotte City, North Carolina
About this file
This is a Proposal Submission Form for the City of Charlotte, North Carolina, related to a Forestry Mulching Services contract opportunity. The form requires companies to submit comprehensive information including legal entity name, representative contact details, address, email, and telephone number. The solicitation establishes a 180-calendar-day proposal validity period from the proposal due date, during which the City reserves the right to reject any or all proposals, make awards on all or partial items at its discretion, waive formalities and technicalities, and resolicit the RFP as needed.
The form mandates that proposing companies certify compliance with non-discrimination requirements in the solicitation and selection of subcontractors and suppliers based on race, ethnicity, gender, age, disability, or other unlawful forms of discrimination. Companies must maintain documentation of their subcontractor and supplier selection processes and provide this information to the City upon request. Additionally, proposers must disclose all complaints filed or pending within the past ten years alleging discrimination against subcontractors, vendors, or suppliers, including status and resolution details. The proposal must affirm that all information provided is true, accurate, and complete, that no conflicts of interest exist under the City's HR 13 policy regarding secondary employment, and that false certifications constitute grounds for proposal rejection or contract termination.
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Text version
269.2026.175
PROPOSAL SUBMISSION FORM
This Proposal is submitted by:
Company Legal Name: ________________________________________________________
Representative (printed): ________________________________________________________
Address: ________________________________________________________
City/State/Zip: ________________________________________________________
Email address: ________________________________________________________
Telephone: ________________________________________________________
The representative signing above hereby certifies and agrees that the following information is correct:
1. In preparing its Proposal, the Company has considered all proposals submitted from qualified, potential subcontractors and suppliers, and has not engaged in or condoned prohibited discrimination.
2. For purposes of this Section, discrimination means discrimination in the solicitation, selection, or treatment of any subcontractor, vendor or supplier on the basis of race, ethnicity, gender, age or disability or any otherwise unlawful form of discrimination. Without limiting the foregoing, discrimination also includes retaliating against any person or other entity for reporting any incident of discrimination.
3. Without limiting any other provision of the solicitation for proposals on this project, it is understood and agreed that, if this certification is false, such false certification will constitute grounds for the City to reject the Proposal submitted by the Company on this Project and to terminate any contract awarded based on such Proposal.
4. As a condition of contracting with the City, the Company agrees to maintain documentation sufficient to demonstrate that it has not discriminated in its solicitation or selection of subcontractors. The Company further agrees to promptly provide to the City all information and documentation that may be requested by the City from time to time regarding the solicitation and selection of subcontractors. Failure to maintain or failure to provide such information constitutes grounds for the City to reject the Proposal submitted by the Company or terminate any contract awarded on such proposal.
5. As part of its Proposal, the Company shall provide to the City a list of all instances within the past ten years where a complaint was filed or pending against the Company in a legal or administrative proceeding alleging that the Company discriminated against its subcontractors, vendors or suppliers, and a description of the status or resolution of that complaint, including any remedial action taken.
6. The information contained in this Proposal or any part thereof, including its Exhibits, Schedules, and other documents and instruments delivered or to be delivered to the City, is true, accurate, and complete. This Proposal includes all information necessary to ensure that the statements therein do not in whole or in part mislead the City as to any material facts.
7. None of Company’s or its subcontractors’ owners, employees, directors, or contractors will be in violation of the City’s Conflict of Interest Policy for City, Secondary and Other Employment Relationships (HR 13) if a Contract is awarded to the Company.
8. It is understood by the Company that the City reserves the right to reject any and all Proposals, to make awards on all items or on any items according to the best interest of the City, to waive formalities, technicalities, to recover and resolicit this RFP.
9. This Proposal is valid for one hundred and eighty (180) calendar days from the Proposal due date.
Representative (signed): ________________________________________________________
File details come from the government source that posted it. Updated .