4-Complete with Docusign Sole Source - Justifi (3).pdf

Only one known source that can provide the commodity or service.

Procurement of public utility services Compatibility (e.g., a public safety, CCC requiring a specific piece of equipment to be compatible with an existing equipment system) Limited or proprietary systems (i.e. additional licenses, updates, specialized replacement parts, etc.)

A professional expert is requested.

Sales territories or product availability within limited geographic boundaries.

Other

Rev 3/2023 VC Initial ψψψψψψ

Sole Source/Bid Waiver Justification

Below are the following Sole Source/Bid Waiver Criteria. If your purchase meets any of the following criteria, please complete the form and submit to Procurement Services at solesource@ccc.edu

What is a Sole Source Procurement?

A “sole source” procurement can be defined as any contract entered into without a competitive process, based on a justification that only one known source exists or that only one single supplier can fulfill the requirement. Although CCC generally does not permit non-competitive procurements by statute, exceptions are allowed where competition is not feasible. Even though the procurement isn’t competed, you still need to maintain a history of the process. It will be especially important for you to document the circumstances and rationale for not competing the solicitation. This form is used for this documentation.

Examples of acceptable exceptions from the competitive procurement process may include (but are not limited to):

Only one known source exists for supplies of services or products as determined by documented research.

No other reasonable alternative source exists that meets the CCC requirements.

Only one source meets the business needs of the CCC (e.g., compatibility, unique feature to meet CCC’s

Procurement of public utility services.

What’s not a Sole Source Procurement?

A CCC requirement for a particular proprietary product or service does not automatically justify a sole source procurement if there is more than one potential bidder of offeror for that item.

A CCC preference for a specific brand or name product does not justify a sole source procurement.

A good’s or service’s “uniqueness” alone may not qualify the producer or supplier of the good or service as a sole provider.

Why are you requesting a Sole Source Waiver?

Check the reason below explaining why you are requesting a Sole Source/Bid Waiver for this purchase:

business need, etc.)

Continuation of athletic training services during evaluation of long-term staffing models.

VC Initial ψψψψψψ

Sole Source/Bid Waiver Justification Application

Email address:

Contract or Board Report number:

Vendor:

Actual Estimated Value of initial term, or if a renewal, value of this renewal: $ (Attach the proposal received)

Number of potential/remaining renewals:

Length of each renewal in months:

Choose one of the following:

New Sole Source

Sole Source renewal Change Order or Amendment to an existing Sole Source Value of all/remaining renewals: $

Provide a description of the supplies or services required:

Select the type of funding to be used: Educational Funds Capital Funds Grant Funds

Other (Explain):

This purchase is economically only available from a single source because it is:

Art or Entertainment Services or Athletic Events

Critical changes to the existing contract are necessary and best accomplished by the original contract holder Federal/CCC Grant requires contract with specific vendor

(attach Grant Award Agreement) Item is copyrighted or patented and the item is only available from the holder

Copyright or Patent Number(s):

Media for advertising Organization memberships (Dues, fees, conference charges including mandated travel and related expenses)

Has CCC purchased these supplies/services in the past? Yes No

If yes, STARTING WITH THE MOST RECENT CONTRACT AND WORKING BACKWARD, for the entire relationship with this vendor for this supply or service, list each term, value, short description and type of procurement of each:

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Rev 3/2023

Name of requestor:

Department/School:

Project title:

Compatibility with existing/current equipment, accessories, replacement parts or service

Items are needed for trial use or testing

Public utility regulated services Radio and television broadcast rights software license/ upgrade/maintenance

Other (Explain):

Will Barefield wbarefield@ccc.edu

DO - Enrollment Management

Athletic Training Services RTP Fitness

40,000 ■

Athletic training services for City Colleges of Chicago intercollegiate athletics programs, including on-site athletic trainer coverage for home athletic contests, injury assessment and management, emergency response, preventative care, athlete preparation, and coordination with athletic staff to support student-athlete health and safety during the 2026-2027 athletic season.

■ Interim athletic training coverage pending long-term staffing model evaluation.

July 2026 December 2026 25,000 July 2025 June 2026 25,000 July 2024 June 2025 25,000 July 2023 June 2024 25,000 July 2022 June 2023 5,000

VC Initial ______

Business Rationale

1. Provide a detailed explanation of the need for the supplies or services:

2. What are the unique features of the supplies or services that are not available in any other product or by any other vendor?

Provide specific, quantifiable factors/qualifications:

3.

4. Were alternative supplies or services evaluated? Yes No

a. If yes, what were they and why were they unacceptable? If no, why were alternatives not evaluated?

Please be specific with regard to features, characteristics, requirements, capabilities and compatibility:

5. What efforts were made to get the best possible price?

6. Will this purchase obligate the CCC to this vendor for future purchases such as maintenance, licensing or continuing needs?

Yes No If yes, please provide details regarding future obligations and/or needs:

7. Why is the price for this purchase considered to be fair and reasonable?

8. If this is a renewal, describe why circumstances are such that competitive selection is still not an alternative since awarding the original contract:

9. What will be the financial or other impact to CCC if this sole source is not approved and a competitive solicitation is required?

Department/College Representative Signature Printed Name Date

Rev 3/2023

If professional services, what are the unique qualifications the vendor possess?

Provide specific. measureable factors/qualifications:

Department/College Representative Signature Required I know and understand the contents of this Sole Source /Bid Waiver Justification and attest that all statements are true and correct.

Department/College Representative Signature Printed Name Date

VC/ College President Signature

Procurement Approval and Signature Required

Printed Name Date

Printed Name Date

City Colleges of Chicago requires athletic training services to provide on-site coverage for intercollegiate athletic competitions during the 2026-2027 athletic season. Services include injury assessment and management, emergency response, preventative care, athlete preparation, and coordination with athletic staff to support student-athlete health and safety.

Continued athletic training coverage is necessary to ensure safe athletic operations while CCC evaluates long-term athletic trainer staffing strategies.

• Approximately 18 years of professional athletic training experience. • Five consecutive athletic seasons providing athletic training services to CCC. • Coverage of approximately 160 home athletic contests during the 2026-2027 athletic season. • Existing familiarity with CCC athletic facilities, schedules, athletic directors, coaches, and operational requirements developed through ongoing service delivery.

• Approximately 18 years of professional athletic training experience. • Five consecutive athletic seasons providing services to CCC. • Existing familiarity with CCC athletic operations, facilities, and staff. • Ability to provide immediate coverage for approximately 160 athletic contests during the 2026-2027 season.

Yes. CCC considered alternative staffing and service options. Discussions with peer institutions and providers highlighted ongoing challenges in securing athletic training coverage. Northwestern University indicated they were experiencing athletic trainer staffing shortages within their own organization. College of DuPage indicated that its current vendor was experiencing difficulty providing additional athletic training support beyond existing commitments. CCC has also utilized other service arrangements, including an agreement with ATI, and determined that continuation with RTP Fitness & Recovery provides the most practical solution for maintaining uninterrupted athletic training coverage during the 2026-2027 athletic season. RTP Fitness & Recovery has provided services to CCC for five consecutive athletic seasons and is already familiar with CCC athletic programs, facilities, schedules, and operational requirements.

CCC evaluated alternative staffing and service options and discussed athletic training coverage challenges with peer institutions and providers. Northwestern University indicated that it was experiencing athletic trainer staffing shortages within its own organization.

College of DuPage indicated that its current athletic training vendor was experiencing challenges meeting additional coverage demands beyond existing commitments. CCC also considered alternative staffing approaches, including direct hiring and other contracted service arrangements, but determined these options would not provide an immediate solution for the 2026-2027 athletic season. The negotiated rate of $250 per game provides athletic training coverage on an as-needed basis and avoids the costs associated with recruiting, hiring, onboarding, and maintaining dedicated athletic trainer positions. RTP Fitness & Recovery has successfully provided athletic training services to CCC for five consecutive athletic seasons and can continue services without operational disruption.

No. This purchase is for athletic training services for the 2026-2027 athletic season only and does not require CCC to purchase future services, maintenance, software licenses, equipment, or other products from RTP Fitness & Recovery. Future athletic training services will be evaluated based on CCC's operational needs, staffing strategies, and procurement requirements at that time. The current agreement serves as an interim solution to support athletic training coverage during the 2026-2027 athletic season.

The proposed price is considered fair and reasonable based on the specialized nature of athletic training services, the scope of coverage required, and the vendor's demonstrated experience supporting CCC athletics. The agreement provides athletic training coverage for approximately 160 home athletic contests at a rate of $250 per game, for a total amount not to exceed $40,000. CCC evaluated alternative staffing and service options, including discussions with peer institutions regarding athletic trainer availability and coverage capacity. The proposed pricing provides a cost-effective solution that allows CCC to obtain services on an as-needed basis while avoiding the costs associated with recruiting, hiring, onboarding, and maintaining dedicated athletic trainer positions.

RTP Fitness & Recovery has successfully provided athletic training services to CCC for five consecutive athletic seasons and can continue services without operational disruption.

Since the original contract was awarded, CCC has continued to require athletic training services to support student-athlete health and safety during intercollegiate athletic competitions. CCC evaluated alternative staffing and service options and identified ongoing challenges related to athletic trainer availability and coverage capacity. Discussions with peer institutions indicated similar staffing challenges, including shortages of qualified athletic trainers and difficulties obtaining additional event coverage through existing providers. CCC also continues to evaluate long-term athletic trainer staffing strategies; however, those alternatives are not currently available to meet the immediate operational needs of the 2026-2027 athletic season. RTP Fitness & Recovery has successfully provided athletic training services to CCC for five consecutive athletic seasons and can continue services without interruption while long-term staffing options are assessed.

If this sole-source request is not approved and a competitive solicitation is required, CCC may experience delays in securing athletic training coverage for the 2026-2027 athletic season. Such delays could result in gaps in athletic trainer availability for scheduled athletic contests, requiring additional time to identify, evaluate, award, and implement a new service provider. A new provider would also require onboarding and familiarization with CCC athletic programs, facilities, event schedules, and operational requirements. Any interruption in athletic training coverage could affect athletic event operations and student-athlete health and safety. RTP Fitness & Recovery is currently providing these services and has supported CCC athletics for five consecutive athletic seasons, allowing services to continue without disruption.

Willie Barefield Digitally signed by Willie Barefield Date: 2026.09.30 13:09:56 -05'00'

Willie Barefield 9/30/2026

Nicholas Gibb 10/20/2026 | 11:55:15 AM CDT

Sole Source/Bid Waiver Justification