4-Bid Bond and Bid Check Authorization Form.pdf
PDF 178 KB Posted
- Solicitation number
- 26/0150
- Issued by
- Harris County, Texas
About this file
This is a Bid Bond Confirmation and Bid Check Return Authorization Form for Harris County, Texas, related to an Invitation to Bid for roadway improvements on North Eldridge Parkway from South of Pine Drive to South of Lakewood Meadow Drive. The form establishes the procedures and requirements for bidders submitting either a bid bond or a cashier's check as a bid guarantee. Bidders electing to submit a cashier's check must deliver it in a sealed envelope to 1111 Fannin, 12th Floor, Houston, TX 77002 prior to the bid deadline. All bid checks must be made payable to Harris County in the required amount and cannot be payable to individuals. The form requires bidders to complete and return the authorization form through the Bonfire submission platform.
The form outlines the County's retention and return procedures for bid checks based on the procurement type. For invitations to bid, the County Clerk may retain the bid checks of the three lowest bidders until after contract award, approval, and receipt of required performance and payment bonds, while all other bidders' checks are returned within seventy-two hours of bid opening. For RFPs, all bid checks are retained by the Office of the Purchasing Agent under the same conditions. Bidders authorize Harris County to return their bid check via regular mail without liability once they become an unsuccessful bidder, once bonds replace the bid check, or upon contract completion. The form requires bidders to provide business and mailing addresses, contact information, and bid bond or cashier's check details for processing and record-keeping purposes.
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Text version
BID BOND CONFIRMATION AND BID CHECK RETURN AUTHORIZATION FORM
When submitting through Bonfire and electing to provide a cashier’s check in lieu of a bid bond, the cashier’s check must be physically dropped off in a sealed envelope referencing the Job No. before the due date at 1111 Fannin, 12th Floor, Houston, TX 77002.
Offeror must complete this form and return through Bonfire submission. All bid checks must be for the required amount and be payable to Harris County, not payable to any individual.
If a bid, the County Clerk may retain the bid checks of the three lowest bidders until after the award and approval of the contract, receipt of a performance bond, and, if required, receipt of a payment bond. The County Clerk shall return the bid checks of all other bidders at any time within seventy-two (72) hours following the opening of bids.
If an RFP, all bid checks will be retained by the Office of the Purchasing Agent until after the award and approval of the contract, receipt of a performance bond, and, if required, receipt of a payment bond.
Authorization is hereby granted for Harris County to return the bid check via regular mail without liability of any kind or nature to the address listed below if:
1. we are an unsuccessful bidder, or
2. a performance bond, and payment bond, if required, has replaced the bid check, or
3. upon completion of contract.
_______Bid Bond Submission (Complete required information within Section A)
_______Cashier’s Check Submission (Complete required information within Section B)
Bid for:
Section A – Bid Bond Number , Surety Name
Dated in the amount of $____________________.
Section B - Cashier's Check Number , Drawn on
Bank of , Dated in the amount of $____________________.
Name:
Business Address:
Signature:
Mailing Address:
City & State: Zip Code:
Telephone: _____________________ Email:
For Use of County Clerk/Purchasing Agent Only:
Date Check Mailed: By:
Ledger Number: Dept:
Revised 3/24/21
| Bid for: |
| Section A Bid Bond Number: |
| Surety Name: |
| Dated: |
| in the amount of: |
| Drawn on: |
| Section B Cashiers Check Number: |
| Bank of: |
| Dated_2: |
| the amount of: |
| Name: |
| Business Address: |
| Mailing Address: |
| City State: |
| Zip Code: |
| Telephone: |
| Email: |
| Date Check Mailed: |
| By: |
| Ledger Number: |
| Dept: |
| Check Box1: Off |
| Check Box2: Off |
File details come from the government source that posted it. Updated .