4-Bid Bond and Bid Check Authorization Form.pdf
PDF 178 KB Posted
- Solicitation number
- 26/0026
- Issued by
- Harris County, Texas
About this file
This is a Bid Bond Confirmation and Bid Check Return Authorization Form for Harris County, Texas, applicable to an Invitation to Bid for Roadway Improvements on Avenue G from Texas Avenue to Allen Genoa Road in South Houston (UPIN 240102MF3HS01). The form establishes the procedures for bidders to submit either a bid bond or a cashier's check as a bid security instrument. Bidders electing to submit a cashier's check must physically deliver it in a sealed envelope to 1111 Fannin, 12th Floor, Houston, TX 77002 prior to the bid due date. All bid checks must be made payable to Harris County and submitted in the required amount.
The form outlines the retention and return procedures for bid security instruments based on bid type and outcome. For Invitations to Bid, the County Clerk may retain the bid checks of the three lowest bidders until after contract award, approval, receipt of a performance bond, and receipt of a payment bond if required; all other bid checks are returned within seventy-two hours of bid opening. For Requests for Proposal, the Office of the Purchasing Agent retains all bid checks under the same conditions. Bidders authorize Harris County to return bid checks via regular mail without liability upon occurrence of any of three conditions: unsuccessful bidder status, replacement by a performance bond and payment bond if required, or contract completion. The form requires bidders to specify either Section A (bid bond details including bond number, surety name, date, and amount) or Section B (cashier's check details including check number, bank name, date, and amount), along with business name, address, telephone, and email information.
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Text version
BID BOND CONFIRMATION AND BID CHECK RETURN AUTHORIZATION FORM
When submitting through Bonfire and electing to provide a cashier’s check in lieu of a bid bond, the cashier’s check must be physically dropped off in a sealed envelope referencing the Job No. before the due date at 1111 Fannin, 12th Floor, Houston, TX 77002.
Offeror must complete this form and return through Bonfire submission. All bid checks must be for the required amount and be payable to Harris County, not payable to any individual.
If a bid, the County Clerk may retain the bid checks of the three lowest bidders until after the award and approval of the contract, receipt of a performance bond, and, if required, receipt of a payment bond. The County Clerk shall return the bid checks of all other bidders at any time within seventy-two (72) hours following the opening of bids.
If an RFP, all bid checks will be retained by the Office of the Purchasing Agent until after the award and approval of the contract, receipt of a performance bond, and, if required, receipt of a payment bond.
Authorization is hereby granted for Harris County to return the bid check via regular mail without liability of any kind or nature to the address listed below if:
1. we are an unsuccessful bidder, or
2. a performance bond, and payment bond, if required, has replaced the bid check, or
3. upon completion of contract.
_______Bid Bond Submission (Complete required information within Section A)
_______Cashier’s Check Submission (Complete required information within Section B)
Bid for:
Section A – Bid Bond Number , Surety Name
Dated in the amount of $____________________.
Section B - Cashier's Check Number , Drawn on
Bank of , Dated in the amount of $____________________.
Name:
Business Address:
Signature:
Mailing Address:
City & State: Zip Code:
Telephone: _____________________ Email:
For Use of County Clerk/Purchasing Agent Only:
Date Check Mailed: By:
Ledger Number: Dept:
Revised 3/24/21
| Bid for: |
| Section A Bid Bond Number: |
| Surety Name: |
| Dated: |
| in the amount of: |
| Drawn on: |
| Section B Cashiers Check Number: |
| Bank of: |
| Dated_2: |
| the amount of: |
| Name: |
| Business Address: |
| Mailing Address: |
| City State: |
| Zip Code: |
| Telephone: |
| Email: |
| Date Check Mailed: |
| By: |
| Ledger Number: |
| Dept: |
| Check Box1: Off |
| Check Box2: Off |
File details come from the government source that posted it. Updated .