4-Bid Bond and Bid Check Authorization Form.pdf

BID BOND CONFIRMATION AND BID CHECK RETURN AUTHORIZATION FORM

When submitting through Bonfire and electing to provide a cashier’s check in lieu of a bid bond, the cashier’s check must be physically dropped off in a sealed envelope referencing the Job No. before the due date at 1111 Fannin, 12th Floor, Houston, TX 77002.

Offeror must complete this form and return through Bonfire submission. All bid checks must be for the required amount and be payable to Harris County, not payable to any individual.

If a bid, the County Clerk may retain the bid checks of the three lowest bidders until after the award and approval of the contract, receipt of a performance bond, and, if required, receipt of a payment bond. The County Clerk shall return the bid checks of all other bidders at any time within seventy-two (72) hours following the opening of bids.

If an RFP, all bid checks will be retained by the Office of the Purchasing Agent until after the award and approval of the contract, receipt of a performance bond, and, if required, receipt of a payment bond.

Authorization is hereby granted for Harris County to return the bid check via regular mail without liability of any kind or nature to the address listed below if:

1. we are an unsuccessful bidder, or

2. a performance bond, and payment bond, if required, has replaced the bid check, or

3. upon completion of contract.

_______Bid Bond Submission (Complete required information within Section A)

_______Cashier’s Check Submission (Complete required information within Section B)

Bid for:

Section A – Bid Bond Number , Surety Name

Dated in the amount of $____________________.

Section B - Cashier's Check Number , Drawn on

Bank of , Dated in the amount of $____________________.

Name:

Business Address:

Signature:

Mailing Address:

City & State: Zip Code:

Telephone: _____________________ Email:

For Use of County Clerk/Purchasing Agent Only:

Date Check Mailed: By:

Ledger Number: Dept:

Revised 3/24/21