4-Attachment C-OPEH Initial Budget and Narrative.xlsx

XLSX spreadsheet 31 KB Posted Mar 13, 2026

Attached to: Rental Subsidy and Services Program (RSSP)
Solicitation number: RFP2000004276
Issued by: Fairfax County, Virginia

About this file

Written by GovTribe AI · Mar 13, 2026

This is an initial budget template and narrative guidance document for the Fairfax County Department of Housing & Community Development's Office to Prevent and End Homelessness (OPEH) in Virginia. The document provides a standardized budget framework for vendors responding to the Rental Subsidy and Services Program (RSSP), which supports low-income households requiring rental subsidies and support services to achieve housing stability. The program serves populations including individuals with physical, behavioral, and sensory disabilities; survivors of domestic violence; transition age youth; and those experiencing homelessness within Fairfax County and the cities of Fairfax and Falls Church, and the towns of Clifton, Herndon, and Vienna. The budget template accommodates multiple budget line items organized under Personnel, Operating, and Administrative cost categories, with a maximum indirect administrative allocation of 15 percent of total personnel and operating costs.

The budget submission requires detailed narrative justification for all proposed expenditures. Personnel costs must specify each position title, full-time equivalent allocation percentage, and salary amount. Payroll taxes require identification of applicable tax rates, while fringe benefits must document the rate or per-employee amount and specify coverage including medical, dental, vision, disability, and retirement benefits. Operating expenses encompass client support services such as rental assistance, utility assistance, emergency motel placement for households with children, medical supplies, transportation assistance, and other direct client assistance aligned with Direct Assistance Guidance. Program operations and staffing support line items include program supplies, office supplies, telecommunications, information technology equipment and services, printing and postage, equipment rental and maintenance, facilities maintenance, furniture and furnishings, cleaning services, and food services, each requiring identification of whether costs relate to shelter or housing programs and percentage allocations if shared with other projects. The document includes extensive threaded comments providing clarification on acceptable expenses and required supporting documentation for each budget category.

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Sheet1

	Fairfax County - Dept. of Housing & Community Development
	Office to Prevent and End Homelessness (OPEH)
	Initial Budget & Budget Narrative
Date:		Period of Service:	(xx/xx/xxxx - xx/xx/xxxx)

Vendor Name:

Vendor Address:

Vendor Phone:
Program/Project Name:
Budget Line Item	Budget Amount	Budget Narrative	First Year Costs ONLY

tc={509F51FD-21E7-4B60-A356-5635CAC56973}: [Threaded comment]

Your version of Excel allows you to read this threaded comment; however, any edits to it will get removed if the file is opened in a newer version of Excel. Learn more: https://go.microsoft.com/fwlink/?linkid=870924

Comment:

Please identify items and amount that are for First Year only.

PERSONNEL

Salaries/Wages

tc={19F0F136-7B40-4D01-8041-987226C9199E}: [Threaded comment]

Comment:

*Please include each position, FTE allocation and %, and salary amount to be charged to budget

Subtotal Salaries/Wages	0
Payroll Taxes

tc={8B9037E2-FE8A-4E3D-A25E-F686503343A5}: [Threaded comment]

Comment:

Please include Tax Rate Fringe Benefits tc={3B3A7478-7703-4A6B-92E5-34CCB63689F5}: [Threaded comment]

Comment:

*Please include benefits rate or amount per employee, including what is covered (Medical, Dental, Vision, Disability, Retirement, etc.)

Subtotal PERSONNEL 0

OPERATING

Client Support Services

Rental/Security Deposit Assistance

Utility Assistance

tc={99E8489C-0B29-436B-B455-EE163DAF2A2D}: [Threaded comment]

Comment:

Includes utility deposits and required utilities (gas, electric, water/sewer) Other Housing Assistance tc={F738A758-8E5A-4F82-A374-462573D065D2}: [Threaded comment]

Comment:

Includes Rental Applications, Moving Fees, Renters Insurance.

Overflow Motel tc={8F1C98F3-6922-4806-B3B8-29D7C2E997CA}: [Threaded comment]

Comment:

Households w/ Children Shelter ONLY.

Medical Supplies/Basic Needs tc={D7C4194E-0D38-4C6C-A6BC-E6AA580FEEFE}: [Threaded comment]

Comment:

Food Assistance, Essential Clothing, Hygiene Items, Linens, Prescription Assistance.

Transportation Assistance tc={ECC7BE2B-6560-4250-843E-37E596A855BA}: [Threaded comment]

Comment:

Metro, Rideshare, Gas Assistance, and car repairs (as approved by Direct Assistance Guidance).

Other Direct Client Assistance tc={1AF71B34-39DA-4C8B-A4B7-2D8B283612C9}: [Threaded comment]

Comment:

In alignment with Direct Assistance Guidance.

Reply:

Include Rec Passes

Program Operations tc={DD65816D-BBAF-468F-B6DF-BB1C44864F31}: [Threaded comment]

Comment:

Program Specific (Non-Admin) Program Supplies/Services tc={07B2E2CA-5AC6-4223-BBA2-F310747B9A18}: [Threaded comment]

Comment:

Other project specific supplies or services not otherwise identified.

Office Supplies tc={430523CA-EE8D-46D2-AE3B-11FE93314B59}: [Threaded comment]

Comment:

Basic Office supplies, desks, cabinets, desk chairs, etc Telephone & Communications tc={B7CEEE53-641F-4F4F-AF50-02E5A3E00242}: [Threaded comment]

Comment:

Devices (Desk or Cellular), line/data costs (direct or per reimbursement policy of agency) Reply:

Includes handheld communication system for site-based projects, if needed.

IT Equipment & Services tc={53EA285F-3565-4E07-B903-A176C8D52179}: [Threaded comment]

Comment:

Internet costs, software, computers, tablets, Direct IT services, etc.

Reply:

Monitors necessary to support service delivery.

Printing/Postage tc={7659ECA3-01E4-473F-A73F-730D8D405292}: [Threaded comment]

Comment:

Must be clearly connected to program services.

Equipment Rental/Maintenance tc={20E92EFA-7108-455D-8309-03CB5302ACA3}: [Threaded comment]

Comment:

Detail if connected to shelter or housing. Indicate % if shared with another project. Must be directly related to services of project.

Reply:

Must identify what is covered under this line item Facilities Maintenance tc={F03D8718-ADC4-4382-AFE0-3A06571D3B60}: [Threaded comment]

Comment:

Please identify if for shelter or housing.

For housing, this would include costs associated with unit turnover, extermination services, and any other services to ensure safe occupancy.

Furniture/Furnishings tc={550C8FC3-58D7-4C02-A24C-7E0C5B789B4F}: [Threaded comment]

Comment:

Shelter: This line item would include furniture or furnishing needs for the execution of quality shelter delivery.

Housing Program: This line item relates to necessary furniture necessary for leased units (non-RRH).

Cleaning (Supply & Services) tc={1E66F919-2834-4449-94E9-C2D7F59FCA42}: [Threaded comment]

Comment:

Line item may include cleaning supply procurement and/or cleaning services (sub-contract). Must identify if for housing program or shelter.

Food (Supply & Services) tc={DC07115B-72A6-4908-B52E-B9216FEE5542}: [Threaded comment]

Comment:

Line item may include food procurement and/or food services (sub-contract).

Reply:

Must identify if shelter or housing program.

Program Office Occupancy Costs tc={0CD67213-A2AB-463A-B9B9-476611B9B22D}: [Threaded comment]

Comment:

Must be directly associated with project service delivery. If project will be housed in a current Admin office, the provider must identify the portion of the total that will be allocated to the project (Including the total rent, allocation per headcount).

Vehicle Services tc={82065692-7A61-41C0-91C5-0374265212DD}: [Threaded comment]

Comment:

Costs allocated in this section must identify how many vehicles and the % allocated to the project.

Fuel

Maintenance

Taxes

Liability Insurance

Staffing Support Services

Staff Training

tc={8555D4F1-CF88-47C8-8FF4-4967D815E7FE}: [Threaded comment]

Comment:

Clarify number of individuals supported by training funds and any other pertinent info to clarify the need for this line item.

Staff Travel (incl. Mileage, etc.)

tc={5B0A8E58-2337-4342-A3F5-5C00C9CDE483}: [Threaded comment]

Comment:

Please clarify the types of travel supported (and rates) that are used in this line item.

Recruitment tc={E119B5A4-D5AD-4524-BF70-7F7BCFB1D980}: [Threaded comment]

Comment:

Includes job postings and other required fees to support recruitment and hiring of project personnel.

Background Checks tc={D1D3A3E3-0098-429C-9B3A-DD15284806D2}: [Threaded comment]

Comment:

Costs relative to project personnel to ensure protections of children and vulnerable adults.

Professional Fees tc={1335CA62-F3BD-4FCD-A4B7-D7E54D688FDE}: [Threaded comment]

Comment:

Please clarify what falls under this line item.

Other Direct Costs tc={9A1B8615-D593-4B55-9F36-F9FBE81FABB0}: [Threaded comment]

Comment:

Additional lines may be added under “Other Direct Costs.” However, detail and clarity on how line item relates to Scope of Work in the project must be provided.

tc={19F0F136-7B40-4D01-8041-987226C9199E}: [Threaded comment]

Comment:

*Please include each position, FTE allocation and %, and salary amount to be charged to budget tc={509F51FD-21E7-4B60-A356-5635CAC56973}: [Threaded comment]

Comment:

Please identify items and amount that are for First Year only.

tc={8B9037E2-FE8A-4E3D-A25E-F686503343A5}: [Threaded comment]

Comment:

Please include Tax Rate tc={3B3A7478-7703-4A6B-92E5-34CCB63689F5}: [Threaded comment]

Comment:

*Please include benefits rate or amount per employee, including what is covered (Medical, Dental, Vision, Disability, Retirement, etc.)

tc={99E8489C-0B29-436B-B455-EE163DAF2A2D}: [Threaded comment]

Comment:

Includes utility deposits and required utilities (gas, electric, water/sewer) tc={F738A758-8E5A-4F82-A374-462573D065D2}: [Threaded comment]

Comment:

Includes Rental Applications, Moving Fees, Renters Insurance.

tc={8F1C98F3-6922-4806-B3B8-29D7C2E997CA}: [Threaded comment]

Comment:

Households w/ Children Shelter ONLY.

tc={D7C4194E-0D38-4C6C-A6BC-E6AA580FEEFE}: [Threaded comment]

Comment:

Food Assistance, Essential Clothing, Hygiene Items, Linens, Prescription Assistance.

tc={ECC7BE2B-6560-4250-843E-37E596A855BA}: [Threaded comment]

Comment:

Metro, Rideshare, Gas Assistance, and car repairs (as approved by Direct Assistance Guidance).

tc={1AF71B34-39DA-4C8B-A4B7-2D8B283612C9}: [Threaded comment]

Comment:

In alignment with Direct Assistance Guidance.

Reply:

Include Rec Passes tc={DD65816D-BBAF-468F-B6DF-BB1C44864F31}: [Threaded comment]

Comment:

Program Specific (Non-Admin) tc={07B2E2CA-5AC6-4223-BBA2-F310747B9A18}: [Threaded comment]

Comment:

Other project specific supplies or services not otherwise identified.

tc={430523CA-EE8D-46D2-AE3B-11FE93314B59}: [Threaded comment]

Comment:

Basic Office supplies, desks, cabinets, desk chairs, etc tc={B7CEEE53-641F-4F4F-AF50-02E5A3E00242}: [Threaded comment]

Comment:

Devices (Desk or Cellular), line/data costs (direct or per reimbursement policy of agency) Reply:

Includes handheld communication system for site-based projects, if needed.

tc={53EA285F-3565-4E07-B903-A176C8D52179}: [Threaded comment]

Comment:

Internet costs, software, computers, tablets, Direct IT services, etc.

Reply:

Monitors necessary to support service delivery.

tc={7659ECA3-01E4-473F-A73F-730D8D405292}: [Threaded comment]

Comment:

Must be clearly connected to program services.

tc={20E92EFA-7108-455D-8309-03CB5302ACA3}: [Threaded comment]

Comment:

Detail if connected to shelter or housing. Indicate % if shared with another project. Must be directly related to services of project.

Reply:

Must identify what is covered under this line item tc={F03D8718-ADC4-4382-AFE0-3A06571D3B60}: [Threaded comment]

Comment:

Please identify if for shelter or housing.

For housing, this would include costs associated with unit turnover, extermination services, and any other services to ensure safe occupancy.

tc={550C8FC3-58D7-4C02-A24C-7E0C5B789B4F}: [Threaded comment]

Comment:

Shelter: This line item would include furniture or furnishing needs for the execution of quality shelter delivery.

Housing Program: This line item relates to necessary furniture necessary for leased units (non-RRH).

tc={1E66F919-2834-4449-94E9-C2D7F59FCA42}: [Threaded comment]

Comment:

Line item may include cleaning supply procurement and/or cleaning services (sub-contract). Must identify if for housing program or shelter.

tc={DC07115B-72A6-4908-B52E-B9216FEE5542}: [Threaded comment]

Comment:

Line item may include food procurement and/or food services (sub-contract).

Reply:

Must identify if shelter or housing program.

tc={0CD67213-A2AB-463A-B9B9-476611B9B22D}: [Threaded comment]

Comment:

tc={82065692-7A61-41C0-91C5-0374265212DD}: [Threaded comment]

Comment:

Costs allocated in this section must identify how many vehicles and the % allocated to the project.

tc={8555D4F1-CF88-47C8-8FF4-4967D815E7FE}: [Threaded comment]

Comment:

Clarify number of individuals supported by training funds and any other pertinent info to clarify the need for this line item.

tc={5B0A8E58-2337-4342-A3F5-5C00C9CDE483}: [Threaded comment]

Comment:

Please clarify the types of travel supported (and rates) that are used in this line item.

tc={E119B5A4-D5AD-4524-BF70-7F7BCFB1D980}: [Threaded comment]

Comment:

Includes job postings and other required fees to support recruitment and hiring of project personnel.

tc={D1D3A3E3-0098-429C-9B3A-DD15284806D2}: [Threaded comment]

Comment:

Costs relative to project personnel to ensure protections of children and vulnerable adults.

tc={1335CA62-F3BD-4FCD-A4B7-D7E54D688FDE}: [Threaded comment]

Comment:

Please clarify what falls under this line item. SUBTOTAL OPERATING 0

TOTAL PERSONNEL + OPERATING COSTS	0
ADMINISTRATIVE
INDIRECT ADMINISTRATIVE (up to 15%)	0	up to 15% of Total Personnel + Operating
SUBTOTAL ADMINISTRATIVE	0
TOTAL PROJECT BUDGET	0
Prepared By (Print):			Date:
Approved By(Print):			Title:
Signature:			Date:
Remittance Address:

Billing Contact (Name, Email, Phone):

Please identify items and amount that are for First Year only.

*Please include each position, FTE allocation and %, and salary amount to be charged to budget

Please include Tax Rate

*Please include benefits rate or amount per employee, including what is covered (Medical, Dental, Vision, Disability, Retirement, etc.)

Includes utility deposits and required utilities (gas, electric, water/sewer)

Includes Rental Applications, Moving Fees, Renters Insurance.

Households w/ Children Shelter ONLY.

Food Assistance, Essential Clothing, Hygiene Items, Linens, Prescription Assistance.

Metro, Rideshare, Gas Assistance, and car repairs (as approved by Direct Assistance Guidance).

In alignment with Direct Assistance Guidance.

Include Rec Passes

Program Specific (Non-Admin)

Other project specific supplies or services not otherwise identified.

Basic Office supplies, desks, cabinets, desk chairs, etc

Devices (Desk or Cellular), line/data costs (direct or per reimbursement policy of agency)

Includes handheld communication system for site-based projects, if needed.

Internet costs, software, computers, tablets, Direct IT services, etc.

Monitors necessary to support service delivery.

Must be clearly connected to program services.

Detail if connected to shelter or housing. Indicate % if shared with another project. Must be directly related to services of project.

Must identify what is covered under this line item

Please identify if for shelter or housing.

For housing, this would include costs associated with unit turnover, extermination services, and any other services to ensure safe occupancy.

Shelter: This line item would include furniture or furnishing needs for the execution of quality shelter delivery.

Housing Program: This line item relates to necessary furniture necessary for leased units (non-RRH).

Line item may include cleaning supply procurement and/or cleaning services (sub-contract). Must identify if for housing program or shelter.

Line item may include food procurement and/or food services (sub-contract).

Must identify if shelter or housing program.

Costs allocated in this section must identify how many vehicles and the % allocated to the project.

Clarify number of individuals supported by training funds and any other pertinent info to clarify the need for this line item.

Please clarify the types of travel supported (and rates) that are used in this line item.

Includes job postings and other required fees to support recruitment and hiring of project personnel.

Costs relative to project personnel to ensure protections of children and vulnerable adults.

Please clarify what falls under this line item.

Additional lines may be added under “Other Direct Costs.” However, detail and clarity on how line item relates to Scope of Work in the project must be provided.

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File details come from the government source that posted it. Updated Mar 13, 2026.