4-Attachment B Scope of Work.pdf

Utah Department of Natural Resources-Division of Law Enforcement.

Scope of work Report for a hydropad station transplant from Huntington State Park to the Kanab MIS Station.

Introduction

The purpose of this scope of work is to have our Hydropad located at Huntington State Park removed, transported, and reinstalled at the Kanab Aquatic Invasive Species (AIS) mandatory inspection station (MIS) located along northbound State Hwy 89 outside of Kanab city limits.

This needs to be completed by March 1, 2026.

1. Background

The transfer of the Hydropad to the Kanab MIS will allow for a more efficient use of from Dreissena mussels, as the decontamination process of a boat from a waterbody containing Dreissena mussels prevents further contamination.

As Huntington State Park has other effective methods of decontaminating boats, the Hydropad would be more beneficially put to use at the Kanab MIS to b boating community. The Kanab MIS captures many boaters leaving from Lake Powell, a waterbody infested with Dreissena mussels and therefore, having a Hydropad at this MIS would increase the amount of decontaminations that we can provide to the public and increase satisfaction with their overall experience of the AIS program.

2. Scope of Work

The overall goal of this project is to have the Hydropad located at Huntington State Park dismantled into management sections, loaded on a transport vehicle, transported, and reinstalled at the Kanab Aquatic Invasive Species (AIS) mandatory inspection station (MIS) for decontaminations. The Hydropad is currently located within Huntington State Park at the gps location of 39.34657, -110.94258.

The Hydopad is assembled through bolts and is manufactured to be broken down into manageable pieces. Due to the bulk and weight of the pieces, it would require a crane or front end loader to pick up and place onto the back of a transport trailer or flatbed trailer from the initial location (Huntington State Park).

Attachment B Scope of Work

NC26-45

Hydropad Relocation Service

Another crane or front end loader would be required at the final destination (Kanab MIS) to remove the pieces from the trailer, place on the ground in the desired location predetermined by AIS personnel, and then be successfully reinstalled in the same configuration. The location of the Kanab MIS is the gps coordinates of 37.02912, - 112.4804.

The total distance between Huntington State Park and the Kanab MIS is approximately 250 miles, when using the most direct route.

Photos of the Hydropad in its current location are attached here.

3. Requirements

A successful project will dismantle the Hydropad from Huntington State Park without damage, safely transport everything to the Kanab MIS, and reinstall it to a state of functionality without damage.

To achieve this, the bid winner needs to provide their own tools and equipment, as well as a suitable transport vehicle sufficient for the weight and bulk of the Hydropad and its necessary components. A crane or front end loader capable of picking up and placing the pieces on the transport vehicle or trailer is also required at both locations.

The Hydropad is currently not reclaiming water, and therefore it does not have the necessary plumbing inside a more sophisticated disassembly process.

4. Compliance

Timely and proficient verbal and written communication is required for a successful bid.

The agency prefers phone calls for progress reports, questions, and clarifications and email used thereafter to document the discussions.

The agency will provide the successful awardee details regarding where the final destination of the Hydropad will be delivered to the Kanab MIS. The agency will also have someone within the AIS staff present at both locations to oversee the project and to s satisfaction.

5. Project Deliverables The deliverable is successfully dismantling the Hydropad from Huntington State Park without damage, safely transporting everything to the Kanab MIS, and reinstalling it to a state of functionality without damage at the desired location so it is ready for plumbing to make it fully operational at a later date.

6. Project Timeline

This project will need to be completed by March 1, 2026. This specifically means that the Hydropad needs to be reassembled at the Kanab MIS station by the indicated date.

STATE OF UTAH - DEPARTMENT OF GOVERNMENT OPERATIONS

Division of Purchasing & General Services

4315 South 2700 West, Floor 3, Taylorsville, Utah 84129-2128

Phone: 801-957-7160 www.purchasing.utah.gov

Before completing this Questionnaire your agency must search the State of Utah Cooperative Contracts to see if the procurement item listed in this Questionnaire is already under contract. State Cooperative Contracts can be searched at http://purchasing.utah.gov/purchasing/statecontractsearch.html

This Questionnaire has been prepared to ask for key information to help State Purchasing develop a solicitation that complies with the Utah Procurement Code. Please complete as much of this Questionnaire as you can, as State Purchasing will assist with any of your questions once it has received your Questionnaire. Please submit the completed Questionnaire to purchasingsolicitations@utah.gov once you have entered in a Standard Requisition (RQS) transaction entered in

FINET.

Upon receiving this Questionnaire, State Purchasing and your agency will review and discuss each element of the solicitation document and make appropriate changes and additions. State Purchasing will also help your agency select the best procurement process available to your agency in order to get the procurement item in a timely manner.

Contact Information: The contact person should be available during the issuing of the solicitation to assist with answering any questions that the vendor community may have about the solicitation. Agencies may identify as many people as they want in this section.

Requesting Department: Department of Natural Resources-Division of Law Enforcement

Contact Person: Jeremy Butler or Bruce Johnson

Email: jgbutler@utah.gov, brucejohnson@utah.gov

Phone: 435-310-0238, 385-228-3066

The following questions represent the key information to create the appropriate solicitation documents. Please complete each question with sufficient detail:

Thoroughly describe the procurement item that you are looking to purchase, include background information about the need, problem, or issue the item is intended to address. In addition, provide background about your agency to assist the vendor community in understanding your agency mission and how procurement item will be used by your agency.

Utah has a robust Aquatic Invasive Species (AIS) program that aims to minimize the spread of non-native species. Some of these efforts include the decontamination of boats that have recently been in waters deemed as infested. This is done by using specialized decontamination equipment. There is currently decontamination equipment spread out through various parts of the state.

Recently, the Utah Department of Natural Resources (DNR) began operating a watercraft inspection station in Kanab, Utah. It is the goal of the Department to offer watercraft decontaminations at this new location. The decontamination equipment that is to be used at the Kanab inspection station is currently located at Huntington State Park, located in Huntington, Utah. This particular set of decontamination equipment is referred to as a hydropad or a hydrosite.

This project would include the relocation of this hyrdosite from its current location at Huntington State park to its final destination in Kanab. This would require the vendor to disassemble, load, transport, unload, and reassemble the hydropad at its desire location at the Kanab inspection station.

Does the procurement item that you are purchasing contain any IT component? Certain IT procurements will need to go through the Department of Technology Services in order to get an exception or a business case. State Purchasing will help your agency with procuring an IT procurement item.

A list of IT products that can be purchased without the involvement of DTS are listed at:

https://docs.google.com/document/d/18LFNKnojWxMnfzl7tS8fWJKpII2S4Aj4eAASfRHy9Cs/edit?usp=sharing

YES NO (If No, you do not need to complete the rest of this section)

IT Director:

If yes, have you approved a DTS exception? YES NO If yes, please attach a copy of the DTS exception.

If a DTS business case is required, please provide the title and number:

If a DTS business case is required, please provide the required RQM/RQS FINET information below:

Fiscal Year

Contract Amount

ELCID (accounting code)

Commodity Code

Object Code

Agency Contact/Project Manager

Title of Business Case

Description of Procurement Item

Will the procurement include software YES NO

Identify which of the following, if any, it includes: software as a service (SAAS), platform as a service (PAAS), infrastructure as a service (IAAS), etc.

Will the procurement include hardware: YES NO

Will the vendor be providing any consulting services and if so will they be customizing/configuring/maintaining a vendor provided product, building a new system for the State, or maintaining a current state owned software system: YES NO

Will the procurement include hosting and who will provide (vendor or DTS):

Will the procurement include any website or mobile app development or maintenance:

Identify which of the following, if any, the product/service may involve: HIPAA data, PCI data, FTI data, or other items that requires additional security considerations and/or additional terms and conditions:

What is the estimated total budget for the procurement item?

The budget should be for the full term of the contract. The awarded contract will have a contract total listed on the cover page. In addition, pursuant to law and policy adding additional funds to a contract may need to get approvals from the Attorney

Do you want the budget disclosed in the solicitation?

Is there a required price schedule for this solicitation?

$25,000.00

YES NO

YES NO If yes, please attach.

Will this solicitation replace an expiring or expired contract? If the solicitation will be replacing an expiring or expired contract, please let State Purchasing know. This will help in preparing the solicitation documents. Please also let State Purchasing know the successes or issues with the current contract.

If yes, please provide the contract # and date contract expires(d):

Does your agency have additional Terms & Conditions (T & Cs) to be included in the solicitation? State Purchasing will attach the State of Utah Standard T & Cs to the solicitation and the awarded contract. If your agency requires additional T & Cs, please attach a copy of the additional T & Cs to this questionnaire.

If yes, please attach them as a separate document.

Provide a complete and detailed scope of work and requirements: The purpose of the scope of work is to define correctly, clearly, concisely and completely all the obligations of the parties with respect to the effort to be performed. The scope of work is: (1) what the vendor is expected to be able to do, (2) what the agency agrees to do,

(3) instructions to the vendor, (4) the specifications that will form the basis for the contract. Please identify any specific milestones, schedules, deadlines, delivery dates, etc. that could help the vendors understand the timeline of the awarded contract.

Note: The Division of Purchasing has a document that can help you develop a Scope of Work on its website.

What are mandatory minimum requirements that the vendors must meet in order for their responses to be considered response and responsible? The mandatory minimum requirements are objective criteria to determine whether a vendor is responsible and has the capacity to perform/deliver the requested procurement item. Examples include Qualifications, Certifications, Licensing, Minimum Years of Experience, Services provided, Product availability, Equipment, etc.

Caution: If you list any pass/fail minimum mandatory requirements or minimum qualifications, be aware that the evaluation committee must reject any proposal not meeting those mandatory minimum requirements.

Note: It is policy of State Purchasing to require applicable contract licensing in accordance with the related section of Utah Code Title 58-1 Division of Occupational and Professional Licensing Act. Professions impacted by this policy can be found at http://dopl.utah.gov/licensing/index.html.

Vendor must have the necessary equipment to accomplish this task. This would include items such as a loader/crane, a truck capable of hauling heavy pieces of metal, and a driver capable of hauling the hydrosite to its end location. The vendor must also have a working knowledge of the hydrosite itself and how it is assembled.

This is necessary in order to properly disassemble, and reassemble the hydrosite once it has arrived to its end location.

What are the evaluation criteria that will be used to judge and score proposals? List the criteria in order of importance. This may only be used during an RFP process. Only complete this section if price is not the only factor in determining which vendor will be awarded the contract or purchase order. Evaluation criteria are the subjective factors an agency uses to determine which of the competing proposals submitted in response to the RFP best meets the agency's needs.

The vendor must have a working knowledge of the hydropad assembly in order to properly disassemble, lift, and reassemble it without damage. The vendor must also have the equipment capable of loading and transporting the hydropad. This would include, but may not be limited to, a crane/front end loader, a flatbed trailer, a truck capable of towing heavy loads, etc.

Will this solicitation require any bid, payment or performance bonds, or other security?

YES NO

If yes, please identify the bond or security required:

Provide any additional information that will help Purchasing finalize the solicitation. Please let State Purchasing know if this procurement item is part of a legislation or if there is a specific deadline.

This project needs to be completed by March 1, 2026.

List any suggested vendors that the agency believes would respond to this solicitation: If you have vendors that your Agency would like to invite please provide the contract information (including vendor name, phone number, email address, etc) of any suggested vendor that Agency believes will be able to respond to this solicitation.

NOTE: Suggested vendors still need to respond to the solicitation. Suggested vendors are not guaranteed a contract.

Hydro Engineering, whose sales representative is Marty McFadden. His phone number is 801-573-1547.

Revision: 8/1/2022