4-Attachment B -Scope of Work.docx

ATTACHMENT B: SCOPE OF WORK

Elevator Maintenance Services Edge of the Cedars State Park Museum

Introduction The Division of State Parks seeks a five-year contract for comprehensive quarterly elevator maintenance service and emergency services for two elevators located at the Edge of the Cedars State Park Museum.

WORK LOCATION & EQUIPMENT SPECIFICATIONS

· Edge of the Cedars State Park Museum, 660 W. 400 N., Blanding, UT 84511

· Elevators (Quantity: 2 Identical Units):

· Elevator Type: Hydraulic Passenger

· Controller: ThyssenKrupp

· Motor: Siemens 72DV

· Door Operator: HD 98

· Hoist: Dover EP06020

· Number of Landings/Openings: 3/2

CODES AND STANDARDS COMPLIANCE

All maintenance, adjustments, and required periodic testing shall strictly comply with:

· Utah Administrative Code R616-3 (Elevator Rules).

· ASME A17.1 / CSA B44 Safety Code for Elevators and Escalators as adopted and amended by the State of Utah.

· ASME A17.3 (Safety Code for Existing Elevators and Escalators) where applicable.

· All inspections required to maintain a valid Operating Permit issued by the Utah Labor Commission, Division of Boiler, Elevator, and Coal Mine Safety.

DESCRIPTION OF SERVICES

Contractor shall furnish all management, supervision, materials, labor, spare parts, and equipment necessary to provide for the quarterly examination and servicing of the designated elevators according to the following requirements:

1. Contractor shall provide preventive maintenance, required testing, adjustments, cleaning and lubrication on a quarterly basis during the months of March, June, September, and December. This will include supervision, installation of repair or replacement parts, consumable materials, equipment, tools and each and every item of expense necessary including emergency call back service.

2. Contractor shall provide trained, qualified, and technically skilled journeymen directly employed and supervised by the Contractor for all services rendered for elevator service at Edge of the Cedars State Park Museum.

3. Testing

a. Contractor shall perform full load tests according to State regulations and standards and ASME A17.1 / CSA B44 Safety Code for Elevators and Escalators as adopted and amended by the State of Utah (Utah Administrative Code R616-3).

b. Contractor shall perform all required state, local, and ASME periodic testing necessary for the elevator to maintain a valid Operating Permit issued by the Utah Labor Commission (Division of Boiler, Elevator, and Coal Mine Safety). This includes annual relief valve tests, pump unit, motor, starter, generator, contacts, controller, hatch, rails, hatch doors, elevator car door, door pressure, car top, emergency phone within the elevator, lights, and fire emergency service operations.

4. Repairs and Replacements

a. Contractor shall provide all repairs or parts that would maintain safety and usefulness of the elevator according to all legal codes and standards that are required and known to be applicable to this model and type of elevator.

b. Contractor will supply, repair, and replace required parts as needed. Replacement parts are to be by the original manufacturer; if not, alternate replacement parts must be approved by the Park Manager before replacement.

c. Any changes, modifications or additions to the existing elevator equipment must be submitted and approved in writing to the Park Manager or designated park employee before such modifications or additions shall be made.

d. Contractor shall furnish a written report of any deficiencies, the repair of which is necessary to ensure maintenance of adequate safety factors in accordance with identified standards.

e. When necessary, the Contractor shall repair or replace any elevator-related electrical wiring except mainline disconnect, associated wiring, and switch gear.

5. Cleaning and Lubrication

a. Contractor shall keep the guide rails, overhead sheaves, beams, counterweight frames, pits, and machine room floors clean and free of accumulated rubbish.

b. Contractor shall keep the exterior of the elevator machinery and other parts of the elevator equipment presentable at all times.

c. Cleaning materials, rags, paints, etc., are to be supplied by the contractor. All lubricants shall be of the grade recommended by the manufacturer for the purpose used.

d. All oil reservoirs shall be kept properly sealed to prevent leakage.

6. Site Coordination and Arrival Protocol

a. Advance Notification: Contractor shall give the Park Manager or designated representative at least forty-eight (48) hours advance notice prior to conducting regularly scheduled quarterly preventive maintenance visits.

b. On-Site Check-In/Check-Out: Elevator service personnel must physically check in with the Park Manager or designated representative upon arrival on-site prior to starting any work, and must check out with the same representative before leaving the premises.

c. Service Tickets: Before leaving the facility, the technician must provide a verbal summary of work performed and leave a written service ticket detailing all completed maintenance, repairs, or identified deficiencies.

7. Regulatory On-Site Logbook

a. In accordance with ASME A17.1 Section 8.6, Contractor shall maintain a physical On-Site Maintenance Control Program (MCP) logbook located inside the elevator machine room for review by State of Utah Labor Commission inspectors. Technicians must document all scheduled visits, testing performed, component replacements, and safety checks in this log before leaving the facility.

8. Obsolescence

a. A component may become obsolete during the term of the resulting contract. Obsolete components are not covered under this contract. Contractor shall provide State Parks with a separate quotation for the price to replace obsolete components.

b. Equipment modifications necessary to accommodate replacement of obsolete components are at State Parks’s expense.

c. Components include without limitation any part, component, assembly, product, or firmware or software module. A component is deemed obsolete only when the Original Equipment Manufacturer (OEM) officially certifies in writing that it can no longer be economically produced due to the cessation of consistent sources for materials or termination of a manufacturing process. Age alone does not constitute obsolescence. Contractor will not be required to furnish reconditioned or used components. After the component that replaces the obsolete component is installed, that component is covered under this contract unless it becomes obsolete.

9. Emergency Call Back Service

a. Contractor must be available for emergency call back services on a twenty-four (24) hour day, seven (7) days per week basis and able to respond within three hours of receiving notice from the Park Manager or designated park employee.

b. Emergency call back service shall not be considered as part of the regularly scheduled maintenance routine and should not be related to regular maintenance scheduled visits.

10. Contractor must be able to submit all invoices within 30 days of work performed to Edge of the Cedars State Park Museum personnel.