4-Architectural Services RFSQ New Elementary - Scope of Work.docx

PROVO CITY SCHOOL DISTRICT

REQUEST FOR STATEMENT OF QUALIFICATIONS #PCSD01092026WKT

Architectural Services for New Elementary School

PURPOSE OF REQUEST FOR STATEMENT OF QUALIFICATIONS (RFSQ)

Provo City School District is requesting Statements of Qualifications from qualified architectural firms to provide complete architectural design services for a new elementary school to be constructed on the current Dixon Middle School site, located at 750 W 200 N, Provo, Utah.

BACKGROUND

Officially organized in 1898, Provo City School District is one of 41 public school districts in Utah. The district includes two traditional high schools, an alternative high school, two middle schools, thirteen elementary schools, and a K–12 web-based school offering the largest selection of online courses in the state. The district serves approximately 13,000 students and provides additional programs such as preschool, adult high school completion, concurrent enrollment, advanced placement, special education, music, career technology, dual language immersion, multicultural programs, and gifted and talented services.

ISSUING OFFICE AND RFP REFERENCE NUMBER

The District’s Business Services Department is the issuing office, and the District’s Building Services Department is the conducting office for this RFSQ and all subsequent addenda. The reference number for this solicitation is PCSD01092026WKT, which must be used on all proposals, correspondence, and documents related to this RFSQ.

SUBMITTAL DEADLINE

Submission packets must be submitted electronically through Utah Public Procurement Place (Bonfire/Euna).

RFP Due Date: Friday, January 09, 2026, at 2:00 PM MST Late submissions will not be considered.

LENGTH OF CONTRACT

The resulting contract will cover the entire duration of the project and will conclude once the District and contractor agree that all work has been satisfactorily completed.

FEE GUARANTEE PERIOD

All Fees must remain firm for the duration of the project. Any fee adjustment requests must include documentation supporting the request. Adjustments will only be effective if approved by the Director of Purchasing. The Provo City School District will receive the benefit of any market decreases. Do not submit pricing or fees with this proposal. Fees will be negotiated with the awarded firm.

STANDARD CONTRACT TERMS AND CONDITIONS

Any contract resulting from this RFSQ will incorporate the District’s Standard Terms and Conditions. Exceptions or additions are strongly discouraged.

Exceptions or additions must be submitted with the proposal. Items submitted after the proposal deadline will not be considered. Website URLs must not be requested or submitted, and any proposal including URLs may be rejected as non-responsive.

The District reserves the right to decline negotiations on excessive exceptions or those not in the District’s best interest.

If negotiations occur, the contractor must provide documents in MS Word format and identify their negotiation contact person(s).

QUESTIONS

All questions must be submitted through Bonfire/Euna. Responses will be posted on the same site.

SUBMITTING YOUR PROPOSAL

Proposals must be submitted electronically through Bonfire/Euna before the posted deadline. Late submissions will not be accepted.

NOTICE

By submitting a proposal, the offeror acknowledges that the requirements, scope of work, and evaluation process are understood, equitable, and acceptable. Exceptions must be formally protested prior to the submission deadline.

SCOPE OF WORK

The selected architectural firm will provide full architectural design services for a new elementary school of approximately 80,000 square feet, located on the current Dixon Middle School site. Design is expected to begin in early 2026, with construction anticipated to begin by the end of 2026.

A. Pre-Design & Planning

• Lead programming and planning with District staff and stakeholders

• Analyze site conditions and assist with educational space planning

• Develop educational specifications and site layout options

B. Design Services

• Deliver schematic design, design development, and construction documents

• Design building systems and site improvements (parking, utilities, landscaping, play areas)

• Provide visuals and materials for meetings or community engagement C. Bidding Support

• Prepare bid documents and assist during the bidding phase

• Respond to contractor questions and review cost proposals D. Construction Administration

• Attend construction meetings and perform site visits

• Review RFIs, submittals, and change orders

• Monitor construction progress and assist with inspections and closeout E. CM/GC Collaboration A CM/GC will be hired after the architectural firm is selected. The architect will work collaboratively with the CM/GC on:

• Preconstruction planning

• Cost estimating and value engineering

• Scheduling and phasing F. Existing Building Demolition The existing Dixon Middle School building will be demolished as part of the overall project. The demolition and asbestos removal will be managed separately by the District and the CM/GC.

The selected architectural firm is not expected to manage the demolition, but may be asked to:

• Coordinate basic demolition-related information into the project schedule and design

• Review site conditions and demolition impacts

• Provide limited coordination regarding utilities, access, or site preparation

• Incorporate demolition timelines into construction phasing

MINIMUM MANDATORY REQUIREMENTS

Technical Response Questions A-F. Offerors must provide a point-by-point narrative response to each applicable section.

Provide proof of the firm’s present level of professional liability insurance coverage, including errors and omissions insurance. The insurance coverages of the firm, including errors and omissions insurance; must be insurable to a minimum of $1,000,000 annual aggregate limit.

The architectural firms must submit a certification that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from soliciting work by any governmental department or agency. Describe any litigation, arbitration, or other alternative dispute resolution proceedings the firm has been involved in with an owner within the past ten (10) years.

PROPOSAL EVALUATION CRITERIA

Proposals will be evaluated in accordance with Utah Procurement Code and the Technicalcriteria outlined in this RFSQ.

TECHNICAL CRITERIA RESPONSE QUESTIONS – 800 Points Possible Offerors must provide a point-by-point narrative response to each section that applies to their proposal type.

1. Submittal shall contain the name, location of all of its offices, and size of the firm, specifically indicating the principal place of business, the age of the firm, the total number of years of experience providing architectural services for educational projects, the average number of employees over the past five (5) years, and a brief history of the firm and the range of services offered. – 100 Points Possible

1. Indicate the team assigned to this project. Include the education, project experience, licensing, training level, qualifications, and expertise of members of the team; specific design and construction administration experience for similar projects recently constructed. Clearly identify what role each member of the team will play on the project and the percent availability through the design phase, as well as the construction phase. Submittal shall also include all proposed consulting engineers. Include a minimum of (2) references for each team member proposed. Include how the firm intends to manage its responsibilities and provide value engineering, cost control, risk identification, risk mitigation, and new laws in relation to school security. Please note: Any firms listing projects or designs done by employees who performed the work while employed by another firm, that is not duly noted in the RFSQ, may be cause for disqualification. – 250 Points Possible

1. Describe the ability of the firm in designing and providing a complete and comprehensive set of construction documents in a timely and efficient manner; describe the ability to perform the required services of this project by managing the workload and the availability of adequate personnel, equipment, and facilities to perform the services expeditiously. – 100 Points Possible

1. Include overviews of similar projects the firm has designed and built over the past ten (10) years, along with renderings and/or photographs of completed projects (concept plans the firm has generated are optional and may also be included with submission). Include any other information that would aid in the evaluation of the designs, such as dates, costs, square footage, durability, energy efficiency, educational benefits, etc. – 250 Points Possible

1. Provide the names and contact information of at least five (5) clients who may be contacted, including at least two (2) for whom similar facilities of the size and nature indicated above were designed in the past ten (10) years. Reference information must include the name, position held within the company, company, address, phone number, and an email address. Provo City School District reserves the right to contact clients of submitting firms that are not listed in the RFSQ. – 50 Points Possible

1. Provide any other pertinent information regarding qualifications and performance data not requested in this RFSQ. – 50 Points Possible

FEE

Architectural fees will be negotiated with the highest-scoring firm. If an agreement cannot be reached, negotiations will proceed to the next highest-scoring firm. No fees should be submitted with this RFSQ.

DISCUSSIONS WITH OFFERORS

Oral presentations may be required at the District’s discretion. Presentations will be scheduled after proposal submission and are at the offeror’s expense.

AWARD OF CONTRACT

Firms will be scored according to the technical criteria, and then ranked in order. The firm with the highest rank based on the highest score will enter negotiations for fees per Utah Code 63G-6a-1503.5.