4-4.0 - Scope of Work.pdf
PDF 986 KB Posted
- Attached to
- Printing Services
- Solicitation number
- ITB 25-021
- Issued by
- Broward County, Graceville City, Florida
About this file
This is a Scope of Work document for ITB No. 25-021 issued by the South Florida Regional Transportation Authority (SFRTA), which operates Tri-Rail commuter railroad service across Palm Beach, Broward, and Miami-Dade Counties. SFRTA is seeking a qualified vendor to provide comprehensive print collateral services for all agency materials used in public outreach efforts, including onboard signage, station signage, brochures, laminations, adhesive signs, and emergency black and white printing. The scope encompasses 33 different categories of print materials ranging from train posters in various Polystyrene Duratex thicknesses (.020, .030, .040), Title VI frames, adhesive decals, Wi-Fi and plug-in stickers, system maps, shuttle bus signage, TVM signage, foam board posters, information boards, and extensive printed marketing collaterals including 1-panel through 4-panel foldable materials with quantities ranging from 25 units to 750,000 units for train schedules. The vendor must deliver all materials within seven working days of receiving electronic final proof, with deliveries scheduled Monday through Friday between 8:00 AM and 4:00 PM to designated facilities in Pompano Beach, Hialeah, Davie, or Fort Lauderdale.
The pricing proposal must include all production costs, setup fees, delivery charges, and handling fees as a comprehensive total, with vendors required to coordinate delivery dates and locations at least 24 hours in advance with the Project Manager. The contract includes provisions for miscellaneous printing services on an as-needed basis, to be quoted case-by-case at fair and reasonable market rates subject to SFRTA's written approval. Vendors must demonstrate an established reputation with a minimum of three years providing similar print services, and materials must withstand environmental conditions in transit spaces including high traffic areas, frequent handling, and weather exposure. SFRTA will supply electronic high-resolution PDF files or alternative formats, with strict adherence to provided specifications required unless written variances are approved, and quantities listed represent estimated one-year volumes that are not guaranteed.
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Other files
| File | Type | Posted |
|---|---|---|
| 7-Notice of Bid Opening.pdf | ||
| 3-0 - ITB Cover.pdf | ||
| 1-1.0 - Instructions to Bidders.pdf | ||
| 2-1.1 - Exhibits.pdf | ||
| 6-3.0 - Special Terms and Conditions.pdf | ||
| 5-2.0 - GTCs Supplies and Services 5.23.pdf |
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Text version
ITB NO. 25-021 SOW - 1 of 19
SECTION 4.0
SCOPE OF WORK
ITB NO. 25-021 SOW - 2 of 19
INTRODUCTION:
The South Florida Regional Transportation Authority (SFRTA) operates Tri-Rail, a regional commuter railroad traversing Palm Beach, Broward, and Miami-Dade Counties. Tri-Rail operates on the South Florida Rail Corridor (SFRC), and SFRTA is responsible for the operations, maintenance, and dispatch services on the SFRC, also providing service at downtown Miami via the MiamiCentral Station.
SFRTA is seeking a qualified vendor to provide all print collateral for all materials the agency uses for public outreach efforts, including but not limited to onboard signage, station signage, brochures, laminations, adhesive signs, and emergency black and white print work. The qualified vendor must have the ability to provide materials in bulk and deliver seven (7) working days from receipt of electronic final proof of job artwork.
This procurement request outlines the requirements for various signage and marketing materials needed to support the branding, information dissemination, and customer engagement across our transit network. The goal is to ensure clear communication, enhanced visibility, and easy access to information for passengers, drivers, and station users.
DELIVERABLES:
Onboard Signage: Including train posters, Title VI frames, overhead advertising space, and various stickers for Wi-Fi, plug-ins, and tap-on/tap-off functionalities.
Station Signage: Such as wall stickers, system maps, and Ticket Vending Machine (TVM) signage to assist in passenger navigation and convey essential transit-related messages.
Printed Marketing Materials: High-volume printed collaterals (up to 750,000 units) such as discount programs, train schedules, and promotional materials to distribute to riders, community events, station visitors, etc.
Artwork: SFRTA will supply an electronic high-resolution PDF file or an alternative file format (i.e. vector, jpg, png) upon requested by vendor. The vendor shall ensure that the final product reflects the quality of the provided materials. Unless approved in writing, no variances from the provided files will be allowed.
Delivery Requirements:
1. Delivery Schedule:
Deliveries shall be made Monday through Friday between the hours of 8:00 AM – 4:00 PM, excluding recognized holidays.
2. Delivery Locations:
Delivery locations may vary based on the specific order. All deliveries will be made to designated facilities located in one of the following cities:
• Pompano Beach, FL
• Hialeah, FL
• Davie, FL
• Fort Lauderdale, FL
ITB NO. 25-021 SOW - 3 of 19
3. Coordination:
The awarded vendor shall coordinate delivery dates and exact drop-off locations with the Project Manager or designated representative at least 24 hours in advance of each delivery.
4. Price Proposal:
Total production pricing, including any set up fees, delivery/handling charges, or additional fees shall be included on the pricing proposal.
Print Collaterals:
The vendor shall provide, but not be limited to, the following items, used for onboard and station signage, advertising and marketing materials. Quantities below are the estimated one-year volume per type of printing. These stated quantities are not guaranteed quantities.
1. Onboard Train Posters o Size: 22 X 28 inches o Polystyrene Duratex - .020 o Single Sided Flat Stock Print, Made from Polystyrene Duratex 0.20 o Quantity: various ranging from 25 to 50 o One PDF proof required o Final delivery no more than 7 working days from receipt of electronic file
2. Onboard Train Posters o Size: 22 X 28 inches o Polystyrene Duratex - .030 o Single Sided Flat Stock Print, Made from Polystyrene Duratex .030 o Quantity: various ranging from 25 to 50 o Final delivery no more than seven (7) working days from receipt of electronic file
3. Onboard Train Posters o Size: 22 X 28 inches o Polystyrene Duratex - .040 o Single Sided Flat Stock Print, Made from Polystyrene Duratex .040 o Quantity: various ranging from 25 to 50
4. Title VI Onboard Posters o Size: 13.875 X 11 inches o Single sided Polystyrene Duratex - .020 o Quantity: various ranging from 25 to 50
5. Overhang Adhesive Posters o Size: 36 X 12 inches single sided roll print, made from stair wrap
ITB NO. 25-021 SOW - 4 of 19 o 3M Envision Print Wrap Film SV480mC. Tape: Orafol double-sided tape polypropylene acrylic o Quantity: ranging from 50 to 400
6. Onboard Stickers o Size: 6.25 X 6.25 inches o Quantity: 100 units
7. Onboard WIFI Stickers o Size: 10 X 10 inches o Kiss cut circular vinyl stickers. Gloss 6 mil removable GF221 serre rigid vinyl o Quantity: ranging from 50 to 100
8. No Credit Card Stickers o Size: 3.5 X 2.25 inches o Sticker with lamination one side o Quantity: ranging from 50 to 100
9. Station Wall Stickers o Size: 11 X 17 inches o Adhesive vinyl – Removable with gloss lamination. 3 mil soft calendared PVC film – flat application. Mutoh Eco-Solvent ink o Quantity: ranging from 50 to 100
10. System Maps for Train (Slanted Frames) o Size: 36 X 12 inches o Polystyrene Duratex .020 o Single Sided Flat Stock Print, Made from Polystyrene o Quantity: ranging from 25 to 50
11. System Maps for Train (Slanted Frames) o Polystyrene Duratex .030 o Single Sided Flat Stock Print, Made from Polystyrene
ITB NO. 25-021 SOW - 5 of 19 o Quantity: ranging from 25 to 50
12. System Maps for Train (Slanted Frames) o Polystyrene Duratex .040 o Single Sided Flat Stock Print, Made from Polystyrene o Quantity: ranging from 25 to 50
13. Shuttle Bus Interior Signage o Size: 11.06 X 36 inches o Polystyrene Duratex .020 o Quantity: ranging from 25 to 100
14. Overhead TVM Signage o Size: 29.5 X 8.62 inches o .4 mil, Matte adhesive vinyl. Mutoh eco-solvent ink o Quantity: 75 to 100
15. Foam Board Posters o Size: 11 X 17 inches o Foamboard o One Sided o Quantity: 10 units
16. Information Boards (Stations) o Size: 44 x 31 & 45 x 25 inches o .040 Styrene Signs o Quantity: 36 to 40
17. Printed Collaterals - Foldable 1-Panel o 4/D digital 4 x 9 rack card on 120# gloss cover paper stock o Quantity: ranging from 1,000 to 5,000
ITB NO. 25-021 SOW - 6 of 19
18. Printed Collaterals - Foldable 2-Panel o 8” x 9.25” (bleeds) o 2 Color o 2/2 = Black + PMS o 80# White Offset o Fold in half to 4” x 9.25” o Carton Pack o Quantity: ranging from 1,000 to 5,000
19. Printed Collaterals - Foldable 2-Panel o 2 Color o 2/2 = Black + PMS o 90# White Offset o Fold in half to 4” x 9.25” o Carton Pack o Quantity: ranging from 1,000 to 5,000
20. Printed Collaterals - Foldable 2-Panel o 2 Color o 2/2 = Black + PMS o 100# White Offset o Fold in half to 4” x 9.25” o Carton Pack o Quantity: ranging from 1,000 to 5,000
21. Printed Collaterals - Foldable 2-Panel o 2 Color o 2/2 = Black + PMS o 120# White Offset o Fold in half to 4” x 9.25” o Carton Pack o Quantity: ranging from 1,000 to 5,000
22. Printed Collaterals - Foldable 3-Panel o 11.875” x 9.25” (bleeds)
ITB NO. 25-021 SOW - 7 of 19 o 2 Color o 2/2 = Black + PMS o 80# White Offset o Fold in thirds to 4” x 9.25” o Carton Pack o Quantity: ranging from 1,000 to 5,000
23. Printed Collaterals - Foldable 3-Panel o 2 Color o 2/2 = Black + PMS o 90# White Offset o Fold in thirds to 4” x 9.25” o Carton Pack o Quantity: ranging from 1,000 to 5,000
24. Printed Collaterals - Foldable 3-Panel o 2 Color o 2/2 = Black + PMS o 100# White Offset o Fold in thirds to 4” x 9.25” o Carton Pack o Quantity: ranging from 1,000 to 5,000 o One PDF proof required o Final delivery no more than seven (7) working days from receipt of electronic file
25. Printed Collaterals - Foldable 3-Panel o 11.875” x 9.25” (bleeds) o 2 Color o 2/2 = Black + PMS o 120# White Offset o Fold in thirds to 4” x 9.25” o Carton Pack o Quantity: ranging from 1,000 to 5,000 o One PDF proof required o Final delivery no more than seven (7) working days from receipt of electronic file
26. Printed Collaterals - Foldable 4-Panel (train schedules) o 16” x 9.25” (bleeds) o 2 Color o 2/2 = Black + PMS
ITB NO. 25-021 SOW - 8 of 19 o 80# White Offset o Double parallel fold in quarters to 4” x 9.25” o Carton Pack o Quantity: ranging from 5,000 to 750,000
27. Printed Collaterals - Foldable 4-Panel (train schedules) o 16” x 9.25” (bleeds) o 2 Color o 2/2 = Black + PMS o 90# White Offset o Double parallel fold in quarters to 4” x 9.25” o Carton Pack o Quantity: ranging from 5,000 to 250,000
28. Printed Collaterals - Foldable 4-Panel (train schedules) o 2 Color o 2/2 = Black + PMS o 100# White Offset o Double parallel fold in quarters to 4” x 9.25” o Carton Pack o Quantity: ranging from 5,000 to 250,000
29. Printed Collaterals - Foldable 4-Panel (train schedules) o 2 Color o 2/2 = Black + PMS o 120# White Offset o Double parallel fold in quarters to 4” x 9.25” o Carton Pack o Quantity: ranging from 5,000 to 250,000
30. Lamination of Flyers o 8.5” x 11” – 3 mil double sided lamination o Quantity – 1 to 50
ITB NO. 25-021 SOW - 9 of 19
31. Lamination of Posters o 22” x 28” – 3 mil double sided lamination o Quantity – ranging from 1 to 20
32. Lamination of Posters o 6.75” x 25” – 3 mil double sided lamination o Quantity – ranging from 1 to 20
33. Miscellaneous Printing Services (As-Needed Basis):
The awarded vendor may be requested to provide printing services not specifically listed within the items of this ITB. These miscellaneous printing services shall be quoted on a case-by-case basis, at the request of SFRTA. The vendor shall furnish a written quote upon request, and no work shall proceed without prior written approval from SFRTA. Prices for miscellaneous work shall be fair, reasonable, and consistent with prevailing market rates.
SFRTA reserves the right to solicit additional quotes or decline any proposal for miscellaneous printing services at its sole discretion.
Key Considerations:
• Quality and Durability: Materials must withstand the environmental conditions within transit spaces, such as high traffic areas, frequent handling, and exposure to weather elements in outdoor areas.
• Design Specifications: Items must adhere to specific size and branding guidelines to ensure consistency and alignment with the transit system’s branding strategy.
• Volume and Delivery: Procurement of items in bulk quantities, with attention to timelines for production and delivery to meet operational needs and schedules.
• Vendor: Vendors shall have an established reputation with a minimum of three (3) years providing print services requested in this ITB.
ITB NO. 25-021 SOW - 10 of 19
Samples of Printed Items
1. Train Poster
2. TITLE VI ONBOARD FRAME
ITB NO. 25-021 SOW - 11 of 19
3. Overhead Advertisement Decal
4. Onboard Plug Stickers
5. WIFI Onboard Stickers
ITB NO. 25-021 SOW - 12 of 19
6. Tap On / Tap Off Stickers
7. System Maps for Train
8. No Credit Cards in Bull Slot TVM Stickers
ITB NO. 25-021 SOW - 13 of 19
9. FLA Shuttle Bus Interior Signage
10. Overhead TVM Signage
ITB NO. 25-021 SOW - 14 of 19
11. Station Wall Stickers (Mobile Pass)
ITB NO. 25-021 SOW - 15 of 19
12. EEO Policy Foam Board
ITB NO. 25-021 SOW - 16 of 19
13. Information Boards (Stations)
14. Printed Collaterals - Foldable 1-Panel
15. Printed Collaterals - Foldable 2-Panel
16. Printed Collaterals - Foldable 3-Panel
17. Printed Collaterals - Foldable 4-Panel
ITB NO. 25-021 SOW - 17 of 19
ITB NO. 25-021 SOW - 18 of 19
ITB NO. 25-021 SOW - 19 of 19
Key Considerations:
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